## **Trustees Annual Report For the period ended 31 July 2023** ## **Reference and Administrative Details** **Name of Group** Ulceby Pre-School & Out of School Club **Period of Accounts** Period ending 31 July 2023 **Committee** Kelly Moore Chairperson **(for the period of** Ruth Phillips Secretary **accounts unless** Rosemary Jackson **otherwise stated)** Christina Hawksworth Resigned: **Contact Address** Mrs A M Massey Ulceby Pre-School & Out of School Club Church Lane Ulceby DN39 6TB ## **Independent Examiner** Katie Sauvage FCCA Chartered Certified Accountant, of: Katie Sauvage Accountancy Services Ltd 12 Pilgrims Close South Killingholme North Lincolnshire DN40 3HU **Bankers** CAF Bank 25 Kings Hill Avenue Kings Hill West Mailing Kent ME19 4JQ ## **Trustees Annual Report For the period ended 31 December 2022** ## **Structure, Governance and Management** ## Governing Document: Ulceby Pre-School & Out of School Club is a registered Charity standard registration and was registered on 17[th] July 1991 governed by its Constitution which adopted on 3 March 1982 and amended on 4 January 1996, 30 March 2006, 22 October 2009, 4 March 2011, 22 November 2017 and 2 September 2020. ## **Objectives and Activities** The objectives and principal activities are to: - To enhance the development and education of children by encouraging parents to understand and provide for the needs of their children through community groups and by: - Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the tight of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability - Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local area - Instigating and adhering to and further the aims and objectives of the Pre-School Learning Alliance. ## **Achievements and Performance** In developing activities the trustees have had regard to the guidance issued by the Charity Commission on public benefit. In 2023 we extended our out of school club childcare due to a need with in the local area, we obtained funding for our outside garden and run the extended childcare offer. ## **Financial Review** ## Reserves Policy Ulceby Pre-School & Out of School Club maintained sufficient reserves to enable the continuation of the group and to provide additional activities as decided by the Trustees. This is regularly reviewed. ## **Trustees Annual Report For the period ended 31 July 2023** ## **Statement of disclosure of information to Independent Examiner** We, the Trustees who held office at the date of approval of these financial statements, each confirm so far as we are aware, that: - ⬧ there is no relevant information of which the Independent Examiner is unaware; and - ⬧ we have taken all the steps that we ought to have taken in order to make ourselves aware of any relevant information and to establish that the independent examiner is aware of that information. ## **Statement of Trustees responsibilities** The trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards. Ulceby Pre-School & Out of School Club has income below £250,000 and has therefore elected to prepare the financial statements on a Receipts and Payments basis in line with the Charities Act 2011. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **Independent Examiner** The independent examination was undertaken by Katie Sauvage, FCCA, Chartered Certified Accountant of Katie Sauvage Accountancy Services Ltd By order of the Board Kelly Moore Chairperson Date: 01/05/2024 Ulceby P￿-SChool & Out of kh(x)I Club Charlty Number ' 1003427 ULCEBY PRE.SCHCK)L & OLrr OF SCH.OOL CLUB FINANCIAL sfATEMENTS PerK)d ended 31# July 2023 te4cc¢)uiiianLNse Ulceby Pre.School & Out of School Cliih Charity Numl)er . 1003427 Contents to the ￿nandal Stateiiients For the.perlod ended 31 July 2023 Pag Trustees Annual Repoit Independenl Examlfws, Report Receipts and Pavments Account Staternent of Assets arKI Uabilities Notes to tlie financLal Statements Ulceby Pre-Sth001 & Out of Sd)ool Club Charlty Nurnbef . 1003427 Trustees Annual Report For the period ended 31 July 2023 Reference and Admin6stratlve Detalls Name of Group Ulceby Pre-SclicK)l & Out of School aub Perfod of Accounts Perlod endlng 31 July 2023 Kelly Mo(ife Ruth Phllllps Chairperson Seuetary Rosemary Jackson Committee (for the period of accounts unless otherwlse stated) Contart Address Mrs A M Flassey Ulceby Pre.School & Out of School Club Church Lane Ulceby DN39 6TB Independent Examiner Katie Sauvage FCCA Chartered Certified Accountant, of: Katle Sauvage Accountsncy Services Ltd 12 Pllgrfms Oose South lfjlllTrgholme North Lincolnshire DN40 3HU Banker5 CAF Bank 25 iarvJs Frill Avenue Kings Hlll W￿t Malllng Kent ME19 4JQ Ukeby Pre-school & Oul of Sch￿1 aub Trustees Annual Report For the period ended 31 December 2022 Structure, Governance and Manageiiieiit ve Charity Number . 1003427 Ulceby Prtrschool & Out of School Club Is a reglstered ChariLy Stn 145 of the char￿e5 Act: to follow the procedures laid down In the General Dlrecbons gIV￿ by Charrty Commissioners u sectlm 145 (5Xb) of the Charltses Att; and to Stste whethef particutar Matte￿ have c￿ne to my attentson, Bèsls of Independent examinerfs report My examination was carried out in accordance with the C*neral Direct600s glven tr/ the Charity Comrnlssloners. An examination includes a review of the acmuntlng records kept by the chartty and a cornwarlson of the ar£ounts presented wth those records, It also Includes conyderation of any unusual Iterr6 or dISdo￿￿S in the accounts, and seeking explanauans fr(Jn you as twstees con￿mIng ary SLJch matt Pr￿lureS undprtdken do not provlde all the evidence that would be reqUI￿d in an audiL and consequently I do not express an a￿lIt oplnion on the view given by the accounts. Independent examlner's Statement In cDnnect5on wlth ffly exAmlnaiion, no rnatter has come to my all￿11()n., (l ) which gtves me reasonable cause to t￿lIeve tl&)l FD any material rtspect the requiranents to keep accounbTrg records In accordance with section 130 and 131 of Chanties Act: and to Prepa￿ accounts whlth accord wlth the accounli.ng records and comply wlth the accI￿ntsng requirements of the Chanties Act_ have not been mèt" or (2) to whfrth, tn my opinion, attention should be dfav4n in order to el￿b￿ a pi'oper UrKIeTSta￿ng of the accounts to be reached. Kabe'sauyage FCCA Chartered Certified A(C￿n{Bnt, or; Katle Sauvage Attountancy seThI￿ Ltd 12 F4"Igrims aose South Kllllngholmp North Lir)colnshire, DN40 3HU Date: Ulceby P￿-Sched &. Out of SclK¥JI Club Recolpts and Payments Account For the perlod endlng 31 July 2023 arity Nurribe-r ' 1003427 2022 Total 2023 Funds Total All Funds Unrn#rktsd 2023 2023 Unrestrfrted Restrlcted Funds Funds Notes RECEIPTS Funding for Fees . NLC Other Income Donations RestrlctLid Grants Bank Income 63,548 30,134 63,548 30, 134 61.208 17,373 3,604 3,604 26 97 312 26 97 312 79 678 PAYMENTS Salaries Rent & Serylces ,Maintenance &. Rewirs Mllk PL4 Membership & InsurarKe Trainlng Consumables Induding snacks Postage & StatK)rTrery Bank Charges Sundrles Equipment 80,345 2,999 2,085 595 2,599 40 1,723 920 60 1,407 35S 80,345 2,999 2,085 595 2,S99 40 1,723 920 70,466 ,3,646 1,894 499 878 1,124 993 96 1,043 1,407 355 93 128 93,128 81239 ,Net Surplus/(Deficit) for the perfod 4,184 4184 1561 Transfer in'"furids" Cash & Bank Balantrs bought forwa￿1 8,173 8,173 9,734 Cash and Bank Balancés carried forward 12 357 12 537 8173 The notes on pages 9 fomi part of these finanoal stalErnents, Ulceby Pre-school & Out of School Club Charlty Number . 1003427 Statement of Assets and Llabllltles s at 31 July 2023 Notes 2023 2022 Monetary Assets Current Account Savlngs Account Petty Cash Total Monetary Assets Comprislng: , Unrestrlcted Funds Restrictsd Funds ,11,873 7,774 484 12 357 399 8173 12,357 8,173 12 357 8173 Non Monetary Assets and Llabilltles Flxed Assets for the Charitys use (at cost) Pre-schwl Bulldlng¢ ownpd, value n¢X known Equipment 10,753 10,753 10,753 10,753 Debtors Sundry Debtors Creditors Accounts Fee 400 360 These financial statements Yiere appfoved by Lhe committee on Its behalf by: and signed on Kelly Moore, Chairperson The notss on pages 9 form part of these finanoal statements. Ulceby Pr&School & Out of School Club arity Number , 1003427 Notes to the Accounts For the perlod ei)dlng 31 July 2023 Notes Ba'sis of Preparation These ￿COUnts have been yepared on a receipts and payments (R&P) basis In fine wlth charlty commlssion guidanLE fof a charlty of this slze. The comparatlve flgures are for rhe year endlrFg 31 July 2022. Restrlcted Funds During the year no restncted funding was receNed, Trustee Remuneration No remuneraknon directly orTndlr￿t1Y out of the fvnds of the organlsation was pald or payable for tlie current finanaal period to any trustee. In the p￿vIouS year Ben Waldronlund was paid £1,121 in wag& Ben Waldron-Lurid reslgned as a Trustee In August 2021, There was no relmbursement of travel expenses amountsng to trust￿5 in respect of the finanaal period or in the prior year. Ulceby P￿-SChool & Out of kh(x)I Club Charlty Number ' 1003427 ULCEBY PRE.SCHCK)L & OLrr OF SCH.OOL CLUB FINANCIAL sfATEMENTS PerK)d ended 31# July 2023 te4cc¢)uiiianLNse Ulceby Pre.School & Out of School Cliih Charity Numl)er . 1003427 Contents to the ￿nandal Stateiiients For the.perlod ended 31 July 2023 Pag Trustees Annual Repoit Independenl Examlfws, Report Receipts and Pavments Account Staternent of Assets arKI Uabilities Notes to tlie financLal Statements Ulceby Pre-Sth001 & Out of Sd)ool Club Charlty Nurnbef . 1003427 Trustees Annual Report For the period ended 31 July 2023 Reference and Admin6stratlve Detalls Name of Group Ulceby Pre-SclicK)l & Out of School aub Perfod of Accounts Perlod endlng 31 July 2023 Kelly Mo(ife Ruth Phllllps Chairperson Seuetary Rosemary Jackson Committee (for the period of accounts unless otherwlse stated) Contart Address Mrs A M Flassey Ulceby Pre.School & Out of School Club Church Lane Ulceby DN39 6TB Independent Examiner Katie Sauvage FCCA Chartered Certified Accountant, of: Katle Sauvage Accountsncy Services Ltd 12 Pllgrfms Oose South lfjlllTrgholme North Lincolnshire DN40 3HU Banker5 CAF Bank 25 iarvJs Frill Avenue Kings Hlll W￿t Malllng Kent ME19 4JQ Ukeby Pre-school & Oul of Sch￿1 aub Trustees Annual Report For the period ended 31 December 2022 Structure, Governance and Manageiiieiit ve Charity Number . 1003427 Ulceby Prtrschool & Out of School Club Is a reglstered ChariLy Stn 145 of the char￿e5 Act: to follow the procedures laid down In the General Dlrecbons gIV￿ by Charrty Commissioners u sectlm 145 (5Xb) of the Charltses Att; and to Stste whethef particutar Matte￿ have c￿ne to my attentson, Bèsls of Independent examinerfs report My examination was carried out in accordance with the C*neral Direct600s glven tr/ the Charity Comrnlssloners. An examination includes a review of the acmuntlng records kept by the chartty and a cornwarlson of the ar£ounts presented wth those records, It also Includes conyderation of any unusual Iterr6 or dISdo￿￿S in the accounts, and seeking explanauans fr(Jn you as twstees con￿mIng ary SLJch matt Pr￿lureS undprtdken do not provlde all the evidence that would be reqUI￿d in an audiL and consequently I do not express an a￿lIt oplnion on the view given by the accounts. Independent examlner's Statement In cDnnect5on wlth ffly exAmlnaiion, no rnatter has come to my all￿11()n., (l ) which gtves me reasonable cause to t￿lIeve tl&)l FD any material rtspect the requiranents to keep accounbTrg records In accordance with section 130 and 131 of Chanties Act: and to Prepa￿ accounts whlth accord wlth the accounli.ng records and comply wlth the accI￿ntsng requirements of the Chanties Act_ have not been mèt" or (2) to whfrth, tn my opinion, attention should be dfav4n in order to el￿b￿ a pi'oper UrKIeTSta￿ng of the accounts to be reached. Kabe'sauyage FCCA Chartered Certified A(C￿n{Bnt, or; Katle Sauvage Attountancy seThI￿ Ltd 12 F4"Igrims aose South Kllllngholmp North Lir)colnshire, DN40 3HU Date: Ulceby P￿-Sched &. Out of SclK¥JI Club Recolpts and Payments Account For the perlod endlng 31 July 2023 arity Nurribe-r ' 1003427 2022 Total 2023 Funds Total All Funds Unrn#rktsd 2023 2023 Unrestrfrted Restrlcted Funds Funds Notes RECEIPTS Funding for Fees . NLC Other Income Donations RestrlctLid Grants Bank Income 63,548 30,134 63,548 30, 134 61.208 17,373 3,604 3,604 26 97 312 26 97 312 79 678 PAYMENTS Salaries Rent & Serylces ,Maintenance &. Rewirs Mllk PL4 Membership & InsurarKe Trainlng Consumables Induding snacks Postage & StatK)rTrery Bank Charges Sundrles Equipment 80,345 2,999 2,085 595 2,599 40 1,723 920 60 1,407 35S 80,345 2,999 2,085 595 2,S99 40 1,723 920 70,466 ,3,646 1,894 499 878 1,124 993 96 1,043 1,407 355 93 128 93,128 81239 ,Net Surplus/(Deficit) for the perfod 4,184 4184 1561 Transfer in'"furids" Cash & Bank Balantrs bought forwa￿1 8,173 8,173 9,734 Cash and Bank Balancés carried forward 12 357 12 537 8173 The notes on pages 9 fomi part of these finanoal stalErnents, Ulceby Pre-school & Out of School Club Charlty Number . 1003427 Statement of Assets and Llabllltles s at 31 July 2023 Notes 2023 2022 Monetary Assets Current Account Savlngs Account Petty Cash Total Monetary Assets Comprislng: , Unrestrlcted Funds Restrictsd Funds ,11,873 7,774 484 12 357 399 8173 12,357 8,173 12 357 8173 Non Monetary Assets and Llabilltles Flxed Assets for the Charitys use (at cost) Pre-schwl Bulldlng¢ ownpd, value n¢X known Equipment 10,753 10,753 10,753 10,753 Debtors Sundry Debtors Creditors Accounts Fee 400 360 These financial statements Yiere appfoved by Lhe committee on Its behalf by: and signed on Kelly Moore, Chairperson The notss on pages 9 form part of these finanoal statements. Ulceby Pr&School & Out of School Club arity Number , 1003427 Notes to the Accounts For the perlod ei)dlng 31 July 2023 Notes Ba'sis of Preparation These ￿COUnts have been yepared on a receipts and payments (R&P) basis In fine wlth charlty commlssion guidanLE fof a charlty of this slze. The comparatlve flgures are for rhe year endlrFg 31 July 2022. Restrlcted Funds During the year no restncted funding was receNed, Trustee Remuneration No remuneraknon directly orTndlr￿t1Y out of the fvnds of the organlsation was pald or payable for tlie current finanaal period to any trustee. In the p￿vIouS year Ben Waldronlund was paid £1,121 in wag& Ben Waldron-Lurid reslgned as a Trustee In August 2021, There was no relmbursement of travel expenses amountsng to trust￿5 in respect of the finanaal period or in the prior year.