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2021-03-31-accounts

Registered number: 02611510 Charity number: 1003061

SUFFOLK MIND

(A company limited by guarantee)

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2021

SUFFOLK MIND

(A company limited by guarantee)

CONTENTS

Page
Reference and administrative details of the company, its Trustees and advisers 1
Trustees' report 2 - 11
Independent auditors' report on the financial statements 12 - 15
Statement of financial activities 16
Balance sheet 17
Statement of cash flows 18
Notes to the financial statements 19 - 40

(A company limited by guarantee)

SUFFOLK MIND

REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2021

Trustees Ian White, Chair
Tim Mutum, Vice Chair
Dr Emma Brierly
Colin Hopkins
Kelly Sayers
Ciara Scallon (appointed 22 April 2020)

Victoria Southgate

Leanne Thorndyke

Richard West
Company registered
number
Charity registered
number
Registered office
Company secretary
Chief executive officer
Independent auditors
Bankers		 02611510
1003061
26 High Road West
Felixstowe
Suffolk
IP11 9JB
Linda Phelan
Jon Neal
Larking Gowen LLP
Chartered Accountants
1 Claydon Business Park
Great Blakenham
Ipswich
IP6 0NL
Barclays Bank Plc
691 Woodbridge Road
Ipswich
Suffolk
IP4 4NA

Page 1

(A company limited by guarantee)

SUFFOLK MIND

TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2021

The Trustees present their annual report together with the audited financial statements of the company for the year 1 April 2020 to 31 March 2021. The Annual report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).

Since the company qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors Report) Regulations 2013 has been omitted.

Suffolk Mind is a registered company, limited by guarantee, and a charity registered with the Charity Commission. The charity is governed by its Memorandum and Articles of Association adopted on 16 May 1991 and amended on 15 January 2019. The objects for which Suffolk Mind is established are to promote and protect mental well-being and to support and assist those experiencing mental ill health.

STRATEGY AND OBJECTIVES

Our overarching goal

We want to make Suffolk the best place in the world for talking about and taking care of mental health.

Our priorities

Our values

Page 2

(A company limited by guarantee)

SUFFOLK MIND

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

Our approach to mental health

All of us have mental health, just as we have physical health. Both are equally important and anyone can become mentally unwell if they are unable to meet their physical and emotional needs. The COVID-19 pandemic has put additional strain on everyone. We are all on the mental health continuum – and we move up and down it depending on how we cope with the challenges of life and the stresses that it creates. Suffolk Mind works across the continuum, from wellbeing to ‘severe and enduring’ mental ill-health, providing support & information for everyone.

Our services and products are based upon an ‘organising idea’ that we all have physical and emotional needs and a set of skills and resources that we’re born with to meet those needs. This is referred to as the Emotional Needs & Resources Model. We recognise 12 physical and emotional needs: attention, control, emotional connection, respect, food and drink, achievement, sleep, security, community, meaning and purpose, privacy and movement.

Public Benefit

The trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s general guidance on public benefit. Suffolk Mind provides residential and support services for those with higher needs plus a range of services in the community.

Our online presence has gone from strength to strength with an increase to 20,000 visitors to our website per month and a steady increase on our social media sites to 7500 in March 2021.

Equality and Diversity

Suffolk Mind makes a voluntary report to the Gender Pay Gap service. In 2020 women earned £1.11 for every £1 that men earn when comparing median hourly pay. Their median hourly pay is 10.7% higher than men’s. When comparing mean (average) hourly pay, women’s mean hourly pay is 2% higher than men’s.

Our most recent staff and volunteer survey showed that:

Page 3

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(A company limited by guarantee)

SUFFOLK MIND

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

ACTIVITIES, ACHIEVEMENT AND PERFORMANCE

Suffolk Mind is a beacon of best practice for the Mind network. In the 2020 Mind Network Excellence Awards we were the winners in the category ‘Service Quality and Safety’.

“Operations are overseen by a dedicated board of trustees and driven by an experienced, innovative and accomplished leadership team. Collectively, with the workforce and service users, it is determined that Suffolk Mind will continue to build upon its existing quality standards to maximise its impact and empower individuals and communities to live well. “

Our CEO was awarded the Lord Lieutenant’s special Certificate of Merit for his work at Suffolk Mind and the efforts put in to take our services online to reach many more people.

Suffolk Mind holds Investors in People and is a Mindful Employer. It is registered with the Care Quality Commission, who awarded Montrose House with an outstanding rating at its latest inspection.

Our wide range of therapeutic services and training enable everyone to understand mental wellbeing and help to improve or maintain their own. Skills learned can also help people to support others. This knowledge can be applied at both home and work to help everyone to get the best from your life and to feel happier and healthier.

During the year all services remained well run and safe with good outcomes.

Page 5

(A company limited by guarantee)

SUFFOLK MIND

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

Housing

Our aim is to provide supported accommodation to ensure a successful tenancy for those that have suffered mental illness. Our housing services embrace recovery approaches for mental health and wellbeing; a holistic, enabling, person centred approach to mental distress, disadvantage and social exclusion.

Montrose House is a residential care home for residents with long term mental health needs. It has been rated as Outstanding by the Care Quality Commission and in 2017 won Care Service of the Year. Montrose House staff provide 24 hour care and support tailored to the needs of the individual including support with personal care (washing/dressing) and medication. Meals are provided with residents encouraged to help themselves to drinks, snacks and light meals to maintain their independence. Staff work closely with the local mental health teams, GP surgeries and other health professionals to ensure residents emotional and physical needs are met.

Six sites in the Suffolk Coastal area provide housing and recovery support to individuals who have experienced mental health issues and may have spent time in hospital. Staff are able to offer support to help identify the needs of tenants and explore ways in which they can get their needs met. Tenants can be supported to attend college courses, to find voluntary work and to seek opportunities to find meaningful activities that help promote their recovery. They may be supported to reconnect with their family, offered information on sleep and diet. All tenants have a co-produced support plan personal to their own needs. The service is not intended to provide long-term support and when tenants feel ready they will be supported to move-on to their own flat or home, usually within two years or less. We also run a floating support service and help tenants to setup and run peer group activities.

The Green Road service in Cambridgeshire provides housing and support services to individuals with enduring mental health issues. Tenants have their own flats. Support staff are available on-site and provide high levels of one-to-one support with all aspects of daily living such as cooking, shopping and budgeting as well as providing emotional support.

Community Services

Suffolk Mind runs a wide range of services in the community, for individuals, groups and organisations. In 2020/21 these services included:

Children and Young People’s services Connect Counselling Courses and Workshops Eating Recovery Evolve Trans Green Care Mums Matter NHS Support Line Open Space – a joint project with Suffolk Libraries and Suffolk Family Carers Suffolk Night Owls Suffolk Work Well Waves Workplace Wellbeing

During 2020/21 more than 14,000 individuals used our services. We had 94 active volunteers who donated 3500 hours of their time and 1531 Friends of Suffolk Mind.

Page 6

(A company limited by guarantee)

SUFFOLK MIND

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

All of our services are evaluated by our clients. In 2020/21 significant highlights, despite the challenges of lockdown and Covid19, were:

This overall Net Promoter Score is the percentage of promoters minus the percentage of detractors. NPS ranges from -100 (meaning everyone is a detractor) to +100 (meaning everyone is a promoter). Most companies consider a decent Net Promoter Score to be greater than 0%. Any positive NPS is good. An NPS of +50 is excellent.

Fundraising

Suffolk Mind is registered with the Fundraising Regulator and we abide by the Code of Fundraising Practice. Trustees have approved an Ethical Fundraising Policy. All fundraising is undertaken by Suffolk Mind employees – we do not use the services of third party fundraisers. Fundraising activities comply with all relevant legislation and the Fundraising Regulator’s Fundraising Promise:

Suffolk Mind will take considered decisions on where and how fundraising occurs and acceptable sources of donations. Donations will be refused if they compromise the best interests of the charity and its purposes.

Charity of the Year

Suffolk Mind was named Charity of the Year for 15 organisations who raised £15,000 in unrestricted funds for us to use towards delivering and developing services to improve the mental wellbeing of people across our county.

100 miles for Suffolk Mind

A new fundraising campaign, created this year during the pandemic, encourages people to undertake a physical challenge, contribute to good mental health through exercise and be part of a wider community. The campaign has raised more than £30,000 to date.

Sammy the Sea Squirt

Our Head of Education, Ezra Hewing has written a fun, psychologically informed storybook, showing the benefits of exercise on mental health, Sammy the Sea Squirt, and we plan to give a copy to every Reception aged child (four-to-five-year-olds) in Suffolk to teach children at a young age how to look after their mental health. The Sammy the Sea Squirt public crowdfunder was launched on World Book Day, Thursday 4th March 2021.

For more information on our services please visit our website Suffolk Mind Services.

Page 7

(A company limited by guarantee)

SUFFOLK MIND

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT

Organisational structure

The charity’s board of trustees meets four times a year, with additional meetings if necessary. During 2020/21 all trustee meetings were held on-line. The board is responsible for strategic direction, for ensuring proper governance of Suffolk Mind’s activities and for risk management.

Trustees are recruited through a rigorous process of advertisement, shortlisting and interview by two trustees, including the chair, and involving the CEO. All trustee appointments are ratified by the full board. New trustees have a period of induction. All trustees attend our Suffolk’s Needs Met courses and receive additional training relevant to their role. In 2020/21 the board comprised nine trustees.

A paid CEO is appointed by the trustees to manage the day-to-day operations of the charity. The board expects the CEO to take both strategic and operational decisions based on its formal ratification of the annual business plan and the budget. The board requires that all decision-making will be within the remit of Suffolk Mind’s objectives and policies as set out in the charity’s Scheme of Delegation.

Pay policy for senior staff

Suffolk Mind is committed to ensuring that all jobs are consistently evaluated and a job evaluation policy is in place to ensure that the process is both equitable and transparent, irrespective of the size or level of the job role. Remuneration levels have been benchmarked against similar roles in the sector. This ensures that all staff, including the senior leadership team, are paid at the appropriate level for the role, capability and performance. The CEO approves remuneration of the senior management team and the Board approves the CEO’s remuneration package.

Related parties: National Mind

Suffolk Mind is one of more than one hundred local Minds accredited by Mind, a national charity committed to promoting better mental health. In 2019 we were pleased to receive the Mind Quality Mark.

‘Suffolk Mind is creative and innovative in all that it does. Everyone the review team met was energetic, passionate and encouraged to share their ideas. Suffolk Mind has developed robust, effective partnerships with a diverse range of organisations across sectors and within the Mind network. The positive culture and support for the workforce is outstanding and Suffolk Mind has a positive impact on the lives of those it supports. Service users spoke highly of their experiences and staff work in ways to ensure individuals are central to the planning of their own support.'

The charity has a wholly owned subsidiary, Suffolk Mind (Trading) Limited. This company remained dormant for the duration of the year.

FINANCIAL REVIEW

a. Going concern

COVID-19 had a huge impact on our services from March 2020 onwards. While our supported housing and Care Home continued to operate face to face, albeit with stringent infection control measures in place, we had to close our office buildings. 20 of our staff were furloughed, others continued to work from home. Volunteering opportunities were limited. But our staff have been outstanding and innovative, running services on-line and offering telephone support. We have developed new ways of doing things and have responded quickly to the challenge of delivering new services, such as Suffolk Mind Connect, to assist the NHS.

Page 8

(A company limited by guarantee)

SUFFOLK MIND

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

This has not been without its difficulties. Income generation opportunities are harder to find, competition for donations has hugely increased and many of our supporters are themselves suffering financial hardship as the economic downturn takes hold. During 2020/21 we continued to deliver services across the mental health continuum seeking to look after the mental wellbeing of the people of Suffolk.

In June 2020 the trustees took the difficult decision to resign the lease at Quay Place and to look for more affordable options, continuing to work with our partners at the Churches Conservation Trust, while we consider what future service provision will look like post COVID-19. Two members of staff were made redundant in the year. Relief staff and volunteers were stood down.

Having revised our forecasts and business plans and after making appropriate enquiries the trustees have a reasonable expectation that the company does have adequate resources to continue in operational existence for the foreseeable future. Trustees continue to monitor the situation closely looking at the impact on cash flow and forecasts. The trustees have identified no material uncertainties which would mean that the charity would be unable to operate for the foreseeable future. For this reason, the trustees continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.

b. Financial position

Trustees receive regular reports on the charity’s financial position.

In 2020/21 Suffolk Mind recorded a surplus of £216,282, compared to a net deficit of £66,166 in 2019/20.

Funding for the charity’s activities comes from a variety of sources, principally Suffolk County Council, East Suffolk and West Suffolk Clinical Commissioning Groups (CCG) and Cambridgeshire CCG, enabling Suffolk Mind to provide housing and other support services. Suffolk Mind continues to diversify income sources in line with one of its strategic objectives.

c. Principal risks and uncertainties

Trustees regularly review the charity’s risk position and compliance with relevant regulatory and statutory requirements.

COVID-19 Risk assessments are in place for all of our services, housing projects and offices and have been independently reviewed and discussed with our commissioners. All staff, trustees and active volunteers were invited for vaccination. Staff take-up was 100%.

Financial risk remains high due to the uncertain economic position and Trustees continue to monitor closely our cash position and the delivery of our strategy to diversify income.

Suffolk Mind has a safeguarding policy reviewed annually. Serious safeguarding concerns are reported to trustees. All staff and Trustees have safeguarding training.

The Trustees have assessed the major risks to which Suffolk Mind is exposed are satisfied that systems and procedures are in place to mitigate our exposure to the major risks.

Suffolk Mind has complied with all prevailing laws and regulations.

Page 9

(A company limited by guarantee)

SUFFOLK MIND

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

d. Reserves policy

The trustees review the reserves policy annually and have set aside reserves to protect the continuity of the charity’s work in the event of a shortfall in income, to replace assets when required and to provide the capital to deliver our strategic plan in line with expectations and needs for the year ahead. The service income protection reserve of £900,000 represents a minimum of three months’ operating expenditure to ensure continuity in the event of funding cuts. The organisational development reserve represents the amounts expected to be needed to support Suffolk Mind’s strategy and it now stands at £100,000. Specific reserves are also held to fund asset maintenance and replacement and building repairs and amount to £132,000. Specific reserves of £135,000 have been set aside to fund the lease payments on the Bury St Edmund's property up until the next break clause. Restricted reserves at the year end amount to £47,428 with total reserves of £1,750,601.

e. Material investments policy

The investment policy sets out the purposes for which Suffolk Mind makes and retains investments. The key factors that are taken into account are risk and liquidity. Trustees ensure that Suffolk Mind has sufficient liquid reserves to meet short term needs and invest surplus funds elsewhere to provide the charity with security of capital and a reasonable degree of liquidity.

Due to the uncertainties presented by Brexit, COVID-19 and the ongoing market volatility during 2020, the trustees continued to hold all reserves in cash, of which £342,765 was held on deposit for one year or more. This decision remains under review. Our cash holding, including amounts held in deposit, as at 31 March 2021 was £1.7million, compared to £1.5 million at 31 March 2020.

PLANS FOR FUTURE PERIODS

We expect the long-term impact of COVID-19 to lead to significant growth in demand as we move back into the workplace regaining pre COVID momentum. Over the last five years or so we have grown – and not just in Suffolk. In particular we have grown the number ways ordinary people interact with us and discover the approach we take to mental health. We’re enabling thousands of people to keep themselves well by focusing on the innate emotional needs we all have that must be met if we’re to avoid stress.

We’re at a point in our growth where we need a whole new digital presence that’s fit for the next five years or more. While Covid19 has spurred a number of digital developments, we now need to review everything we do to ensure we are sustainable and effective – helping as many people as possible, while generating the income we need to continue growing and expanding.

As the impact of COVID-19 continues to affect the mental health of the nation we anticipate an ongoing and increasing demand for all of our services. In response to requests from the local NHS we have launched the new Suffolk Mind Connect service and a new telephone support service for NHS staff which will continue into 2021/ 2022. We will continue to seek out new opportunities to deliver services to individuals.

Our training programme will be continue to be another key service offering support to businesses, schools and public sector organisations providing training, counselling, and emotional needs audits.

To fund this growth and development to meet the needs of the people we support, we need to focus on new and innovative ways to diversify our income and work with our funders to demonstrate the difference our services can make.

Page 10

(A company limited by guarantee)

SUFFOLK MIND

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

Statement of Trustees' responsibilities

The Trustees (who are also the directors of the company for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial year. Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Disclosure of information to auditors

Each of the persons who are Trustees at the time when this Trustees' report is approved has confirmed that:

Approved by order of the members of the board of Trustees and signed on their behalf by:

.................................................. .................................................. I an White Tim Mutum Chair of Trustees Vice Chair of Trustees Date: 02.08.2021 Date: 02.08.2021

Page 11

(A company limited by guarantee)

SUFFOLK MIND

INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF SUFFOLK MIND

Opinion

We have audited the financial statements of Suffolk Mind (the 'charitable company') for the year ended 31 March 2021 which comprise the Statement of financial activities, the Balance sheet, the Statement of cash flows and the related notes, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the United Kingdom, including the Financial Reporting Council's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the Trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.

Page 12

SUFFOLK MIND

(A company limited by guarantee)

INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF SUFFOLK MIND (CONTINUED)

Other information

The Trustees are responsible for the other information. The other information comprises the information included in the Annual report, other than the financial statements and our Auditors' report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Opinion on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

Matters on which we are required to report by exception

In the light of our knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Trustees' report.

We have nothing to report in respect of the following matters in relation to which Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the Trustees' responsibilities statement, the Trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the Trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Page 13

(A company limited by guarantee)

SUFFOLK MIND

INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF SUFFOLK MIND (CONTINUED)

Auditors' responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an Auditors' report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud.

Due to the field in which the charity operates, we identified the following areas as those most likely to have a material impact on the financial statements: care quality commission regulations; health and safety; employment law; and compliance with the UK Companies Act and Charity SORP.

The specific procedures for this engagement and the extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

Due to the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatements in the financial statements or non-compliance with regulation. The risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our Auditors' report.

Page 14

SUFFOLK MIND

(A company limited by guarantee)

INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF SUFFOLK MIND (CONTINUED)

Use of our report

This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an Auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and its members, as a body, for our audit work, for this report, or for the opinions we have formed.

Joanne Fox BA FCA (Senior statutory auditor) for and on behalf of Larking Gowen LLP Chartered Accountants Statutory Auditors Ipswich Date: 02.08.2021

Page 15

SUFFOLK MIND

(A company limited by guarantee)

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2021

Note
Income from:
Donations and legacies
3
Charitable activities
4
Investments
5
Other income
6
Total income
Expenditure on:
Charitable activities
7
Total expenditure
Net income/(expenditure)
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward		 Unrestricted
funds
2021
£
212,360
2,516,206
4,456
58,506
2,791,528
2,613,743
2,613,743
177,785
177,785
1,525,388
177,785
1,703,173		 Restricted
funds
2021
£
9,965
413,277
-
-
423,242
384,745
384,745
38,497
38,497
8,931
38,497
47,428		 Total
funds
2021
£
222,325
2,929,483
4,456
58,506
3,214,770
2,998,488
2,998,488
216,282
216,282
1,534,319
216,282
1,750,601		 Total
funds
2020
£
214,594
2,527,367
7,313
98,345
2,847,619
2,913,785
2,913,785
(66,166)
(66,166)
1,600,485
(66,166)
1,534,319

The Statement of financial activities includes all gains and losses recognised in the year.

The notes on pages 19 to 40 form part of these financial statements.

Page 16

SUFFOLK MIND (A company limited by guarantee) REGISTERED NUMBER: 02611510

BALANCE SHEET AS AT 31 MARCH 2021

Note
Fixed assets
Intangible assets
11
Tangible assets
12
Investments
13
Current assets
Debtors
14
Investments
15
Cash at bank and in hand
Creditors: amounts falling due within one
year
16
Net current assets
Total net assets
Charity funds
Restricted funds
17
Unrestricted funds
17
Total funds		 231,482
342,765
1,368,459
1,942,706
(430,958)		 2021
£
17,812
221,040
1
238,853
1,511,748
1,750,601
47,428
1,703,173
1,750,601		 224,135
170,000
1,274,788
1,668,923
(368,809)		 As restated
2020
£
5,505
228,699
1
234,205
1,300,114
1,534,319
8,931
1,525,388
1,534,319

The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.

The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.

The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:

................................................

Ian White Chair of Trustees

Date: 02.08.2021

The notes on pages 19 to 40 form part of these financial statements.

Page 17

SUFFOLK MIND

(A company limited by guarantee)

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2021

Note
Cash flows from operating activities
Net cash used in operating activities
19
Cash flows from investing activities
Dividends, interests and rents from investments
Purchase of intangible assets
Purchase of tangible fixed assets
Purchase of investments
Net cash used in investing activities
Change in cash and cash equivalents in the year
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
20		 2021
£
288,272
4,456
(15,300)
(10,992)
(172,765)
(194,601)
93,671
1,274,788
1,368,459		 2020
£
12,324
7,313
(5,505)
-
(170,000)
(168,192)
(155,868)
1,430,656
1,274,788

The notes on pages 19 to 40 form part of these financial statements

Page 18

SUFFOLK MIND

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1. General information

Suffolk Mind is a registered company, limited by guarantee, and a charity registered with the Charity Commission. Suffolk Mind is incorporated in England and Wales, company registration number 02611510 and charity registration number 1003061. The registered office is 26 High Road West, Felixstowe, Suffolk, IP11 9JB.

2. Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The financial statements are presented in sterling, which is the functional currency of the company and are rounded to the nearest £.

Suffolk Mind meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

2.2 Company status

The company is a company limited by guarantee. The members of the company are the Trustees named on page 1. In the event of the company being wound up, the liability in respect of the guarantee is limited to £1 per member of the company.

2.3 Consolidation

The financial statements do not consolidate the results of the charity and its wholly-owned subsidiary Suffolk Mind (Trading) Limited. Suffolk Mind (Trading) Limited is a dormant company and therefore the company has adopted the exemption from preparing consolidated accounts.

2.4 Going concern

The Trustees have considered the company’s position at the time of signing the financial statements, and in particular the current issues caused by COVID-19 and its potential impact on the company and the wider economy. The Trustees have considered the company's forecasts the current financial strength of the company and the range of measures the Trustees can take to mitigate ongoing costs, should this be required.

Based on this, the Trustees have concluded that they have a reasonable expectation that the company will have adequate resources to continue in operational existence for the foreseeable future, and at least twelve months from the date of signing these financial statements, they therefore continue to adopt the going concern basis of accounting in preparing these financial statements.

Page 19

(A company limited by guarantee)

SUFFOLK MIND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

2. Accounting policies (continued)

2.5 Income

All income is recognised once the company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Grant income (including government grants) is included when the related conditions for the grant have been met.

The recognition of income from legacies is dependent on establishing entitlement, the probability of receipt and the ability to estimate with sufficient accuracy the amount receivable. Evidence of entitlement to a legacy exists when the company has sufficient evidence that a gift has been left to them (through knowledge of the existence of a valid will and the death of the benefactor) and the executor is satisfied that the property in question will not be required to satisfy claims in the estate. Receipt of a legacy must be recognised when it is probable that it will be received and the fair value of the amount receivable, which will generally be the expected cash amount to be distributed to the company, can be reliably measured.

Donations are credited to the revenue account when received. The charity received the benefit of work carried out by volunteers but no monetary value is placed upon this in the accounts.

Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service.

2.6 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Support costs are those costs incurred directly in support of expenditure on the objects of the company and include project management carried out at Headquarters. Governance costs are those incurred in connection with administration of the company and compliance with constitutional and statutory requirements.

All expenditure is accounted for on an accruals basis. Direct charitable expenditure includes the direct costs of the activities and depreciation on related assets. Where costs relate to more than one functional costs category, they have been apportioned as a percentage of staff employed on the relevant service.

2.7 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the company; this is normally upon notification of the interest paid or payable by the Bank.

Page 20

SUFFOLK MIND

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

2. Accounting policies (continued)

2.8 Operating leases

Rentals paid under operating leases are charged to the Statement of financial activities on a straight line basis over the lease term.

2.9 Pensions

The company contributes to the charity's stakeholder pension scheme and the multi-employer pension schemes of the National Health Service (for those staff members previously employed by the National Health Service). Details of these contributions are given in Note 22.

2.10 Intangible assets and amortisation

Intangible assets costing £3,000 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.

Intangible assets are initially recognised at cost. After recognition, under the cost model, intangible assets are measured at cost less any accumulated amortisation and any accumulated impairment losses.

Amortisation is provided on intangible assets at rates calculated to write off the cost of each asset on a straight-line basis over its expected useful life.

The estimated useful lives are as follows:

Amortisation is provided on the following basis:

2.11 Tangible fixed assets and depreciation

Tangible fixed assets costing £3,000 or more are capitalised. Properties are valued at cost, or at open market valuation at the time of receipt when acquired without consideration.

Tangible fixed assets are carried at costs, net of deprecation and any provision for impairment. Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives on the following bases:

2.12 Investments

Investments in subsidiaries are valued at cost less provision for impairment.

Current asset investments are deposit accounts and are a form of financial instrument recognised at fair value.

Page 21

(A company limited by guarantee)

SUFFOLK MIND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

2. Accounting policies (continued)

2.13 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

2.14 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

2.15 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

2.16 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the company and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Investment income, gains and losses are allocated to the appropriate fund.

Page 22

SUFFOLK MIND

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

3. Income from donations and legacies

Unrestricted
funds
2021
£
Donations
211,860
Legacies
500
212,360
Total 2020
214,594		 Restricted
funds
2021
£
9,965
-
9,965
-		 Total
funds
2021
£
221,825
500
222,325
214,594		 Total
funds
2020
£
214,594
-
214,594

Page 23

(A company limited by guarantee)

SUFFOLK MIND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

4. Income from charitable activities

Unrestricted
funds
2021
£
Housing Services
1,799,794
Courses & workshops
-
Service Development
2,000
Qu'ran & emotional health education
163
Healthy Mind Counselling
22,461
Volunteering / Suffolk Advice, Guidance & Emotional
Support
-
Suffolk Night Owls
170,000
Workplace Wellbeing
85,457
Green Care
-
Quay Place
169
Personality Disorder Services
114,160
Suffolk Work Well
-
Children & Young People
11,417
Evolve Trans
-
Eating Recovery
6,420
Support Services
17,501
Connect
175,840
NHS Services
32,263
Sammy Grants
-
Coronavirus government grants
78,561
Total 2021
2,516,206		 Restricted
funds
2021
£
-
4,200
24,811
-
54,068
29,941
-
14,220
14,317
50,900
1,000
116,943
4,200
9,804
-
17,876
-
-
2,000
68,997
413,277		 Total
funds
2021
£
1,799,794
4,200
26,811
163
76,529
29,941
170,000
99,677
14,317
51,069
115,160
116,943
15,617
9,804
6,420
35,377
175,840
32,263
2,000
147,558
2,929,483

The charity has been eligible to claim additional funding in year from government support schemes in response to the coronavirus outbreak. The funding received is shown above under "coronavirus government grants".

The charity received the following income under each scheme:

Page 24

(A company limited by guarantee)

SUFFOLK MIND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

Unrestricted
funds
2020
£
Housing Services
1,717,142
Courses & workshops
-
Community services
825
Qu'ran & emotional health education
650
Healthy Mind Counselling
56,865
Volunteering / Suffolk Advice, Guidance and Emotional
Support
-
Suffolk Night Owls
170,000
Workplace Wellbeing
197,731
Green Care
250
Quay Place
1,740
Personality Disorder Services
138,000
Suffolk Work Well
-
Children & Young People
107
Evolve Trans
14,706
Eating Recovery
8,386
Early Adopters Project
18,850
Total 2020
2,325,252
Investment income
Unrestricted
funds
2021
£
Investment income
4,456		 Restricted
funds
2020
£
-
26,044
6,035
185
110
26,000
-
-
12,742
8,000
-
114,399
8,600
-
-
-
202,115
Total
funds
2021
£
4,456		 Total
funds
2020
£
1,717,142
26,044
6,860
835
56,975
26,000
170,000
197,731
12,992
9,740
138,000
114,399
8,707
14,706
8,386
18,850
2,527,367
Total
funds
2020
£
7,313

5. Investment income

In 2020, all investment income received was unrestricted.

Page 25

(A company limited by guarantee)

SUFFOLK MIND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

6. Other incoming resources

Other income
In 2020, all other income was unrestricted.		 Unrestricted
funds
2021
£
58,506		 Total
funds
2021
£
58,506		 Total
funds
2020
£
98,345

7. Analysis of expenditure by activities

Contracts and grants for the provision of
services
Total 2020
Analysis of direct costs
Wages and salaries
Depreciation
Training
Other staff costs
Maintenance, furniture and equipment
Rent, rates and utilities
User related costs
General administration		 Activities
undertaken
directly
2021
£
2,160,898
2,234,102		 Support
costs
2021
£
837,590
679,683
Activities
2021
£
1,553,041
8,262
19,129
81,682
48,979
290,252
26,169
133,384
2,160,898		 Total
funds
2021
£
2,998,488
2,913,785
Total
funds
2021
£
1,553,041
8,262
19,129
81,682
48,979
290,252
26,169
133,384
2,160,898		 Total
funds
2020
£
2,913,785
Total
funds
2020
£
1,520,380
18,458
36,522
111,755
78,654
293,002
34,897
140,434
2,234,102

Page 26

SUFFOLK MIND

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

7. Analysis of expenditure by activities (continued)

Analysis of direct costs (continued)

Other staff costs include: agency staff; travel; recruitment; and other staff related expenditure.

Maintenance, furniture and equipment include: furniture and equipment costs; servicing; and cleaning expenditure.

Rent, rates and utilities include: heat; light; water; telephone; rent; rates; and maintenance charges from Housing Associations.

User related costs include: catering; residents' welfare; activity expenses; and vehicle running costs.

General administration includes: printing; postage; stationery; professional fees; insurance; services development; IT costs; and bank charges.

Analysis of support costs

Wages and salaries
Depreciation
Training
Other staff costs
Maintenance, furniture and equipment
Rent, rates and utilities
User related costs
General administration
Governance costs - other
Governance costs - staff costs		 Activities
2021
£
571,162
13,383
7,917
12,748
13,042
56,155
5,579
123,907
10,974
22,723
837,590		 Total
funds
2021
£
571,162
13,383
7,917
12,748
13,042
56,155
5,579
123,907
10,974
22,723
837,590		 Total
funds
2020
£
401,819
11,011
10,753
41,062
26,297
49,107
2,878
113,112
11,881
11,763
679,683

Other staff costs include: agency staff; travel; recruitment; and other staff related expenditure.

Maintenance, furniture and equipment include: furniture and equipment costs; servicing; and cleaning expenditure.

Rent, rates and utilities include: heat; light; water; telephone; rent; and rates.

User related costs include: catering; and activity expenses.

General administration includes: printing; postage; stationery; professional fees; insurance; services development; IT costs; and bank charges.

Page 27

(A company limited by guarantee)

SUFFOLK MIND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

7. Analysis of expenditure by activities (continued)

Governance costs include: auditors' remuneration; insurance; Trustee expenses and training; and Company Secretarial.

8. Auditors' remuneration

2021 2020
£ £
Fees payable to the company's auditor for the audit of the company's
annual accounts 9,660 9,600

9. Staff costs

Wages and salaries
Social security costs
Operating costs of defined benefit pension schemes		 2021
£
1,934,810
149,168
62,948
2,146,926		 2020
£
1,745,468
132,714
55,780
1,933,962

A total of £3,627 (2020: £NIL) was paid in the form of non-contractual redundancy payments.

The payments have been recognised in the period to which they relate, in line with the accounting policy over expenditure.

The average number of persons employed by the company during the year was as follows:

2021 2020
No. No.
Average number of employees 112 105

The average monthly number of employees during the year expressed as full-time equivalents was as follows (including casual and part-time staff):

2021 2020
No. No.
Average number of employees 71 66

Page 28

(A company limited by guarantee)

SUFFOLK MIND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

9. Staff costs (continued)

The number of employees whose employee benefits (excluding employer pension costs) exceeded £60,000 was:

In the band £60,001 - £70,000

2021 2020
No. No.
1 1

The key management personnel of the charity comprise the trustees, the Chief Executive Officer, the Head of Operations, the Head of Business Operations, the Head of Mental Health Education and the Head of Support Services. The total employee benefits of the key management personnel of the charity were £273,363 (2020: £257,398) .

10. Trustees' remuneration and expenses

During the year, no Trustees received any remuneration or other benefits (2020 - £NIL) .

During the year ended 31 March 2021, expenses totaling £ 564 were reimbursed or paid directly to 2 Trustees (2020 - £893 to 5 Trustees) .

11. Intangible assets

Cost
At 1 April 2020
Additions
At 31 March 2021
Amortisation
Charge for the year
At 31 March 2021
Net book value
At 31 March 2021
At 31 March 2020		 Computer
software
£
5,505
15,300
20,805
2,993
2,993
17,812
5,505

Page 29

SUFFOLK MIND

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

12. Tangible fixed assets

Cost or valuation
At 1 April 2020
Additions
At 31 March 2021
Depreciation
At 1 April 2020
Charge for the year
At 31 March 2021
Net book value
At 31 March 2021
At 31 March 2020		 Freehold
property
£
303,218
-
303,218
101,853
-
101,853
201,365
201,365		 Long-term
leasehold
property
£
72,284
-
72,284
64,486
3,019
67,505
4,779
7,798		 Motor
vehicles
£
9,247
-
9,247
8,094
1,062
9,156
91
1,153		 Fixtures and
fittings
£
263,367
10,992
274,359
244,984
14,570
259,554
14,805
18,383		 Total
£
648,116
10,992
659,108
419,417
18,651
438,068
221,040
228,699

Page 30

SUFFOLK MIND (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

13. Fixed asset investments

Cost or valuation
At 1 April 2020
At 31 March 2021
Net book value
At 31 March 2021
At 31 March 2020
Principal subsidiaries
The following was a subsidiary undertaking of the company:
Name
Company
number
Suffolk Mind (Trading) Limited
03222021
The financial results of the subsidiary for the year were:
Name
Suffolk Mind (Trading) Limited		 Investments
in
subsidiary
companies
£
1
1
1
1
Holding
100%
Net assets
£
1

Page 31

(A company limited by guarantee)

SUFFOLK MIND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

14. Debtors

Due within one year
Trade debtors
Other debtors
Prepayments and accrued income		 2021
£
103,761
28,124
99,597
231,482		 2020
£
129,149
56,165
38,821
224,135

15. Current asset investments

As restated
2021 2020
£ £
Deposit accounts 342,765 170,000

Deposit accounts with a maturity date of more than 3 months totalling £170,000 have been reclassified from cash at bank and in hand to current investments for the year ended 31 March 2020.

16. Creditors: Amounts falling due within one year

Trade creditors
Other taxation and social security
Other creditors
Accruals and deferred income
Deferred income at 1 April 2020
Resources deferred during the year
Amounts released from previous periods		 2021
£
94,064
36,751
12,162
287,981
430,958
2021
£
197,048
190,944
(161,597)
226,395		 2020
£
63,321
37,977
11,241
256,270
368,809
2020
£
161,251
187,038
(151,241)
197,048

Page 32

(A company limited by guarantee)

SUFFOLK MIND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

17. Statement of funds

Statement of funds - current year

Unrestricted funds
Designated funds
Service Income Protection
Lease Provision
Organisational Development
Fund
Building maintenance, furniture
& equipment replacement fund
Asset replacement fund
General funds
General Funds
Total Unrestricted funds		 Balance at 1
April 2020
£
900,000
-
100,000
72,000
60,000
1,132,000
393,388
1,525,388		 Income
£
-
-
-
-
-
-
2,791,528
2,791,528		 Expenditure
£
-
-
-
-
-
-
(2,613,743)
(2,613,743)		 Transfers
in/out
£
-
135,000
-
-
-
135,000
(135,000)
-		 Balance at
31 March
2021
£
900,000
135,000
100,000
72,000
60,000
1,267,000
436,173
1,703,173

Page 33

(A company limited by guarantee)

SUFFOLK MIND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

17. Statement of funds (continued)

Restricted funds
Courses & Workshops
Healthy Mind Counselling
Community Services/SAGES
Workplace Wellbeing /
Training
Service Development
Suffolk Work Well
Children & Young People
Green Care
Quay Place
Housing COVID grants
Support services
PDS
Sammy Grant/Donations
Evolve Trans
Total of funds		 Balance at 1
April 2020
£
-
-
-
-
(410)
9,341
-
-
-
-
-
-
-
-
8,931
1,534,319		 Income
£
4,200
54,068
29,941
14,220
24,811
116,943
4,200
14,317
50,900
68,997
17,876
1,000
11,965
9,804
423,242
3,214,770		 Expenditure
£
(4,200)
(54,068)
(28,221)
(6,050)
(24,401)
(103,389)
(4,200)
(6,387)
(50,900)
(68,997)
(17,226)
(1,000)
(5,902)
(9,804)
(384,745)
(2,998,488)		 Transfers
in/out
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Balance at
31 March
2021
£
-
-
1,720
8,170
-
22,895
-
7,930
-
-
650
-
6,063
-
47,428
1,750,601

Page 34

(A company limited by guarantee)

SUFFOLK MIND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

17. Statement of funds (continued)

Statement of funds - prior year

Unrestricted funds
Designated funds
Service Income Protection
Lease Provision
Organisational Development Fund
Building maintenance, furniture &
equipment replacement fund
Asset replacement fund
General funds
General Funds
Total Unrestricted funds		 Balance at
1 April
2019
£
900,000
114,534
100,000
72,000
60,000
1,246,534
17,684
1,264,218		 Income
£
Expenditure
£
Transfers
in/out
£
-
-
-
-
(114,534)
-
-
-
-
-
-
-
-
-
-
-
(114,534)
-
2,645,504
(2,464,955)
195,155
2,645,504
(2,579,489)
195,155		 Income
£
Expenditure
£
Transfers
in/out
£
-
-
-
-
(114,534)
-
-
-
-
-
-
-
-
-
-
-
(114,534)
-
2,645,504
(2,464,955)
195,155
2,645,504
(2,579,489)
195,155		 Balance at
31 March
2020
£
900,000
-
100,000
72,000
60,000		 Balance at
31 March
2020
£
900,000
-
100,000
72,000
60,000
1,132,000
393,388
1,525,388		 393,388
195,155

Page 35

(A company limited by guarantee)

SUFFOLK MIND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

17. Statement of funds (continued)

Balance at Balance at
Balance at Transfers 31 March
1 April 2019 Income
Expenditure		 in/out 2020
£ £ £ £ £
Restricted funds
Courses & Workshops - 26,044 (26,044) - -
Qu'ran & emotional health education - 185 (185) - -
Healthy Mind Counselling - 110 (110) - -
Community Services/SAGES 30,243 26,000 (56,243) - -
Workplace Wellbeing / Training 1,813 - (1,813) - -
Service Development 4,550 6,035 (10,995) - (410)
Suffolk Work Well - 114,399 (105,058) - 9,341
Children & Young People - 8,600 (8,600) - -
Green Care - 12,742 (12,742) - -
Quay Place 1,092 8,000 (9,092) - -
Housing COVID grants 298,569 - (103,414) (195,155) -
336,267 202,115 (334,296) (195,155) 8,931
Total of funds 1,600,485 2,847,619
(2,913,785)		 - 1,534,319

Unrestricted funds

Service income protection: The designated funds set aside representing three months' operating expenditure to ensure continuity in the event of funding cuts.

Lease Provision: This designated fund represents the operating lease commitment for the property at Bury St Edmunds, up to the break clause.

Organisational development fund: The designated funds available and expected to be needed to support Suffolk Mind's strategy.

Building maintenance, furniture and equipment replacement fund: The designated funds available to ensure that the charity is able to repair and replace items as required.

Asset replacement fund: The designated funds available to replace significant assets as required.

Restricted funds

Courses and workshops: The funding available from Suffolk Community Foundation for the provision of courses and workshops to improve the emotional health and wellbeing of individuals.

Health Mind Counselling: The funding available for the provision of healthy mind counselling.

Page 36

SUFFOLK MIND

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

Community Services/Suffolk Advice, Guidance and Emotional Support: The funding available from partnerships agreements with Suffolk Libraries and Suffolk Family Carers, for the provision of information, advice, guidance and emotional support for mental health and wellbeing in Suffolk.

Workplace Wellbeing: The funding available for the provision of workplace wellbeing services.

Service Development: The funding available for the development of services.

Suffolk Work Well: The funding available from the Big Lottery Fund to provide proactive and emotional support to individuals and ensure that people with mental health problems who want to remain in paid / voluntary employment receive appropriate support.

Children & Young People: The funding available for the provision of community services to children and young people.

Green Care: The funding available for the provision of Green Care services.

Quay Place: The funding available for services at Quay Place.

Housing Covid grants: The funding available for residents and nurses for the provision of PPE, rapid testing and Infection control.

Support Services: Funding from the National Lottery Community Fund and other specific grants, such as funding for laptops, for the furthering of support services.

PDS: The funding available for furthering the support offered for Borderline Personality Disorder Services.

Sammy Grants/donations: The funding available for the publication and distribution of the book Sammy the Sea Squirt.

Evolve Trans: The funding available for delivering support packages for those with social and emotional health needs from the transgender population in Suffolk.

18. Analysis of net assets between funds

Analysis of net assets between funds - current year

Unrestricted
funds
2021
£
Tangible fixed assets
221,040
Intangible fixed assets
17,812
Fixed asset investments
1
Current assets
1,895,278
Creditors due within one year
(430,958)
Total
1,703,173		 Restricted
funds
2021
£
-
-
-
47,428
-
47,428		 Total
funds
2021
£
221,040
17,812
1
1,942,706
(430,958)
1,750,601

Page 37

(A company limited by guarantee)

SUFFOLK MIND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

18. Analysis of net assets between funds (continued)

Analysis of net assets between funds - prior year

Tangible fixed assets
Intangible fixed assets
Fixed asset investments
Current assets
Creditors due within one year
Total		 Unrestricted
funds
2020
£
228,699
5,505
1
1,659,992
(368,809)
1,525,388		 Restricted
funds
2020
£
-
-
-
8,931
-
8,931		 Total
funds
2020
£
228,699
5,505
1
1,668,923
(368,809)
1,534,319

19. Reconciliation of net movement in funds to net cash flow from operating activities

Net income/expenditure for the year (as per Statement of Financial
Activities)
Adjustments for:
Depreciation and amortisation charges
Dividends, interests and rents from investments
Increase in debtors
Increase in creditors
Net cash provided by operating activities
20.
Analysis of cash and cash equivalents
Cash in hand
Total cash and cash equivalents		 2021
£
216,282
21,644
(4,456)
(7,347)
62,149
288,272
2021
£
1,368,459
1,368,459		 2020
£
(66,166)
29,468
(7,313)
(6,490)
62,825
12,324
2020
£
1,274,788
1,274,788

Page 38

(A company limited by guarantee)

SUFFOLK MIND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

21. Analysis of changes in net debt

Cash at bank and in hand
Liquid investments		 At 1 April
2020
£
1,274,788
170,000
1,444,788		 Cash flows
£
93,671
172,765
266,436		 At 31 March
2021
£
1,368,459
342,765
1,711,224

22. Pension commitments

The charity contributes to the company's stakeholder pension scheme, the assets of which are held in independently administered funds. Total contributions to the pension scheme during the year are disclosed in note 9.

The company also participates in a multi-employer pension scheme for staff who were previously employed by the National Health Service. The pension liability is the responsibility of the Nation Health Service Pension Scheme. As a result it is not possible to identify the assets and liabilities of the scheme which are attributable to the company.

At the year end, total pension contributions of £12,162 ( 2020: £ 11,241) were outstanding.

23. Operating lease commitments

At 31 March 2021 the company had commitments to make future minimum lease payments under noncancellable operating leases as follows:

Not later than 1 year
Later than 1 year and not later than 5 years		 2021
£
16,170
-
16,170		 2020
£
37,208
18,670
55,878

The following lease payments have been recognised as an expense in the Statement of financial activities:

2021 2020
£ £
Operating lease rentals 37,208 36,769
- -

Page 39

SUFFOLK MIND

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

24. Related party transactions

There were no related party transactions during the year.

Page 40