Strouden Park Community Association Reglstered Charlty Number 1003737 ACCOUNTS and TRL STEES REPORT FOR THE YEAR ENDED 31 MARCH 2023 I | Page
Charlty Infomiatlon. Structure. Governance and Management......... . ... Objectives and activitles......................... ... .. Publlc beneflt............-..................-... Inductlon and tralnln8 of trustees..............,..,,....,,,.,.,,.,.,.......- Member5hlp..,,.... .................... ....................................... . Meetln8 our lezal obllzatlons................................... ................ .,............ Related parties........................,.......,.. . ...... .............................................,.,..,... .. ............................. Lease.................. Achlevements and perforinance.................................,........ ...................................................,..,.,,....... 2023-24 Chalrman'$ Report. Flnanelal Revlew.................. Investment pollry....................................,....- .......... Unrestrlcted funds and free reserves..........................................,,.,...,,........,,.... ........... ...... ... ........ Insurance cover... Treasurer's Report for2022-23.............,.... .. .... Strouden Park CommunltyAssoclatlon 8alanco Sheetas of 31 March 2023..,.......,.. .... Oeclaratlon..................................,.........,,........ ...... ............. ....................,...........,... .10 .11 21 P3ge
Charity Information Nomes of th¢ Chority Trustee5 who manag¢ th¢ chtirity: Brendo Moore - Chair David Stokes - Vice Chair Ann Mertens - Treasurer Rebecco 6odber - Trustee Helen Tate - Trustee susan Craft - Secretory Chorlty Number: Chorlty Address: 1003737 31 Vanguard Rd, Bournemouth 8H8 9NU. Independent Examin¢r', Louise Parker Parker 8usiness Support Leybourne Ave, Bournemouth BHIO Bankers: Lloyds Bank 321-323 Wimborne Rood Winton 8ournemouth BH9 2AF Structure, Governance and Management Strouden Park Community Association (SPCA) was established as a charity in March 1986. It is an unincorporated association registered with the Charity Commission under charity number 1003737. The Trustees of Strouden Park Community Association have overall management responsibility for the Centre bui Iding and manage this in line with the constitution and under the terms of a lease with 8CP Council. This entails: the day-to-day running of the centre. m¢Jnaging the Association's f inonces and administration. A continuing programme of work 1$ needed to maintain and improve the physical condition of the premises. 3 | Page
Continue to moke the Centre more ac¢essible and engage with the local community. The Trustees delegQte the day-to4ay mana9ement of the Centres Off ice to a part- time mana9er responsible f or bookih9s and the general m(]nagement of the Centre as well a$ relationships with all the groups using the Centre. Trustee meetin9s are held every quarter. Objectives and activities The objects of the charitable company ar¢ to: (a) To promote the benef it of the inhabltants of Strouden Park and the neighbourhood (hereinaf ter called ' the area of benef it, ) without distinction of sex or of political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welf are for recreatioh ld leisure-time ¢¢¢upatioh with the object of improvin9 the conditions of lif¢ f or the said inhabitants, (b) To establish or to secure the establishment of a Community Centre (hereinafter called 'the Centre ) and to maintain ond manage or to cooperate with any local statutory authority in the maintenance and mana9ement of such a Centre for octivities promoted by the Associatloh and its constituent bodies in f urtherance of the above objects. The Association shall be non-party in politics and non-sectarian in religion. Public benefit The trustees are mindf ul of the requipements for meeting the public benefit test. The establishment of the community centre and its maintenance ond management provide access for the local community to a range of benef its. including education, social welfare, and recreation to improve the lives of that community, It is felt this sotisfles such criteria. The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake. Activities The rooms of the community centre are hired out to groups and clubs from Strouden Park and the surrounding orea in dccordance with the objectives. 41 Page
Induction and trdining of trustees The 'Essential Trustee, document, the constitution. and a copy of the latest annual accounts ore available to new trustees. Staff The Centre currently hos no paid staff . However. a Contractor manages the Centre's bookings and general monagement of the Centre and users part-time on behalf of the Trustees. Cleaning of the Centre and critical maintenance and repalr works are outsourced to contractors. Membershlp The Trustees hove decided not to charge membership fees in 2023 to attract new members. There are 42 members, and the fees will be reviewed in 2024. Meeilng our legal obligations The Trustees ore f ully aware of their responsibilities to ensure that SPCA'S activities omply with various laws and regulations. These include Charity Law, Health and Safety Law, Fire Safety, Environmental Health, building regulations. the t)isabi lity Discrimination Act, and the Data Protection Act. If necessary, compliance with laws and regulations has inf luenced oll Trustee discussions ond decisions throu9hout the year. The Trustees have $ou9ht assistance and advice f rom CAN, the 8CP Council, and other relevant bodies when necessary. The Trustees are conscious that the need for legal advice ¢Jnd 9uidance will be ongoin9 and will take this up when required. The Trustees recognise that all these requirements are essential in ensuring proper and transporent governance of SPCA to support its position as a registered charity. Related parties SPCA 1$ aware that it cannot achieve its long-term goals without the active involvement and support of various agencies that guide, advise, and f aci litate development. To this end. SPCA maintains a close working relationship with the BCP Council and the Community Action Network (CAN). Being a member of CAN has enabled the SPCA to access all the necessary advice and support for managing an active public building. Lease
SPCA agreed and signed a 25-year lease on the buildin9 Wlth BCP in March 2012. We have a 9ood working relationship with the 8CP Council to ensure both partits abide by the lease terms and f ulf il the necessary requirements for the mointenance and upkeep of the bui Iding. 61Page
Achievements and performance 2023-24 Chairman's Report 2023 went f rom stren9th to stren9th buildiw on 2022. Another long-term group lef t us last year to carry on in their own dance studio, but spa¢es were quickly f illed. The only upset early 5ast year was that the Probation Service announced they were goin9 to pull out of Lunch Club. They had been doiw it for over 30 years. We immediatoly acted ¢md had a meeting with two other lunch clubs in Dorset who have used this service for many years, like us. We all wrote to our MPS, local Councillors, Crime and Police Commissioner and, of course. head of the Probation Service. We then had meetings Wlth the head of Probation for the South ke9ion. MP Tobias Ellwood, who came to our lunch club, 9ove us his support, and sold he would contact the Justice Minister. The happy outcome was that after a few meetings, the Probation Service a9reed to keep the lunch clubs on, with o few tweaks. We overage around 30 people at the lunch club weekly butore open to having a few more people. As many will know, the two banks at the bottom of Castle Point closed, but Barclays 8ank now has a presence at the centre three days a week. During the early part of last yeor. we opened our doors on a Monday morning omd off ered a Warm Welcome with ¢of f ee and cake. We did not hove a signif icant uptake for this, but a steady band of people came, and we have continued this for this year. Thanks to Ann Mertens for her work and dedication to this, but we could alw(rys do with volunteers to come and make the tea and chat with people. Last year was also busy for the centre as we wanted to chan9e our stotus from an Association to a Choritable Incorporated Qrganisation (CIO). This has generated a lot of work. especially for Sue. our secretary, and Ann, our treasurer., my Sincere thanks 90 to both. All the Trustees have been involved, and Stuort, our Ioff ice Imanager, and again, my thanks go to them. It has not hoppened yet but will hopefully happen before our next financial year, We look forward to a good year with not too many problems. Thank you. Brenda Moore Chairperson 7 | Page
Financial Review Investment pollcy There are no restrictions on the charity's power to inves*. The unrestricted funds may be Invested in (yty investment with the trustee board's agreement. The charity's investment strategy is low risk. Unrestricted funds and free reserves The charity's policy is that unrestricted funds not designated for a specif ic use should be maintained at a level equivalent to thr¢¢ month's expenditure. The trustees consider that reserves at this level will ensure that they can continue the ¢harity'S current activities in the event of a signif icant drop in f undin9. At the S¢me time, consideration is given to ways in which additional f unds may be raised. This level of reserves has been maintained throughout the year. Free reserves, those reserves not tied up in f ixed assets. designated reserves and restricted reserves are maintained for ongoing refurbishment. Due to increasing costs commensurate with octivities and le9islation. free reserves are held to meet potentiol risks. Insurance cover Insurance coverage for the premises, contents, and liabilities has been in effect throhoUt the year for SPCA, includin9 public liability coverage of £IOm as required by the Council's lease. 81Page
Treasurer's Report for 2022-23 Our f inances for this f inancial period are on a steady footin9 and I will bring your attention to the following: Firstly, during the pandemi¢ we received a number of 9overnment grants. Since then, we have been at the mercy of market forces, not only with rising Utility costs. but also concerning the outlay of replacing maJor appliances. Secondly, we were fortunate to apply for and receive a grant for new chairs and a new cooker, which amounted to £3,423. However. our outlay in total for the year was £8,188. Our council tax, which wtts subsidised during the pandemic, continues to be held at a low rate. FLtrthermore. to maximise our f inancial situation £20,000 has been deposited in a one- year f ixed term deposit. To summarise, our f iscal arrangements are stable and whilst our f igures exhibit £7,170 less cash in hand than the previous year, this has been predominantly because of replacing f ixed assets. Mertens Treasurer
Strouden Park Community Association Balance Sheet as of 31 March 2023 Total 31 March 2023 Total 31 March 2022 Fixed Assets Tangible Assets 90,407 88,315 Current Assets Cash at bank and in hand 66,192 Debtors and prepayments 73,362 Total Current Assets 66,192 73,362 Creditors (falling within one year) 600 NET CURRENT ASSETS 66,192 72,762 TOTAL ASSETS 156,599 161,077 Creditors: Long Term Liabilities Funds of the charity General Funds Restricted Funds 156,599 161,077 Total Funds 156,599 161,077 101 Page
Declaration The Trustees decltjre that they have approved the trustee's report above. Signed on behalf of the charity's trustees: Signature...-.................. Full nome........,.-. Position...............cAd.K.PE.A.S. ..........--......................,,................................. IIIPage