## **Trustees’ Annual Report for the period**
**From 1st September 2022 Period start date To 31st August 2023 Period end date**
**Charity name: Our Lady Immaculate Catholic Primary School Parent Teacher Association (OLI PTA)**
## **Charity registration number: 1003622**
## **Objectives and Activities**
||||
|---|---|---|
||SORP reference||
|Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|The aim of the OLI PTA is to advance the
education of the pupils of OLI School. To
this end, the PTA will:
● Provide and assist in the provision of
facilities or education not normally
provided by the local education
authority
● Foster more extended relationships
between staff, parents / carers and
others who are interested in the
needs and welfare of the school
● Engage in activities which support
the school and advance the pupils’
education.
● Raise funds (for specific targets) to
enhance the school life of the pupils
attending the school - educationally,
personally and socially|
|Summary of the main
activities in relation to
those purposes for the
public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|OLI PTA helps to fund material items and
experiences that advance the education of
the 420 pupils enrolled at OLI School. We
select fundraising activities that are
accessible to all parts of the OLI community
so that they not only raise money but help to
build a strong sense of community at OLI
School. We work very closely with school
staff and the children on the Student Council
to select activities that everyone will enjoy.|
|Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity
Commission on public
benefit|Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity
Commission on public
benefit|||
|---|---|---|---|
||Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity
Commission on public
benefit|Para 1.18|All trustees have had regard to the guidance
issued by the Charity Commission on public
benefit and we can confirm:
● We are aware of the guidance
● We have taken it into account when
making a decision to which the
guidance is relevant
We have not decided to depart from the
guidance.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
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SORP reference
Policy on grant making Para 1.38 N/A
Policy on social Para 1.38 N/A
investment including
program related
investment
Contribution made by Para 1.38 N/A
volunteers
Other N/A
**----- End of picture text -----**
## **Achievements and Performance**
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SORP reference
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|Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The PTA funding has enabled the children to
have a variety of educational resources and
experiences that school funding restrictions
mean they would not otherwise have had,
including:
● Partial refurbishment of the
playground ● provision of a whole new
set of study History texts for KS2
classroom; a new PA system, 2 Toni
Starter Kitsand a VR experience for
Year 4
●experiencing aFrench theatre show
and French breakfast at school; a
theatre group who entertained the
children as part of their celebration of
the Feast of the Our Lady
Immaculate; class Christmas parties;
a Year 6 trip to Jump In
and Leavers’ Disco; and a street
party style celebration for the Kings
Corination|
|---|---|---|
Moreover, the activities have done a lot to rebuild the school community after the isolation of the COVID-19 pandemic.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41 N/A
objectives set
Performance of fundraising Para 1.41 N/A
activities against objectives
set
Investment Para 1.41 N/A
performance against
objectives
Other N/A
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## **Financial Review**
||Review of the charity’s
financial position at the
end of the period|Para 1.21|In 2022/23,vfundraising activities were able to
return entirely . As a result, we raised a total of
£40,173.29 which comprised of sponsorship
receipts, matched funding and fundraising
events. The costs of running the fundraising
events such as food/alcohol/prizes/materials
was £11,250.26 which meant that the net
income raised was £28,923.03. Of this we were
able to donate £25,009.56 to Our Lady
Immaculate Primary school under funding
requests and direct funding of £420 on
Christmas parties. As of 31 August 2023, the
bank balance stood at £20,469.57|
|---|---|---|---|
|Statement explaining the
policy for holding
reserves stating why
they are held|Para 1.22|The PTA were pleased to embark on phase one
of the playground renovation project, we look
forward to continuing this project in the future.
£20,000 was donated for the purpose of this
project|
|---|---|---|
|Amount of reserves held|Para 1.22|As of 31 August 2023, the bank balance stood at
£20,469.57.|
|Reasons for holding
zero reserves|Para 1.22|**N/A**|
|Details of fund materially
in deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|**N/A**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds
(including any
fundraising)|The charity’s principal
sources of funds
(including any
fundraising)|||
|---|---|---|---|
||The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|The OLIP PTA organises a large number of
fundraising activities which are
wholeheartedly supported by our school
community. In 2022/23 we organised the
following activities:
● Clothes Recycling
Christmas Card design project (October
2022)
● Greenfeld Christmas Card Design
Competition November 2022)|
**----- Start of picture text -----**
● Christmas Bazaar and Christmas Bazaar
Grand Draw (26 November 2022)
● New Things Challenge
● Break the Rules Day
● Ice Lolly sales (Summer Term 2023)
● OLI PTA Quiz Night (Jan 2023)
● OLI Community Summer Celebra�on and
Summer Grand Draw ( June 2023) ●
Summer Party
● Bingo Night
● Bake off
● Disco (feb 2023)
● Bake sale
● Coronation Mug Designs
● OLI’s 50:50 Draw (Monthly)
● School Uniform Sales
● AmazonSmile and Easyfundraising
● Commission from sales of S�kins label ●
Matched giving from parents’ employers
Investment policy and Para 1.46 N/A
objectives including
any social investment
policy adopted
A description of the Para 1.46 N/A
principal risks facing the
charity
Other N/A
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## **Structure, Governance and Management**
||||
|---|---|---|
|Description of charity’s
trusts:|||
|Type of governing
document(trust deed, royal
charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**The OLI PTA is committee run with**
**trustees**|
|Trustee selection
methods including details
of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more
trustees|Trustee selection
methods including details
of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more
trustees|||
|---|---|---|---|
||Trustee selection
methods including details
of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more
trustees|Para 1.25|**Trustees are the elected officers of the**
**committee and are all volunteers**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
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Policies and procedures Para 1.51 N/A
adopted for the induction
and training of trustees
The charity’s Para 1.51 N/A
organisational structure
and any wider network
with which the
charity works
Relationship with any Para 1.51 N/A
related parties
Other N/A
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## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name Our Lady Immaculate Catholic Primary
School Parent Teacher Association
Other name the charity uses OLI PTA
Registered charity number 1003622
Charity’s principal address 399 Ewell Road
Tolworth
Surrey KT6 7DG
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## **Names of the charity trustees who manage the charity**
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Trustee name Office (if any) Dates acted if not for Nam
whole year e of
pers
on
(or
body
)
entitl
ed to
appo
int
trust
ee (if
any)
Samantha Co-Chair OLI
Singelton PTA
Co
mmi
ttee
Kelly Deadman Vice Chair OLI
PTA
Co
mmi
ttee
Zoe Walsh Vice Chair OLI
PTA
Co
mmi
ttee
Rhiannon Gaffan Treasurer OLI
PTA
Co
mmi
ttee
Tanith Eley Secretary OLI
PTA
Co
mmi
ttee
Ben Martin Headteacher OLI
PTA
Co
mmi
ttee
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Corporate trustees – names of the directors at the date the report was approved
**Director name N/A**
## Name of trustees holding title to property belonging to the charity
**----- Start of picture text -----**
Trustee name Dates acted if not for whole year
N/A
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## **Funds held as custodian trustees on behalf of others**
|||
|---|---|
|Description of the
assets held in this
capacity|N/A|
|Name and objects of the
charity on whose behalf the
assets are held and how
this falls within the
custodian charity’s objects|N/A|
|Details of arrangements
for safe custody and
segregation of such assets
from the charity’s own
assets|N/A|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**----- Start of picture text -----**
Type of Name Address
adviser
N/A
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## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Other optional information**
**N/A**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees**
**Full Name – Samantha Singleton**
**Position – Chair**
**Signature –**
**Date – 30.06.2024**
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Charity Name No (if any)
1003622
Receipts and payments accounts CC16a
For the period from Period start date Period end date
To
01-Sep-22 31/08/2023
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## **Section A Receipts and payments**
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Endowment
Unrestricted funds Restricted funds Total funds Last year
funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Sponsorship 4,475 - - 4,475 5,300
Matched funding 3,750 - - 3,750 3,903
Fundraising Events 31,948 - - 31,948 29,863
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for AR) [ 40,173 ] - - 40,173 39,066
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 40,173 - - 40,173 39,066
A3 Payments
Donated to School 24,590 - - 24,590 23,532
Other Funding 420 - - 420 1,005
Expenses for running PTA events 11,250 - - 11,250 11,051
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 36,260 ] - - 36,260 35,589
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 36,260 - - 36,260 35,589
Net of receipts/(payments) 3,913 - - 3,913 3,478
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end 3,913 - - 3,913 3,478
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## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**nds**|**_Total cash funds_**
**Details**
Bank Account|**Unrestricted**
**funds**
**to nearest £**
**20,470**
**-**
**-**
**20,470**|**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|---|
|||||**-**|
**B1 Cash funds**
|Signed by one or two trustees on behalf
of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**|Signature
**Details**
**Details**
**Details**
(agree balances with receipts and payments
account(s))
**Details**|Agreement Error
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Rhiannon Gaffan|OK|
|---|---|---|---|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of approval
30/06/2024|
## **Independent examiner’s report to the trustees of OLI PTA (no 1003622)**
I report to the trustees on my examination of the accounts of the OLI PTA (no 1003622) for the year ended 31 August 2023.
## **Responsibilities and basis of report** –
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement –**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records;
or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Jane Webb
Relevant professional qualification or membership of professional bodies (if any): ACA
Address: 6 Raeburn Avenue, Surbiton KT5 9DP
Date: 30/06/2024