## **Trustees’ Annual Report for the period** **From 1[st] August 2021 to 31[st] July 2022** ## **Derby Music Association** ## **Charity registration number: 1003249** ||**Objectives and Activities**|**Objectives and Activities**|| |---|---|---|---| ||||To promote the development of musical
education for children and young people in
Derby City and surrounding areas.
To provide opportunity for young people to
receive coaching in ensemble playing and
singing. To be given the opportunity to
develop those skills, build confidence and
friendships through solo and group
performance.
Guidance reviewed by the Chair of
Trustees and disseminated by email and in
trustee meetings.| |||SORP reference|| ||Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote the development of musical
education for children and young people in
Derby City and surrounding areas.| ||Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|To provide opportunity for young people to
receive coaching in ensemble playing and
singing. To be given the opportunity to
develop those skills, build confidence and
friendships through solo and group
performance.| ||Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Guidance reviewed by the Chair of
Trustees and disseminated by email and in
trustee meetings.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|NA| |Policy on social investment
including program related
investment|Para 1.38|NA| |Contribution made by
volunteers|Para 1.38|Parents are encouraged to volunteer to
support in the logistical running of the
centre on a Saturday morning, as librarians
for the music library, and to support in the
running of concerts.| |Other||| ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
Derby Music Centre offers a range of
workshops, bands, orchestras and choirs
which cater for the needs of a wide range
Summary of the main Para 1.20 of abilities.
achievements of the charity,
identifying the difference the It provides more specialised coaching in
charity’s work has made to ensemble playing that young people are
the circumstances of its usually able to access in schools.
beneficiaries and any wider
benefits to society as a It gives performance opportunities – both in
whole. groups and solos, in both large and small
concert venues.
Where pupils circumstances require
financial support bursaries are available.
Some students complete their
‘volunteering’ element of Duke of
Edinburgh Award through the centre.
Additional information (optional)
You may choose to include further statements where relevant about:
- Full restoration and then further
enhancement of existing timetable with
Achievements against Para 1.41 the return of in-person Derby Music
objectives set Centre activity.
- Addition of percussion workshops to the
year’s timetable to attract new members
and to build the skills and techniques of
existing members.
- Introductory workshops held in May to
attract and introduce potential new
members to Derby Music Centre ahead
of the new academic year.
- Development and delivery of two new
satellite centres at St.Georges and
Landau Academy Moorhead to engage
more young people with music and to
support introduction of Derby Music
Centre.
Performance of fundraising
activities against objectives
set
Para 1.41
Investment performance
against objectives
Para 1.41
Other
**----- End of picture text -----**
## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Accounts compiled by Treasurer, audited
by an external accountant (Derby
Community Accountancy Service) and
formally reviewed by the Trustees.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves maintain a minimum of £20,000
in case of loss (particularly of uninsured
music catalogue). In addition, a term’s
costs are also kept in reserve to ensure
smooth cash flow.| |Amount of reserves held|Para 1.22|Full financial return accompanies this
Trustees Annual Report. Minimum balance
of approximately £50,000 for the year
21/22.| |Reasons for holding zero
reserves|Para 1.22|NA| |Details of fund materially in
deficit|Para 1.24|Not in deficit| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No uncertainty while grant from local
authority continues. Derby Music Centre’s
lease at St. Benedict Voluntary Academy
ends in August 2023 – extension or
alternative location required.| **----- Start of picture text -----**
Additional information (optional)
You may choose to include further statements where relevant about:
Principle funding is a grant from the
Derbyshire Music Hub. This is linked to a
The charity’s principal Service Level Agreement with a series of
sources of funds (including Para 1.47 agreed objectives which include
any fundraising) maintaining high quality standards and
broadening the musical experience offered
by the centre. Attendees also contribute
donations, together with ticket sales for
concerts and raffle donations.
NA
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
There are three key risks:
1. We are dependent on the Derbyshire
A description of the principal Para 1.46 Music Hub for funding. Scale of funding
risks facing the charity reflects member numbers.
2. Securing a suitable location capable of
hosting Saturday morning activities for
all members from new year 23/24
3. A lack of affordable insurance for the
music catalogue
Other
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## **Structure, Governance and Management** |Description of charity’s
trusts:||Derby Music Association| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Potential new Trustees are welcomed from
Derby Music Centre attendee families and
carers to build and enhance the collective
skillset of existing Trustees. Appointment is
subject to formal agreement by the existing
Trustees.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
All trustees who have regular contact with
students are required to have DBS
clearance.
Further development to Trustee Induction
approach are planned for 22/23| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Derby Music Association
Other name the charity uses
Registered charity number 1003249
Charity’s principal address St Benedict Catholic Voluntary Academy
Duffield Road
Darley Abbey
Derby DE22 1JD
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Mrs C Edwards Chair of Trustees
2 Mrs K Ball
3 Richard Falelro Until 30 [th] April 22
4 Mr K Gritton
5 Conor Harron From 30 [th] April 22
6 Yoons Irons From 30 [th] April 22
7 David Miles From 30 [th] April 22
8 Ant Perfect
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
– Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|/| |---|---| ||David Miles| ||
Chair of Trustees| ||28thMay 2023| ||28thMay 2023| DERBY MUSIC ASSOCIATION FINANCIAL STATEMENTS FOR 31 JULY 2022 Chydrity Number 1003249 DERBY MUSIC ASSOCIATION FINANCIAL STATEMENTS YEAR ENDED 31 JULY 2022 Contents Page Independent Examin¢r's Report Receipts and Payments Account Statement of Assets and Liabilities Notes to th¢ Accounts DERBY MUSIC ASSOCIATION INDEPENDENT EXAMINER'S REPORT Independent Examiner's Report to the trustees of Derby Music Association I report on the accounts for th¢ year ended 31 July 2022 which are set out on pages 2 to 4. Re8pec¢ive responsibilities of the trugtees examiDer As the charity truste¢s of the Trus¢ you are spOnsible for the preparation of the accounts in accordance with the requir¢ments of the Charities Act 2011 {"the Act"). I report in resp¢¢t of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed th¢ applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independelll examiner's statement I have completcd my examination. I confirni that no material matters have come to my attention in ¢onncction with the examination which gives me cause to believe that in. any material respect.. accountin8 rccords were not kept in accordance with section 130 of th¢ Act or the accounts do not accord with the accounting records I have no conccrns and have come a¢ms$ no oth¢r matters in connection with th¢ examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mark New¢y ACMA Derby Community Accountancy S¢rvice Babington Lodge 128 Green Lane Derby DEI IRY Date DERBY MUSIC ASSOCIATION RECEIPTS AND PAYMENTS ACCOUNT FOR YEAR ENDED 31 JULY 2022 2022 2021 Opening Balanee 60742 61925 Receipts Grants Fees Concerts Donations and gift &id Sundry Interest not¢ I 17300 17350 11531 23152 35 19 52037 704 14840 60 32954 Payments Conductors Fees Rent Telephone, Internet Stationary & Postage Insurance Advertising & Publicity Equipment Concert Expenses & Costs Other fees 28S56 7635 26626 4238 143 405 405 730 207 2235 7238 Q(ts2 923 1224 Donations Sundrie5 200 234 47287 365 34137 Surylus/Defieit for period 4751 -1183 clo51 Balance 65493 60742 DERBY MUSIC ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES AS AT 31 JULY 2022 2022 2021 Monetary Assets Co-Op¢rative bank current a¢¢ount Co-operative bank deposit account Cash 1502 63991 2771 57971 Debtors 65493 60742 Creditors Net Assets 65493 60742 Represented by Unrestricted Funds Restricted Funds 65493 60742 65493 60742 Date 29- "<.23 Treasurer Dat¢ DERBY MUSIC ASSOCIATION NOTES TO THE ACCOUNTS Note I Grants 2022 2021 D¢rbyshtre County Coun¢iVMusic Partnership 17300 17350 Note 2 Other fee8 2022 2021 Accountancy fe¢s Training Database costs and other IT costs Sundry 380 280 164 99 923 350 180 250 444 1224 DERBY MUSIC ASSOCIATION FINANCIAL STATEMENTS FOR 31 JULY 2022 Chydrity Number 1003249 DERBY MUSIC ASSOCIATION FINANCIAL STATEMENTS YEAR ENDED 31 JULY 2022 Contents Page Independent Examin¢r's Report Receipts and Payments Account Statement of Assets and Liabilities Notes to th¢ Accounts DERBY MUSIC ASSOCIATION INDEPENDENT EXAMINER'S REPORT Independent Examiner's Report to the trustees of Derby Music Association I report on the accounts for th¢ year ended 31 July 2022 which are set out on pages 2 to 4. Re8pec¢ive responsibilities of the trugtees examiDer As the charity truste¢s of the Trus¢ you are spOnsible for the preparation of the accounts in accordance with the requir¢ments of the Charities Act 2011 {"the Act"). I report in resp¢¢t of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed th¢ applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independelll examiner's statement I have completcd my examination. I confirni that no material matters have come to my attention in ¢onncction with the examination which gives me cause to believe that in. any material respect.. accountin8 rccords were not kept in accordance with section 130 of th¢ Act or the accounts do not accord with the accounting records I have no conccrns and have come a¢ms$ no oth¢r matters in connection with th¢ examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mark New¢y ACMA Derby Community Accountancy S¢rvice Babington Lodge 128 Green Lane Derby DEI IRY Date DERBY MUSIC ASSOCIATION RECEIPTS AND PAYMENTS ACCOUNT FOR YEAR ENDED 31 JULY 2022 2022 2021 Opening Balanee 60742 61925 Receipts Grants Fees Concerts Donations and gift &id Sundry Interest not¢ I 17300 17350 11531 23152 35 19 52037 704 14840 60 32954 Payments Conductors Fees Rent Telephone, Internet Stationary & Postage Insurance Advertising & Publicity Equipment Concert Expenses & Costs Other fees 28S56 7635 26626 4238 143 405 405 730 207 2235 7238 Q(ts2 923 1224 Donations Sundrie5 200 234 47287 365 34137 Surylus/Defieit for period 4751 -1183 clo51 Balance 65493 60742 DERBY MUSIC ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES AS AT 31 JULY 2022 2022 2021 Monetary Assets Co-Op¢rative bank current a¢¢ount Co-operative bank deposit account Cash 1502 63991 2771 57971 Debtors 65493 60742 Creditors Net Assets 65493 60742 Represented by Unrestricted Funds Restricted Funds 65493 60742 65493 60742 Date 29- "<.23 Treasurer Dat¢ DERBY MUSIC ASSOCIATION NOTES TO THE ACCOUNTS Note I Grants 2022 2021 D¢rbyshtre County Coun¢iVMusic Partnership 17300 17350 Note 2 Other fee8 2022 2021 Accountancy fe¢s Training Database costs and other IT costs Sundry 380 280 164 99 923 350 180 250 444 1224