# | = : **ANNUAL REPORT AND ACCOUNTS 2023**
**BURWELL & DISTRICT** DAY CENTRE
For the time of your life.
## **ORGANISATION DETAILS**
## **Name:**
Burwell & District Day Centre
**Registered Charity No:** 1003439
**Address:** Ash Grove Parsonage Close Burwell Cambridge CB25 0DR
**Telephone:** 01638 743363
## **Email:**
burwelldaycentre@btconnect.com
**Day Centre Manager:** Elly A Catling
## **Trustees:**
Hazel Williams MBE (Chairman) Simon Rogers (Vice Chairman) Sandy Cater (Treasurer) Sue Elliott Joan Lonsdale Paul Webb Liz Swift Geraldine Tate Sue Evans MBE **Bankers:** Barclays Bank PLC 9-11 St Andrew’s St Cambridge CB2 3AA
Parish Council Member
Parish Council Member Parish Council Member Parish Council Member Parish Council Member
**TRUSTEES REPORT**
## **Who we are**
Burwell & District Day Centre was set up as a registered charity in 1989.
## **Objective**
The Day Centre’s objective is to provide facilities for the care, education and recreation of any person over 55 years of age or those with a disability. Priority is given to those residing
## **Aims and Achievements**
The charity is governed by a written Constitution in which its objects are set out. Our aim is to provide the best possible facilities for people of various age groups, cultures and
Cambridgeshire County Council’s funding agreement.
Although the Day Centre was providing a range of in-house classes, singers and other entertainers, it was felt that more could be done. In particular, external events (e.g. Open Days, Fêtes, Fairs, Craft Stalls, etc.) would enable the Day Centre to charge entrance fees from the public, thus increasing income. It will take time to realise the gains from this
moving forward. As noted in the Chair’s letter and report, the Day Centre has found 2023 a challenge in finding financial support sufficient to pay for its operational costs as well as potential projects that require completion that we are unable to fund this year.
## **Structure Governance and Management**
of the UK Accounting Standards, Charities Act 2011 and the Charities SORP 2005. The
resources and application of resources, including the income and expenditure, of the charitable company for that period.
## **Governing Document**
The Burwell and District Day Centre Trust is a registered Charity number 1003439 and governed by its Constitution, as updated in July 2023.
## **Recruitment and Appointment of Trustees**
The appointment of Trustees is governed by the Day Centre’s Constitution. This requires a majority of two Trustees to be nominated by the Parish Council and ten others to be selected for their skills and commitment to the management of the Day Centre.
## **Risk Management**
The Day Centre carries out reviews of the major risks to which the charity is exposed. Where appropriate, policies have been established to mitigate the risks the charity faces. These policies are periodically reviewed to ensure they continue to meet the needs of the charity and compliant with all health and safety requirements.
## **Related Parties**
Burwell Parish Council holds the lease of the Day Centre site from Cambridgeshire County Council. The current lease has a further 7 years to run at a nominal rent.
## **LETTER AND REPORT FROM OUR CHAIR**
As I write, our Burwell Day Centre is celebrating its 34th year as a social care provider. Since 1989, we have been supporting those aged 55 and over in Burwell and surrounding areas who experience loneliness, social isolation, and despair every day of their lives.
impacted our position and how they have shaped the year’s accounts.
I would also point out that due to changes in personnel
Their plight may have been caused by the loss of a partner or dear friend. Sons and daughters may have moved away from the area and are no longer able to visit. Tragedies of all kinds have brought about their depression, low self-worth, and the feeling that for them there is no light at the end of the tunnel.
were, during the course of 2023, some areas in which there were gaps in complete record keeping. The current Trustees have put in place robust training and
and ensure this is no longer an issue.
Thanks to our Day Centre, we help transform their heartache into happiness. We do this by providing a warm, safe environment where they can rebuild social
only and not indicative of a deeper or more troubling problem and that there is strength in depth to all such procedures and responsibilities going forward.
Overall
Five days a week, we serve freshly-cooked, delicious hot meals and put on a variety of entertainment –
due to a generous bequest and additional grant
chair-based exercises to strengthen mobility and
run a host of other activities to keep our users engaged and content.
While this may initially seem concerning, it is
And for those who are housebound due to mobility problems, we deliver a meals-on-wheels service to
plus changes in external funding, rather than an ongoing operational issue.
their lives – companionship.
outlined below:
Over the past few years, government and council funding has been cut drastically. Across the UK, over 300 Day Centres have closed since 2018 because they
The charity was awarded a restricted grant from the
week facility for elderly social care in our District.
were spent in the respective years, with the remaining
But amidst our celebrations and successes, rising overheads and lower income levels have presented a
deemed unworkable, and the unspent grant amount was returned to the funder in 2023.
sustainability, such as cutting costs where possible, developing a new fundraising strategy, and also introducing innovative initiatives to expand our Day
As this grant income had already been recognised in 2020 and 2022, its repayment in 2023 is recorded as an outgoing expense, further impacting the year’s
**ACROSS THE UK, OVER 300 DAY CENTRES HAVE CLOSED SINCE 2018 BECAUSE THEY COULDN’T AFFORD THE RUNNING COSTS.**
## **LETTER AND REPORT FROM OUR CHAIR**
## 2. Bequest Received in 2022, Spent in 2023
primarily the result of accounting treatment across
as income in that year, in accordance with standard accounting practice.
instability. I want to stress that the Day Centre’s core
However, the associated expenditure was not incurred until 2023, leading to an apparent financial shortfall in the current year’s accounts.
income continues to support ongoing activities.
management, cost control, and securing future funding to sustain and develop the Day Centre’s services in the long term.
amount, donation levels remain broadly in line with expectations.
As we look forward, we have exciting plans to expand our Day Centre activities to include service users from other Districts. We intend to operate a cafe, increase evening activities and much more.
facility, again contributing to a higher level of income.
Of course, it will take time, but I am positive that we can achieve extraordinary results. After all, it’s what we’ve
4. Increased Costs in Key Areas The charity also faced rising costs in several essential areas, including:
•
for their tireless work. And of course, our supporters. Without their gifts, we would not be able to provide the social care the elderly deserve.
in 2022, undertaken to ensure compliance with health and safety requirements and maintain a safe
* Entertainment (£3,660) – an investment in service user well-being that was not required in the previous year. e Salaries and N| (£80,289) —an increase From £69,322 in 2022, partly due to an average salary uplift of
Hazel Williams MBE Chair Burwell & District Day Centre
pressures.
services at our Day Centre. Although the reported deficit For 2023 appears
**SINCE 1989, WE HAVE BEEN SUPPORTING THOSE AGED 55 AND OVER IN BURWELL AND ALSO SURROUNDING AREAS WHO EXPERIENCE LONELINESS, SOCIAL ISOLATION, AND DESPAIR EVERY DAY OF THEIR LIVES.**
## **BURWELL AND DISTRICT DAY CENTRE - YEAR TO 31ST DECEMBER 2023 STATEMENT OF FINANCIAL ACTIVITIES**
|**Incoming Resources**
Generated Funds
Voluntary Income
Activities for Generating Funds
Investment Income
Other Voluntary Income
Charitable Activities
Income from Charitable Activities
Other Incoming Resources
Other Income
**Total Incoming Resources**
**Resources Used**
Charitable activities
Charitable activities
Support Costs
Support Costs
**Total Resources Used**
**Net Incoming/Outgoing Resources**
**Transfers**
Gross Transfers between funds
Transfers In
Transfers Out
Other recognised gains/losses
Net Movement in Funds
Reconciliation of Funds
Total Funds Brought Forward
**Total Funds Carried Forward**|**Unrestricted**
**Restricted**
**Restricted**
**General**
**Minibus**
**CCC Grant**
**Funds**
**Funds**
**Funds**
**2023**
**2022**
**£**
**£**
**£**
**£**
**£**
10,132
10,132
32,556
998
998
0
644
644
215
900
38,501
39,401
50,308
48,146
48,146
40,984
9
9
0
**60,829**
**0**
**38,501**
**99,330**
**124,063**
38,019
3,807
25,029
66,855
43,836
69,385
0
13,472
82,857
69,086
**107,403**
**3,807**
**38,501**
**149,712**
**112,922**
**(46,574)**
**(3,807)**
**(0)**
**(50,382)**
**11,141**
8,652
8,652
8,775
(8,652)
(8,652)
(8,775)
(37,922)
(12,459)
(0)
(50,382)
11,141
252,435
9,22�
0
261,6��
250,518
**214,513**
**(3,2��)**
**(0)**
**211,2�7**
**261,659**
**Total Funds**|
|---|---|
## **BURWELL AND DISTRICT DAY CENTRE - YEAR TO 31ST DECEMBER 2023 DETAILED STATEMENT OF FINANCIAL ACTIVITIES**
|**Incoming Resources**
**Voluntary income**
Membership
Donations & Bequests
**Activities for generating funds**
Shop sales
Fund raising events
Bonus Ball (was 100 Club)
**Investment income**
Bank deposit interest
**Other voluntary income**
Grants
**Income from charitable activities**
Meals
Bookings
**Other incoming resources**
Other income
**Total Incoming Resources**
**Resources Used**
**Charitable activities**
Food
Heat and light
Other utilities
Telephone
Fuel for Minibus
Minibus insurance
Minibus repairs and service
Repairs and renewals
Cleaning
Entertainment
IT Software etc
Payroll Provider
Depreciation
Sundry expenses
**Support Costs**
Prior Year Adjustment
Postage and stationery
Insurance
Accountancy
Salaries and NI
**Total Resources Used**
**NET RESOURCES FOR YEAR**|**Unrestricted**
**Restricted**
**Restricted**
**General**
**Minibus**
**CCC Grant**
**Funds**
**Funds**
**Funds**
**2023**
**2022**
**£**
**£**
**£**
**£**
**£**
658
658
170
9,474
9,474
32,386
10,132
0
0
10,132
32,556
47
47
951
951
0
998
0
0
998
0
644
644
215
900
38,501
39,401
50,308
44,066
44,066
37,114
4,080
4,080
3,870
48,146
0
0
48,146
40,984
9
9
**60,829**
**0**
**38,501**
**99,330**
**124,063**
20,932
20,932
15,389
5,714
5,714
6,048
2,188
2,188
2,672
666
666
810
240
240
223
493
493
1,309
74
74
876
6,377
6,377
2,938
2,938
2,938
2,981
3,660
3,660
0
367
14,189
14,556
1,080
2,489
2,489
2,109
2,892
3,000
5,892
6,440
635
635
961
38,019
3,807
25,029
66,855
43,836
0
(2,459)
1,709
1,709
621
176
176
1,602
683
683
0
66,817
13,472
80,289
69,322
69,385
0
13,472
82,857
69,086
**107,403**
**3,807**
**38,501**
**149,712**
**112,922**
**(46,574)**
**(3,807)**
**(0)**
**(50,382)**
**11,141**
**Total Funds**|
|---|---|
**BURWELL AND DISTRICT DAY CENTRE - YEAR TO 31ST DECEMBER 2023 BALANCE SHEET**
|**Fixed Assets**
Tangible Assets
Total Fixed Assets
**Current Assets**
Stocks
Debtors
Bank Deposits
Cash at bank and in hand
Total Current Assets
**Liabilities**
Creditors and Accruals
Total Current Liabilities
**Total Net Assets**
**Funds of the Charity**
General Fund
Minibus Fund
Village Support Grant in Hand
**Total Charity Funds**|**Unrestricted**
**Restricted**
**Restricted**
**General**
**Minibus**
**CCC Grant**
**Funds**
**Funds**
**Funds**
**2023**
**2022**
**£**
**£**
**£**
**£**
**£**
134,308
-
-
134,308
126,051
134,308
-
-
134,308
126,051
400
-
-
400
400
3,413
-
-
3,413
12,478
53,307
-
-
53,307
81,314
35,772
-
-
35,772
43,371
92,891
-
-
92,891
137,563
15,912
15,912
1,955
15,912
-
-
15,912
1,955
**211,28�**
**-**
**-**
**211,28�**
**261,659**
214,513
214,513
252,435
�3,2���
�3,2���
9,224
-
-
**214,513 �3,2���**
**211,2��**
**261,659**
**Total Funds**|
|---|---|
## **BURWELL AND DISTRICT DAY CENTRE - YEAR TO 31ST DECEMBER 2023 ASSETS**
|**Cost**
At 1 January 2023
Additions
Disposals
At 31 December 2023
**Depreciation**
At 1 January 2023
Charge for the year
Adjustment for disposal
At 31 December 2023
**Net Book Value**
At 31 December 2023
At 31 December 2022|**Office**
**Leasehold**
**Furniture &**
**Land**
**Equipment**
**Additons**
**Equipment**
**Minibus**
**TOTAL**
(Nil)
(r.b.33%)
(s.l. over 50 years)
(s.l. over 3 years)
(s.l. over 7 years)
**£**
**£**
**£**
**£**
**£**
**£**
5,845
0
162,762
71,025
28,094
**267,726**
0
449
12,611
1,079
0
**14,139**
0
0
0
0
0
**0**
5,845
449
175,373
72,104
28,094
**281,865**
0
0
45,556
71,025
25,094
**141,675**
0
12
2,608
261
3,000
**5,882**
0
0
0
0
0
**0**
0
12
48,164
71,286
28,094
**147,557**
**5,845**
**437**
**127,209**
**818**
**0**
**134,308**
**5,845**
**0**
**117,206**
**0**
**3,000**
**126,051**|
|---|---|
## **INDEPENDENT EXAMINER’S REPORT ON THE 2023 ACCOUNTS OF BURWELL & DISTRICT DAY CENTRE**
The Trustees of Burwell & District Day Centre are responsible for the preparation of the accounts, and consider that an audit is not required for this year under section 144 of the Charities Act 2011(the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act
- to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Act), and
- to state whether particular matters have come to my attention
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.
It also includes consideration of any unusual items of disclosure in the accounts, and seeking explanation from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
In the course of my examination, and given the response to the accounting shortfalls referred to in the Trustees report, no matter has come to my attention which:
to locate and recreate records in accordance with section 130 of the Charities Act and
• to prepare accounts which accord with those accounting records and comply with the accounting requirements of the Charities Act have not been successful; or
• in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached
Name of Independent Examiner: Sally Swann
Signature:
Address: 4 Newmarket Road Burwell Cambridge CB25 0AE
**‘AFTER LOSING MY HUSBAND, I BECAME VERY DEPRESSED AND RARELY LEFT MY HOUSE. EACH DAY WAS A LONELY EXPERIENCE AND I THOUGHT IT WOULD BE LIKE THAT FOREVER. THEN I DISCOVERED THE BURWELL DAY CENTRE. IT HELPED ME MAKE NEW FRIENDS, JOIN IN WITH THE ENTERTAINMENT AND SO MUCH MORE. IT REALLY DID TURN MY LIFE AROUND.’** _– A DAY CENTRE USER._
## **WE TURN LONELINESS INTO HAPPINESS.**
Burwell & District Day Centre Ash Grove, Parsonage Close, Burwell, Cambridge CB25 0DR Telephone: 01638 743363 Email: burwelldaycentre@btconnect.com Registered Charity No: 1003439
**BURWELL & DISTRICT** DAY CENTRE