Company Number: 01956167 Charity Number: 1003677 PILOT THEATRE LIMITED (A company limited by guarantee) TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 HPH Chartered Accountants 54 Bootham YORK Y030 7XZ PILOT THEATRE LIMITED (A Company limited by guarantee) Contents of the Financial Statements For the Year Ended 31 March 2025 Page Report of the Trustees 1to7 Independent Examiner's Report Statement of Financial Activities Balance Sheet 10 Cash Flow Statement Notes to the Financial Statements 12to20 PILOT THEATRE LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practi￿ applicable to charities preparing their accounts in accordan￿ with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) (effective 1 January 2019). OBJECTIVES AND ACTIVITIES Objectives, aims and activities Pilot Theatre creates unforgettable theatre and immersive experiences for younger audiences internationally, nationally and regionally in Yorkshire where the company is based. Across all our projects we enable people to interrogate the big ideas that are relevant to our lives right now. We tell extraordinary stories that reflect the internationalism and diversity of the UK and aim to exploit the possibilities technologies have to offer in terms of artistic creation, aC￿sS and engagement for the benefit of the arts and civil society. With a strong focus on developing talent in the theatre and XR industries, we also aim to support aspiring artists from all walks of life giving them the opportunity to share their voice and their art with the world. All our work is supported by a range of educational resources providing an integrated approach to learning and development. The company's principal activity is the provision of live theatrical entertainment to a wide cross section of the community. In setting the objectives and planning the activities of the company the trustees have given serious consideration to the Charity Commission's general guidan￿ on public benefit in particular the advancement of education, arts, and culture. ACHIEVEMENT AND PERFORMANCE Review of Developments, Activities and Achievements nd This is the 2 year of the NPO funding period 2023- 2026, (now extended to 27128) and despite operating in a continuing challenging economic and political, national and global context we are proud to have prodU￿d and toured 2 theatre productions, run an international project with a company in the Philippines, ci>created with young people a new digital installation to tour in 2516, collaborated on a site specific community writing project in Redcar, worked all year in various ways with and in a York school and engaged hundreds of young people through our learning and participation programme connected to our production work. Throughout the year we have looked for opportunities to broaden our reach, engage with new networks and explore different models of working. We continued to apply for a wide range of funds to support our work. including participating in the Christmas Big Give Challenge again, and are very grateful to those who have supported our work with schools and young people during 24125. We have refreshed and run the 2 groups who help inform our planning across the year, our Youth Advisory Board (Co-Pilotsl and our Learning Advisory Board (LAB)- and have some new trustees taking up appointments in 25126. PILOT THEATRE LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 THEATRE RUN. REBEL written by and adapted for the Stage by Manjeet Mann Directed by Tessa Walker, Design by Debbie Duru, Lighting Design by Ben Cowens, Composer Niraj Chag, Movement Directors Kuldip Singh-Barmi & Ayesha Fazal, Sound Design Yvonne Gilbert Winner of Best Production at Offies 2025 & nominated for Best Writing for Theatre for Young Audiences ****TheStage * * * * British Theatre Pilot Theatre brings you an electrifying adaptation of Manjeet Mann's acclaimed novel. Amber is trapped - by her family's rules, by their expectations, by her own fears. But on the running track she is completely free. As her body speeds up, the world slows down. And the tangled, mixed up linesinherheadgetstraighter. This was a new retour of out landmark production made especially for audiences of 11 + combines physical theatre, mesmerising visuals and a talented ensemble cast, setting the stage for a transformative story of revolution, empowerment and courage. The original production was co-produced with Mercury Theatre Colchester, Belgrade Theatre Coventry, Derby Theatre and York Theatre Royal. We toured to venues in London. Leicester, Oxford, Leeds. Salford and Edinburgh. Performances.. 34 Audiences.. 4581 Workshops: 25 Participants: 635 MARY & THE HYENAS vKitten by Maureen Lennon Directed by Esther Richardson, Music by Tor Maries (Billy Nomates,) Musical Director Emily Levy, Design by Sara Perks, Lighting Design by Chris Davey, Sound Design by Adam Mccready, Movement Director Ayesha Fazal A Co-Production with Hull Truck Theatre "A must-see for theatre lovers. **** The Reviews Hub "A five-star production from a five-star cast.- * ** ** Fairy Powered Productions Meet Mary and the Hyenas, a band who will sing you the inspiring story of Mary Wollstonecraft. A woman centuries ahead of her time.. trailblazer. feminist and literary pioneer. From her passionate advocacy for women's rights to her tumultuous personal journey, Mary and the Hyenas captures the spirit and resilience of a woman who dared to defy the conventions of her time, and who kept going when so many wanted to bring her down. This is a wrtty, laugh out loud and searing tribute to the courage and determination of a woman who fought for equality and justi￿. The production opened and played at Hull Truck Theatre and then toured to Wilton's Music Hall. London. PILOT THEATRE LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 Mary and the Hyenas was developed with the support of the National Theatre's Generate programme. Performances.. 39 Audiences.. 6147 Workshops.. 18 Participants.. 307 STORIES IN STONES A Creative People and Places project in Redcar, supported by Borderlands, and a collaboration with Friends of Redcar Cemetery. The project consisted of a series of wrtters, workshops across the Autumn 2024, led by Carmen Marcus and Sharon Chappell (CARU) and culminated in a site-specific performance of the resulting stories in the Redcar Cemetery. Participants.. 125 Audience.. 30 IMMERSIVEIINTERACTIVE MONOLITHS A VR experience exploring the Yorkshire landscape and identity through the voices of three women writers. Monoliths continued being shown on tour in 24125 including to Dewenthorpe Festival, Ripon Festival, and intemationally at Tallinn and at the Bozar. Brussels as part of Her Stories. The spa￿'s Di ital S aces is an ambitious new programme, designed to transform the way communities interact with digital creativity. The initiative will deliver an array of digital experiences in libraries, including Monoliths as an inspiring VR showcases. We are collaborating with nine library services over 2025 and 2026 with the piece being shown in Leeds and Newham in Feb - March 2025. A GUIDE TO NOW FOR THOSE IN THE FLTfuRE This is Pilot's final Play On project. The project was developed through workshops in schools and a "Hack Camp" at Explore York (Libraries) and a prototype was presented in York's Guildhall as part of the Mediale, UNESCO city of Media Arts Festival and in Tallinn, Estonia in Autumn 2024. The project will tour York Libraries with accompanying workshops in 25126. Workshops.. 10 Participants: 113 Installation interacb"ons'. 900 INTERNATIONAL PLAY ON! There was a final meeting for the project in Estonia in September 2025, which included the showing of various projectslproductions. PILOT THEATRE LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 CREATIVE LEARNING & ENGAGEMENT LAB- Learning Advisory Board The now established LAB met three times during the year online to advise us on our artistic programme and support us in improving our creative learning offers to secondary schools, colleges and universities. Co-Pilots - our creative advisory board comprising of eight people aged under 30, who help us develop and reflect on our re￿nt, current and future projects. They continued to meet three times across the year online and in person. Workshops in Schools & Talks - Workshops: 51 Participants: 1,412 Songs Of Hope Project.. - Workshops'.10 Participants: 31 Cinema Club- Audiences: 311 ConferenceslMiscellaneous- Sessions'.19 Audien￿S.. 808 Teacher CPD - Sessions 2 Educational Resources.. - Noughts & Crosses, Mary and the Hyenas LIVESTREAMINGIFILMING Total number of Livestreaming eventslcaptures for other organisations" 8 PLANS - 2025126 A Guide to Now: This will tour 3 libraries in York in Autumn 2025 with accompanying schools engagementlworkshops. Noughts & Crosses.. We will be re-mounting this production in Spring 2026 ft)r a National Tour. International Touring and Environmental Fund workshops The Company will be part of this training initiative in 25126- supported by the Arts Councils of England and Norway. Haunts- c0-produ￿d with Wales Millennium Centre and commissioned by the National Library of Wales. Partner- The Museum of Youth Culture A VR experience exploring three generations of youth culture in Wales. Themed across urban, suburban and rural settings the ple￿ will use archive footage to explore the places we meet and make friends as young people. FINANCIAL REVIEW Reserves policy The unrestricted fund balance totals £369,517 (2024.. £427,424) all of which is held in general reseNes. The Board have set a target to hold a reserve for working capital of at least 12 months of core and management expenditure, which is budgeted to be £414,154 for the year ended 31 March 2026. The trustees consider this amount appropriate to help manage the risks connected with the current financial and operating environment, and to further provide longer term resilien and means for us to manage change. In planning the activities of the company and setting its annual budget we look to balance the priorities of maintaining and building funds in line with our reserves policy with our overarching focus on delivering high quality, ambitious work and eXperIen￿S to our audiences. Although this PILOT THEATRE LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 ReseNes policy - continued has resulted in a reduction in funds during the year, and a further reduction budgeted for 25126, the trustees consider the level of funds to be reasonable, albeit below the target level. Financial review The Statement of Financial Activities shows a total net deficit of £78,734 (2024.. deficit £42,910). This total is made up of an unrestricted funds deficit of £57.907 and a restricted funds deficit of £20,827. Total reserves stand at £384,514 (2024: £463.248). The budget for the year ending 31 March 2026 anticipates a deficit of £71,000. STRUCTURE. GOVERNANCE AND MANAGEMENT Governing document Pilot Theatre Limited is a charitable company limited by guarantee. The company was incorporated on 8 November 1985 and registered as a charity on 30 July 1991. The company was established under a Memorandum and Articles ofAssociation amended by a special resolution on 28 June 1990, 18 June 1991 and 28 November 2013. In the event of the company being wound up members are required to contribute an amount not exceeding £5. Recruitment and appointment of new trustees Existing trustees, led by the chair, consult wth the Joint Chief Executives, to select members of the trustee board. The trustees constandy review the composition of the board to aim for a diverse and inclusive body of trustees who cover as many professional and sector skills as possible. The trustees meet quarterly plus one longer session to review strategy, performance, planning and to set budgets. Key management remuneration The remuneration of each of our key management personnel is set at contract stage and then reviewed and agreed by the Finan￿ and Personnel Sub committees of the Board of Trustees. Pay and remuneration is benchmarked and set competitively with other subsidised theatre companies and buildings. Risk management The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The trustees periodically conduct a review of the major risks to which the charity is exposed and are satisfied that there are prO￿dureS in pla￿ to mitigate any risks to which the charity may be exposed. PILOT THEATRE LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 REFERENCE AND ADMINISTRATIVE DEfAILS Registered Company number 01956167 (England and Wales) Registered Charity number 1003677 Registered office The Guildhall St Martin's Courtyard Coney Street York Y019QL Independent Examiner Adrian Rodaway, FCA, BFP, DChA HPH 54 Bootham York Y030 7XZ Trustees T Wright, Co-chair S Mason, Co-chair V Blakey-Archer (appointed 2 July 2025) S Buckley G Burrow D Collins C Dartsch S David (appointed 2 July 2025) J Killeya (resigned 11 December 2024) L Marchant (resigned 5 September 2025) M Modha (resigned 5 September 2025) T Mosley E Richardson, Joint CEO V Scantlebury (appointed 2 July 2025) A J Smith, Joint CEO E Stevens {appointed 11 December 2024) J R Wilkinson C Wright {resigned 11 December 20241 In accordance with the Articles of Association T Wright, T Mosley, S Buckley & D Collins are the council members retiring by rotation. Being eligible they offer themselves for re-election. Bankers Handelsbanken AB FL 2, Maple House Clifton Park Shipton Road York Y030 5PB Shawbrook Bank Ltd Lutea House Warley Hill Business Park The Drive Bren￿ood CM13 3BE Aldermore Bank plc Block B, Western House Lynch Wood Peterborough PE2 6FZ PILOT THEATRE LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 STATEMENT OF TRUSTEES RESPONSIBILITIES The trustees (who are also the directors of Pilot Theatre Limited for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitsble company for that period. In preparing those financial statements, the trustees are required to select suitable accounting policies and then apply them consistently., observe the methods and principles in the Charity SORP., make judgements and estimates that are reasonable and prudent., prepare the financial statements on the going con￿rn basis unless it is inappropriate to presume that the charitable company will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitsble company and hence for taking reasonable steps for the prevents'on and detection of fraud and other irregularities. The trustees are responsible for the Maintenan￿ and integrity of the corporate and financial Information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. Approved by order of the board of trustees on 1 October 2025 and signed on its behalf by Thomas Wright- Trustee (Chair) PILOT THEATRE LIMITED (A company limited by guarantee) Independent examinerfs report to the trustees I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2025. This report is made solely to the charitable company s trustees, as a body, in accordan￿ with Chapter 3 of Part 16 of the Companies Act 2006 and the charrtable company's trustees as a body in accordance with section 154 of the Charities Act 2011. My independent examiner's work has been undertaken so that I might state to the charitable company's trustees those matters l am required to state to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charitable company, the charitable company's members as a body and the charitable company s trustees as a body for my independent examiner's work, for this report, or for the opinions I have formed. Responsibilities and basis of report As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 {'the 2006 Act,). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act,). In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. Independent examinerfs statement Since the Company's gross income exceeded £250.000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that l am qUaI￿led to undertake the examination because l am a member of ICAEW, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe" accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act,. or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. HPH, Chartered Accountants 54 Bootham YORK Y030 7XZ Adrian Rodaway, FCA, BFP,DChA 1 October 2025 PILOT THEATRE LIMITED (A company limited by guarantee) STATEMENT OF FINANCIAL ACTIVITIES (INCOME AND EXPENDITURE ACCOUNT) YEAR ENDED 31 MARCH 2025 Unrestricted funds Restricted funds Total 2025 Total 2024 Note INCOME Donations and legacies Charitable actiwties 340,466 199,725 540,191 432,878 138.711 99.455 238.166 357,063 Investments 7,256 7,256 4,035 TOTAL INCOME 486,433 299,180 785,613 793,976 EXPENDITURE Raising funds Charitable activities 24,227 S(￿.812 24,227 840,120 13,301 823,585 333,308 TOTAL EXPENDITURE 531,039 333.308 864,347 836,886 Net (deficit)lincome before transfers 144.6C61 134,128) 13.301 178,7341 142,9101 Transfers between funds 15 113.3011 Net movement in funds 157.9071 (20.827} (78,7341 (42,9101 Reconciliation of funds Total funds brought forward 15 427,424 35.824 463,248 506,158 Total funds carried forward 15 £ 369,517 £ 14,997 £ 384,514 £ 463,248 Al activit.es derive from conb"nuing operab"ons. The notes on pages 12 to 20 fomi part of the accounts. PILOT THEATRE LIMITED (A company limited by guarantee) BALANCE SHEET AS AT 31 MARCH 2025 Company registration number: 01956167 Note 2025 2024 FIXED ASSETS Tangible Assets CURRENT ASSETS Debtors Cash at bank and in hand 12 17 162.141 352.354 182,451 361,387 514.495 543,838 LIABILITIES- amounts falling due within one year 13 {129.982} (80,5911 NET CURRENT ASSETS 384,513 463,247 TOTAL ASSETS LESS CURRENT LIABILITIES 384,514 463,248 NET ASSETS £ 384,514 £ 463,248 THE FUNDS OF THE CHARITY Restricted Funds Unrestricted Funds General Funds 15 14,997 35,824 15 369,517 427,424 TOTAL FUNDS £ 384,514 £ 463,248 The financial statements have been prepared in accordance wth the special provisions relating to companies subject to the small companies regime wth Part 15 of the Companies Act 2006. The notes on pages 12 to 20 fom part of the accounts. These finanryal ststements were approved by the DirectorslTrustees on 1 October 2025 and signed on their behalf Thomas Wright (Chair) Director 10 PILOT THEATRE LIMITED (A company limited by guarantee) STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 Note Net Cash provided by l (used in operating activities 16 116,2891 63,241 Cash flovts from investing activities Interest received 7.256 4,035 Net cash provided by invesling activities 7,256 4,035 Change in cash and cash equivalents in the year Cash and cash equivalents at beginning of the year (9,0331 361,387 67,276 294,111 Cash and Cash equivalents at end of the year £ 352,354 £ 361,387 PILOT THEATRE LIMITED (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31 MARCH 2025 GENERAL INFORMATION The Charitable Company is a private company limited by guarantee, which is incorporated and registered in England and Wales {no.01956167}. It was registered as a charity on 30 July 1991. The Charity number is 1003677. The address of its registered office is The Guildhall, St Martin's Coutyard, Coney Street, York, England, Y01 9QL. ACCOUNTING POLICIES 2.1 Basis of preparation of accounts The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordan￿ wth the Charities SORP IFRS 1021 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective 1 January 20191., Financial Reporting Standard 102 'The Finanual Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The finanaal statements have been prepared under the historical cost convention. 2.2 Going Concem policy Having considered fLrture planned acb'vities and the reserves available to the charity, the Irustees are satisfied that the financial statements should be prepared on a going concern basis. 2.3 Limiled by guarantee Each memberfs liability is limited to £5 in the case of wnding up of the Charitable Company. 2.4 Fund accounting The Trustees have a defined policy for identification of different types of income. a) Designated funds are unrestricted ftjnds but are specifically earmarked by the Truslees for a particular purpose. b) Restricted funds are only lo be used for the specific purpose laid down by the donor. Expenditure which meets this criteria is charged to the fijnd. Performan￿ and other income generated in respect of restricted grant funded projects are also induded under restricted fijnds. c) Unrestricted funds are the residue of incoming resources receivable or generated from the objects of the Charity wthout further specified purposes and are available as general funds. 2.5 Income l income is recognised in the statement of financial activilies when the conditions for receipt have been met and Ihere is reasonable assurance of re￿ipt. EX￿pt for the followng.. Grants re￿1vable Grants for immediate expenditure are accounted for vthen they become re￿1Vable. Grants received for specific purposes are treated as restricted funds. Grants ￿lch are received for a fvture accounting period are deferred and recognised in those periods. Donated Services These serVi￿S are induded in the statement of finanaal ath"vibes at the value the charity estimates it would pay for these services in the open market. 2.6 Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. 12 PILOT THEATRE LIMITED (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31 MARCH 2025 ACCOUNTING POLICIES (continued 2.6 Expenditure (continued) Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost to the calegory. Where costs cannot be directly attributed to particular headings they have been allocaled to activities on a basis consistent with the use of reSoUr￿s. 2.7 Tangible fixed assets and depr￿lation Fixed assets for the Charitable Company to use are capitalised at cost, for items above £2,500. Donated assets are valued at market value on donation. They are stated in the accounts at cosuoriginal value less deprecialion. Depreciation is calculated to write off the cost or valuatr.on of fixed assets, less their est"mated residual value, over their expected useful lives on the following bases.. Touring equipment 20%- 33.￿ straight line basis 2.8 Taxation The Charitable Company is exempt from corporation tax on its charitable acbvities. Credit re￿1vable by the Charitable Company under Theatre Tax Relief is recognised in Ihe period that the qualifying production took place to Ihe extent that the receipl and value of the claim are reasonably assured, and is included in incoming resources from charrtable actiwlies. 2.9 Debtors Trade and other debtors are ￿Cognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid after taking account of any trade discounts due. 2.10 Cash at bank and in hand Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertsble to a known amount of cash and are subject to an insignificant risk of change in value. 2.11 Creditors Creditors are recognised there the Charitable Company has a present obligation resulting from a past event thal will probably result in Ihe transfer of funds to a third party and Ihe amount due to settle Ihe obligalion can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due. 2.12 Financial Instruments The Charitable Company only has finanaal assets and financial liabilities of a kind that qualify as basic financial instruments. Basic finanaal instruments are initially recognised at transaction value and subsequently measured at their settiement value. 2.13 Pension costs The Charitable Company operates a defined contribulion pension scheme. Contributions are charged in the Statement of Financial Actiwties as they become payable in accordance wth the rules of the scheme. 2.14 Foreign currencies Assets and liabilib'es in foreign cUrren￿eS are translated into steding at the rate5 of exchange ruling at the balance sheet date. Transactions in foreign currencies are translated into sterling at the monthly European Union rate of exchange ruling at the date of the transaction. Exchange differences are taken into account in arriving at the operating results. 13 PILOT THEATRE LIMITED (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31 MARCH 2025 Unrestricted Funds 2025 Restricted Funds 2025 Totsl Funds 2025 Totsl Funds 2024 3 DONATIONS AND LEGACIES Donalions Grants 134 340,332 6.580 533,611 5,173 427,705 193,279 £ 340,466 £ 199,725 £540,191 £ 432,878 Restricted donations and legacies in 2024 was £92,816. Grants received. included in the above, are as follows". 2025 2024 Arts Council England City of York Council Arts Council England Touring Grants European Union Play Onl Other grants 335,787 335,787 142,050 13,868 41,905 9,238 82,680 £ 533,610 £ 427,705 Unrestricted Funds 2025 Restricted Funds 2025 Total Funds 2025 Total Funds 2024 4 INCOME FROM CHARITABLE ACTMTIES Performance fees Royalties Workshop fees Other income Theatre tax credit 19.(E2 38,229 5,056 750 3,307 52,113 57,291 5.056 8,133 42,451 125,235 115,566 4,254 7,870 56,296 173,077 7,383 39,144 73.122 £ 138.711 £ 99,455 £ 238,166 £ 357,1%3 Other income includes livestreaming income of £26,361 12024.. £52,018) Restricted income from charitable aclivities relates to resln'cted grant funded lours and projects. Reslricted income from charitable activities in 2024 was £12,587. 5 INCOME FROM INVESTMENT INCOME Bank interest receivable 7,256 7,256 4,035 £ 7,256 £ 7,256 £ 4,035 Restricted income from investment income in 2024 was £nil. 14 PILOT THEATRE LIMITED (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31 MARCH 2025 6 ANALYSIS OF TOTAL EXPENDITURE Unrestricted Restricted Funds Funds 2025 2025 Total Funds 2025 Total Funds 2024 6.1 Perforniance related activities Direct costs of charitable activib-es (note 6.2) Support costs (note 6.3) Governance (note 6.41 151,612 348,365 6.835 333,308 484,920 348,365 6,835 455,810 359,545 8,230 £ 506,812 £ 333,308 £ 840,120 £ 823,585 6.2 Direct costs of charitsble activities Wages and professional fees Costumes and stage props Tour cosls Royalties Postage, printing, stab"onery and advertising Internakn"onal, educab.onal and development projects 36,450 56,830 43,554 939 8,793 167,145 6,056 122,007 1,041 13,347 23,712 203,595 62,886 165,561 1,980 22,140 28,758 217,689 25,528 149,110 994 29,908 32,581 £ 151,612 £ 333,308 £ 484,920 £ 455,810 Restricted expenditure in 2024 was £82.579 6.3 Support costs Administration salaries Pension costs Rent and rates Insurance Telephone Postage, printing and stationery General expenses Subscriptions and course fees Research, marketing and advertising Computer cosls Molor and Iravelling expenses 259,843 13,296 36,550 9,235 2,062 456 4,477 3,524 259,843 13,296 36,550 9,235 2,(E2 261,989 13,458 33,111 7,892 2,116 895 7,852 2,672 2,479 4,477 3,524 643 j.ji 10,330 7.949 10,330 7,949 20,774 6,307 £ 348,365 £ 348,365 £ 359,545 Restricled expenditure in 2024 was £nil. 6.4 Governance costs Trustees expenses Independent examinerfs fees Bank interest and charges Audit fee Professional fees 1,036 614 1.142 1,036 614 1,142 1,363 580 1,270 4,043 4,043 5,017 £ 6,835 £ 6,835 £ 8,230 Restricted expenditure in 2024 was £nil. 15 PILOT THEATRE LIMITED (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31 MARCH 2025 2025 2024 7 TOTAL STAFF COSTS Wages and salaries Social security costs other pension costs 268,01 28,303 13,401 265,003 27,574 13,275 £309,710 £ 305,852 Two employees. earnings were within the range of £60,000 - £69,999 per annum {2024.' none). Number of employees 2025 2024 The average number of ￿11 time employees during the year byas as follows-. Artistic slaff Adminislrative staff Technical staff Actors 10 The total employee benefits of the three employees dassified as key management personnel, inclusive of pension and employerfs national insurance costs were £174,15412024.' £169,497). 8 TRUSTEES. REMUNERATION AND BENEFITS There were no truslees, remuneration or other benefits for the year ended 31 March 202512024. none) relating the role of trustee. The Joint Chief Executives, each paid a remuneration of £61,352 {2024.' £59,560), have a pla￿ on the trustee board (by virtue of the Charity's goveming document) bul no remuneration was paid in respect of their roles as Trustees. Trustees, expenses Trustees, expenses of £1,03612024'. £1.3631 were paid in the year. In accordance with normal commercial Practi￿ the Charitable Company has purchased insurance to protect trustees from claims arising from negligenl acts, errors or omissions occurring whilsl on the charitable company's business. The annual premium is £356 {2024'. £395.) RELATED PARTIES Details of trustees, expenses and key personnel remuneration are set out in notes 8 above. There were no other relaled party transactions dunng ihe year. 10 NET INCOMEI(EXPENDITURE 2025 2024 Net incomellexpenditurel is stated after charging{creditingl-. Independent examinerfs fee 614 580 16 PILOT THEATRE LIMITED (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31 MARCH 2025 11 TANGIBLE FIXED ASSETS Touring equipment Total Cost At 1 April 2024 Additionslldisposals} 9,882 9,882 At 31 March 2025 9,882 9,882 Depreciation At 1 April 2024 Charge for year 9,881 9,881 At 31 March 2025 9,881 9,881 Net Book Amounts At 31 March 2025 At 31 March 2024 12 DEBTORS 2025 2024 Trade debtors Prepaymenls Accrued income VAT other debtors 11,008 12,594 129,814 2,994 5,731 16,747 21,589 125,581 13,273 5,261 £ 162,141 £ 182,451 17 PILOT THEATRE LIMITED (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31 MARCH 2025 2025 2024 13 LIABILITIES: Amounts falling due within one year Trade creditors Taxalion and social security Accruals and deferred income Other creditors 21,661 4,151 101,833 2,337 31,787 7,047 39,503 2,254 £ 129,982 £ 80,591 14 ANALYSIS OF NET ASSETS BETWEEN FUNDS Unrestricted Undesignated Funds Designated Funds Restricted Funds Total Funds Current year Tangible fixed assets Current assels Current liabilib'es 499.498 1129,9821 14,997 514,495 1129,9821 At 31 March 2025 £ 369,517 £ 14,997 £ 384,514 Unrestricted Undesignated Funds Designated Funds Restricted Funds Total Funds Comparative year Tangible fixed assets Current assels Current liabilities 508,014 (80.591) 35,824 543,838 (80,5911 At 31 March 2024 £ 427,424 £ 35,824 £ 463,248 18 PILOT THEATRE LIMITED (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31 MARCH 2025 15 FUNDS Balance at 1 April 2024 Balance at 31 March 2025 Income Expenditure Transfers Restricted Funds Redcar Project The Big Give Play OnlXR Stories Deaf Young Learners Run Rebel 2024 Ovingdean Hall Foundation British Council Philippines The Ed DeNunzio Charilable Trust Stories in Slones Arts Rights Truth Project {7,4461 3,754 11,567 3,057 10,CNJO {1,0391 (28,435} {1,451} (272,831} 18,4561 110,0841 9,161 16,868 1,606 249,952 12,879 10.084 5,000 5,820 4,000 1770} (5,8201 (4,4221 4,230 422 35.824 299.180 {333,3081 13,301 14,997 Unrestricted Funds Free reserves 427,424 {531,0391 (13,301) 369,517 Total Unrestricted Funds 427.424 486,433 {531,039) 113,301) 369,517 Total Funds £ 463,248 £ 785,613 £1864,3471 £ 384,514 Balance at 1 April 2023 Balance at 31 March 2024 Income Expenditure Transfers Restricted Funds Redcar Project The Big Give Play OnlXR Stories Listening Project The Keith Howard Foundation Deaf Young Learners Run Rebel 2024 Ovingdean Hall Foundation 57,476 6,673 25.748 150,0301 (1.3211 {19,949} {7,232} 7,446 3,754 11,567 {1,5981 5,768 7.232 10.000 3.057 (1,5981 (8,4021 3,057 10,000 10,000 2,449 (2,4491 13.lJ)O 105,403 182,5791 35,824 Unrestricted Funds Free reserves 493,158 688,573 {754,307) 427,424 Total Unrestricted Funds 493.158 688,573 (754,3071 427,424 Total Funds £ 5C6,158 £ 793,976 £ (836,8861 £ 463,248 19 PILOT THEATRE LIMITED (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31 MARCH 2025 15 FUNDS {conlinued) Play OnlXR Stories - Grants were awarded from Royal Holloway. University of London and the European Union as well as Portakabin Community Support Fund and York Common Good Trust. Redcar Project - Funding was received from Bordedands via Teesside University as a part of the Arts Council Creative People and Places scheme. The Big Give Funding ihrough The Big Give was from Persula Foundation, Monday Charity Trust and individual givers, towards a free tscket scheme for disadvantaged young people across 2024 including the Autumn 2024 tour of Run, Rebel. The Keith Howard Foundation Grant provided to fund participatory arts activities and digital learning resources in Yorkshire, including the Autumn 2024 tour of Run, Rebel. Deaf Young Learners - The Ironmongers, Company awarded a grant for the Deaf Young Learners, project. Ovingdean Hall Foundation - Grant awarded for projects with deaf young people in the North of England. The British Council Philippines - Funded Coastal Connections a cultural exchange. participatory workshops for young people in England and the Philippines and the co