Trustees’ Annual Report for the period
From 1[st] August 2023 To 31[st] July 2024
Charity name: The City of Hull Young Musicians Friends Association.
Charity registration number: 1003886
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | to advance the musical education of young persons within the city of Hull and the surroundingarea |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We raise funds by serving refreshments at events, running a weekly lottery, making collections after concerts and occasional other events as needed. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All our funds are used to ensure that young persons are able to achieve their full potential and not limited by their families ability to fund their activities. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | We provide support to students (identified by the music service) by means of bursaries for travel to ensembles, examination fees, music or instrument costs or other support as appropriate. |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | All our trustees and committee members are volunteers who give their time freely and are not paid. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During this financial year we took over the administration of funds raised by the local Rotarians group which is specifically used to fund a number of talented students through their school years by covering some of their music tuition fees. Without this support many would be unable to continue to receive lessons and progress. We aim to continue and expand on this work with funds from our own resources. Many students have benefitted from this support and go on to a career in the arts. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | Sufficient to support our activities. |
| Investment performance against objectives |
Para 1.41 | We do need to move more funds into interest bearing account(s). |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Our total funds increased significantly due to our taking on the Rotarians funds. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We do not have a policy to hold reserves – we would never commit to spending more funds than are available. |
| Amount of reserves held | Para 1.22 | None |
| Reasons for holding zero reserves |
Para 1.22 | As 1.22 above. |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No uncertainties. |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The Weekly lottery (Using the online “OneLottery” system) brings in a regular sum, along with membership fees and funds raised at concerts. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | It increasingly hard to recruit new volunteers to the charity. Traditionally we have had parents of some of the students help but since lockdown this seems to have stopped. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution last updated October 2017 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Small charity with 2 trustees and up to 20 volunteers. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The trustees are volunteers that have now been involved with the charity for over 20 years. Replacement would be done at an AGM by election. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity holds committee meetings regularly during the academic year and works with the local Music Service to enhance musical education within the City of Hull. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | City of Hull Young Musicians Friends Association |
|---|---|
| Other name the charity uses | Friends Association |
| Registered charity number | 1003886 |
| Charity’s principal address | c/o The Albemarle Centre 60, Ferensway Hull HU2 8LN |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Martin Steven Clark |
Hon Secretary | |||
| John Brien | Retired from committee. |
|||
– Corporate trustees names of the directors at the date the report was approved
Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| No property owned | ||
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
£22,000.00 was transferred into our account during this year by the Rotarians who were closing down the charity they set up to provide bursaries to promising students. |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
We have agreed to continue to administer these funds in the manner specified and agreed at the time of the transfer. |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
These funds have been ring fenced by our treasurer. They are expected to be exhausted over the next two years. |
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser None Name of chief executive or names of senior staff members (Optional information) No staff employed. ~~=———~~ Exemptions from disclosure Reason for non-disclosure of key personnel details
~~OC~~ Other optional information ~~OC~~
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Martin Steven Clark Position (eg Secretary, Secretary Chair, etc) Date 31/05/2025 ~~——~~
| City Of Hull Young Musicians Friends | City Of Hull Young Musicians Friends | City Of Hull Young Musicians Friends | City Of Hull Young Musicians Friends | No (if any) | |||||
|---|---|---|---|---|---|---|---|---|---|
| Association | |||||||||
| 1003886 | |||||||||
| Receipts and payments accounts | CC16a | ||||||||
| Section A Receipts and payments For the period from Period start date To Period end date 1st August 2023 31st July2024 ~~a~~ |
|||||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | |||||
| to the nearest | to the nearest to the nearest |
to the nearest | to the nearest | to the nearest | to the nearest | ||||
| £ | £ | £ | £ | £ | |||||
| A1 Receipts | |||||||||
| Small fundraising projects | **457 ** | 7 0 |
0 | 457 | 457 | 626 | |||
| Memberships | 175 | 0 | 0 | 175 | 175 | **434 ** | 4 | ||
| Lottery | **1,697 ** | 7 0 |
0 | 1,697 | 697 | 1,646 | |||
| Donations | 77 | 77 22,000 |
0 | 22,077 | 077 | 605 | |||
| Raffles and collections | 0 | 0 | 0 | 0 | 0 | 1,247 | 247 | ||
| Songfor Hull | 4,070 | 0 | 0 | 4,070 | 070 | 4,877 | 77 | ||
| Interest on deposit account | 1,710 | 0 | 0 | 1,710 | 710 | 943 | |||
| 0 | 0 | 0 | 0 | 0 | 0 | ||||
| Sub total(Gross income for AR) |
(Gross income for AR) 8,186 |
8,186 22,000 |
22,000 | 0 | 0 | 0 30,186 |
30,186 | 10,378 | 10,378 |
| A2 Asset and investment sales None 0 0 0 0 0 Sub total 0 0 0 0 0 Total receipts 8,186 22,000 0 30,186 10,378 ~~——————~~ |
|||||||||
| A3 Payments | |||||||||
| Music,equipment etc 12,822 0 0 12,822 587 Administration - 0 0 0 149 Insurance 134 0 0 134 129 Myton Bursary - 746 0 746 34 Sub total 12,956 746 0 13,702 899 ~~SSSSe~~ |
7 4 899 |
||||||||
| A4 Asset and investment purchases None 0 0 0 0 0 Sub total 0 0 0 0 0 Total payments 12,956 746 0 13,702 899 ~~——————~~ |
|||||||||
| Net of receipts/(payments) (4,770) 21,254 0 16,484 9,479 A5 Transfers between funds 0 0 0 A6 Cash funds last year end 79,940 13,657 0 93,596 84,117 Cash funds this year end 75,170 34,911 0 110,080 93,596 ~~===>~~ |
06/06/2025
CCXX R1 accounts (SS)
1
| Section B Statement of assets | and liabilities at the end of the period | and liabilities at the end of the period | ||
|---|---|---|---|---|
| Categories B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Signed by one or two trustees on behalf of all the trustees B1 Cash funds |
Barclays Deposit ~~t~~ Cash None Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details None Details None None Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 52,756 22,000 21,677 12,911 737 - - - - 75,170 34,911 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - Fund to which asset belongs Cost (optional) - Fund to which asset belongs Cost (optional) - Fund to which liability relates Amount due (optional) - Print Name |
Endowment funds to nearest £ |
|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| Endowment funds to nearest £ |
||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| When due (optional) |
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| Date of approval |
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06/06/2025
CCXX R2 accounts (SS)
2
City of HUU Young Musldans Friends Assocfatfon Report of Independent Eyaminer for the financi81 year ending 31 st July 2024 Independent Examinerfs Report to the Trustees of City of Hull Young Musicians Friends Association I report to the trustees on my examination of the accounts of the Association for the year ended 31stJuly 2024which are set out on pages 1 to 2 Responsibilities and basis of rewt As the Club's trustees you are responsible for the preparation of the accounts. I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination giving me cause to believe that in any m8ters81 respectr. 1. accounting records were not kept in respect of the Club or 2. the account8 do not accord with those records: I have no concerns and I have come across no other matters in connection with the examination to which attention should be drawn in this report in ertoe ble a proper understsnding of the accounts to be reached. Signed Name-Adrian Al Relevant professional qu8lific8tion or body- FCA Address- 261 knertey Road. Kifkella, HU10 7AQ Date- 26 June 2025
CHARITY COMMISSION FOR ENGLAND AND WALES City 01 Hull Young llusicians Friends No (If any) 1003886 Receipts and paymont8 accounts CC16a For th• perfod Period start date 1slAu 2023 To Period end date 31st Juty 2024 Section A Receipts and payments restrithd funds to tho noare8t to the n•aro•t to th• naar••t to tho noarn8t to the near68t A1 Recel Small fundraising prqects Memberships Lottery Donations Rafftes and collections Song for Hull Interest on deposit accounl 457 175 1.697 457 175 1,697 22.077 626 605 4,070 1.710 Sub total(Gmss incom for AR) 8.186 30,186 10,378 A2 A8•Ot and Inv08t •algs None A3Pa ents Music, equipment etc Administration Insurance Myton Bursary 12,822 587 149 129 134 134 746 746 Sub total A4 A88Ot and Invo8lm•nt Ycha808 Not 0frnce1(Payrn•rtsj A5 Transfor8 between Trds A6 Cash funds last year end Cash funds this year end 110.080 93,596 cr Rl accounts {SSI 2610612025
Section B Statement of assets and liabilities at the end of the period Unrestricted Restrictsd End¢)wment to noar•8t £ to noarB8t £ to nr•st £ 51756 21.677 737 B1 Cash fvnd• 12.911 75,170 34,911 (agree balancas Mlh recepts arxl payments account(s}> Unr•8tslct•d RMtrlct•d Endowmont fund8 fund• funds to nMre8t £ to n•ar••t £ to near•st £ B2 Oth•r mon•tary a•8•t• None Fund to whlch a8s•t belong• Co•t (optlonal) Curront valuo (optlonal) B3 Invmtment a86•ts None Fund to whlch as8ot b•long• Curr•nt valu• (opttonal) (optlonal) 84 A88•ts r•taln•d for th• charlty'$ own u4• None Fund to vthlch Amount due Ilabillty (optional) relatos Wh•n duo (optional) B5 Llabllfti•s None Signed by one or two trustees on behalf of all the trustees Signature PTinl Name Date of roval CCXX Rzaccounts ISS) IV06nOZ5