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2025-03-31-accounts

BRITISH POLICE SYMPHONY ORCHESTRA

BRITISH POLICE SYMPHONY ORCHESTRA

TRUSTEES’ REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2025

Charity number: 1003562 BRITISH POLICE SYMPHONY ORCHESTRA

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BRITISH POLICE SYMPHONY ORCHESTRA

CONTENTS

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Reference and administrative details of the Charity, its Trustees and advisers

Trustees’ report Independent Examiner’s report Statement of Financial Activities Balance Sheet

Notes to the financial statements

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BRITISH POLICE SYMPHONY ORCHESTRA

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2025

Trustees C Guildford, Chair R Chandler, Secretary and elected member of the Management Committee, Appointed 08/06/2024 L Dunn (nee Stretch), Treasurer, and elected member of the Management Committee K Mellor C Burnell M Jelley J Morgan P West B Damazer M Welsted C Brown M Boyle N Adams

Charity registered number 1003562 Principle office PO Box 306 Nantwich Cheshire CW5 9EN Bankers TSB Bank plc PO Box 1000 BX4 7SB

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BRITISH POLICE SYMPHONY ORCHESTRA

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2025

The Trustees present their annual report and financial statements of the charity for the year ended 31 March 2025. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's trust deed, the Charities Act 2011 and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) as amended by Update Bulletin 1 (effective 1 January 2015).

OBJECTIVES

The objectives of the charity are:

  1. To provide, develop and maintain public education in and appreciation of the art and science of music by the presentation of public concerts and recitals and by such other ways as the association shall determine from time to time.

  2. To make donations to other charitable organisations.

The charity is run by a small number of volunteer Trustees and Management Committee who, as demonstrated by the details which follow in the annual review section, have had regard to the Charity Commission’s guidance on public benefit.

ACHIEVEMENTS AND PERFORMANCE

Financial Year 2024 saw the BPSO perform at a new venue for the Orchestra, when we performed at Ripon Cathedral in aid of the Police Treatment Centre Harrogate. In a first for the Orchestra we also had the immense privilege of performing the Elgar Cello Concerto with our very own Dr Richard Jenkinson as soloist. This event was enjoyed greatly by both audience and Orchestra alike. Special thanks also go to Malcom Webb, Principle Flute, for taking over conducting duties for the Cello Concerto, and Ian Locke and Phillipa Mayhew-Smith for the organisation of this concert.

September saw a return to Beacon Park, Lichfield for another successful “Proms in the Park” where even the weather could not dampen the audience enthusiasm

The BPSO Proms Night Spectacular! at Birmingham Symphony Hall was once again a triumph with extra special performances not only from the Orchestra but joined by Vicky McClure’s Our Dementia Choir and Beyond The Barricades. We give our wholehearted thanks to Niche RMS360, and NICE for their support of this event.

INVESTMENT POWERS

As for all charities, BPSO has the right to invest its surplus funds in a way which helps it meet its charitable aims. The variability of its cash flow during the year makes it challenging to invest significant funds for long periods of time. Consequently, much of the BPSO’s surplus cash is held in bank accounts and deposit accounts.

The exceptions to this are the restricted funds which are invested through a fund manager. These investments include growth and income funds with underlying investments in equities (predominantly UK), government and corporate bonds and cash. Investment assets are valued at market rates at the end of each period.

FINANCIAL REVIEW

The Charity, whilst having its roots and a continuing close connection with the police service, is financially independent of the police service. To continue to maintain operations, the Charity needs to generate a surplus from operations and relies heavily on sponsorship. During the year to 31 March 2025, the Charity generated a loss of £15.4K (2024 loss £4.8K).

This is a significantly increased loss to previous years and analysis of the Financial Statement of Affairs indicates that this change has mainly been related to:

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BRITISH POLICE SYMPHONY ORCHESTRA

To ensure the Charity has sufficient funding to carry out its planned operations for the foreseeable future, its reserves policy requires that the Charity seeks to retain to retain two years of running costs in cash and liquid resources with a minimum of 1.5 Years and a maximum of 2.5 years. Significant deviations above or below this target need to be addressed promptly. At the financial year end, the Charity has 1.44 years of cash and liquid resources. This has been calculated as the Unrestricted Funds divided by the previous year’s expenditure.

As such the Management Committee and Board for Trustees will seek to address this during the new financial year with emphasis on forecasting and budgeting for FY25 along with a drive to reduce costs in relation to rehearsals.

Going Concern

After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements.

Reserves Policy

The Management Committee has approved a reserves policy which formalises the approach to reserves taken over recent years. In light of the challenges surrounding funding the activity of the orchestra in the UK, the reserve policy seeks to retain two years of running costs in cash and liquid resources. Significant deviations above or below this target need to be addressed promptly. The current cash levels equate approximately 17.3 months of running costs.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Constitution

The charity is governed by a trust deed dated 29 June 1991 as amended on 17 October 2015. The charity was registered with the Charity Commission on 26 July 1991.

The governing document provides that there is a Board of Trustees and a Management Committee. The Board of Trustees comprises the officers Chair, Secretary and Treasurer ("the officers") who are elected at an AGM or EGM by the members, and any other trustees appointed by the Board. The Chair and Management Committee determine the appropriate number of Trustees. Trustees are appointed for three years and are eligible for re -election.

The Management Committee comprises the officers and any other persons elected by the members. Nonmembers may be elected to the Management Committee to fill skill gaps, but the majority of the Management Committee must be members. The Management Committee appointments are for three years, and they may stand for re-election. The Management Committee's role is to facilitate the day-to-day operations including arrangements of rehearsals, concerts, etc.

Method of appointment of trustees and decision making

The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed. We are actively seeking additional Trustees.

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BRITISH POLICE SYMPHONY ORCHESTRA

PLANS FOR THE FUTURE

Future developments

How can you support us?

There are many ways you can support us:

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BRITISH POLICE SYMPHONY ORCHESTRA

TRUSTEES’ RESPONSIBILITIES STATEMENT

The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence from taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report was approved by the Trustees on 5[th] December 2025 and signed on their behalf by

Zo

L Dunn Trustee & Treasurer

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Independent Examiner’s Report for the year ended 31 March 2025

Independent Examiner’s Report to the Trustees of the British Police Symphony Orchestra (the “Charity”)

I report to the trustees on my examination of the accounts of the British Police Symphony Orchestra for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

attention in connection with the examination which gives me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date:

Amir Urfan ACCA

15 Mullion Croft Birmingham B388PH

BRITISH POLICE SYMPHONY ORCHESTRA

STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 March 2025

Notes
INCOME FROM:
Donations & Legacies
2
Charitable Activities
3
Other Trading Activities
4
Investments
5
TOTAL INCOME
EXPENDITURE ON:
Raising funds
Charitable activities
TOTAL EXPENDITURE
NET (EXPENDITURE) / INCOME BEFORE
INVESTMENT (LOSSES)
Net (Losses/Gains) on investments
10
NET INCOME / (EXPENDITURE) BEFORE
TRANSFERS
Transfer between Funds
13
NET INCOME / (EXPENDITURE) BEFORE OTHER
RECOGNISED GAINS AND LOSSES
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS:
Total Funds Brought Forward
TOTAL FUNDS CARRIED FORWARD		 Restricted
Funds 2025
Unrestricted
Funds 2025
Total Funds
2025
Total Funds
2024
£
£
£
£
- 6,819 6,8195,499
- 52,633 52,63357,904
- 3,496 3,4962,596
- 2,045 2,0451,846
- 64,993 64,99367,845
- 1,555 1,5551,432
- 78,877 78,87771,242
- 80,432 80,43272,674
- (15,439) (15,439) (4,829)
- - -984
- (15,439) (15,439) (3,845)
- (15,439) (15,439) (3,845)
- (15,439) (15,439) (3,845)
36,280 127,419 163,699167,544
36,280 111,980 148,260163,699

The notes on pages 11 to 19 form part of these financial statements

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BRITISH POLICE SYMPHONY ORCHESTRA

BALANCE SHEET AS AT 31 MARCH 2025

2025 2024
Notes £ £ £ £
FIXED ASSETS
Tangible Assets 8 1,872 1,872 2,371 2,371
Investments 9 36 36,280 36 36,280
38,152 38,152 38,651 38,651
CURRENT ASSESTS
Stocks 464 52 52
Debtors 10 24,529 15,692 15,692
Cash at Bank and in hand 90,982 114 114,419
115,975 130,163 130,163
CREDITORS: Amounts falling due within one year 11 (5,866) (5,114) (5,114)
NET ASSETS 148 148,261 163 163,700
CHARITY FUNDS
Restricted Funds 12 36,280 36,280 36,280 36,280
Unrestricted Funds 12 111,981 111,981 127,420 127,420
Total Funds 148 148,261 163 163,700

The Financial Statements were approved by the Trustees on 5/12/2025 and signed on their behalf by:

Zo

L Dunn

Treasurer

The notes on pages 11 to 19 form part of these financial statements.

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BRITISH POLICE SYMPHONY ORCHESTRA

NOTES TO FINANCIAL STATEMENTS for the year ended 31 March 2025

1. ACCOUNTING POLICIES

1.1 General information

British Police Symphony Orchestra is a charity registered in England and Wales with the Charity Commission. Its registered number is 1003562.

The registered office of the charity can be found on page 1 of these financial statements.

1.2 Basis of preparation of financial statements

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) as amended by Update Bulletin 1, and Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and Charities Act 2011.

British Police Symphony Orchestra constitutes a public benefit entity as defined by FRS 102.

1.3 Income

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received, and the amount of income receivable can be measured reliably.

Donated services or facilities are recognised when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use of the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised and refer to the Trustees' report for more information about their contribution.

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

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1.4 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources.

Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities. Support costs are those costs incurred directly in support of expenditure on the objects of the charity.

Costs of generating funds are costs incurred in attracting voluntary income, and those incurred in trading activities that raise funds.

Charitable activities and Governance costs are costs incurred on the charity's operations, including support costs and costs relating to the governance of the charity apportioned to charitable activities.

All expenditure is inclusive of irrecoverable VAT.

1.5 Tangible fixed assets and depreciation

Musical Instruments and Sheet Music written off over 10 years using a 25-30% reducing balance each year.

1.6 Investments

Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the Balance sheet date, unless fair value cannot be measured reliably in which case it is measured at cost less impairment. Investment gains and losses, whether realised or unrealised, are combined and shown in the heading “Gains/(losses) on investments” in the Statement of financial activities.

1.7 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.

1.8 Stocks

Stocks are valued at the lower of cost and net realisable value after making do allowance for obsolete and slow-moving stocks. Cost includes all direct costs.

1.9 Debtors

Trade and other debtors are recognised at the settlement amount. Prepayments are valued at the amount prepaid.

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1.10 Cash at Bank and in hand

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

1.11 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation.

1.12 Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

1.13 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Investment income, gains and losses are allocated to the appropriate fund.

1.14 Taxation

British Police Symphony Orchestra Charitable Association, as a registered charity in England and Wales, is eligible for exemption from tax on its charitable activities.

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BRITISH POLICE SYMPHONY ORCHESTRA

2. INCOME FROM DONATIONS AND LEGACIES

Donations and other income
Subscriptions from members
Sponsorship
Total Donations and legacies
Total 2024		 Unrestricted
and total
funds 2025
Total Funds
2024
£
£
164(1,008)
6,6546,507
--
6,8185,499
5,499

3. INCOME FROM CHARITABLE ACTIVITIES

Corporate and other sponsorship
Ticket Sales
Concert Fees
Sales of programmes and advertising
Accommodation Contribution
Total Income from Charitable Activities
Total 2024		 Unrestricted
and total
funds 2025
Total Funds
2024
£
£
21,75520,037
14,68215,801
4,60011,850
3,9445,146
7,6525,071
52,63357,905
57,905

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4. OTHER TRADING ACTIVITIES

Lottery Income
Merchandise - Other Sales
Total Income from Other Trading Activities
Total 2024		 Unrestricted
and total
funds 2025
Total Funds
2024
£
£
3,1092,584
-12
3,1092,596
2,596

5. INVESTMENT INCOME/EXPENDITURE

Interest received
Mutual Fund Income		 Restricted
Funds 2025
Unrestricted
Funds 2025
Total Funds
2025
Total Funds
2024
£
£
£
£
2,045 2,0451,847
-
984
- 2,045 2,045
2,831

Currently awaiting the restatement of the mutual fund for the financial year

6. COSTS

Charitable Activities - Non Event
Charitable Activities - Event Expenses
Charity Management & Administration
Expenditure on Raising Funds
Total Costs		 Total 2025Total 2024
£
£
--
75,65967,571
3,2183,671
1,5541,432
80,43172,674

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BRITISH POLICE SYMPHONY ORCHESTRA

7. NET INCOME / (EXPENDITURE)

This is stated after charging:

his is stated after charging:
Total 2025Total 2024
£ £
Depreciation of tangible fixed assets
owned by the charity 659 855

During the year, no trustees received any remuneration, benefits in kind or reimbursed expenses (2024 £Nil)

8. TANGIBLE FIXED ASSESTS

Cost
At 1 April 2024
Additions
At 31 March 2025
Depreciation
At 1 April 2024
Charge for the year
At 31 March 2025
Net book value
At 31 March 2025
At 1 April 2024		 Musical
Instruments
Sheet
Music
Total
£
£
£
1,197
7,681 8,878
-
160 160
1,197 7,841 9,038
1,071
5,435 6,506
65
594 659
1,136
6,029
7,165
61
1,812 1,873
126
2,246
2,372

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BRITISH POLICE SYMPHONY ORCHESTRA

9. FIXED ASSET INVESTMENTS

10. DEBTORS
Market Value
At 1 April 2024
Additions
Revaluations
At 31 March 2025
Customer Account Receivable
Gift Aid Pending
Prepayment and accrued income
Total Costs		 Listed
Securities
£
36,281
-
-
36,281
Total 2025Total 2024
£
£
17,30410,104
4,8204,820
2,405768		 Listed
Securities
£
36,281
-
-
36,281
24,52915,692

10. DEBTORS

11. CREDITORS: amounts falling due within one year

Accruals & deferred income
Total Costs		 Total 2025Total 2024
£
£
5,8665,114
5,8665,114

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BRITISH POLICE SYMPHONY ORCHESTRA

12. STATEMENT OF FUNDS

STATEMENT OF FUNDS – CURRENT YEAR

Balance at
1 April
2024		 Income Expenditure Transfers
/ (out)		 in Gains /
(Losses)		 Balance at
31 March
2025
£ £ £ £ £ £
Designated funds
Lord Knights' Fund 8,541
- - - - 8,541
Tour Fund 557
- - - - 557
9,098
- - - - 9,098
General funds
General funds - all funds 118,321 64,993 (80,432) - - 102,882
Total Unrestricted funds 127,419 64,993 (80,432) - - 111,980
Restricted Funds
Restricted fund 36,280
- - - 36,280
Total of Funds 163,699 64,993 (80,432) - - 148,260
STATEMENT OF FUNDS – PRIOR YEAR
Balance at
1 April
2023		 Income Expenditure Transfers
/ (out)		 in Gains /
(Losses)		 Balance at
31 March
2024
£ £ £ £ £ £
Designated funds
Lord Knights' Fund 8,541
- - - - 8,541
Tour Fund 557
- - - - 557
9,098
- - - - 9,098
General funds
General funds - all funds 123,149 67,846 (72,674) - - 118,321
Total Unrestricted funds 132,247 67,846 (72,674) - - 127,419
Restricted Funds
Restricted fund 35,296
- - - 984 36,280
Total of Funds 167,543 67,846 (72,674) - 984 163,699

STATEMENT OF FUNDS – PRIOR YEAR

Lord Knights' fund

The Lord Knights' fund was established in 2015/16 as a result of a legacy from Lord Knights. The Management Committee and Trustees are keen to ensure the funds are for the development of the orchestra and to support its charitable giving. To date, funds have been used to purchase musical instruments, purchase sheet music, redesign the Charity's website, overhaul the Charity's timpani and commission an arrangement of Police TV theme tunes. The transfer out of the Lord Knight’ fund into the general funds was to allow for the purchase of music made in the previous financial year.

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Tour fund

This fund was created in 2014/15 in order to help fund future tours of the orchestra. Incoming resources are generated by members and their family and friends specifically for the tour fund and no funds are directed away from the Charity's other funds.

Restricted fund

This fund comprises donations received since the Charity's formation that stipulated they be used for the future development and support of the orchestra, other than investment income which is transferred to General funds.

13. ANALYSIS OF NET ASSETS BETWEEN FUNDS

ANALYSIS OF NET ASSETS BETWEEN FUNDS – CURRENT YEAR

Tangible fixed assets
Fixed assets investments
Current assets
Creditors due within one year		 Restricted
Funds 2025
Unrestricted
Funds 2025
Total Funds
2025
£
£
£
- 1,872 1,872
36,280
- 36,280
- 115,975 115,975
(5,866) (5,866)
36,280 111,981 148,261

ANALYSIS OF NET ASSETS BETWEEN FUNDS – PRIOR YEAR

Tangible fixed assets
Fixed assets investments
Current assets
Creditors due within one year		 Restricted
Funds 2024
Unrestricted
Funds 2024
Total Funds
2024
£
£
£
- 2,371 2,371
36,280
- 36,280
- 127,663 127,663
(2,615) (2,615)
36,280 127,419 163,699

14. OTHER FINANCIAL COMMITMENTS

No other financial commitments have been made.

15. RELATED PARTY TRANSACTIONS

There were no related party transactions during the year.

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