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2022-03-31-accounts

DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

Company Number: 01956167 Charity Number: 1003677

PILOT THEATRE LIMITED

(A company limited by guarantee)

TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

HPH Chartered Accountants 54 Bootham YORK YO30 7XZ

DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED (A Company limited by guarantee)

Contents of the Financial Statements For the Year Ended 31 March 2022

Page
Report of the Trustees 1 to 10
Independent Examiner’s Report 11
Statement of Financial Activities 12
Balance Sheet 13
Cash Flow Statement 14
Notes to the Financial Statements 15 to 23

DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022

The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives, aims and activities

Pilot Theatre is a multi-platform theatre organisation delivering work regionally, nationally and internationally. Pilot seeks to create a cultural space where young adults can encounter, express and interrogate big ideas. We want to tell extraordinary stories that reflect the internationalism and diversity of the UK and that are powerfully relevant to the lives of young adults now. We aim to share the possibilities emergent technologies have to offer in terms of artistic creation, access and engagement for the benefit of the arts and civil society. Pilot nurtures emergent talent and aspiring artists from all walks of life giving them the opportunity to share their voice and their art with the world. All our work is supported by a range of educational resources providing an integrated approach to learning and development.

The company's principal activity is the provision of live theatrical entertainment to a wide cross section of the community.

In setting the objectives and planning the activities of the company the trustees have given serious consideration to the Charity Commission's general guidance on public benefit in particular the advancement of education, arts and culture.

ACHIEVEMENT AND PERFORMANCE

Review of Developments, Activities and Achievements

The Company has worked vigorously across the year to provide both opportunities for employment to freelance artists and opportunities for people to engage with and experience live performance, whilst acknowledging the difficulties and challenges still arising from Covid-19. We deferred again our revival tour of Noughts & Crosses to Autumn 2022 and through a successful application to the Projects Grant fund (ACE) delivered an outdoor, more local, community embedded project, Northern Girls , in York, Bridlington and Redcar. This built on the success of its first iteration in 2020 in Scarborough and allowed us to commission 12 new pieces of work, and with the community writing produce 26 works and employ a range of artists at a time when work for freelancers was sparse. We chose to commit to realising our 3[rd] Consortium tour - The Bone Sparrow – in Spring 2021 , and despite variable audience numbers as we found Covid still was affecting attendances, we were immensely proud of producing, with our consortium partners, another inspirational production for young audiences based on the novel by Zana Fraillon, that has a particular resonance with current national discussions around refugees and migration issues. The play, by acclaimed Australian playwright, S.Shakthidharan, has been published as a play text by Nick Hern Books. We were successful in securing extension year funding from the Arts Council for 2022-2023 and in the decision to apply

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DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022

for National Portfolio Funding for 2023 – 2026 committed a significant company time resource to the application and planning with our Trustees as to how to progress our purpose and programme during this time.

The rapid changes in society and our world, along with continuing pressures around social injustice and inequalities, often impacted by Climate Change mean that it is vital that the Company continues to respond to these issues through both the content of its work and the way in which we do that work and we are proud of our teams that made this happen in this year.

THEATRE

NORTHERN GIRLS

Writers: Lisette Auton, Shannon Barker, Ellen Brammar, Hannah Davies, Nadia Emam, Holly Gallagher, Olivia Hannah, Lydia Marchant, Carmen Marcus, Juliana Mensah and Kat Rose-Martin

Northern Girls brought together an incredible team of 11 professional and 12 community writers to develop monologues that explore what it means to be a young northern woman in 2021. This ambitious project spanned three communities bringing together debut writers, professional writers, and directors as well as schools and community venues.

Each performance was unique to the location and was developed, written, and performed by women and girls with direct connections to these places. Each short piece represents the joys, frustrations, and complexities of northern female identity. We commissioned, produced and presented live performances of 26 new pieces of work – rehearsing and playing 8 in each of the 3 geographical locations

All 3 productions were recorded and later played in community settings with a follow-on Question and Answer session, and we ran writing workshops over 2 months in each setting, with a total of 12 community participants to facilitate the writing of community monologues presented alongside the professional commissions

" Electric, bold, bloody brilliant- so much talent. More please and more putting women and girls front and centre”

"The experience was thought provoking, inspiring and made me feel hopeful for the future. The setting was perfect to showcase the amazing stories and outstanding performances. Well done and thank you.”

“incredible evening. Outstanding writing; perfect performance & whole host of emotions which resonated all through the evening and beyond. Best night I’ve spent in a very long time. Thanks for the BSL terp too; made it possible for me. “

12 performances Audience 496

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DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022

Tenacious Women

In addition, we produced an online symposium, that was part of York’s Festival of Ideas, exploring the question “ What does it mean to be a woman with a northern accent in leadership settings in 2021? “The panel with a special focus on arts, media and politics, featured Helen Thomas , Head of BBC Radio 2, Sharon Watson (Principal of the Northern School of Contemporary Dance), Lisa Holdsworth (award-winning TV and Theatre writer), Hannah Peel (Emmy-nominated and RTS winning composer), Tracy Brabin (Labour and Co-operative Mayor of West Yorkshire), and was chaired by our Artistic Director Esther Richardson .

THE BONE SPARROW By Zana Fraillon, adapted for the stage by S.Shakthidharan

The Bone Sparrow was a co-production with York Theatre Royal, Derby Theatre, Belgrade Theatre, Coventry, and Mercury Theatre Colchester and the 3[rd] in a run of productions commissioned from adaptations of young adult fiction.

“the writing, combined with committed performances from the cast, soul-shakingly communicates the truthfulness of the characters’ experiences. The message of Pilot’s production is not just for young adults but for all ages and all times.” Observer ����

" a heartrending tale about how our stories make us " The Times

Subhi is a refugee. Born in an Australian permanent detention centre after his mother fled the violence of a distant homeland, life behind the fences is all he has ever known. But as he grows, his imagination gets bigger too, until it is bursting at the limits of his world. The Night Sea brings him gifts, the faraway whales sing to him, and the birds tell their stories. One night in the form of Jimmie, a scruffy, impatient girl who appears from the other side of the wires, and brings a notebook written by the mother she lost. Unable to read it, she relies on Subhi to unravel her own family's mysterious and moving history.Subhi and Jimmie might both find a way to freedom, as their tales unfold. But not until each of them has been braver than ever before.

The production opened at York Theatre Royal and then toured to Bury St Edmunds, Coventry, Derby, Colchester and in April 2022 Theatre Peckham.

Performances : 46 Audiences : 4773

INTERNATIONAL

PLAY ON!

This is the 3[rd] year of our Creative Europe project PlayOn! Although most meetings were still carried out online, we attended an actual meeting in Dortmund, Germany in September to discuss the 2[nd] productions of the companies and see the facilities of the

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DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022

Academy. The Archive demo (developed in 2020) was presented at the meeting and a final version was delivered March 2022, making it a fully functioning game playable on Mac and PC. There are ongoing discussions around the launch of the project for schools and for wider distribution.

Several of the Pilot team attended a 2-day workshop at Teatret Vårt in Alesund, Norway exploring micro-controllers and Raspberry Pi computers for use in interactive performance.

IMMERSIVE/INTERACTIVE

Monoliths VR

Three women. Three voices. The northern landscape.

Three stories open the world of the English northern landscape in virtual reality, what it means to come from it, live in it and belong to it.

Monoliths interweaves radiant renderings of three northern UK environments – a moor, a city and a coast – with sweeping soundscapes and poetic monologues by Hannah Davies, Carmen Marcus and Asma Elbadawi . At once imaginative and immersive, this XR experience is an arresting testament to the inextricable link between person and place.

Their stories and origins are tied to the landscape where they come from and have grown up. They are monoliths – standing stones – powerful and influential forces.

Monoliths is the 2[nd] of the work created for PlayOn! developed in collaboration with XR Stories and One to One Development. It has been successfully submitted to several festivals for later in 2022 including Sheffield Doc Fest, Re:publica Berlin, Melbourne Film Festival and BFI London Film Festival. This will share the voices of Northern women with a wider and international audience.

CREATIVE LEARNING & ENGAGEMENT

We ran a series of different engagement projects across the year including

Northern Girls. The workshops with participants (debut writers) culminated in 12 new pieces of writing which were performed alongside the commissioned texts in each place – as described in the above section. We also hosted free community screenings of Northern Girls: in York at Acomb Explore library; in Bridlington, at Bridlington Spa; and in Redcar at Redcar Palace Hub. Each of these screenings were accompanied by post-show discussions led by local writers.

53 sessions 104 Participants:

The Art of Being Me - online Self-Care sessions for Young Carers for East Durham Creates.

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DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022

Creative Connections with Sanctuary-Seekers Across a two-month period of 2022, Pilot Theatre delivered six participatory creative sessions with families from the sanctuaryseeker communities of York. Working closely with Stand and Be Counted Theatre and York Explore, we partnered with organisations and freelancers to deliver the free activities including drumming, singing, playing guitar, arts and crafts, dance, storytelling and creative writing. across the city in cultural spaces. The participants ranged in age from early-years to middle-aged adults, of Syrian, Turkish and Nigerian origin, speaking in multiple languages.

6 sessions 78 participants

Educational Resources

Bone Sparrow: We have published free digital resources for KS3 English and GCSE Drama teachers to support classroom learning alongside the production. Extracts of these resources are also included in the published playtext. And ran CPD sessions for teachers working with the book in schools.

Consortium Projects: In collaboration with each of the co-producers we delivered creative learning projects with young people in their areas - York, Derby, Coventry and Colchester as well as producing participatory projects with local sanctuary-seekers.

5 engagement projects 13 school workshops 275 participants

Young and Talented: Our associate Youth Theatre, Young and Talented, are creating a response performance to The Bone Sparrow, which will be performed at Theatre Peckham in 22/23. The performance will be called The Gifts and we are supporting the company through workshops and sharing other resources which will enhance their production – such as music and props – to be performed on The Bone Sparrow set.

23 Workshop sessions

The Listening Project

Over the next two years, we will deliver 30 participatory sessions for disadvantaged young people in York: listening to the things which they find important, understanding the barriers for them in accessing cultural provision in the city; and supporting their mental health and wellbeing.

Young Associates

We worked with twelve young people aged 11-14, from Colchester, Coventry, Derby, Leeds, and York, to help shape the stage adaptation of The Bone Sparrow . Over nine free sessions, the Young Associates met online to respond creatively to the original novel, contributing to our understanding of how the story resonates with this age group.

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DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022

Wellbeing Sessions

We have continued to hold weekly Wednesday lunchtime meditation sessions for anyone working within the arts or from other connected networks. Sessions are also now recorded, and the audio made available on Pilot website for the week for those who can’t make the Wednesday time.

Overall: Formal Learning Sessions/Events: 34 Participants: 598 Other sessions/events: 147 Participants: 2220

PLANS - 2022/23

Revival Tour – Noughts & Crosses by Malorie Blackman, Stage Adaptation by Sabrina Mahfouz. This will be a revival of our 2019 production, with a new cast to tour from September 2022 to April 2023.

Run, Rebel by Manjeet Mann. This will be produced and toured in Winter/Spring 2023.

New Commissions for future years:

Mary (working title) by Maureen Lennon, for production in Autumn 2023

A Song for Ella Grey by David Almond, stage adaptation by Zoe Cooper

And The Earth Opened Up Under Her, by Carmen Marcus

FINANCIAL REVIEW

Reserves policy

The unrestricted fund balance at the end of the financial year stood at £446,299 (2021: £410,882), all of which is held as general reserves.

The Trustees consider it appropriate for the charity to maintain reserves for working capital in line with approximately 12 months of core and management expenditure; this being considered a level that will allow the Company to manage the risks connected with the current financial and operating environment, and to further provide longer term resilience and means to manage change.

Budgeted core expenditure for the forthcoming year is £445,150.

The reserves policy is regularly reviewed by the Board, and considered in relation of the risks faced by the Charity, the way that we are funded and our strategy and plans.

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DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022

Financial review

The Statement of Financial Activities shows a total net surplus of £283,299 (2021: £64,180).

The surplus for the year however includes £247,822 of restricted fund income carried forward (2021: £Nil). This primarily relates to the deferred revival tour of Noughts and Crosses, with Arts Council funding secured for the original proposed 2020 tour being recognised in this year. The £230,494 carried forward at 31 March 2022 will be utilised in the forthcoming year.

Total reserves stand at £694,121 (2021: £410,882), of which £247,822 (2021: £Nil) is for restricted purposes.

The budget for the year ending 31 March 2023 anticipates a deficit of £58,622.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Pilot Theatre Limited is a charitable company limited by guarantee. The company was incorporated on 8 November 1985 and registered as a charity on 30 July 1991. The company was established under a Memorandum and Articles of Association amended by a special resolution on 28 June 1990, 18 June 1991 and 28 November 2013. In the event of the company being wound up members are required to contribute an amount not exceeding £5.

Recruitment and appointment of new trustees

Existing trustees, led by the chair, consult with the Joint Chief Executives, to select members of the trustee board. The trustees constantly review the composition of the board to aim for a diverse and inclusive body of trustees who cover as many professional and sector skills as possible. The trustees meet quarterly plus one longer session to review strategy, performance, planning and to set budgets.

Key management remuneration

The remuneration of each of our key management personnel is set at contract stage and then reviewed and agreed by the Finance and Personnel Sub committees of the Board of Trustees. Pay and remuneration is benchmarked and set competitively with other subsidised theatre companies and buildings.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The trustees periodically conduct a review of the major risks to which the charity is exposed and are satisfied that there are procedures in place to mitigate any risks to which the charity may be exposed.

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DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

01956167 (England and Wales)

Registered Charity number

1003677

Independent Examiner

Adrian Rodaway, FCA, BFP, DChA HPH Accountants 54 Bootham YORK YO30 7XZ

Registered office

The Guildhall Coney Street YORK YO1 9QL

Trustees

C Bailey - Chair (resigned 22 September 2021) T Wright - Co-Chair (appointed 22 September 2021) S Buckley G Burrow (appointed 23 June 2021) D Collins C Dartsch (appointed 23 June 2021) T Halder - Co-Chair (appointed 22 September 2021) J Killeya E Manners (appointed 23 June 2021) L Marchant S Mason J Mensa M Modha-Patel (appointed 22 September 2021) T Mosley H Patten-Chatfield E Richardson (Joint Chief Executive) A J Smith (Joint Chief Executive) J R Wilkinson C Wright

In accordance with the Articles of Association, D Collins, J Killeya, J R Wilkinson are the council members retiring by rotation. All being eligible they offer themselves for reelection. E Manners, G Burrows, M Modha -Patel and C Dartsch are newly appointed members.

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DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022

REFERENCE AND ADMINISTRATIVE DETAILS (CONTINUED)

Bankers

Handelsbanken AB FL 2, Maple House Clifton Park Shipton Road YORK YO30 5PB

Barclays Bank plc Business Banking PO Box 6539 LEICESTER LE87 2BB

Aldermore Bank plc Block B, Western House Lynch Wood PETERBOROUGH PE2 6FZ

Shawbrook Bank Ltd Lutea House Warley Hill Business Park The Drive BRENTWOOD CM13 3BE

STATEMENT OF TRUSTEES RESPONSIBILITIES

The trustees (who are also the directors of Pilot Theatre Limited for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to

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DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022

STATEMENT OF TRUSTEES RESPONSIBILITIES (CONTINUED)

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial Information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on 13 December 2022 and signed on its behalf by:

.............................................

Thomas Wright (Co-Chair)

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DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED (A company limited by guarantee) Independent examiner's report to the trustees

I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2022.

This report is made solely to the charitable company’s trustees, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006 and the charitable company’s trustees as a body in accordance with section 154 of the Charities Act 2011. My independent examiner’s work has been undertaken so that I might state to the charitable company’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charitable company, the charitable company’s members as a body and the charitable company’s trustees as a body for my independent examiner’s work, for this report, or for the opinions I have formed.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

HPH, Chartered Accountants ……………………………………………………. 54 Bootham Adrian Rodaway, FCA, BFP,DChA YORK 13 December 2022 YO30 7XZ

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DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED (A company limited by guarantee) STATEMENT OF FINANCIAL ACTIVITIES (INCOME AND EXPENDITURE ACCOUNT) YEAR ENDED 31 MARCH 2022

Note
INCOME
Donations and legacies
3
Charitable activities
4
Investments
5
TOTAL INCOME
EXPENDITURE
Charitable activities
6
TOTAL EXPENDITURE
Transfers between funds
15
Net movement in funds
Reconciliation of funds
Total funds brought forward
15
Total funds carried forward
15
Net income before transfers		 Unrestricted
funds
£
346,247
210,282
846
557,375
511,431
511,431
45,944
(10,467)
35,477
410,822
£ 446,299		 Restricted
funds
£
375,237
17,604
-
392,841
155,486
155,486
237,355
10,467
247,822
-
£ 247,822		 Total
Total
2022
2021
£
£
721,484
384,038
227,886
172,784
846
1,283
950,216
558,105
666,917
493,925
666,917
493,925
283,299
64,180
-
-
283,299
64,180
410,822
346,642
£ 694,121
£ 410,822

All activities derive from continuing operations. The notes on pages 15 to 23 form part of the accounts.

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DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED (A company limited by guarantee)

BALANCE SHEET AS AT 31 MARCH 2022

Company registration number: 01956167

Note
FIXED ASSETS
Tangible Assets
11
CURRENT ASSETS
Debtors
12
Cash at Bank and in hand
17
LIABILITIES: amounts falling due
within one year
13
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
NET ASSETS
THE FUNDS OF THE CHARITY
Restricted Funds
15
Unrestricted Funds
- General Funds
15
TOTAL FUNDS		 £
£
£
£
1
2
303,056
65,003
508,483
524,907
811,539
589,910
(117,419)
(179,090)
694,120
410,820
694,121
410,822
£ 694,121
£ 410,822
247,822
-
446,299
410,822
£ 694,121
£ 410,822
2022
2021		 £
£
£
£
1
2
303,056
65,003
508,483
524,907
811,539
589,910
(117,419)
(179,090)
694,120
410,820
694,121
410,822
£ 694,121
£ 410,822
247,822
-
446,299
410,822
£ 694,121
£ 410,822
2022
2021
410,822
£ 410,822
-
410,822
£ 410,822

For the financial year ended 31 March 2022, the Charitable Company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The Members have not required the Charitable Company to obtain an audit of its accounts for the year in question in accordance with section 476. The Directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

The notes on pages 15 to 23 form part of the accounts.

These financial statements were approved by the Trustees on 13 December 2022 and signed on their behalf by:

…...................................................................

Thomas Wright (Co-Chair)

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DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED (A company limited by guarantee) STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2022

Note
Net cash provided by / (used in)
operating activities
16
Cash flows from investing activities
Interest received
Net cash provided by investing activities
Change in cash and cash equivalents in the year
Cash and cash equivalents at beginning of the year
Cash and cash equivalents at end of the year		 £
£
£
£
(17,270)
96,602
846
1,283
846
1,283
(16,424)
97,885
524,907
427,022
£ 508,483
£ 524,907
2022
2021

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DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS

FOR YEAR ENDED 31 MARCH 2022

1 GENERAL INFORMATION

The Charitable Company is a private company limited by guarantee, which is incorporated and registered in England and Wales (no.01956167). It was registered as a charity on 30 July 1991. The Charity number is 1003677.

The address of its registered office is The Guildhall, Coney Street, York, England, YO1 9QL.

2 ACCOUNTING POLICIES

2.1 Basis of preparation of accounts

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

2.2 Going Concern policy

Having considered future planned activities and the reserves available to the charity, the trustees are satisfied that the financial statements should be prepared on a going concern basis.

2.3 Limited by guarantee

Each member's liability is limited to £5 in the case of winding up of the Charitable Company.

2.4 Fund accounting

The Trustees have a defined policy for identification of different types of income:

2.5 Income

All income is recognised in the statement of financial activities when the conditions for receipt have been met and there is reasonable assurance of receipt. Except for the following:

Grants receivable

Grants for immediate expenditure are accounted for when they become receivable. Grants received for specific purposes are treated as restricted funds. Grants which are received for a future accounting period are deferred and recognised in those periods.

Donated Services

These services are included in the statement of financial activities at the value the charity estimates it would pay for these services in the open market.

2.6 Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity the that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.

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DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31 MARCH 2022

2 ACCOUNTING POLICIES (continued)

2.6 Expenditure (continued)

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

2.7 Tangible fixed assets and depreciation

Fixed assets for the Charitable Company to use are capitalised at cost, for items above £2,500. Donated assets are valued at market value on donation. They are stated in the accounts at cost/original value less depreciation.

Depreciation is calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:

Fixtures and fittings 20% - 33% straight line basis Touring equipment 20% - 33% straight line basis

2.8 Taxation

The Charitable Company is exempt from corporation tax on its charitable activities.

Credit receivable by the Charitable Company under Theatre Tax Relief is recognised in the period that the qualifying production took place, and is included in incoming resources from charitable activities.

2.9 Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid after taking account of any trade discounts due.

2.10 Cash at bank and in hand

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

2.11 Creditors

Creditors are recognised where the Charitable Company has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.

2.12 Financial Instruments

The Charitable Company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

2.13 Pension costs

The Charitable Company operates a defined contribution pension scheme. Contributions are charged in the Statement of Financial Activities as they become payable in accordance with the rules of the scheme.

2.14 Foreign currencies

Assets and liabilities in foreign currencies are translated into sterling at the rates of exchange ruling at the balance sheet date. Transactions in foreign currencies are translated into sterling at he monthly European Union rate of exchange ruling at the date of the transaction. Exchange differences are taken into account in arriving at the operating results.

16

DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31 MARCH 2022

Unrestricted
Funds
2022
£
3 DONATIONS AND LEGACIES
Donations
860
Grants
345,387
£ 346,247
Restricted donations and legacies in 2021 was £25,061.
Grants received, included in the above, are as follows:
Arts Council England
City of York Council
European Union PLATFORM shift+
Digital Catapult / Creative XR
Touring Grants
Other Grants
Unrestricted
Funds
2022
£
4 INCOME FROM CHARITABLE ACTIVITIES
Performance fees
69,214
Royalties
3,369
Workshop fees
4,792
Other income
84,907
Theatre tax credit
48,000
£ 210,282		 Restricted
Funds
2022
£
1,240
373,997
£ 375,237
Restricted
Funds
2022
£
1,392
-
100
(165)
16,277
£ 17,604		 Total
Funds
2022
£
2,100
719,384
£ 721,484
2022
£
568,081
3,100
10,619
-
78,587
58,997
£ 719,384
Total
Funds
2022
£
70,606
3,369
4,892
84,742
64,277
£ 227,886		 Total
Funds
2021
£
1,387
382,651
£ 384,038
2021
£
335,787
2,900
10,623
25,061
8,280
-
£ 382,651
Total
Funds
2021
£
65,134
4,562
8,504
72,524
22,060
£ 172,784

Other income includes livestreaming income of £80,026 (2021: £46,294) Restricted income from charitable activities in 2021 was £nil.

5 INCOME FROM INVESTMENT INCOME

Bank interest receivable 846
£ 846		 -
£ -		 846
1,283
£ 846
£ 1,283

Restricted income from investment income in 2021 was £nil.

17

DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31 MARCH 2022

6 ANALYSIS OF TOTAL EXPENDITURE

6.1 Performance related activities
Direct costs of charitable activities (note 7.2)
Support costs (note 7.3)
Governance (note 7.4)
6.2 Direct costs of charitable activities
Wages and professional fees
Costumes and stage props
Tour costs
Royalties
Postage, printing, stationery and advertising
International, educational and development projects
Restricted expenditure in 2021 was £25,061
6.3 Support costs
Administration salaries
Pension costs
Rent and rates
Insurance
Telephone
Postage, printing and stationery
General expenses
Subscriptions and course fees
Research, marketing and advertising
Fundraising
Computer costs
Motor and travelling expenses
Restricted expenditure in 2021 was £nil.
6.4 Governance costs
Trustees expenses
Bank interest and charges
Independent examiner's fees
Accountancy fee
Professional fees		 Funds
2022
£
240,426
264,098
6,907
£ 511,431
87,426
66,409
56,171
-
22,536
7,884
£ 240,426
208,892
10,328
7,117
6,616
2,615
166
4,662
2,705
1,471
7,560
10,923
1,043
£ 264,098
1,090
956
479
3,415
967
£ 6,907
Unrestricted		 Restricted
Funds
2022
£
155,486
-
-
£ 155,486
102,173
17,473
23,037
100
4,619
8,084
£ 155,486
-
-
-
-
-
-
-
-
-
-
-
-
£ -
-
-
-
-
-
£ -		 Total
Funds
2022
£
395,912
264,098
6,907
£ 666,917
189,599
83,882
79,208
100
27,155
15,968
£ 395,912
208,892
10,328
7,117
6,616
2,615
166
4,662
2,705
1,471
7,560
10,923
1,043
£ 264,098
1,090
956
479
3,415
967
£ 6,907		 Total
Funds
2021
£
208,337
282,873
2,715
£ 493,925
111,282
67,005
3,426
-
12,414
14,210
£ 208,337
228,784
10,154
8,126
6,109
3,796
330
5,846
2,595
2,500
-
13,203
1,430
£ 282,873
-
951
1,764
-
-
£ 2,715

Restricted expenditure in 2021 was £nil.

18

DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31 MARCH 2022

7
TOTAL STAFF COSTS
Wages and salaries
Social security costs
Other pension costs		 2022
2021
£
£
203,786
228,119
19,804
19,500
10,190
11,013
£ 233,780
£ 258,632

No employee earned £60,000 per annum or more in the year (2021 - none).

Number of employees
The average number of full time employees during the year was as follows:
Artistic staff
Administrative staff
Technical staff
Actors		 2022
2021
1
1
5
5
1
1
2
-
9
7

The total employee benefits of the three employees classified as key management personnel, inclusive of pension and employer's national insurance costs were £139,618 (2021 - £139,269).

8 TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2022. (2021:None)

The Joint Chief Executives have a place on the trustee board but no additional remuneration in respect of their roles.

Trustees' expenses

Trustees' expenses of £1,090 (2021: £nil) were paid in the year.

In accordance with normal commercial practice the Charitable Company has purchased insurance to protect trustees from claims arising from negligent acts, errors or omissions occurring whilst on the charitable company's business. The annual premium is £365 (2021: £887.)

9 RELATED PARTIES

Details of trustees' expenses and key personnel remuneration are set out in notes 8 and 8a above. There were no related party transactions during the year.

10 NET INCOME/(EXPENDITURE)

NET INCOME/(EXPENDITURE)
2022 2021
£ £
Net income/(expenditure) is stated after charging(crediting):
Independent examiner's fee 479 1,764

19

DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31 MARCH 2022

11 TANGIBLE FIXED ASSETS

Cost
At 1 April 2021
Additions/(disposals)
At 31 March 2022
Depreciation
At 1 April 2021
Charge for year
Disposal in year
At 31 March 2022
Net Book Amounts
At 31 March 2022
At 31 March 2021
DEBTORS
Trade debtors
Prepayments
Accrued income
VAT
Other debtors		 Touring
equipment
£
20,656
(10,774)
9,882
20,655
-
(10,774)
9,881
£ 1
£ 1		 Fixtures and
fittings
£
4,198
(4,198)
-
4,197
-
(4,197)
-
£ -
£ 1
2022
£
15,552
19,468
244,378
19,099
4,559
£ 303,056		 Total
£
24,854
(14,972)
9,882
24,852
-
(14,971)
9,881
£ 1
£ 2
2021
£
3,941
2,448
58,614
-
-
£ 65,003

12 DEBTORS

20

DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31 MARCH 2022

13 LIABILITIES: Amounts falling due within one year
Trade creditors
VAT
Taxation and social security
Accruals and deferred income
Other creditors
Deferred income
Balance brought forward
Amount released in the year
Amount deferred in the year
Balance carried forward		 2022
£
76,627
-
5,577
35,215
-
£ 117,419
160,122
(160,122)
3,617
£ 3,617		 2021
£
2,601
1,115
5,055
168,495
1,824
£ 179,090
120,287
(120,287)
160,122
£ 160,122

At the balance sheet date a balance of £3,617 has been received in advance by the Charitable Company, and has been included in deferred income.

14 ANALYSIS OF NET ASSETS BETWEEN FUNDS

Current year
Tangible fixed assets
Current assets
Current liabilities
At 31 March 2022
Comparative year
Tangible fixed assets
Current assets
Current liabilities
At 31 March 2021		 Unrestricted
Undesignated
Funds
£
1
563,717
(117,419)
£ 446,299
Unrestricted
Undesignated
Funds
£
2
589,910
(179,090)
£ 410,822		 Designated
Funds
£
-
-
-
£ -
Designated
Funds
£
-
-
-
£ -		 Restricted
Funds
£
-
247,822
-
£ 247,822
Restricted
Funds
£
-
-
-
£ -		 Total
Funds
£
1
811,539
(117,419)
£ 694,121
Total
Funds
£
2
589,910
(179,090)
£ 410,822

21

DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31 MARCH 2022

15 FUNDS

Restricted Funds
Noughts and Crosses
Northern Girls
Play On/XR Stories
Listening Project
Unrestricted Funds
Free reserves
Total Unrestricted Funds
Total Funds
Restricted Funds
Creative XR
Unrestricted Funds
Free reserves
Total Unrestricted Funds
Total Funds		 Balance at
1 April
2021
£
-
-
-
-
-
410,822
410,822
£ 410,822
Balance at
1 April
2020
£
-
-
346,642
346,642
£ 346,642		 Income
£
232,395
107,586
42,960
9,900
392,841
557,375
557,375
£ 950,216
Income
£
25,061
25,061
533,044
533,044
£ 558,105		 Expenditure
£
(1,901)
(118,053)
(35,032)
(500)
(155,486)
(511,431)
(511,431)
£ (666,917)
Expenditure
£
(25,061)
(25,061)
(468,864)
(468,864)
£ (493,925)		 Transfers
£
-
10,467
-
-
10,467
(10,467)
(10,467)
£ -
Transfers
£
-
-
-
-
£ -		 Balance at
2022
£
230,494
-
7,928
9,400
31 March
247,822
446,299
446,299
£ 694,121
Balance at
2021
£
-
31 March
-
410,822
410,822
£ 410,822

Restricted Funds

CreativeXR - This programme was a joint venture between Digital Catapult and the Arts Council England. Funding was awarded to help finance the development of an immersive content experience based on Traitor.

Play On/XR Stories - Grants were awarded from the University of York, as well as European Union funding, PlayOn/XR Stories project.

Northern Girls - Grants were received from Arts Council England, National Lottery Community Funding and Tees Valley Community Funding; as well as donations from York Common Good Trust, York BID, Redcar Rotary Club and The B O Davies Charitable Trust, for the production and performance costs of Northern Girls.

Noughts and Crosses - Money was received from Arts Council England for the production costs of Noughts and Crosses.

Listening Project - Money was received from Two Ridings Community Foundation for "Deciding Together" project.

22

DocuSign Envelope ID: 4EF6BB92-C22C-41A3-B955-5E6C39010814

PILOT THEATRE LIMITED (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31 MARCH 2022

16 RECONCILIATION OF CASH FLOWS FROM OPERATING ACTIVITIES

16
RECONCILIATION OF CASH FLOWS FROM OPERATING ACTIVITIES
Net income for the reporting period
Adjustments for:
Interest received
Loss from sale of fixed assets
(Increase)/decrease in trade and other debtors
Increase/(decrease) in trade and other creditors
Net cash provided by / (used in) operating activities
17
Cash in hand
Total cash and cash equivalents
ANALYSIS OF CASH AND CASH EQUIVALENTS		 2022
£
283,299
(846)
1
(238,053)
(61,671)
£ (17,270)
508,483
£ 508,483		 2021
£
64,180
(1,283)
-
240,580
(206,875)
£ 96,602
524,907
£ 524,907

18 ANALYSIS OF CHANGES IN NET DEBT

Cash at bank and in hand At
01/04/2021
£
524,907
£ 524,907		 At
Cash flows
31/03/2022
£
£
(16,424)
508,483
£ (16,424)
£ 508,483

23