Chaiyty registration number 1003725 IEn8land and Walesl COLNBROOK VILLAGE HALL TRUST ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2024
COLNBROOK VILLAGE HALL TRUST LEGAL AND ADMINISTRATIVE INFORMATION Trustees Pula Bedi- Chair and Poyle Parish Council Virtoria Brenner- Secretary and Colnbrook Community Association Barbara Underhill- Colnbrook Over 50,5 Club David Shields- St. Thomas, Church Peter Hood - Representative of Colnbrook Residents Association Steve Oakes- Colnbrook Amateur Stage Theatre Raymond Angell- Vice Life President Steven Sserwanga - Treasurer Deacon Margaret Chipandambira - Methodist Church Bill Michell - Trustee Charity number 1003725 Independent examiner Daniel Robins FCCA Stiles Accountants Limited 2 Lake End Court Taplow Road Taplow Maidenhead Berkshire SL6 OJQ Bankers Lloyds Bank plc
COLNBROOK VILLAGE HALL TRUST CONTENTS Page Trustees, report Independent examiner's report Statement of financial attivities Balance sheet Notes to the financial statements 6-15
COLNBROOK VILLAGE HALL TRUST TRUSTEES, REPORT FOR THE YEAR ENDED 30APRIL 2024 The trustees present their annual report and financial statements for the year ended 30 April 2024. The financial statements have been prepared in accordance with the accounting policies set out in note I to the financial Statement5 and comply with the trust's Deed of Trust. the Charities Art 2011 and "Accounting and Reporting by Charities= Statement of Recommended Prattice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffertive l January 20191" Objectwes and actNities The Object of the Charity shall be the provision and maintenance of a Village Hall for the use of the inhabitants of Colnbrook and the neighbourhood. The Management Committee aims to provide good hall facilities including the use for meetings, lectures, and classes and for other forms of recreation and social occupation, intended to improve the conditions of life for the said inhabitants. The trustees have paid due regard to guidance issued by the Charity Commi55iorh in deciding what activitie5 the trust should undertake. Achievements and performance An AGM was held on the 19th of October 2023. It's been a good year, in that we have secured further and new hirer bookings, and continue to work with and support our long term hirers. As a board of trustees, we have worked closely to ensure the best value for our hall and its hirers. This has included a review of our pricing structure as well as expanding on the facilities we are able to provide. Moving forward, the hall, rooms and lounge area will be equipped with facilities for companies and organisations to be able to run AGMslmeetingslaway days etc. so that we can offer another type of facility to our portfolio. The bar has been working well as we continue our relationship with Chris Wickes the current license holders. Our bookings clerk and maintenance team are dedicated and supportive and are an integral part of our day-to4ay running of the hall and I wish to thank Brenda Pettit for making sure we are informed and for her commitment to CVHT. We are now finalising the delivery of a digitalised booking system and are able to take payments within that new system. We are aware of the issues regarding the car park and wish to assure residents that this 15 being addressed and we will update once we have a decision on the process of managing the car park facility- Thanks to Dave Shields for supporting over and above as a key holder, it's never too much trouble for him, and we as a Trust are grateful. in fact to all key holders who voluntarily agree to support with opening and closing of the Hall before and after our hirers use our facility. I would like to thank our outgoing trustee Sam Newman for his commitment to CVHT and wish him the best for the future. Thank you to Vicki Brenner an(J Steven Baguma. as our Secretsry & Treasurer for the administration and financial work that they do, and without whom it would be impossible to function properly. Thank you to Flay Angell & Barbara Underhill for the loyalty and commitrnent they continue to give to the CVHT. I wish to thank all of the trustees for their support and commitment. we are all volunteers, and have work and live5 Outside of the Trust. Thank you for the privilege of being your Chair. This Annual Report and Accounts are submitted for approval at the Annual General Meeting and a copy is available to members of the public on request from the Secretary.
COLNBROOK VILLAGE HALL TRUST TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 30APRIL 2024 Financial review The financial results for the year are set out in the account statements included in this document. A satisfactory financial position at the year-end ha5 been maintained and the Objects of the Charity Satisfied. Total reserves currently stand at £297,25612023'. £291,960). This includes restricted funds of £87,61612023'. £89,5681 and unrestricted funds of £209.64012023= £202,392). It 15 the policy of the trust that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three an(J six month's expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the trust's Current artivities while consideration is given to ways in which additional funds may be raised. This level of reserves ha5 been maintained throughout the year. The trustees have assessed the major risks to which the trust is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. Structurei governance and management The Public Rooms, known as The Colnbrook Village Hall Tnjst. Vicarage Way, Colnbrook, Slough, Berks SL3 ORF, is a charity registered with the Charity Commissioners (Number 10037251 and constituted by the Deed of Trust. The Charity according to the Scheme is administered by a Management Committee which is made up of elected members and representatives from the loc31 orgarhi5ation5. During the financial year 2023- 2024, i.e. from 1st May 2023 to 30th April 2024, the Management Committee was made up of 12 competent persons (heIn3fter referred to as Members) being 5 elected Members. 7 elected Representative Members and 4 Organisations without Representatives. Up to 10 new Members can be elected at the Annual General Meeting. The Representative Members a appointed by each organisation and notified to the Secretary of the Trust one month before the Annual General Meeting or as soon as practical thereafter. The Management Committee may also appoint up to 2 Co-opted Members. The number of the Representative Members may vary during the different financial years due to either an increase or decrease of the local organisations and their willingness to take part in the management of the Trust, or not having a representative willing to take up the post of Trustee. The Management Committee during the 2023- 2024 Financial Year from 1st May 2023 and up to the 30th April 2024 comprised of the following Members- Pula Bedi Chair and Poyle Parish Council Victoria Brenner- Secretary and Colnbrook Community Association Barbara Underhill - Colnbrook Over 50's Club David Shields - St. Thomas, Church Peter Hood - Representative of Colnbrook Residents Association Steve Oakes - Colnbrook Amateur Stage Theatre Sarah Sserwanga - Colnbrook Scouts Group Raymond Angell Vice Life President Sam Newman - Vice Chair Steven Sserwanga - Treasurer Deacon Margaret Chipandambira - Methodist Church Bill Michell- Trustee {Resigned 17 November 20231 {Resigned 21 February 20241
COLNBROOK VILLAGE HALL TRUST TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 30APRIL 2024 The following groups also have the right to elect an individual as a pSentstive member of the charity, however the positions remain vacant at this time.. Slough Borough Council Colnbrook Baptist Church Colnbrook Church Wives Colnbrook and Poyle United Church and Fellowship The trustees, report was approved by the Board of Trustees. Puja Bedi - Chair Trustee 05 Dec 2024 Dated..
COLNBROOK VILLAGE HALL TRUST STATEMENT OF FINANCIAL AcfiviTIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30APRIL 2024 Unrestricted funds 2024 Restricted funds 2024 Total Unrestricted fvnds 2023 Restricted funds 2023 Total 2024 2023 Notes Incomefrom: Charitable activities 46,936 288 46,936 288 38,613 77 38,613 77 Investments Total income 47,224 47,224 38,690 38,690 Expenditure on: Charitable activities 39,976 1,952 41,928 34,773 1,952 36,725 Tolal expenditure 39,976 1,952 41,928 34,773 1,952 36,725 Net incomellexpenditurel and movement in funds 7.248 {1,9521 5,296 3.917 11,9521 1,965 Reconciliation of funds: Fund balances at l May 2023 202,392 89,568 291,960 198,475 91,520 289,995 Fund balances at 30 April 2024 209.640 87,616 297,256 202,392 89,568 291,960 The statement of financial activities includes all gains and 1055es recognised in the year. All income and expenditure derive from continuing activities.
COLNBROOK VILLAGE HALL TRUST INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF COLNBROOK VILLAGE HALL TRusr I report to the trustee5 on my examination of the financial statemerts of Colnbrook Village Hall Trust (the trustl for the year ended 30 April 2024. Responsibilities and basis of report As the trustees of the trust you are responsible for the pparatIOn of the financial statements in accor¢Jance with the requirements of the Charities Art 2011. l port in respect of my examination of the trust's financial statements carried out under sertion 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the 2011 Act. Independent examiner's statement Your attention is drawn to the fact that the charity has prepared the financial statements in accordance with the relevant version of the Statement of Recommended Prartice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 in preference to the Accounting and Reporting by Charities.. Statement of Recommended Practice issued on l April 2005 which is referred to in the extant regulations but has now been withdrawn. l understand that this has been done in order for the financial ststements to provide a true and fair view in accordance with UK Generally Accepted Accounting Practice. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect= accounting records were not kept in respect of the trust as required by section 130 of the Charities Act 2011. the financial statement5 do not accord with those records- or the financial statements do not comply with the applicable reqU1ments concerning the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a true and fair view. which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper Understanding of the financial statements to be reached. Daniel Robins FCCA Stiles Accountants Limited 2 Lake End Court Taplow Road Taplow Maidenhead Berkshire SL6 OJQ 05 Dec 2024 Dated.. ,1.. 2
COLNBROOK VILLAGE HALL TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30APRIL 2024 Accountin8 policies Charity information Colnbrook Village Hall Trust is a registered charity, number 1003725, and is constituted by its Deed of Trust. 1.1 Accounting convention The financial statements have been prepared in accordance with the trust's Deed of Trust, the Charities Act 2011 and "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their account5 in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 20191 The trust is a Public Benefit Entity as define(I by FRS 102. The trust has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin I not to prepare a Statement of Cash Flow5. The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent reqUId to provide a true and fair view. This departure has involved following the Ststement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Prartice which is referred to in the Regulations but which has since been withdrawn. The financial statements are prepared in sterlin& which is the functional currency of the trust. Monetary amounts in these financial statements are rounded to the nearest £. The financial statements have been ppared under the historical cost convention. The principal accounting policies adopted are set out below. 1.2 Going concem At the time of approving the financial statements, the trustees have a reasonable expectation that the trust has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements. 1.3 Charitable funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objective5. Restricted funds are subjert to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are Set out in the notes to the financial ststeTnents. 1.4 Income Income 15 recognised when the trust is legally entitled to it after any performance condition5 have been met, the amounts can be measured reliably, an(J it is probable that income will be ceived. Cash donations are recognised on receipt. Other donations are recogni5ed once the trust ha5 been notified of the donation, unless performance conditions requi deferral of the amount. Income tsx recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. Legacies are recognised on receipt or otherwise rf the trust has been notified of an impending distribution, the amount is known, and receipt is experted. If the amount is not known, the legacy is treated as a contingent asset. Assets for distribution are recognised only when distributed. Assets given for use by the Colnbrook Village Hall a recognised when receivable. Stocks of undistributed donated goods are not valued for balance sheet purposes. Turnover is measured at the fair value of the consideration received or receivable and represents amounts receivable for goods and services provi(Je(J in the normal course of business. net of discoijnts, VAT and other sales related taxes.
COLNBROOK VILLAGE HALL TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30APRIL 2024 Accounting policies Icontinuedl 1.5 Expenditure Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated or apportioned to the applicable expendrture headings. Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred. 1.6 Tangible fixed asset5 Tangible fixed asset5 are initially measured at cost and Subsequently measured at cost or valuation, net of depreciation and any impairment losses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases= Freehold land and buildings Leasehold land and buildings Fixtures and fittings 1% Straight line 25% Straight line The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities. 1.7 Impairment of fixed assets At each porting end date, the trust reviews the carrying amounts of its tsngible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss lif anvl. 1.8 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less. and bank overdrafts. Barbk overdrafts are shown within borrowings in current liabilities. 1.9 Financial instruments The trust has elected to apply the provisions of Section 11 'Basic Financial Instruments, and Section 12 '0ther Financial Instrument515sues' of FRS 102 to all of its financial instruments. Financial instruments are recognised in the trust's balance sheet when the trust becomes party to the contractual provisions of the instrument. Financial assets and liabiltties are offset. with the net amounts psented in the financial statements, when the is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
COLNBROOK VILLAGE HALL TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30APRIL 2024 Accounting policies Icontinuedl Bt75icfinancial assets Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. Busicfinancial liobilities Basic financial liabilities, including creditors are initially recognised at transaction price unless the arrangement constitutes a financing transaction. where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or le55. If not. they are presented as non-current liabiltties. Trade ¢ditorS are recognised inttially at transaction price and subsequentlv measured at amortised cost using the effective interest method. Derecognition offinancial liobilities Financial liabilities are derecognised when the trusys contractual obligations expire or are discharged or cancelled. 1.10 Provisions The capital grant was received to help purchase the property- This grant has been capitslised and is being released in line with the depreciation charge on said property. 1.11 Employee benefits The c05t of any unused holiday entitlement is recogni5ed in the period in which the employee's 5ervice5 are received. Termination benefits are recognised immediately as an expense when the trust is demonstrably committed to terminate the employment of an employee or to provide temiination benefrts.
COLNBROOK VILLAGE HALL TRUST BALANCE SHEET AS AT 30 APRIL 2024 2024 2023 Notes Fixed assets Tangible assets li 396,446 400,780 Current assets Debtors 12 6.415 60,881 4,524 54,004 Cash at bank and in hand 67.296 58,528 Creditors: amounts falling due within one year 13 112.6031 111,2581 Net current assets 54.693 47,270 Tolal a$5ets less current liabilities 451,139 448,050 Provisions for liabilities 14 1153,8831 1156,0901 Net assets 297.256 291.960 Income funds Restricted funds- general Unrestrirted funds 16 87,616 209,640 89,568 202,392 297,256 291,960 05 Dec 2024 The financial statements were approved by the Trustees on . Pula Bedi Chair Trustee
COLNBROOK VILLAGE HALL TRUST BALANCE SHEET (CONTINUED) AS AT 30 APRIL 2024 Income from charitsble activities Unrestricted funds 2024 Unrestricted funds 2023 Village Hall Sale of goods Charitable rental income Other income 39.562 5,374 2,000 38,613 46,936 38,613 Income from investments Unrestricted funds 2024 Unrestricted funds 2023 Interest receivable 288 77 10-
COLNBROOK VILLAGE HALL TRUST BALANCE SHEET (CONTINUED) AS AT 30 APRIL 2024 Expenditure on charitsble artivwties Willage Hall 2024 Village Hall 2023 Direct costs Depreciation and impairment Caretaker costs 4,334 6,296 7,325 10,666 5,508 717 4,536 6,292 6,465 5,301 6,259 2,845 1,777 1,263 63 Light and Heat Repairs and Maintenance Cleaning Rates Telephone Insurance 1,418 1,125 430 Printing, postage and stationery Computer consumables and software costs Subscriptions Legal fees Sundry expense5 1,707 446 535 472 11,6551 991 12,2071 544 39,308 34,145 Share of support and governance costs (see note 71 Governance 2,620 2,580 41,928 36,725 Analysis by fund Unrestricted funds 39,976 1,952 34,773 1,952 Restricted funds 41,928 36,725 Description of charitable activities Villa e Hall All expenditure has been incurred to 5UPPOrt the charwty's objertive, the provision and maintenance of a village hall for the use of the inhabitants of Colnbrook and the neighbourhood. Net movement in funds 2024 2023 The net movement in funds 15 Stated after chargingllcredwtingl.. Fees payable for the independent examination of the charity's financial statements Depreciation of owned tsngible fixed a55et5 4,334 4,536 11
COLNBROOK VILLAGE HALL TRUST BALANCE SHEET (CONTINUED) AS AT 30 APRIL 2024 Support costs allocated to artivities 2024 2023 Independent examination 2,620 2,580 Analysed between: Village Hall 2,620 2,580 Trustees With the exception of those disclosed within note 16, none of the trustees lor any person5 connected with them) received any remuneration or benefits from the trust during the year. Employees The average monthly number of employees during the year was.. 2024 2023 Number Number Totsl There were no employee5 whose annual remuneration was more than £60,0(XJ. Remuneration of key management personnel The remuneration of key management personnel was £nil io Taxation The charity is exempt from taxation on its activities because all its income is applied for charitable purposes. 12-
COLNBROOK VILLAGE HALL TRUST BALANCE SHEET (CONTINUED) AS AT 30 APRIL 2024 li Tangible fixed assets FehOld land iea5ehold land and buildings and buildir Fixture5 3nd frtting5 Total Cost At l May 2023 80,CM)O 415,889 67,591 563,480 At 30 April 2024 80,0 415,889 67,591 563,480 Depreciation and impaiment At l May 2023 Depreciation charged in the year 95,387 4.159 67,313 175 162,700 4,334 At 30 April 2024 99,546 67,488 167,034 Carrying amount At 30 April 2024 80,(K)O 316,343 103 396,446 At 30 April 2023 80,(KJO 320,502 278 400,780 12 Debtors 2024 2023 Amounts falling due within one year. Trade debtors 3,781 2,634 1,849 2,675 Prepayments and accrued income 6,415 4,524 13 Creditors: amounts falling due within one year 2024 2023 Trade creditors 915 132 Other creditors Accruals and deferred income 7.873 3,815 6,900 4,226 12,603 11,258 13-
COLNBROOK VILLAGE HALL TRUST BALANCE SHEET (CONTINUED) AS AT 30 APRIL 2024 14 Capital grants 2024 2023 Capital grants received 153,883 156,090 Movements on capital grants.. Capital grants received At l May 2023 Amortisation of grant 156,090 12,2071 At 30 April 2024 153.883 A grant wa5 received to finance the purchase of the village hall. This is being amortlsed to the profit and 1055 account on the same basis as the village hall is depreciated. 15 Unrestricted funds The unrestricted funds of the charity comprise the unexpended balances of (lonations and grants which are not subjert to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes. At l May 2023 Incoming resou5 Resources At 30 April 2024 expended General funds 202.392 47,224 139,9761 209,640 Previous year: At l May 2022 Incoming rewur¢es Resources At 30 April 2023 expended General funds 198,475 38,690 134,7731 202,392 14-
COLNBROOK VILLAGE HALL TRUST BALANCE SHEET (CONTINUED) AS AT 30 APRIL 2024 16 Restrirted funds The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust Subject to specific conditions by donors as to how they may be used. Movement in funds Incoming reSoue$ Balance at l May 2022 Balance at ext*nded l May 2023 Resources expended Balance at 30 April 2024 Building fund 91,520 11,9521 89,568 2.207 14,1591 87,616 The Trust received funds from local authorities and the sale of the old village hall, together with specific donations and interest received on the funds which are applied to the development of the new hall. The money which has not been expended is retained in restrirted fund5. 17 Analysis of net assets between funds Unrestricted funds 2024 Restricted fund5 2024 Total Unrestrirted funds 2023 Restricted funds 2023 Total 2024 2023 Fund balances at 30 April 2024 a represented by: Tangible assets Current assetsllliabilitiesl Provisions 306,878 54,693 1150.2341 89,568 396,446 54,693 1153.8831 305,356 47.270 1150.2341 95,424 400,780 47,270 1156,0901 11.9521 15.8561 211,337 87,616 297,256 202.392 89,568 291,960 18 Related party transactions There We no disclosable related party transartions during the year12023- none). 15-