Topcliffe and Asenby Village Hall
Independent Examlners Report to the Trustees of Topcliffe and A5enby
Illage Hall for the year 2023 - 2024
I report on the accounts of the charity for the year ended 31 March 2024, which are set out
on Ilie attached page5.
RÈspertive responsibilit4e5 of the Trustees and e¥aminer
The charitvs Trust@e5 are responsible for the preparation of the accounts. The charity's
Trustees consider that an audit is not required for this year under 5ertion 144{2) of thè
Charities Act 20111the Charities Att> and that an independent examination is needed.
Having Satisfied myself that thÈ charity is not 5ubjert to audit andls ell8ible for independent
examination, it is my responsibility to:
{1}
examine the octQVDts under settion 145 of the 2011 Act
follow the procedures laid down in the £ener31 dirertions given by the Charity
Commission under sertion 145(5)(b) of the 2011 Act; and
to state whether particular matter5 have come to my attention.
Basls of independent examlner5 report
My examination w35 carried out in accordance with the general dirertions 8iven by the
Charity Cornmi$5ion. An examination includes the review of the accounting records kept bv
the tharity 3nd a comp3rison of the accounts presented with those accounting record5. 11
150 include5 consideration of any unusual items or disclosures ITr the accounts and seeking
exp13nations from the Trustees concerning any such matters. The procedures undertaken
do not provide all the evidencÈ that would be required in an audit, and consèouently no
opinion Is given as to whether the accounts present a "true and fail view" and the report is
limited to those matters Set out in the statement,
Independent examiner5 Statement
l. The aciounts for the year 202312024 are acc@ptable and in my oplnion reflect an
atcurate record of the village hall's finan(ial activitie5 durlng the year.
2. The introduction of the H311 Master system linked to Pay Pa I last yèar resulted In
mixed meihods of payment which have continued this year. This is ulllikelt to
charbge. Some are made with cheque5 or cash or by 8ACS while other5 are made
using the Hall Ma5ter/pay Pal 5yStem properly. The method of accounting does
allow for this to happen.
3. As1è5t year, 35 an "examiner" and not an "auditor" I have accepted that the
treasurer has periodic meetings with the bookin8 clerk to 80 through the bookings in
detail and ensure th3t payments have been made aeainst bookings taken up, In tny
examination I have not attetnpted to replicate thi5 check.
|**Bank Reconciliation for**|**Bank Reconciliation for**|**Bank Reconciliation for**|**Bank Reconciliation for**|**a**|**Financial Year Ending:**|**Financial Year Ending:**|**Financial Year Ending:**||
|---|---|---|---|---|---|---|---|---|
|**Topcliffe and Asenby Village H**|||||**31-Mar-24**||||
||||||||||
|**BANK ACCOUNT BALANCE**|||**£**||**OPENING BALANCES FOR YEAR**|||**£**|
||||||||||
|**Opening Balance**|||**21,976.88**
**£**||**_Current Account_**|**_Opening_**|||
||||||**_Statement_**
**_Page:_**||**_Balance:_**||
|Receipts Paid In|||31,607.67
£||||||
||||||**_Deposit Account_**|**_Opening_**|||
|Payments Paid Out|||27,165.04
£||**_Statement_**
**_Page:_**||**_Balance:_**|-
£|
||||||||||
|**Closing Balance**|||**26,419.51**
**£**||||||
||||||**_Previous Year Cheques outstanding at Year End_**||||
||||||**Cheque No:**||**Amount**|**Presented**|
|**BANK RECONCILIATION**|||**£**||**_Enter Details if applicable_**||-
£|N|
|**_Current Account_**|**_Closing_**||||||-
£|N|
||||||||-
£|N|
|**_Statement_**
**_Page:_**||**_Balance:_**|26,155.51
£||||-
£|N|
||||||||-
£|N|
|Unpresented Credits
Unpresented Debits
Unpresented Previous Year
**Closing Balance**|||264.00
£||||-
£|N|
||||-
£||||-
£|N|
||||||||-
£|N|
||||**26,419.51**
**£**||||-
£|N|
|**_Deposit Account_**|**_Closing_**||||||-
£|N|
||||||||-
£|N|
||||||||-
£|N|
|**_Statement_**
**_Page:_**||**_Balance:_**|||||-
£|N|
||||||||-
£|N|
|**Closing Funds**|||**26,419.51**
**£**||||-
£|N|
||||||||||
|**Unreconciled Amount:**|||**-**
**£**||**Opening Balance**||||
||||||||||
||||||||||
|**Opening Balances Agree?**
**Agrees to Summary Sheet**|||~~**YES**~~||**Opening Balances Agree?**
**Agrees to Summary by Fund Sheet**|||~~**YES**~~|
|**Closing Balances Agree?**|||~~**YES**~~||**Closing Balances Agree?**|||~~**YES**~~|
|**Petty Cash Balances**
**Opening Balance as Summary**|||~~**-**~~
~~**£**~~||||||
|**Closing Balance as Summary**|||~~**-**~~
~~**£**~~||||||
|**Bank Reconciliation for**|**Bank Reconciliation for**|**Bank Reconciliation for**|**Bank Reconciliation for**|**a**|**Financial Year Ending:**|**Financial Year Ending:**|**Financial Year Ending:**||
|---|---|---|---|---|---|---|---|---|
|**Topcliffe and Asenby Village H**|||||**31-Mar-24**||||
||||||||||
|**BANK ACCOUNT BALANCE**|||**£**||**OPENING BALANCES FOR YEAR**|||**£**|
||||||||||
|**Opening Balance**|||**21,976.88**
**£**||**_Current Account_**|**_Opening_**|||
||||||**_Statement_**
**_Page:_**||**_Balance:_**||
|Receipts Paid In|||31,607.67
£||||||
||||||**_Deposit Account_**|**_Opening_**|||
|Payments Paid Out|||27,165.04
£||**_Statement_**
**_Page:_**||**_Balance:_**|-
£|
||||||||||
|**Closing Balance**|||**26,419.51**
**£**||||||
||||||**_Previous Year Cheques outstanding at Year End_**||||
||||||**Cheque No:**||**Amount**|**Presented**|
|**BANK RECONCILIATION**|||**£**||**_Enter Details if applicable_**||-
£|N|
|**_Current Account_**|**_Closing_**||||||-
£|N|
||||||||-
£|N|
|**_Statement_**
**_Page:_**||**_Balance:_**|26,155.51
£||||-
£|N|
||||||||-
£|N|
|Unpresented Credits
Unpresented Debits
Unpresented Previous Year
**Closing Balance**|||264.00
£||||-
£|N|
||||-
£||||-
£|N|
||||||||-
£|N|
||||**26,419.51**
**£**||||-
£|N|
|**_Deposit Account_**|**_Closing_**||||||-
£|N|
||||||||-
£|N|
||||||||-
£|N|
|**_Statement_**
**_Page:_**||**_Balance:_**|||||-
£|N|
||||||||-
£|N|
|**Closing Funds**|||**26,419.51**
**£**||||-
£|N|
||||||||||
|**Unreconciled Amount:**|||**-**
**£**||**Opening Balance**||||
||||||||||
||||||||||
|**Opening Balances Agree?**
**Agrees to Summary Sheet**|||~~**YES**~~||**Opening Balances Agree?**
**Agrees to Summary by Fund Sheet**|||~~**YES**~~|
|**Closing Balances Agree?**|||~~**YES**~~||**Closing Balances Agree?**|||~~**YES**~~|
|**Petty Cash Balances**
**Opening Balance as Summary**|||~~**-**~~
~~**£**~~||||||
|**Closing Balance as Summary**|||~~**-**~~
~~**£**~~||||||
Bank Reconciliation for
Topcliffe and Asenby Village H
Financial Year Ending:
31~Mar-24
ANKA
OUNT BALANGE
OPENIN
BALANCE
FOR YEAR
Openlng Balance
£ 21,976.88
Current Account
Openhng
Receipts Pgb(I In
£ 31.eo7.e7
Dèposlt Account
Statement
Opening
Balanco."
Paytnellts Paid O
£ 27.165.04
Closlng Balancè
£ 26,419.51
Prevlous Year Gheoues outsgandlng at Year End
Cheque No:
Amount
Entet Dvtsits Ir &ppli¢able
BAN
RECQNCILI
TIQN
Current Account
Closing
Stslement
Page.. Balance..
Unpresenkny Credits
Unpresented Debits
U npr?$8nied Prewicwjs Year
C1081ng Balanca
£ 26,1&S.51
264.00
£ 26.419.51
Doposlt Account
ststement
Closlng
Clostng Funds
£ 26.4t9.51
Unrèooncllèd Amourrt:
Openlng BalaTrce
Agrees to Summary Sheet
Openlng Balances Agree?
Closing Balances Agree?
Agrees to Summary by Fund Shèet
Opening Balances Agra•?
Closing Balances Agree?
YES
YES
YES
YES
Petty Cash Balances
Opening Balance as Summa
Closlng Balance as Summary
irt
YL4
k. .