Whorlton Village Community Association
Annual Report and Accounts for the year ended 31 December 2021
| Contents | Page | |
|---|---|---|
| Contents and trustees’ details | 1 | |
| Trustees' Annual Report | 2 | |
| Receipts and Payments Account | 3 | |
| Statement of Assets and Liabilities | 3 | |
| Notes to the Accounts | 4 | |
| Approval of the Accounts | 5 | |
| Independent Examiner's Report to the Trustees | 6 | |
| Registered Charity Name | Whorlton Village Community Association | |
| Charity Number | 1003340 |
Trustees and date of appointment (the WVCA Constitution does not specify length of appointment – Trustees are elected annually):
| Christopher John Connolly OBE | Chair | 13 April 2021 |
|---|---|---|
| Mary Stastny | Secretary | 13 April 2021 |
| Gillian Margaret Connolly | Treasurer | 13 April 2021 |
| Linda May Alderson | 13 April 2021 | |
| George Stastny | 13 April 2021 | |
| Ann Patricia Foster | 13 April 2021 | |
| Michele Bigge | 13 April 2021 | |
| Peter William Bigge | 13 April 2021 | |
| Frederic Robineau | 13 April 2021 | |
| Jane Elizabeth Robineau | 13 April 2021 |
Independent Examiner
Ray Morris Former FCCA, ACMA, (Now Retired) 48 Edinburgh Drive DARLINGTON DL3 8AX
1
Whorlton Village Community Association
Annual Report and Accounts for the year ended 31 December 2021
Trustees’ Annual Report
The trustees present their report and the accounts of the charity for the year ended 31 December 2021.
Objectives and Activities
The charity’s objective is to promote the benefit of the inhabitants of Whorlton and the neighbourhood (including the settlements of Sledwich and Westwick).
A summary of activities undertaken during the year is set out below:
The WVCA focus for 2021 has been recovery and re-organisation commensurate with the easing of restrictions through the COVID pandemic. The Village Hall was opened to bookings May 2021 and has seen a return of regular meetings and individual commercial and private events. However, the Hall remains under-used, and more work is required to see an increase in bookings. Large scale events continue to bring in numbers; the Open Gardens, Three Inch Fools theatre production and Bonfire Night were all well attended and brought significant income. A village Hog Roast, designed to bring residents together following Covid restrictions proved popular, however the introduction of monthly Coffee Mornings has been the most significant development in terms of meeting the objectives of the Charity. A new Constitution was adopted on 23 August 2021, which replaced the original template constitution from 1986. It reinforces the objectives of WVCA, clarifies the roles and responsibilities of the Trustees, permits the transfer to on-line banking, defines a funding reserve for lease and maintenance costs, clarifies membership of the Association and outlines the procedures for meetings. A Data Protection policy has also been introduced.
Financial Review
The charity was very grateful to receive further significant financial support from the Government’s covid – related funds during 2021. This has enabled us to carry out much needed improvements to the Village Hall’s facilities, as well as provide an entertainments programme despite the restrictions on holding such events in 2021. This year has confirmed that the future financial security of the Village Hall is dependent on the success of large-scale village events such as Open Gardens and Theatre on the Green.
Payments to trustees
Trustees are not entitled to claim payment for their services.
2
Whorlton Village Community Association
Annual Report and Accounts for the year ended 31 December 2021
Receipts and Payments Account
| RECEIPTS | 2021 | 2020 | |
|---|---|---|---|
| Government grants | 19,335 | 13,902 | |
| Events | 4,631 | 2,651 | |
| Hall hire | 1,086 | 597 | |
| Other | 50 | 101 | |
| TOTAL RECEIPTS | 25,102 | 17,251 | |
| PAYMENTS | |||
| Repairs and projects | 13,711 | 1,156 | |
| Events | 4,389 | 2,869 | |
| Rent, insurance | 987 | 980 | |
| Energy and water | 717 | 1,152 | |
| Hall cleaning, office supplies | 506 | 479 | |
| Donations | 437 | 2,090 | |
| TOTAL PAYMENTS | 20,747 | 8,726 | |
| NET SURPLUS/ (DEFICIT) | 4,355 | 8,525 | |
| + Surplus Brought Forward | 30,204 | 21,679 | |
| = Surplus Carried Forward | 34,559 | 30,204 |
Statement of Assets and Liabilities
At 31 December 2021
| 2021 | 2020 | |
|---|---|---|
| Surplus C/FWD Represented | ||
| by: | £ | £ |
| Cash Funds | ||
| HSBC Bank current account | 13,814 | 4,604 |
| HSBC Savings account | 20,570 | 25,568 |
| Petty cash | 175 | 32 |
| Total Cash Funds/ Net Assets | 34,559 | 30,204 |
| ═══════ | ═══════ |
3
Whorlton Village Community Association
Annual Report and Accounts for the year ended 31 December 2021
Notes to the Accounts
1. General Information
The charity is an unincorporated charity, registered in England. The address of the principal office is: Garden House, Whorlton, Barnard Castle, County Durham, DL12 8XQ.
2. Statement of Compliance
These accounts have been prepared in compliance the Charities Act 2011.
3. Accounting Policies
Basis of Accounting
The accounts have been prepared on the receipts and payments basis and in accordance with the requirements of the Charities Act 2011. The accounts are prepared in sterling, which is the functional currency of the entity. The entity is a Public Benefit Entity.
Income
Income is included in the receipts and payments accounts when received by the charity.
Expenditure
Expenditure is accounted for on a receipts and payments basis and has been classified under headings that aggregate all cost related to the category.
4. Movement in Funds
| Balance at | ||||
|---|---|---|---|---|
| Balance at | 31 Dec | |||
| 1 Jan 2021 | Receipts | Payments | 2021 | |
| £ | £ | £ | £ | |
| Unrestricted Funds | ||||
| General Fund | 30,204 | 25,102 | 20,747 | 34,559 |
All the funds of the charity are unrestricted and so can be used in accordance with the charitable objectives at the discretion of the trustees.
4
Whorlton Village Community Association
Annual Report and Accounts for the year ended 31 December 2021
Approval of the accounts
These accounts were approved and signed by the members of the committee and authorised for issue on 8 April 2022 and are signed on their behalf by:
C J CONNOLLY Chair of the Trustees
5
Whorlton Village Community Association
Annual Report and Accounts for the year ended 31 December 2021
Independent Examiner’s Report to the Trustees of the Whorlton Village Community Association
Year Ended 31 December 2021
Respective Responsibiities of the Trustees and Examiner
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an independent examination is need.
Having satisfied myself at that the charity is not subject to an audit under charity law and is eligible for independent examination, it is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
follow the procedures laid down in the general Directions given by the Charities Commission under Section 145 (5)(b) of the 2011 Act; and
-
to state whether particular matters have come to my attention.
Basis of the Independent Examiner’s Report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present ‘a true and fair view’ and the report is limited to those matters set out in the statement below.
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of section 396 of the 2011 Act.
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Ray Morris Independent Examiner 48 Edinburgh Drive Darlington DL3 8AX Signed 28 March 2022
6