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PRIORY PARK COMMUNITY ASSOCIATION Annual report of the Trustees for the year ended 31 December 2024
Charity No. 1002848
PRIORY PARK COMMUNITY ASSOCIATION
TRUSTEES’ REPORT AND ACCOUNTING STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2024
M Benfield ACMA, Chartered Management Accountant
26 Lydney Road, Locks Heath, Southampton SO31 6PY. 07879 671175
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PRIORY PARK COMMUNITY ASSOCIATION Annual report of the Trustees for the year ended 31 December 2024
Priory Park is constituted by Community Association Trust Deed and is a registered charity. The charity was formed to run the Community Hall in Priory Park, Locks Heath. The address is Priory Park Community Hall, Upper Brook Drive, Locks Heath, Southampton, Hampshire. The trustees for the year were:
Chairman Mrs Judi Sainsbury, 43 Woodlands Close, Sarisbury Green.
Vice-Chairman Mrs Julia Coates, 2 Horseshoe Lodge, Warsash.
Treasurer Position vacant Trustees Mrs Gilly Ostler 22 Cornflower Close, Locks Heath.
Mrs Julia Coates, 2 Horseshoe Lodge, Warsash.
The trustees are initially appointed for a term of one year and each is liable for re-election at the end of their term. Election is by ballot of all Priory Park residents attending the annual General Meeting.
The object of the charity is to run and maintain the hall for the benefit of residents of Priory Park and the surrounding area. To this end, the trustees charge rental on the hall for use by local groups on an hourly basis and engage the services of local builders as necessary to carry out maintenance work. A part time Manager is employed by the charity to keep control of the day to day running of the centre. The cleaning of the community hall is undertaken by a local cleaning company.
The policy of the trustees is to charge sufficient rentals to run and maintain the hall to a high standard and to build up a reserve for major repairs should any become necessary.
During the year the hall was hired out on a regular basis to several groups for meetings / activities, which include Pre-school, Performing Arts Academy, Local Authorities, Church, Pilates, Yoga, Pre and Postnatal exercise classes, Boot camp, Children’s and Adult craft sessions, Scouts, and Guides. In addition, the hall was also hired for private functions, and the trustees remain convinced that the high standard of facilities available at the hall are a major factor in securing regular bookings for such events, which contribute substantially to the income of the charity. The bookings for 2025 remain buoyant.
The community association has not undertaken any major refurbishment projects during the year. It has however been necessary to replace some essential equipment, this being several large tables and replacement double glazed units throughout the building. General maintenance and day-to day repairs have been ongoing throughout the year.
The trustees feel it is prudent to continue to monitor outgoings to keep cash reserves stable.
Cash funds held on deposit at the end of 2024 remain buoyant and the trustees do not consider it necessary to hold a specific fund-raising event at present. Throughout the last year, the trustees have continued to look for available grant money, unfortunately without success.
It is the current trustee’s recommendation, that, if possible, grant money should continue to be
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PRIORY PARK COMMUNITY ASSOCIATION Annual report of the Trustees for the year ended 31 December 2024
applied for to help fund essential upgrading projects to make certain the building remains safe and well maintained.
It is my sad duty, to include in this report, that on the 28[th of] October 2024, Julia Coates, passed away very suddenly. Julia has been a steadfast member of the committee and a dedicated trustee for many years. Julia was also a dear friend to me and her fellow committee members. Without Julia as my deputy, I feel I cannot continue to be chair of the committee. I have therefore given my formal notice to step down by the end of this year; I will in the short term remain a committee member.
Mrs Gilly Ostler has also decided to step down as a trustee of the committee, she has agreed to remain a committee member, but like me hopes that a new committee can be formed quickly and that others will take over the vacant officer roles.
Trustees’ responsibilities
The trustees are required under the Charities Act 1993 to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year unless the charity is entitled to prepare accounts on the alternative receipts and payments basis. In preparing financial statements giving a true and fair view the trustees should follow the best practice and:
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(a) Select suitable accounting policies and apply them consistently.
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(b) Make Judgements and estimates that are reasonable and prudent.
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(c) State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements.
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(d) Prepare the financial statements on a going concern basis unless it is inappropriate to presume the charity will continue in operation.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity, and which enable them to ascertain the financial position of the charity, and which enable them to ensure that the financial statements comply with applicable law and regulations. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention of and detection of fraud and other irregularities.
This report was approved by the trustees on 25/11/2025 and is signed on behalf of them all.
J Sainsbury
Mrs Judi Sainsbury Chairman
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PRIORY PARK COMMUNITY ASSOCIATION
Annual report of the Trustees for the year ended 31 December 2024
Independent Examiner’s Report
Report to the trustees of Priory Park Community Association, Charity number 1002848, on the accounts for the year ended 31 December 2024 which are set out on the attached pages.
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 December 2024.
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mark Benfield ACMA CGMA Chartered Management Accountant 26 Lydney Road Locks Heath Southampton SO31 6PY
Date: 25 November 2025
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Annual report of the Trustees for the year ended 31 December 2024
PRIORY PARK COMMUNITY ASSOCIATION
Receipts and payments account: General Fund
| Note Income Receipts Trade in pursuit of the charity's objects Hall rentals 1 Fundraising activities Photocopier hire Investment income Bank interest Other income Grants from Fareham Borough Council Grant from Pre-School Misc income Total Receipts Direct Charitable expenditure 2 Warden, caretaker and cleaning costs Repairs and maintenance of hall Lighting and heating costs Water rates and refuse Insurance Rent to Fareham Borough Council Other expenditure 3 General fundraising events General administrative expenses Postage and telephone calls Auditors fees Total expenditure Net Expenses/Receipts for the year Bank balances at beginning of year Bank balances at end of year |
2024 £ 37,185 0 244 476 0 131 38,035 22,059 3,770 1,811 2,313 1,167 728 31,848 236 364 1,131 198 1,929 33,778 4,258 20,824 25,082 |
2023 £ 30,884 44 196 2,460 0 71 |
|---|---|---|
| 33,656 | ||
| 19,631 8,797 4,197 2,749 1,118 728 |
||
| 37,220 | ||
| 239 344 1,094 198 |
||
| 1,874 | ||
| 39,094 | ||
| -5,439 26,263 |
||
| 20,824 |
There are no restricted income funds, contingency funds or endowment funds.
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PRIORY PARK COMMUNITY ASSOCIATION
Annual report of the Trustees for the year ended 31 December 2024
Statement of assets and liabilities as at 31 December 2024
| Monetary assets Bank balances General fund - Bank Current Account - Bank Deposit Account - Cash in hand |
2024 £ 2,215 22,866 0 25,082 |
2023 £ 701 20,123 0 |
|---|---|---|
| 20,824 |
There are no other assets of the charity
Accounting policies
The receipts and payments accounts have been drawn up as a summary of the receipts and payments made during the year by the charity. Amounts are included as received by the charity or as cheques drawn.
The accounts and statements do not include accruals and prepayments in respect of income or expenses.
The receipts and payments accounts and statement of assets and liabilities have been
prepared following the guidance on accounting for smaller charities issued by the Charity Commission.
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PRIORY PARK COMMUNITY ASSOCIATION Annual report of the Trustees for the year ended 31 December 2024
Notes to the accounts for the year ended 31 December 2024
Note 1
| Hall Rentals | 2024 | 2023 | |
|---|---|---|---|
| £ | £ | ||
| Priory Park Pre-School | 20,279 | 14,456 | |
| MyJuJu Yoga | 591 | 0 | |
| 5th Locks Heath Guides | 594 | 713 | |
| 2nd Locks Heath Scout Group | 2,302 | 2,394 | |
| 1st Titchfield Rangers | 412 | 462 | |
| Fareham Borough Council | 312 | 0 | |
| Gilly's Pilates | 2,200 | 2,176 | |
| Kings Academy | 3,222 | 1,393 | |
| Son Rise Church | 1,689 | 1,609 | |
| Build Strong Bootcamp | 130 | 0 | |
| Strong Mum Crew | 434 | 514 | |
| Xyla Health | 38 | 0 | |
| Private Hire and Parties | 2,085 | 2,911 | |
| Storage | 460 | 358 | |
| Tabnabs | 0 | 14 | |
| Bowlers Contributions to Expenses | 2,437 | 3,886 |
37,185 30,884
Total
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PRIORY PARK COMMUNITY ASSOCIATION Annual report of the Trustees for the year ended 31 December 2024
Notes to the accounts for the year ended 31 December 2024
| Note 2 Direct Charitable expenditure Warden, Caretaker and Cleaning costs Wages - Manager Caretaker Cleaner Cleaning Materials Window and Wheelie Bin Cleaning Repairs and Maintenance of Hall Maintenance Furniture and Equipment Lighting and Heating costs Electricity Water rates and refuse Water rates Trade refuse Insurance Rent Total |
2024 £ 11,445 0 9,889 585 140 22,059 3,076 694 3,770 1,811 1,345 968 2,313 1,167 728 31,848 |
2023 £ 10,281 0 8,524 611 216 |
|---|---|---|
| 19,631 | ||
| 8,135 663 |
||
| 8,797 | ||
| 4,197 | ||
| 1,834 915 |
||
| 2,749 | ||
| 1,118 | ||
| 728 | ||
| 37,220 |
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PRIORY PARK COMMUNITY ASSOCIATION Annual report of the Trustees for the year ended 31 December 2024
Notes to the accounts for the year ended 31 December 2024
| Note 3 Other Expenditure General fundraising events Performing Rights Society General Administrative expenses Miscellaneous Photocopier rental Postage and telephone calls Telephone expenses Office Supplies and postage Auditing Fees Bank charges Total |
2024 £ 236 236 364 0 364 880 251 1,131 198 0 1,929 |
2023 £ 239 |
|---|---|---|
| 239 | ||
| 344 0 |
||
| 344 | ||
| 930 164 |
||
| 1,094 | ||
| 198 | ||
| 0 | ||
| 1,874 |