## **Trustees’ Annual Report for the period** **From Period start date: 1 August 2023 To Period end date: 31 July 2024** **Charity name: Derby Music Association** ## **Charity registration number: 1003249** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote the development of musical
education for children and young people in
Derby City and surrounding areas.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|To provide opportunity for young people to
receive coaching in ensemble playing and
singing. To be given the opportunity to
develop those skills, build confidence and
friendships through solo and group
performance.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Guidance reviewed by the Chair of Trustees
and disseminated by email and in trustee
meetings.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|Parents are encouraged to volunteer to
support in the logistical running of the centre
on a Saturday morning, as librarians for the
music library, and to support in the running of
concerts.| **N/A** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Derby Music Centre offers a range of
workshops, bands, orchestras and choirs
which cater for the needs of a wide range of
abilities.
It provides more specialised coaching in
ensemble playing that young people are
usually able to access in schools.
It gives performance opportunities – both in
groups and solos, in both large and small
concert venues.
Where pupils circumstances require financial
support bursaries are available. Some
students complete their ‘volunteering’
element of Duke of Edinburgh Award through
the centre.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|• The Big Move: ensured continuous
ongoing music provision across the
breadth of DMCs timetable offer, with
minimal disruption as we moved into
new premises.
•
Providing a well thought out EDI
and neurodiverse support system
for all members throughout the
move and ongoing in the new
venue.
•
Embedding routines for the DMC
team and members week to week
after the move was completed.
• Focus around member experience: to
include workshop attendees, new
members, existing members, families
and the delivery team.
• Concert feedback has been incredibly
positive. The spring term chamber
concerts resulted in great feedback
around the breadth of opportunities and
quality of experience and outcomes for
pupils at DMC.
• Upgraded, reviewed and evaluated all
DMC resources (drum kits, timpani and
library) enabling an increased positive| |---|---|---| |||experience for all players and singers at
DMC.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Accounts compiled by Treasurer, audited
by an external accountant (Derby
Community Accountancy Service) and
formally reviewed by the Trustees.
The charity has sought to maximise
interest payments on balances in bank
accounts by investing some ‘cash’ in new
savings accounts.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves maintain a minimum of £20,000
in case of loss (particularly of uninsured
music catalogue). In addition, a term’s
costs are also kept in reserve to ensure
smooth cash flow.| |Amount of reserves held|Para 1.22|Full financial return accompanies this
Trustees Annual Report. Minimum balance
of approximately £60,000 for the year
23/24.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Principle funding is a grant from the
Derbyshire Music Hub. This is linked to a
Service Level Agreement with a series of
agreed objectives which include maintaining
high quality standards and broadening the
musical experience offered by the centre.
Attendees also contribute donations, together
with ticket sales for concerts and raffle
donations.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|•
The charity is dependent on the
Derbyshire Music Hub for funding.
Scale of funding reflects member
numbers.
•
A lack of affordable insurance for the
music catalogue| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||Derby Music Association| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Potential new Trustees are welcomed from
Derby Music Centre attendee families and
carers to build and enhance the collective
skillset of existing Trustees. Appointment is
subject to formal agreement by the existing
Trustees.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|All trustees who have regular contact with
students are required to have DBS
clearance| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|**Derby Music Association**| |---|---| |Other name the charity uses|| |Registered charity number|**1003249**| |Charity’s principal address|**c/o Beaufort Community School**
**Hampshire Road,**
**Chaddesden**
**Derby**
**DE21 6BT**| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Mr David Miles|||| ||Mrs K Ball|||| ||Yoons Irons|||| ||Conor Haron|||| ||Kashmira
Subramanian|||| ||Sophie McKenna|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees Signature(s)** ~~wri |~~ **Full name(s)** Claire Spink **Position (eg Secretary,** Treasurer **Chair, etc) Date** 10 March 2025 DERBY MUSIC ASSOCIATION FINANCIAL STATEMENTS FOR 31 JULY 2024 Charity Number 1003249 DERBY MUSIC ASSOCIATION FINANCIAL STATEMENTS YEAR ENDED 31 JULY 2024 Contents Page Indcpendent Examiner's Report Receipts and Payments Account Statement of Assets and Liabilities Notes to the Accounts DERBY MUSIC ASSOCIATION IIYDEPENDENT EXAMINER'S REPORT Independent Examinerfs Report to the trustees of Derby Music Association I report on tbe accounts lor the year ended 31 July 2024 which arc sct out on pages 2 to 4. Respective responsibilities of the trustees and examiner As thc chality trust¢es of the Trust, you ar¢ responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act"). I report in respect of my examination of the Trust's accounts Carried out under section 145 of the 2011 Act and in catrying out my examinatiow I have followed the applicable Directions given by the Charity Conmiission under section 145(5)0)) of tbe Act. Independent examiner's statement I have compleled my examination. I confirnl that no material matters havc comc to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or thc accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attcntion should bc drawn in order to enable a proper understanding of the accounts to be reached. 202 Mark Newey ACMA Dcrby Community AccountanLy Scrvice Babington Lodge 128 Green Lan¢ Derby DEI IRY Date DERBY MUSIC ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES AS AT 31 JULY 2024 2024 2023 Monetary Assets Co-operative bank cutTent account Co-operative bank deposit account Cash 16366 66375 96 5595 58346 60 Debtors note 3 17000 99836 17000 81002 Creditors Net Assets 99836 81002 FILILS Chair Date Treasurer Date DERBY MUSIC ASSOCIATION INOTES TO THE ACCOUNTS Note I Grants 2024 2023 Derbyshire County Councivmusic Partnership 17400 Note 2 Other fees 2024 2023 Accountancy fees Training Databasc costs and IT costs Sundry 400 600 380 274 165 818 1000 Note 3 Debtors Derbyshire County Councillmusic Parthership 2024 2023 17000 17000 DERBY MUSIC ASSOCIATION FINANCIAL STATEMENTS FOR 31 JULY 2024 Charity Number 1003249 DERBY MUSIC ASSOCIATION FINANCIAL STATEMENTS YEAR ENDED 31 JULY 2024 Contents Page Independent Examiner's Report Receipts and Payments Account Statement of Assets and Liabilities Notes to the Accounts DERBY MUSIC ASSOCIATION INDEPENDENT EXAMINER'S REPORT Independent Examinerfs Rcport to the trustees of Derby Music Association I rcport on thc accounts for the year cnded 31 July 2024 which set out on pages 2 to 4. Respective responsibilitios of tho trus*ees gdnd examiner As the ch￿lty trustees of the Trust, you ar¢ responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's account8 carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examlner's statement I have complcted my examination. I confim that no material matters have come to my attention in connection with the examination which gives me cause to believe thal in, any material respect: accounting r¢cords werc not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attontion should ￿ drawn in oid¥r to Cnablc a proper undknrstanding of thi accounts to b¢ r¢ach¢d. ZQ2 Mark Newey ACMA Derby Community Accountancy Service Babington Lodgc 128 Green Lane Derby DEI IRY Date DERBY MUSIC ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES AS AT 31 JULY 2024 2024 2023 Monetary A&sets Co-operative bank current account Co-operative bank deposit account Cash 16366 66375 96 5595 58346 60 Debtors not¢ 3 17000 99836 17000 81002 Creditors Net Assets 99836 81002 Chair Date Treasurer Datc DERBY MUSIC ASSOCIATION NOTES TO THE ACCOUNTS Note I Grants 2024 2023 Derbyshire County Councivmusic Partnership 17400 Note 2 Other fees 2024 2023 Accountancy fees Training Database costs and IT costs Sundry 400 600 380 274 165 818 1000 Note 3 Debtors Derbyshire County Councillmusic Partnersliip 2024 2023 17000 17000