Charity registration number 1003725 (England and Wales)
COLNBROOK VILLAGE HALL TRUST
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 APRIL 2025
COLNBROOK VILLAGE HALL TRUST
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Puja Bedi - Chair and Poyle Parish Council | |
|---|---|---|
| Victoria Brenner - Secretary and | ||
| Colnbrook Community Association | ||
| Barbara Underhill - Colnbrook Over 50's | ||
| Club | ||
| David Shields - St. Thomas' Church | ||
| Peter Hood - Representative of Colnbrook | ||
| Residents Association | ||
| Steve Oakes - Colnbrook Amateur Stage | ||
| Theatre | ||
| Raymond Angell -Vice Life President | ||
| Steven Sserwanga -Treasurer | ||
| Deacon Margaret Chipandambira - | ||
| Methodist Church | ||
| Bill Michell - Trustee | ||
| Emma Brent - Colnbrook Scouts | (Appointed 13 February 2025) | |
| Charity number | 1003725 | |
| Independent examiner | Daniel Robins FCCA | |
| Stiles Accountants Limited | ||
| 2 Lake End Court | ||
| Taplow Road | ||
| Taplow | ||
| Maidenhead | ||
| Berkshire | ||
| SL6 0JQ | ||
| Bankers | LloydsBankplc |
COLNBROOK VILLAGE HALL TRUST
TRUSTEES' REPORT
FOR THE YEAR ENDED 30 APRIL 2025
The trustees present their annual report and financial statements for the year ended 30 April 2025.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the trust's Deed of Trust, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".
Objectives and activities
The Object of the Charity shall be the provision and maintenance of a Village Hall for the use of the inhabitants of Colnbrook and the neighbourhood. The Management Committee aims to provide good hall facilities including the use for meetings, lectures, and classes and for other forms of recreation and social occupation, intended to improve the conditions of life for the said inhabitants.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the trust should undertake.
Achievements and performance
An AGM was held on Wednesday 22 October 2025.
Its been another successful year, we have secured more new hirers, and continue to support our long-term hirers.
As a board of trustees, we have worked closely to ensure the best value for our hall and itshirers. That has included a review of our pricing as well as expanding on the facilities we are able to provide.
| wish to thank CAST for supporting the additional facilities provided to hirers with microphones, projector and music streaming. The bar continues to work well for our hirers, as we continue our relationship with the current licence holders, Chris & Lisa.
Our bookings clerk is dedicated and supportive and are an integral part of our day to day running of the hall and | wish to thank Brenda Petit for making sure we remain informed and for her commitment to CVHT.
We are now working on a digitalised booking system Lemon Booking — hirers are able to book & make payments within that new system. We are aware of the issues around the car park and wish to assure residents that this is being addressed and we will update once we have a decision on the process of managing the car park facility alongside SBC.
On a personal note, a huge thanks to Ray Angell who as the Vice Chair is always beavering away behind the scenes managing the day-to-day parts of running the hall. He is a great support to me as Chair.
Thank you to Vicki Brenner and Steven Baguma, as our Secretary & Treasurer for the administration and financial work that they do, and without whom it would be impossible to function properly.
| wish to thank all the trustees for their support and commitment, we are all volunteers, and have work and lives outside of the Trust.
Thank you to all our hirers and all who make the village hall happen every day!
This Annual Report and Accounts are submitted for approval at the Annual General Meeting and a copy is available to members of the public on request from the Secretary.
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COLNBROOK VILLAGE HALL TRUST
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 30 APRIL 2025
Financial review
The financial results for the year are set out in the account statements included in this document. A satisfactory financial position at the year-end has been maintained and the Objects of the Charity satisfied.
Total reserves currently stand at £309,560 (2024: £297,256). This includes restricted funds of £85,664 (2024: £87,616) and unrestricted funds of £223,896 (2024: £209,640).
It is the policy of the trust that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the trust’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.
The trustees have assessed the major risks to which the trust is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
Structure, governance and management
The Public Rooms, known as The Colnbrook Village Hall Trust, Vicarage Way, Colnbrook, Slough, Berks SL3 ORF, is a charity registered with the Charity Commissioners (Number 1003725) and constituted by the Deed of Trust.
The Charity according to the Scheme is administered by a Management Committee which is made up of elected members and representatives from the local organisations. During the financial year 2024 — 2025, i.e. from 1st May 2024 to 30th April 2025, the Management Committee was made up of 13 competent persons (hereinafter referred to as Members) being 4 elected Members, 9 elected Representative Members and 4 Organisations without Representatives.
Up to 10 new Members can be elected at the Annual General Meeting. The Representative Members are appointed by each organisation and notified to the Secretary of the Trust one month before the Annual General Meeting or as soon as practical thereafter. The Management Committee may also appoint up to 2 Co-opted Members.
The number of the Representative Members may vary during the different financial years due to either an increase or decrease of the local organisations and their willingness to take part in the management of the Trust, or not having a representative willing to take up the post of Trustee.
The Management Committee during the 2024 — 2025 Financial Year from 1st May 2024 and up to the 30th April 2025 comprised of the following Members:
Puja Bedi - Chair and Poyle Parish Council Victoria Brenner - Secretary and Colnbrook Community Association Barbara Underhill - Colnbrook Over 50's Club David Shields - St. Thomas' Church Peter Hood - Representative of Colnbrook Residents Association Steve Oakes - Colnbrook Amateur Stage Theatre Raymond Angell - Vice Life President Steven Sserwanga - Treasurer Deacon Margaret Chipandambira - Methodist Church Bill Michell - Trustee Emma Brent - Colnbrook Scouts (Appointed 13 February 2025)
The following groups also have the right to elect an individual as a representative member of the charity, however the positions remain vacant at this time:
Colnbrook Baptist Church Colnbrook and Poyle United Church and Fellowship
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COLNBROOK VILLAGE HALL TRUST
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF COLNBROOK VILLAGE HALL TRUST
| report to the trustees on my examination of the financial statements of Colnbrook Village Hall Trust (the trust) for the year ended 30 April 2025.
Responsibilities and basis of report
As the trustees of the trust you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011.
| report in respect of my examination of the trust’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the charity has prepared the financial statements in accordance with the relevant version of the Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn. | understand that this has been done in order for the financial statements to provide a true and fair view in accordance with UK Generally Accepted Accounting Practice.
| have completed my examination. | confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the trust as required by section 130 of the Charities Act 2011.
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2 the financial statements do not accord with those records; or
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3 the financial statements do not comply with the applicable requirements concerning the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a true and fair view, which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Daniel Robins FCCA Stiles Accountants Limited 2 Lake End Court Taplow Road Taplow Maidenhead Berkshire SL6 0JQ 03 Nov 2025
Dated: .....ceeeeeeeeseeneee
D Robins
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COLNBROOK VILLAGE HALL TRUST
FOR THE YEAR ENDED 30 APRIL 2025
NOTES TO THE FINANCIAL STATEMENTS
1 Accounting policies
Charity information
Colnbrook Village Hall Trust is a registered charity, number 1003725, and is constituted by its Deed of Trust.
1.1 Basis of preparation
The financial statements have been prepared in accordance with the trust's Deed of Trust, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The trust is a Public Benefit Entity as defined by FRS 102.
The trust has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the trust. Monetary amounts in these financial statements are rounded to the nearest f.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
- 1.2. Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the trust has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3. Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
1.4 Income
Income is recognised when the trust is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the trust has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the trust has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
Assets for distribution are recognised only when distributed. Assets given for use by the Colnbrook Village Hall are recognised when receivable. Stocks of undistributed donated goods are not valued for balance sheet purposes.
Turnover is measured at the fair value of the consideration received or receivable and represents amounts receivable for goods and services provided in the normal course of business, net of discounts, VAT and other sales related taxes.
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COLNBROOK VILLAGE HALL TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 APRIL 2025
1 Accounting policies
(Continued)
1.5 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated or apportioned to the applicable expenditure headings.
Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
1.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Freehold land and buildings Nil Leasehold land and buildings 1% Straight line Fixtures and fittings 25% Straight line
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
- 1.7. Impairment of fixed assets
At each reporting end date, the trust reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
1.8 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
1.9 Financial instruments
- The trust has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the trust's balance sheet when the trust becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
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COLNBROOK VILLAGE HALL TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 APRIL 2025
1 Accounting policies
(Continued)
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including creditors are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
Derecognition offinancial liabilities
Financial liabilities are derecognised when the trust’s contractual obligations expire or are discharged or cancelled.
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1.10 Provisions
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The capital grant was received to help purchase the property. This grant has been capitalised and is being released in line with the depreciation charge on said property.
1.11 Employee benefits
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the trust is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
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