Trustees, Annual Report For the period From (start dale) to end date Section A Reforente and administration details ChaAty name 2nd Swanwick Scout Gro Olh8r names Ihe tharity is known by RoglstEred Ghadty numb8r Irf any) HQ reglstmlS)n numb8r Charity's prindp81 addre35 2nd SwaTrwick Centena Centr8 Cho 91 Street SwBnwlck Postcode Nam&s ol the charfty tNsl•8s who mBnage the charily •*• wNlb•publl¥h•dlnll• •nnu•Yfftpdrtoflh• triitriity eh4rf1y Rrylsl0rlfrnpvrtln9f¢r•R•4l&r•rndChg￿tY wlth i rlwltyrngul•to4 Tru$lee Nam• Offlce Ilf anyl OateB act•d If not for whol• y•Ar Steve Clarkè Adrian Turnar Rebec¢8 Wishart Joannè Bmilhwaltè Kate L8nÈ K81h8rine Tum8r Kevin 8e8lwick Sue Hart el Johnson Joe Bishlon James Bowman Zoe Barber Deb 8owater Sheriston Sandra Broider Peter Rlchmond Grou Scout Loader Chalr Tr838ur8r Secr&ta Secllon Leader Secllon Loadtr Section L8ador 12 13 Seclbn Lead8r 1416J2241112122 141612241112122 01101122-114122 01101122-114122 Names and addresse9 of 8dvi58rs loptional InfO￿allOn but encouraged a$ be$1 practice) of advi50r NBrne Addres8 Section B structure, governance and management 1 LT700001 13rt1 December 20181 Desthption of the chanty's trusts Type of goveming documènt The Group'5 goveming documents are those of the Thè Scout Association. They consist ol a Royal Charter, which in tum giv88 authorily to the Bye Laws of the A550ciattDn and The Policy, Organisation 8nd Rules of The Scout Associ8tion. le.g. trust debcl, Constitution) How the charity Is constituted Th8 Group is a tNst established under its Nles which are corntnDri to all Scouts. le.g. trust, 0$soGiatlon. ￿mpanY} Trustee select￿￿ tnethods le.g. appointed by, elected by) The TNslees ar8 appointed In accordance w￿h the Policy. Organisation and Rules of The Sctsul Association. Addttlonal govgmance Issues loptktinal inforrnation but encouraged as best practice) You m£y ch0058 to Include arSdStional inforynation, where r&l6vant, 8bout.. The Group is managed by the Group Executive Committee, th6 m8mbers ol which 8re the 'Ch8rity Twslees, ol the Scout Group which Is an 8duc8llollal charity. As chartty trustees they are responsible lor ctsmplying with ￿gislatIon applicgbJ8 to ch8rities. Thls Include8 the regislralioTr, koepkng proper accounts and making retums to th¢ Charfiy Commlsslon 8£ approprf819. Pollcl&s and ptt)c8dures adopted for al th8 Inductlon and Ir8ining of twslees.. bl twsl8e' con51deration ol major rfsks and the systems and procgdurès to martègtt them The Ctsrnrnhlea con81818 of 3 Indep8ndeTht representatfves. Chalr, Tre83UTer and Se¢rolary together with thg Group Scout Leadors, Indlvldu818e¢tlon IEadets lif opted lo take on the rosponslbilllyl and parent's foprasèntatlon antl meets gvery 3 months, Membern ol the Ex&cutlve Commllleg ¢omplele 'Es8entlal Inlonnallon forExeGUtlve Commttl8•' Irolnlng ￿thIn the flr6t 5 rnonth8 of lolnlng the Gofflrll1tt88. Th18 Group Ex8CUtIv8 Commlttea axL4t8 lo support the GfOUP Seout L¢8der In meetlng the rospgnsibililtes of the appolnlmants and is spon5ibl8 for. The rnalni6n?n¢e of Group property.. The raislns Df fund8 and the adminlsiration of Group financg., The Insurance ol persons. property and equipm8nt'. Group public occaslon8'. Assistlng In the rectuitment of1gad8rs and other Bdull BUPPOrt', Appolntlnu any sub committ•e8 Ihat may be requlred., Appolntlng Group Admini8trator& and Advlsors other than tho$¢ who te elected. Section B Structure. governance and rnanagement Icontinupdl Rlsk and Inttrrnal Control The Group Executive Corjvnittee has identrfied the rnajor risks to which they b81i8V8 th8 Group is exposed, thesé haw? been reviewed and systems have been establi5h8d to mitigate against them. The maln areas of concem that have been identified are.. Damage to the buSldlng, property and equipwent. The Gwoup would 2 LT70000113trl De¢ornb8120181 reqllest the use of buildings, property and equipment from neighbouring organisations such as the (*Lur¢h, cotntnunily centre 8nd other Scout Groups. Similar reciprocal arrangements exi51 with these organi$alions. The Group has sufficiènt buildings and (x)ntents insurance in plac& to millgale against pemwnenl Ios5. Injury to leader5, helper5. 5UPPOrters and m&wbeTr. The Group through the capItat￿n fees ¢orbtribules lo the Scout AssoriatlDllS national 8ccident in8ur8nce policy. Risk Assessments are und•rt8kgn betore all activiti98. duced Income from fund ra￿Ing. Th8 Group B prIn￿rtlY ffjlk2nt upon Incom& frorn subscriptlons and fundraksing. The group do&s hold a serve to ensurg the continuty of acllvliles should th8re be 8 rn8ior rfduclion in income. Tha Conwnittoe could ralse the value of subscriptions to #icrease the in¢oTh to the group on an ongolng basis, elther temporarily or pernanenlly. ReductFon or1088 ol L98d&rs. Th8 group Is lotaty rellant upon volunteers to lun 8nd adminlster the activitiès of the group. If there Was e reducllon In the nurr*)er of leaders to an unacc&ptoblg18vel in partlcular sectlon orthe group as a whole then there would hav? to be è contraction. consolld8tlon or closure of a sectlon. In thè worst easa ￿onariO the complete cbsurè of thg Group. ReductSon or loss of mernbers. The Group provldes aclfvlll95 loi all young pèople aged 6 to 14. If ther8 was a r8duclion in n*mbershlp in partlcular section or the Y￿Up as Whts￿ thèn Ih?re would hav8 lo be nlraction. consolldetlon or closure of a s•ellon. In *he wor6t rAse scanarto th? compl&lo c¥Jsurè of the Group. The group h881Th p18C& systems of Intem81 controls that are designed to provlde reasonabla a5sur8nc8 8ggln$l maletsl rniqmanaG•rnent or loss. thes& includ8 2 slgnatOri88 for 811 payments and o compr6hanslv8 Inour8nce pollcles to 0nsur8 IhBt In5ufBble risks are overed. Section C OblÈctives and activities Summary of the objects ol the charity s•1 out In tts goveming d0￿ment The Purpose 01S¢ou￿￿9 Scouting exists to actwety engag8 and support young people In thelr personal deVelOp￿nt. empowering th8m lo m8k8 a posIt￿e contrfbution to socigty. Tho Val￿5 of Scoutlng As Scouts we ar8 guided by these valuos.. Inteyrlty - W8 act wlth integrity,. we are honèst, Injslworthy and loyal. Respect- We hav$ sgw-respect and resp8Ct for others. Caro - We 5UPPOrt Othe￿ and take care of the worfd which w8 IN8. Belief - We explore ou¥ faith5, beliefs and atlitudes. Collopèration -we make 8 positiv8 drffere￿￿.. we cwperato wlh othets and m8ke friend5. 3 L T700001 13NI D8c8mb8r 20181 The S¢out Method Scoullng tak?s pLHce when young peoplg, in partnershlp with adults. WO￿ together based on the values of Scouting and.. - enjoy what they are dong and have fun lake part in actiwllès 1nda0￿ and outdoo - ￿8￿ by doing share in splrftual r&il8ction lake r95pon51bilily and make thoi¢9s undertak8 new and ChaI￿ngIng actwltles make and live by their Promise. SummAry of the rnaln actfvll￿s In relation to these oblects All unrform8d members make an annual prornise. which is age appropriate and rel￿¢1$ tho cor8 value8 01 the ScDUt a$$o¢latlon. Our S8cllons accordlng to the Seout mgthod, and the young p8op18 have a role Sn dèciding the programm8 they ￿5h lo take part In. This Fole Increa885 88 they go IhrDugh the Secllons . IN8 Set great store by runnlng ￿doorS and outdoors actlvillas, and each S8Ction has at loaÈt one nlghts away evènt throughout the year. Tha S?ctlon programmes all have 8 good Mix of programmhg that lollow 811 arg8 of th8 Scout method as olttlined abov8. Addltlonal delalB ol the obfrèctiv88 and aclDilllas lopllonal Inlomiatlon bul ènrnuraged as best practice) You may ¢hoo8• to Inckrde further sl8t8mnts, wher6 ￿l0¥ant, about.. 81 Tha Group has not yet adopted 8 fornyl policy on granlrnaklng. However, w4 dD &lrt5 to conlrfbut8 a proportilon ol our maln fund ralslng activ51y Isanias Slelghl lo other Sectlons18eauchi8f ExplDr8r Scou18 and Quantum Scout N8two￿l who assl$t wllh collecting, and anolher19cBI chartty. We also canntst ignore the current cost of Ilving crisis and would de81 wilh any Indlvldu81 fadng hardship whlch prevents thèir partl¢lpation in activitles on a Cas8 by case basis. bl We cannot exi81 wllhout the tlme contribut5tsn rnad8 by volunteers. W8 have adopted pollcies tts supply adutt volunteers ￿th a unllom cl Thp Group ha8 no pollcy on Inveslrnents. We hav• a smll income an¢J expondilure 50 funds are held in cash in mainstrearn banks. pollcy on grantmaking., conlrfbullon made by volunteers-, pollcy on Inv9StmenlB. Publie benefit statèrnènt The Group meets the Charity ConNnission's public benefit crit&A8 under both th@ advancamant of educalk)n and Iha advancement of ciliz&n8hlp or communlty dev&loprn8nl headings. Section D Achlevements and performance Summary ol th& rna￿ achievements of th8 ch£rily durfng the yea The Graup has increased slightly in rn8[nb8r&h￿ty number (both young people and adult volunteer51 throughout the year and we have strengthened our p8rtn8rship wi*h Beauchlef Explorer Scout Unit and Quantum Scout Networf( throughout the year. All the SectiDns have rebvih their programmes to what we woutd consider norrrkil follo￿ng thÈ disNptK)n Caused by COVID overthe last fèw yesr5. This is 4 LT700001 (3rd Decernber 20181 9videnced by the number of top awatd5 each Sedk)n has been able to award. and the lad that every Section has managed to Cornplete some nlghts away 4ctiviti&s this year. Each S@ctlon has also been able to a balanced progrdmrng lor our young peoplè, which Incorporates a nwx of visits. outdotri and indooractivities, badgewolk, g8rnes, creativlty and leaming. The Group Executive has ￿￿)rked hard lo ènsure that ths Group heaiJquarters is well tnaint8ined Bnd that th& Group maintains stable fmances. We have played a large part Sn 0rg8nising the villa9e Acl ol Rem8rnbrance. and also been able to run in fund raisin actwit for the ar- Santas Slel h Sèction E Financlal Review 8rt8f statement ol the charity's poky on [p￿r¥8$ R•58rvg$ Poll¢y The Group's poltcy on rèsarvès Is to hold sufficient r8sources lo conllnue the charitÉbJg artiviti$s of the group Should IncDme and fundraising 8clfvltles IAII short. The Group Executive Cornmiltee considgrs that the group should hold • 5urn equlvalent to 12 months runnlng costs, clrca £10,500. The Group h81d r8sèN8s of £9865.67 8galnsl Ihl8 at year and. Th1¥ Is sI￿htlY bèlow requlred for operatlng exponsas Qu8ntWy and &xpl8ln any de51gnallgn8 £20,000 h8s b88n set aside for fulLtre bulklln malntenane Detalls of any funds malerfally in deflclt Iclrcumslonc06 plus steps to aliminal81 FurtherflnancSal revlew dètai15 loption31 infornatlonl You may Choosè to Include Edditional 5nformatlDn, where relevant, about.. the chatfjly's principal sources of funds Ilneludlng any fundraislngl., Inve$tmgnl Pollcy Th8 Group's Income and Exp9ndilure 58 very srnall and as a consequence does not have suffi¢ignl ftjnds to invest in fonger4em nveslments such 88 stocks and Shares. The Group has therefore adopted a low risk strategy to the investmènt ol ils funds. All funds are hehl In cash using only mainstream bank5 or building socletles 01 Th8 Scout AssoeAatTh)n'5 Short Term Invastrnent Service. how expendl¢ure has supported thè kay objgGtW85 of the charity., The Group Executive regulorfy monitoTr the levets ol bank bElances and the interest Tales rec8ived to ensu￿ the group obtains maximum value and Incorne from ils banking arrangem&nls. Occasionalty thls may involve using an account that requires a p8ri0d of notice befor6 fund$ May be wlhdryawn, before doin9 SO the Group Execvtive ctsnsidgr5 th8 Ca8h fbw requlrornenl8. investment policy and objectives.. Inveskneyyt Pollcy 5 LT700001 (3rd December 20181 The Gmup dops not have 8￿ffICient funds to invest In ltsnger term Inve6lm&nls. The Group has th8refore adopltrd a rf5k Bverse Strategy to Ihe inv95t￿nt of ils lunds. All (unds are held in cash usin9 only maln51rearn banks or building soclètiès. Section F Olhpr Optional Infortnalion Plan5 for luture periods Id8talLs of any signifi¢ant activities planned to achlave them) wrth the d8vglopment ol a new 500 horne housing estate In the vill&ge, we lorès89 a g[D￿ng dem8nd for activilies for young pèopl8 10¢8lly. We would probably have to fom new secliolls as th8 8x1511ing sedions are cbse to th81r limSls ragardlng numb&ts, and this would entirely depend on recruiting enough adull volunleeTr lo safely njn thgse sections. Wo 8150 would like 10 818rt a SquSrrel Drey- Squlffèl Scouts Is th8 latest s&cllon of the Scou¢ Assodatlon. and wa8 only started aotsl 18 months ago. 1116 airned at 44 y•ai olds Th8 Scout Group IlsèW will celebrate Il's 75th annlversary in 2024 and w8 are 8tartin9 to plan lor av8nt8 throughout th8 y89r. Sociion G Declaratlon Th• tNstO88 dèelam Ihal they have approved th8 tN$lges' report 8bove Slgnad on beh8W ol the charltyg tN5te?8 Signaturèlsl Full namelsl Posttlon leg Secretary, Chairl Oate 6 LT700001 13rd Dèc?rnber 20181 Headquarters: The Recreation Ground, Chapel Street, Swanwick, Derbyshire. Group No. 27532 Registered Charity No. 1004042 ## **TREASURER’S REPORT FOR GROUP AND SECTIONS FOR YEAR ENDING 31[ST] DECEMBER 2022** ## **GROUP INCOME – 1[st] January 2022 – 31[st] December 2022** - Rental Income (non-association) 2022 - £2,358.25 - Rental Income Sections 2022 - £3,704.75 - Rental Income Sections 2021 - £588.00 - Uniform Sales - £1,027.80 - Bank Interest - £16.86 - Capitation 2022 - £3,529.50 - Capitation 2021 – £1,050.00 - Grant (DCC) - £2,667.00 - Grants (Swanwick PC) - £1,150.00 - Amazon Smile - £17.58 - Donations - £3.00 - Santa’s Sleigh & Just Giving - £4,848.06 - HMRC Gift Aid - £1,650.89 - Race Night Income - £287.90 ## **Total Income £22,899.59** ## **GROUP EXPENSES – 1[st] January 2022 – 31[st] December 2022** - Maintenance/Repairs - £1,833.92 - Cleaning - £2,026.64 - Utilities: Telephone & Broadband - £456.56 Electricity - £483.06 Water - £26.07 Heating Oil - £1,023.80 Trade Waste - £145.44 - Uniform & Badges - £995.44 - Donations/Remembrance Sunday - £56.00 - Insurance - £959.14 - Capitation - £3,529.50 - Lease - £15.00 - PPL/PRS - £132.00 - Refreshments & Social Gatherings - £137.10 - Reimbursement to Sections - £771.45 - Sum Up - £2.71 1 of 2 - Plant & Machinery – £2,556.16 - New General Equipment - £310.79 ## **Total Expenditure £15,460.78** **SECTIONS INCOME – 1[st] January 2022– 31[st] December 2022** **Beavers** - **£4,304.59** - **Cubs** • **£4,061.50** - **Scouts** • **£9,595.57** **Total Income £17,961.66** ## **SECTIONS EXPENDITURE – 1[st] January 2022 – 31[st] December 2022** ## **Beavers** - **£5,101.56** ## **Cubs** - **£3,421.11** **Scouts** - **£10,271.66** ## **Total Expenditure £18,794.33** ## _Rebecca Wishart,_ Group Treasurer, 30[th] January 2023. 2 of 2 I CHARITY COMMISSION. FOR ENGIAN'D AblO"IAIES. In.depertderit examinerfs report on the accounts Sectipn A R•pp¢ltrth&tw#Èesl , n 4#¢ovftts Igrthé h*ar. C***¥knr?Y2 ', 1ro4Y2 aNyI ¢n '. 1 1>2 R*spunsibillliQS •nd P.sy)p ¢*•ty yw¥È forL*8 wfjp*è￿ &1$ L)1 r4Pgd ¥. tre ChwEbe2 A Indwndont oxamintyf$ $t*trywt Cor￿ Lf tr• ¢y¥waiw*tych gNF5 m# Si9rnd'. I Datè., 1. 27￿￿?3 144m¢.' , gvalif1¢4&)ni•?¥b)ty Addr•sb. Octatytrf 2018 IER