## **Report of the Board of Trustees For the year ended 31 July 2022** The Trustees present their report with the financial statements of the charity for the year ended 31 July 2022. ## **Reference and Administrative Details of the Charity, its Trustees and Advisers** Name of charity: Ulceby Pre-School & Out of School Club Charity Registration Number: 1003427 Principal Operating Address: Ulceby Pre-School & Out of School Club Church Lane Ulceby North Lincolnshire DN39 6TB ## Trustees: Names of Trustees who served during the year and since the year end were as follows: Kelly Moore Chair Ruth Phillips Secretary Rosemary Jackson Trustee Christina Hawksworth Trustee ## Independent Examiner Katie Sauvage FCCA of: Voluntary Action North Lincolnshire 4-6 Roberts Street Scunthorpe North Lincolnshire DN15 6NJ ## **Report of the Board of Trustees For the year ended 31 July 2022** ## Bankers CAF Bank LTD 25 Kings Avenue Kings Hill West Malling KENT ME19 4JQ ## **Structure, Governance and Management** ## Governing Document: Ulceby Pre-School & Out of School Club is a registered charity, number 1003427 and is therefore regulated by the Charity Commission. The charity is an unincorporated association governed by a constitution adopted on 3 March 1982 and amended on 4 January 1996, 30 March 2006, 22 October 2009, 4May 2011, 22 November 2017 and 2 September2020 ## Recruitment and appointment of Trustees The Trustees form the Executive Committee of the charity. The members of the Executive Committee are elected at the Annual General Meeting by the members of the Charity. All members are circulated with invitations to nominate Trustees in advance of the AGM. The Constitution states that the minimum number of members shall be 5 and the maximum shall be 12 being the Honorary Officers plus up to 9 members elected at the annual general meeting who shall hold office from the conclusion of that meeting. The Executive Committee may in addition appoint not more than 3 coopted members but so that no-one may be appointed as a co-opted member if, as a result, more than one third of the members of the Executive Committee would be co-opted members. Each appointment of a co-opted member shall be made at a special meeting of the Executive Committee. We are currently doing a volunteer recruitment drive to fill member places and upskill all new and existing members. ## **Report of the Board of Trustees For the year ended 31 July 2022** ## Trustee Induction and Training: New Trustees undergo induction training. The induction includes a discussion about the role and responsibilities of Trustees, the activities, aims and objectives of the charity, the structure of the organisation, board of Trustees, general procedures of the organisation. New Trustees are introduced to members of staff and other Trustees, and are provided with the Charity Commissions ‘Roles and Responsibilities of Trustees’, the Constitution, the business plan, the latest statutory financial statements, Annual Report, and financial reports provided to the board of Trustees. Any additional training required by the new Trustees will be identified during induction, and may be requested at any point by new and existing Trustees, where it is considered useful to their role as Trustee. ## Organisational Structure: The board of Trustees manages the Charity, and aims to consider only strategic decisions at its meetings. Trustees are aware that any conflict of interest is declared and minuted. The board holds meetings quarterly. ## Risk Management: The major risks to which the charity is exposed, as identified by the Trustees, have been reviewed and systems have been established to mitigate those risks. All systems and procedures are reviewed regularly to ensure they meet charity law and the charity’s own aims and objectives. ## **Objectives and Activities** The objects of the charity as per the Charity’s governing document are: - 1) to enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. - 2) To provide a safe, secure and stimulating environment. - 3) To work within a framework, that ensures equality of opportunity for all children and families. ## **Report of the Board of Trustees For the year ended 31 July 2022** Summary of activities undertaken for the public benefit in relation to these objects: We offer children: - A specially tailored curriculum leading to approved learning outcomes. - • Individual care and attention made possible by a high ratio of adults to children. - The opportunity to have fun and develop friendships. - The support of a personal key person. - Opportunities for parents and families to be directly involved in the activities of the pre-school and their own children’s progress. The Trustees have taken regard of and adhered to, the guidance of the Charity Commission on public benefit during the identification and implementation of the above activities. ## **Achievements and Performance** - Review of Activities 2021 2022 During the 2021/2022 we undertook the following: - Ran supervised pre-school sessions for children aged 0 to 5 years over 50 weeks reaching 52 children. - We have a Variable number of wrap around care to individual families needs of children aged 5-11 This year we have been awarded GOOD by Ofsted. ## **Financial Review** ## Reserves Policy It is the aim of the Trustees to retain 6 months running costs in the unrestricted general fund to ensure a sufficient buffer to enable effective financial decisionmaking, rather than short term decisions. However, due to the increase of cost of living and the decrease in children attending this has not been possible. We are trying to increase funds to rectify this. ## **Plans for Future periods** Please see main objectives for the following year. ## **Report of the Board of Trustees For the year ended 31 July 2022** ## **Trustees Responsibilities** The Charities Act requires the Trustees to prepare financial statements for each financial year. In accordance with the Charity Commission Guidance the Trustees have elected to prepare the accounts on the accruals basis. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **Statement of disclosure of information to Independent Examiner** We, the Trustees of the charity who held office at the date of approval of these financial statements, each confirm so far as we are aware, that: - there is no relevant information of which the charity’s Independent Examiner is unaware; and - we have taken all the steps that we ought to have taken as Trustees in order to make ourselves aware of any relevant information and to establish that the charity’s independent examiner’s are aware of that information. By order of the Board Kelly Moore **Chairperson** Date: 22.3.2022 Ulceby Pre-school & Out of School Club Registered Charity No: 1003427 Financial Accounts for the year ending 31 July 2022 8e4ccountancysewic¢ Ulceby Pre-school & Out of School Club List of Trustees Chair: Treasurer: Secretary: Trustees: Kelly Moore Ben Waldron-Lund Ruth Phillips Rosemary Jackson Christina Hawksworth Resigned 12108/2021 Contact Address: Mrs A M Massey Ulceby Pre-school & Out of School Club Church Lane Ulceby DN39 6TB Bankers: CAF Bank 25 Kings Hill Avenue Kings Hill West Mailing Kent ME19 4JQ Ulceby Pre-school & Out of School Club INDEPENDENT EXAMINATION REPORT As at 31 luly 2022 I report to the trustee5 on my examination of the accounts of the above charity 1.the Trust") for the year ended 3110712022. As the charity trustees of the Trust, you are responsible for the preparatlon of the account5 in aCCord8nce with the requirements of the Charities Act 20111-the Act"). I report in respect of my examlnatlon of the Trust's accounts carried out under settion 145 of the 2011 Act and in carrying out my examinatlon. I have followed the applicable Directions given by the Charlty Commission under section 1451511bl of the Act. My examination was carrled out In accordance with the general Directions glven by the Charlty Commlsslon. An examlnation includes a review of the accountSng records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual Items or d15tlosures in the accounts, and seeklng explanatlons from you as trustee5 concerning any such matters. The procedures undertaken do not provide all the evidence that would be reouired in an audit and consequently no opinlon is given as to whether the accounts present a'true and fair vlew, and the report is limited to those matters set out in the Statement below. Independent examlner's statement In LonnLSCtion with my examination. no matter ha5 come to my attention: {1) whlch glves me reasonable cause to believe that in any material respect the requirements.. to keep accountlng records In accordance with section 386 of the Companies Act 2006., and to prepare accounts which accord with the accountlng records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principle5 of the Statement of Recommended Practice.. Accounting and ReportSn8 by Charitie5 have not been met; or 121 to whSch, In my opinion, attention should be drawn In order to enable a proper understanding of the accounts to be reached, Katie Sauvage FCCA Independent Examlner Katie Sauvage Accountancy Servlces 12 Pllgrims Close South Killingholme DN40 3HU Date Ulceby Pre-school & Out of School Club Receipts and Payments Account Asat31 luly 2022 Recelpts 2022 Restrfcted Unrestrfrted 81,208 17.373 1.098 2021 Total 61.208 17.373 1.D96 Total 50.710 15.021 FundiDg- NLC 50,710 15.021 Donadon5 Bank Interest Funding- Cn-op Funding- CIRS 564 10.150 79,676 79.878 10.734 85.734 76,468 Payments 2022 Unr*strfrted 70,488 2021 Unrestrlcted 61.852 4.030 4.113 estrfrted Toial 70.486 3.646 1.894 R•sirl¢tsd 10.150 Total 72.002 4.030 4,113 181 2.438 135 1.880 Rent VAServlces Malntenahce & RL'palrs 1,691 499 678 600 1.124 993 PLA Mrmb¥r.shlp & Insuranc¢ 878 2,436 135 1,880 866 Con$umabl¢% Includlngsnacks Pi)sraAo & SranDnary Bank CharRQ% 1.124 96 1,043 1.043 989 989 2,033 420 Co-Dp Expcndlturc CBsh Dlfference 2.033 420 81,239 81,239 12.183 76.885 88,669 Recelpts less payments 2022 Unr•strk 79,876 81,239 1,581 2021 Unrestrl(ted 65.734 76.e85 10.951 ftestrkt•d Total 79,678 81,239 1,561 Restrfrted 10.734 12.183 1.449 Tot•1 76,468 88,869 12,401 Retelpts Payments Toial Cash fitnds brou8ht rorward 9,734 9.734 1,449 20.885 22.194 Cash funds carrled forward 8.173 8.173 9,734 9.734 Ja 4* Ulceby Pre-school & Out of School Club Notes to the accounts As at 31 July 2022 11 During the accounting period the following payments have been made to trustees. 2022 1121 2021 1,316 135 1,451 Ben Waldron-Lund Wages Travel 1,121 Ben Waldron-Lund reslgned as a Trustee in August 2021. Ulceby Pre-school & Out of School Club Registered Charity No: 1003427 Financial Accounts for the year ending 31 July 2022 8e4ccountancysewic¢ Ulceby Pre-school & Out of School Club List of Trustees Chair: Treasurer: Secretary: Trustees: Kelly Moore Ben Waldron-Lund Ruth Phillips Rosemary Jackson Christina Hawksworth Resigned 12108/2021 Contact Address: Mrs A M Massey Ulceby Pre-school & Out of School Club Church Lane Ulceby DN39 6TB Bankers: CAF Bank 25 Kings Hill Avenue Kings Hill West Mailing Kent ME19 4JQ Ulceby Pre-school & Out of School Club INDEPENDENT EXAMINATION REPORT As at 31 luly 2022 I report to the trustee5 on my examination of the accounts of the above charity 1.the Trust") for the year ended 3110712022. As the charity trustees of the Trust, you are responsible for the preparatlon of the account5 in aCCord8nce with the requirements of the Charities Act 20111-the Act"). I report in respect of my examlnatlon of the Trust's accounts carried out under settion 145 of the 2011 Act and in carrying out my examinatlon. I have followed the applicable Directions given by the Charlty Commission under section 1451511bl of the Act. My examination was carrled out In accordance with the general Directions glven by the Charlty Commlsslon. An examlnation includes a review of the accountSng records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual Items or d15tlosures in the accounts, and seeklng explanatlons from you as trustee5 concerning any such matters. The procedures undertaken do not provide all the evidence that would be reouired in an audit and consequently no opinlon is given as to whether the accounts present a'true and fair vlew, and the report is limited to those matters set out in the Statement below. Independent examlner's statement In LonnLSCtion with my examination. no matter ha5 come to my attention: {1) whlch glves me reasonable cause to believe that in any material respect the requirements.. to keep accountlng records In accordance with section 386 of the Companies Act 2006., and to prepare accounts which accord with the accountlng records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principle5 of the Statement of Recommended Practice.. Accounting and ReportSn8 by Charitie5 have not been met; or 121 to whSch, In my opinion, attention should be drawn In order to enable a proper understanding of the accounts to be reached, Katie Sauvage FCCA Independent Examlner Katie Sauvage Accountancy Servlces 12 Pllgrims Close South Killingholme DN40 3HU Date Ulceby Pre-school & Out of School Club Receipts and Payments Account Asat31 luly 2022 Recelpts 2022 Restrfcted Unrestrfrted 81,208 17.373 1.098 2021 Total 61.208 17.373 1.D96 Total 50.710 15.021 FundiDg- NLC 50,710 15.021 Donadon5 Bank Interest Funding- Cn-op Funding- CIRS 564 10.150 79,676 79.878 10.734 85.734 76,468 Payments 2022 Unr*strfrted 70,488 2021 Unrestrlcted 61.852 4.030 4.113 estrfrted Toial 70.486 3.646 1.894 R•sirl¢tsd 10.150 Total 72.002 4.030 4,113 181 2.438 135 1.880 Rent VAServlces Malntenahce & RL'palrs 1,691 499 678 600 1.124 993 PLA Mrmb¥r.shlp & Insuranc¢ 878 2,436 135 1,880 866 Con$umabl¢% Includlngsnacks Pi)sraAo & SranDnary Bank CharRQ% 1.124 96 1,043 1.043 989 989 2,033 420 Co-Dp Expcndlturc CBsh Dlfference 2.033 420 81,239 81,239 12.183 76.885 88,669 Recelpts less payments 2022 Unr•strk 79,876 81,239 1,581 2021 Unrestrl(ted 65.734 76.e85 10.951 ftestrkt•d Total 79,678 81,239 1,561 Restrfrted 10.734 12.183 1.449 Tot•1 76,468 88,869 12,401 Retelpts Payments Toial Cash fitnds brou8ht rorward 9,734 9.734 1,449 20.885 22.194 Cash funds carrled forward 8.173 8.173 9,734 9.734 Ja 4* Ulceby Pre-school & Out of School Club Notes to the accounts As at 31 July 2022 11 During the accounting period the following payments have been made to trustees. 2022 1121 2021 1,316 135 1,451 Ben Waldron-Lund Wages Travel 1,121 Ben Waldron-Lund reslgned as a Trustee in August 2021.