BURWELL AND DISTRICT DAY CENTRE TRUST
Annual Report and Accounts
For the year ended 31 December 2022
Registered Charity No 1003439
Burwell and District Day Centre - Year to 31 December 2022 Organisation Details
Address: Ash Grove Registered Registered Charity No: 1003439 Parsonage Close Burwell Cambridge CB25 0DR Telephone 01638 743363 Email burwelldaycentre@btconnect.com Manager Elly A Catling Trustees Hazel Williams MBE (Chairman) Parish Council Member Simon Rogers (Vice Chairman) Sandy Cater (Treasurer) Sue Elliott Joan Lonsdale Parish Council Member Paul Webb Parish Council Member Liz Swift Parish Council Member Geraldine Tate Parish Council Member Sue Evans MBE Bankers: Barclays Bank PLC Cambridge Building Society 58 High Street 50 The Guineas Newmarket Newmarket Suffolk CB8 8EQ CB8 8NH Independent Examiner Oliver Pringle TFA Partners Ltd 10 East Fen Road Isleham Ely, CB7 5SW ollie@tfapartners.co.uk
Burwell and District Day Centre - Year to 31 December 2022 Trustees Report
Burwell and District Day Centre was set up as a registered charity in 1991. The Centre’s objective is to provide facilities for the care, education and recreation of any person over 55 years of age or those with a disability.
We have 6 members of part time staff. We have 40 volunteers who undertake a variety of tasks on either a regular or occasional basis.
Our achievements are reflected in our continued service provision.
Our aim is to provide the best possible facilities for people of various age groups, cultures and abilities. Our centre is available for private hire to all sections of the community
Structure Governance and Management
The trustees confirm that the annual report and accounts comply with the requirements of the Charities Act 2011 and the Charities SORP 2005.
Governing Document
The Burwell and District Day Centre Trust is a registered Charity number 1003439 and governed by its constitution.
Recruitment and Appointment of Trustees
The appointment of trustees is governed by the constitution. This requires a majority of five trustees to be nominated by the Parish Council and four others to be selected for their skills and commitment to the management of the Day Centre.
Risk Management
The Day Centre has carried out a review of the major risks to which the charity is exposed. Where appropriate, policies have been established to mitigate the risks the charity faces. These policies are periodically reviewed to ensure they continue to meet the needs of the charity.
Organisational Structure
In addition to the Management Committee comprising the nine trustees, several other representatives of the volunteers and the members also serve in an advisory capacity.
Related Parties
Burwell Parish Council
The Parish Council holds the lease of the Day Centre site from Cambridgeshire County Council. The current lease has a further 7 years to run at a nominal rent. The Day Centre Trust leases the building.
Burwell and District Day Centre - Year to 31 December 2022 Trustees Report
Mission Statement
Our aim is to provide the best possible facilities for people of various age groups, cultures and abilities
Public Benefit
The Day Centre trustees pay due regard to the Charity Commission guidance on public benefit. We aim to provide a welcoming day centre facility for use of the elderly and vulnerable adults amongst the whole local community. A midday meal and companionship are offered on a daily basis every weekday.
Achievements and Performance
The County Council have maintained their grant funding agreement, which is vital for our continuing operation, without it the Day Centre would find the total funding of the Centre very difficult. Numbers have increased, particularly towards the end of the year, when we took part in the Warm Hub Scheme to help those who needed support. The Meals on Wheels service of a hot two-course meal, cooked in the Centre and delivered to people in their own home, has continued and 2,874 meals were delivered by volunteers in 2022. A volunteer kept the garden tidy and people were collected from their homes either by car or using the Day Centre minibus. Three trees had to be removed by tree surgeons from an area near the car park.
Although no coffee mornings or fetes have been held, some entertainment started as well as regular quizzes and games run by the staff. The Day Centre took part in Burwell at Large promoting the centre and explaining the activities available.
The submission to the Innovate and Cultivate Fund for a Village Support Scheme, although successful, did not get off the ground although the fund did provide the money for two laptops and a printer as well as some software, to be used by the centre. A new accounting package has been purchased which has upgraded and simplified accounting procedures. A new web site was launched to help promotion of the centre.
Investigation started into providing more energy efficient lighting, costs of decorating, and renovation of Fire alarm and Burglar Alarm Systems. This will be possible because of a bequest of £24,000 from Brian Matthews and £5,000 from the Simon Gibson Fund.
Trustees met to look at development of the centre although most effort was concentrated on increasing attendees. The Patient Participation Group from Burwell Surgery now have their meetings at the Day Centre.
Terry Chalmers who had been treasurer for many years retired this year and we will miss his experience and knowledge and we were saddened at the retirement, due to illness, of trustee Don Harrison a long-time committee member.
The trustees would like to take this opportunity to thank staff and volunteers for their continued support. Burwell Day Centre has provided excellent services to the people of Burwell and surrounding areas for over 32 years and despite the challenges will continue to do so.
Burwell and District Day Centre - Year to 31 December 2022 Trustees Report
Financial Review
The Centre recorded a surplus on all funds of £11,141. Incoming resources benefited from grants to include the regular grant arising from Cambridgeshire County Council Older Peoples Services. These grants together with generous donations from many local sources and bequests resulted in the surplus recorded. Unrestricted incoming resources totalled to £84,904 and restricted resources totalled £39,159, of which £39,124 was received from the Council. Income from donations and bequests totalled £32,386.
Total expenditure in the year increased by around £10,000 to £112,922. The cost of ingredients for the meals decreased marginally to £15,389, reflecting a reasonable comparison to a slight fall in income from meals. Total staff costs increased by around £5,500 to £69,322. The Centre continued to benefit from the saving in employers NI due to the government’s budget concession. The main increases in costs came from cleaning, repairs and services in relatino to IT software and Payroll services.
The operation of our minibus for collecting clients recorded a deficit of £6,373 after depreciation. Following transfers between funds, unrestricted reserves at the end of the year were £252,435 and restricted (minibus) reserves were £9,224.
Principal Funding Sources
The major regular source of income is the Grant Agreement with the County Council department of older people’s services which is paid in the form of a half-yearly grant. Several local charities including notably the Gibson Trust also provide generous support. In the year a bequest of £24,000 from the estate of Brian Matthews was also received.
Investment Policy
Restricted funds and general funds not required for day to day operations are held in interest bearing accounts with Barclays and Cambridge Building Society.
Reserves Policy
The Day Centre aims to maintain total unrestricted reserves at a level of no less than six months or more than eighteen months average expenditure. At the end of 2022 such cash reserves were approximately £116,000, with unrestricted annual expenditure of £68,000. In this period of uncertainty slightly higher reserves than target is deemed acceptable. In adddition, the bequest of £24,000 received from the estate of Brian Matthews in the year has increased the level of unrestricted funds.
Signed
….............................................................. Hazel Williams MBE Chairman
Date:
Burwell and District Day Centre - Year to 31 December 2022 Independent Examiner's Report on the Accounts for the Year
Charity Reg No: 1003439
Responsibilities of trustees and examiner
The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011, and that an independent examination is needed.
This report on the accounts of the Day Centre for the year ended 31 December 2021 is in respect of an examination carried out under section 145 of the Charities Act 2011, following procedures laid down in the General Directions given by the Charity Commission. The report will state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
Independent examiner's statement
In connection with my examination no matter has come to my attention:
a) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
b) to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed
….............................................................. Oliver Pringle TFA Partners Ltd
Date:
Burwell and District Day Centre - Year to 31 December 2022 Statement of Financial Activities
| £ Incoming resources Generated funds Voluntary income Activities for generating funds Investment income Other voluntary income Charitable activities Income from charitable activities Other incoming resources Other income Total Incoming resources Resources used Charitable activities Charitable activities Support costs Support costs Total resources used Net Incoming/Outgoing Resources Transfers Gross transfers between funds Transfers in Transfers out Other recognised gains/losses Net Movement in Funds Reconciliation of funds Total funds brought forward Total Funds carried forward |
Unrestricted Restricted Restricted General Minibus CCC Grant Funds Funds Funds 2022 2021 TOTAL FUNDS |
|---|---|
| 32,556 - - 32,556 9,599 - - - - - 180 35 - 215 68 11,184 - 39,124 50,308 51,470 40,984 - - 40,984 39,567 - - - - 141 |
|
| 84,904 35 39,124 124,063 100,845 |
|
| 25,727 6,408 11,701 43,836 36,644 41,663 - 27,423 69,086 65,845 |
|
| 67,390 6,408 39,124 112,922 102,489 |
|
17,514 (6,373) - 11,141 (1,644) 8,775 - - 8,775 1,372 - (1,522) (7,253) (8,775) (1,372) - |
|
| 26,289 (7,895) (7,253) 11,141 (1,644) 226,146 17,119 7,253 250,518 252,162 |
|
| 252,435 9,224 - 261,659 250,518 |
Burwell and District Day Centre - Year to 31 December 2022 Balance Sheet
| £ Fixed Assets Tangible Assets Total Fixed Assets Current Assets Stocks Debtors Bank Deposits Cash at bank and in hand Total Current Assets Liabilities Creditors and Accurals Total current Liabilities Total Net Assets Funds of the Charity General Fund Minibus Fund Village Support Grant in hand Total Charity Funds |
Unrestricted Restricted Restricted General Minibus CCC Grant Funds Funds Funds 2022 2021 TOTAL FUNDS |
|---|---|
| 123,051 3,000 - 126,051 132,491 |
|
| 123,051 3,000 - 126,051 132,491 |
|
| 400 - - 400 400 12,478 - - 12,478 2,666 72,683 8,631 - 81,314 81,101 43,371 - - 43,371 46,015 |
|
| 128,932 8,631 - 137,563 130,182 |
|
| 1,955 - - 1,955 12,155 |
|
| 1,955 - - 1,955 12,155 |
|
| 250,028 11,631 - 261,659 250,518 |
|
| 252,435 - - 252,435 226,146 - 9,224 - 9,224 17,119 - - - - 7,253 |
|
| 252,435 9,224 - 261,659 250,518 |
Approved by the trustees:
…............................................................. …............................................................. Hazel Williams MBE Sandy Cater Chairman Treasurer Date: Date:
Burwell and District Day Centre - Year to 31 December 2022 Detailed Statement of Financial Activities
| £ Incoming Resources Voluntary income Membership Donations & Bequests Activities for generating funds Shop sales Fund raising events Bonus Ball (was 100 Club) Investment income Bank deposit interest Other voluntary income Grants Income from charitable activities Meals Bookings Other incoming resources Other income Total incoming resources Resources Used Charitable activities Food Heat and light Other utilities Telephone Fuel for Minibus Minibus insurance Minibus repairs and service Repairs and renewals Cleaning IT Software etc Payroll Provider Depreciation Sundry expenses Support costs Prior year adjustment Postage and stationery Insurance Salaries and NI Total Resources Used NET RESOURCES FOR YEAR |
Unrestricted Restricted Restricted General Minibus CCC Grant Funds Funds Funds 2022 2021 TOTAL FUNDS |
Unrestricted Restricted Restricted General Minibus CCC Grant Funds Funds Funds 2022 2021 TOTAL FUNDS |
Unrestricted Restricted Restricted General Minibus CCC Grant Funds Funds Funds 2022 2021 TOTAL FUNDS |
Unrestricted Restricted Restricted General Minibus CCC Grant Funds Funds Funds 2022 2021 TOTAL FUNDS |
Unrestricted Restricted Restricted General Minibus CCC Grant Funds Funds Funds 2022 2021 TOTAL FUNDS |
|---|---|---|---|---|---|
| 170 - - 170 100 32,386 - - 32,386 9,499 |
|||||
| 32,556 - - 32,556 9,599 |
|||||
| - - - - - - - - - - - - - - - |
|||||
| - - - - - |
|||||
| 180 35 - 215 68 |
|||||
| 11,184 - 39,124 50,308 51,470 |
|||||
| 37,114 - - 37,114 38,679 3,870 - - 3,870 888 |
|||||
| 40,984 - - 40,984 39,567 |
|||||
| - - - - 141 |
|||||
| 84,904 35 39,124 124,063 100,845 |
|||||
| 15,389 - - 15,389 16,405 - - 6,048 6,048 6,106 - - 2,672 2,672 2,060 810 - - 810 702 - 223 - 223 94 - 1,309 - 1,309 1,363 - 876 - 876 126 2,938 - - 2,938 466 - - 2,981 2,981 998 1,080 - - 1,080 - 2,109 - - 2,109 - 2,440 4,000 - 6,440 8,010 961 - - 961 314 |
|||||
| 25,727 6,408 11,701 43,836 36,644 |
|||||
| (2,459) - - (2,459) - 621 - - 621 428 1,602 - - 1,602 1,550 41,899 - 27,423 69,322 63,867 |
|||||
| 41,663 - 27,423 69,086 65,845 |
|||||
| 67,390 6,408 39,124 112,922 102,489 |
|||||
| 17,514 | (6,373) | - | 11,141 | (1,644) |
Burwell and District Day Centre - Year to 31 December 2022 Fixed Assets
£
| Cost At 1 January 2022 Additions Disposals At 31 December 2022 Depreciation At 1 January 2022 Charge for the Year Profit/Loss on disposal At 31 December 2022 Net Book Value At 31 December 2022 At 31 December 2021 |
Leasehold Furniture & Land Additions Equipment Minibus TOTAL |
|---|---|
| (Nil) (50yrs) (3yrs) (7yrs) 5,845 162,762 71,025 28,094 267,726 - - |
|
| 5,845 162,762 71,025 28,094 267,726 |
|
| - 43,116 71,025 21,094 135,235 - 2,440 - 4,000 6,440 - - - - - |
|
| - 45,556 71,025 25,094 141,675 |
|
| 5,845 117,206 - 3,000 126,051 |
|
| 5,845 119,646 - 7,000 132,491 |
Burwell and District Day Centre - Year to 31 December 2022 Notes to the Accounts
Charity Reg No: 1003439
The financial statements have been prepared under the Charities Act 2011 together with applicable accounting standards and the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP 2005).
The financial statements have been prepared under the historical cost convention.
Funds
General funds represent the funds of the Day Centre that are not subject to any restrictions regarding their use and are available for application on the general purposes of the Centre.
The accounts include all transactions, assets and liabilities for which the Day Centre is responsible in law.
Restricted funds represent amounts given to the Day Centre where the donor has specified that the funds are spent on a particular purpose.
Incoming Resources
Voluntary income
Donations are recognised when received by the Day Centre.
Grants and legacies are accounted for as soon as the Day Centre is notified of its legal entitlement, the ultimate receipt is virtually certain, and the monetary value can be measured reliably.
Amounts raised at Day Centre events, such as fund raising bazaars, and second hand items sold in the Centre shop, are recognised as income. Any associated expenditure is recognised separately under Resources Expended.
Gifts in kind
Gifts in kind are normally treated as second hand goods having limited resale value.
Rental income
Rental income from the letting of Day Centre premises is recognised when the booking is made, with payment normally being made in advance.
Income from grants and investments
Grants from the County Council and investment Interest are accounted for when received.
Resources Expended
Liabilities
Liabilities are recognised as soon as the legal or constructive obligation arises.
Activities directly relating to the work of the Centre
These are primarily staff costs and the cost of utilities, all of which are accounted for when incurred.
Governance costs
These would include legal advice to trustees on governance or constitutional matters. No costs are currently being incurred relating to audit or independent examination.
Burwell and District Day Centre - Year to 31 December 2022 Notes to the Accounts
Charity Reg No: 1003439
Fixed Assets
Depreciation of tangible fixed assets
Depreciation is provided on all fixed assets on a straight line basis calculated to write off the cost over their expected useful lives, as follows:
Furniture and Equipment 3 years Leasehold additions 50 years Minibus 7 Years
Stock
Stock is food purchased but unused at 31 December. It is included at cost value.
Current Assets
Amounts owing to the Day Centre at 31 December in respect of meals invoiced and bookings, less provision for amounts that may prove uncollectable, are shown as other debtors.
Taxation
The Day Centre is a charity and as such is not liable to taxation.
Volunteers
The value of any voluntary help received is not included in the accounts but is described in the Trustees’ Report.