2022-08-31-accounts - The Bollin School Parent Teacher Association

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Trustees' Annual Report for the period

Period start date Period end date From 1 September 2021 To 31 August 2022

Section A Reference and administration details

Charity name The Bollin School Parent-Teacher Association Other names charity is known by Bollin Primary School PTA Registered charity number (if any) 1003172 Charity's principal address Bollin Primary School Apsley Grove Bowdon, Altrincham Postcode WA14 3AH

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
Mrs H Cochrane	Co-Chair	Appointed 12 October 2021	Elected bymembers
Mrs L Hines	Co-Chair	Appointed 12 October 2021	Elected bymembers
Mr P Kerr	Communications officer	Acted for whole year	Elected by members
Mrs S Pickford	Co-Treasurer	Appointed 12 October 2021	Elected bymembers
Mr A Pickford	Co-Treasurer	Appointed 12 October 2021	Elected bymembers
Mrs K Spark	Executive Head teacher	Acted for whole year	Automatic appointment under the PTA constitution
Mrs J Croy	Secretary	Appointed 16 November 2021	Elected by members
Mrs S Norris	Co-Chair	Acted from start of year until retired on 12October 2021	Elected by members
Mrs H Welch	Co-Chair	Acted from start of year until retired on 12 October 2021	Elected by members
Mr N Patel	Co-Chair	Acted from start of year until retired on 12October 2021	Elected by members
Mrs K Spark	Executive Head teacher	Acted for whole year	Automatic appointment under the PTA constitution
Mrs S Owen	Treasurer	Acted from start of year until retired on 12 October 2021	Elected by members

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
Not applicable

Section B Structure, governance and management

Description of the charity’s trusts

Constitution adopted on 26 February 1991. Type of governing document (eg. trust deed, constitution) Unincorporated association. How the charity is constituted (eg. trust, association, company) Trustees (otherwise known as committee members), with the exception of Trustee selection methods the head teacher, are elected by members at the Annual General Meeting (eg. appointed by, elected by) (AGM) and serve for two years. Retiring committee members are not eligible for re-election until the following year unless the number of vacancies exceeds the number of nominees. The constitution states that the school’s head teacher is a member of the PTA’s committee.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;

Membership of the Bollin Primary School PTA includes all the parents and guardians of pupils of the school and all teachers at the school.

The charity holds regular committee meetings, which all members are given the opportunity to attend, as well as the AGM which is held during the first half term of the academic year. Subcommittees may be formed by the committee to work on specific events and will report back to the committee.

The PTA works closely with the school; committee meetings are attended by the head teacher (or their representative), school office manager and at least one member of teaching staff.

The charity is a member of Parentkind.

trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The object of the charity is to advance the education of pupils in the Bollin Primary School. In furtherance of this object the charity may: (a) Develop relationships between the staff, parents and others Summary of the objects of the associated with the school charity set out in its (b) Engage in activities which support the school and advance the governing document education of the pupils attending it (c) Provide and assist in the provision of facilities for education at the school The charity has continued to provide valuable support to the school with Summary of the main its successful fundraising activities during the year. The events run by the activities undertaken for the PTA play a key part in maintaining an active community at the school as public benefit in relation to well as raising funds for the benefit of the education of its pupils. these objects (include within this section the statutory declaration that trustees have The trustees declare that throughout their activities they have had regard had regard to the guidance to the guidance issued by the Charity Commission on public benefit. issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include The PTA would like to thank all those who contributed their time, energy further statements, where and expertise in the year. This includes the Chair and other committee relevant, about: members who served during the year, class representatives, teachers and support staff, staff in the school office, and parents.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main The year ended 31 August 2022 was a fantastic year of fundraising achievements of the charity activities and community events. While the earlier part of the year during the year continued to be impacted by COVID, the relaxation of restrictions meant we were able to resume activities through the period. Many families supported a sponsored 10k walk/run. This raised over £7,000 to invest in books and facilities. Cake sales were held throughout the year, raising £3,000 to support class activities and materials. Resumed events post COVID included discos, Christmas fair, the school’s first Summer circus, curry and quiz night and summer camp. While the 50th Anniversary Ball was cancelled due to COVID, we were delighted to be able to hold a 2022 Summer Ball, which included additional fundraising activities such as an auction of donated prizes. The PTA continued to participate in EasyFundraising and AmazonSmile schemes, which contributed £1,700 of receipts in the period. The net proceeds raised in the year totalled over £24,000. This included £8,765k of payments related to the Ball cancelled in previous periods due to COVID. Excluding these, the net amount raised was £33,000, a huge achievement given the ongoing COVID restrictions during the year. The PTA’s contributions to Bollin Primary School totalled approximately £22,000. This included significant investment in the library (£11,000) and playground facilities (£3,000), as well as class contributions from cake sales (£3,000). Support for the school also includes Year 6 leavers activities funded through specific fundraising and a PTA contribution.

Section E Financial review

The charity does not have a formal policy on reserves, which the trustees Brief statement of the consider to be appropriate given the size and nature of the organisation. charity’s policy on reserves However, the Treasurer ensures that sufficient money is retained in the bank accounts to fund forthcoming floats and expenses for events and any committed donations to the school. Details of any funds materially Not applicable. in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);

Details of sources of funds and expenditure can found in Section D above.

Cash at bank and held in cash at 31 August 2022 was £31,825, providing a significant carry forward position to support the School in the coming 2022/23 year.

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Not applicable.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Sandra Pickford Signature(s) Helen Cochrane Full name(s) Helen Cochrane Sandra Pickford Position (eg Secretary, Chair, Treasurer etc)[Co-Chair ] Date 27 June 2023

The Bollin School Parent-Teacher Association 1003172 Receipts andpayments accounts For the period from 1 September 2021 to 31 August 2022	The Bollin School Parent-Teacher Association 1003172 Receipts andpayments accounts For the period from 1 September 2021 to 31 August 2022	The Bollin School Parent-Teacher Association 1003172 Receipts andpayments accounts For the period from 1 September 2021 to 31 August 2022	The Bollin School Parent-Teacher Association 1003172 Receipts andpayments accounts For the period from 1 September 2021 to 31 August 2022	The Bollin School Parent-Teacher Association 1003172 Receipts andpayments accounts For the period from 1 September 2021 to 31 August 2022	CC16a
	For the period from	1 September 2021	to	31 August 2022

Section A Receipts and payments
Unrestricted funds to the nearest £ A1 Receipts Fundraisingevents taking place duringtheyear 38,217 Voluntarydonations, grants and sponsorship 9,287 Interest on cash deposits 5 Fundraisingeventspostponed/cancelled due to Covid-19 - Charitable activities - support for Bollin PrimarySchool 2,157 - - - - *Sub total(Gross income for AR)49,665* A2 Asset and investment sales N/a - - Sub total - Total receipts 49,665 A3 Payments Costs of fundraisingevents taking place duringtheyear 14,675 Costs of fundraisingevents cancelled due to COVID 8,765 Costs ofgeneratingvoluntarydonations - Other expenses 218 Charitable activities - support for Bollin PrimarySchool 21,933 - - - - - Sub total 45,591 A4 Asset and investment purchases N/a - - Sub total - Total payments 45,591 Net of receipts/(payments) 4,074 A5 Transfers between funds - A6 Cash funds last year end 27,730 Cash funds this year end 31,804		Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 38,217 9,287 5 - 2,157 - - - - 49,665 - - - 49,665 14,675 8,765 - 218 21,933 - - - - - 45,591 - - - 45,591 4,074 - 27,730 31,804	Last year to the nearest £
					7,235
					4,473
					1
					704
					3,373
					-
					-
					-
					-
					15,786

					-
					-
					-

					15,786

					472
					765
					-
					123
					6,877
					-
					-
					-
					-
					-
					8,237

N/a	-				-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end **
					8,237

	4,074	-	-	4,074	7,549
	-	-	-	-	-
	27,730	-	-	27,730	20,181
	31,804	-	-	31,804	27,730

Page 1

Section B Statement of assets and liabilities at the end of the period

							Unrestricted			Restricted funds		Endowment
Categories		Details					funds					funds
							to nearest £			to nearest £		to nearest £
B1 Cash funds		Cash at	bank - current		account		1,023			-		-
		Cash at	bank - deposit		account		29,750			-		-
		Cash in hand - floats					1,032			-		-
					*Total cash funds*		31,804			-		-
			(agree balances		with receipts and payments
					account(s))	OK			OK		OK
							Unrestricted			Restricted funds		Endowment
							funds					funds
	Details						to nearest £			to nearest £		to nearest £
B2 Other monetary assets		N/a					-			-		-

							-			-		-

							-			-		-

							-			-		-

							-			-		-

							-			-		-

	Details						Fund to which asset belongs			Cost (optional)		Current value (optional)
B3 Investment assets		N/a								-		-

										-		-

										-		-

										-		-

										-		-

	Details						Fund to which asset belongs			Cost (optional)		Current value (optional)
B4 Assets retained for the charity’s own		N/a								-		-
use										-		-

										-		-

										-		-

										-		-

										-		-

										-		-

										-		-

										-		-

							Fund to which			Amount due		When due
	Details						liability relates			(optional)		(optional)
B5 Liabilities		N/a								-

										-

										-

										-

										-

Signed by one or two trustees on behalf of all the trustees				Signature			Print	Name				Date of approval
				S. Pickford			Sandra	Pickford				27-Jun-23

Page 2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name The Bollin School Parent Teachers Association members of On accounts for the year 31 August 2022 Charity no 1003172 ended (if any) Set out on pages 1-2

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2022.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Sarah Eglin Date: 28/06/2023 Name: Sarah Eglin Relevant professional Chartered Accountant (ICAEW) qualification(s) or body (if any):

Address: 28 Clarence Road, Hale, WA15 8SF

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

October 2018

IER

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER