LONGWICK VILLAGE HALL
Treasurers report 2022 – 23
Using last year’s accounts and matching the information as closely as possible this is the best information I can give to the Committee regarding the finances of Longwick Village Hall for the period 1[st] April, 2022 to the 31[st] March, 2023.
The year was hampered significantly by the inability to access the bank account except through the good graces of the previous treasurer. This, combined with the necessity to pay invoices by manual cheques, has added considerably to the inability to process transactions efficiently. The inability to resolve this issue adds significantly to the workload.
The following notes form part of the accounts for the year.
## **2022 Fete / 2023 Fete**
The 2023 Fete took place on 29[th] April, 2023 so the figure in the accounts represents income and expenditure received prior to the 31[st] March NOT the total income from the event.
Similarly the figures for the 2022 Fete have been apportioned to the two accounting years.
## **Grant**
The Hall received a one off Grant of £6,900.00 to enable loft insulation to be installed.
The installation cost £5,500.00 leaving a surplus of £1,400.00 which has been included in the general income for the hall.
## **Loan Repayment**
An interest free loan of £5,000.00 was received by the Trustees from Molins in the accounting year 2020 - 21. Molins have agreed to the loan being repaid over a period of 4 years in annual instalments of £1250.00 every August. The remaining balance is reflected in the accounts.
## **Maintenance**
A significant amount of the Maintenance costs have been one off charges related to the opening of the Platinum Room.
They are: Soundssorba ( acoustic panels ) £1422.00 Curtains £ 416.00 Project Costs £ 285.60
## **2023-24 – Note**
The financial year 2023 – 24 sees the end of the current fixed price Gas and Electricity agreements. The Electricity agreement ends in July and the best offer we have had so far suggests the costs will rise from £1,100.00 to c£3,000.00
Similarly our Gas agreement ends in October, 2023 and the equivalent calculation suggests the costs will rise from £3,600.00 to £5,000.00. We are, currently, overpaying our gas bills so have a c£2,000.00 credit with Eon hence the potential damage to our cash flow is not as terrible as it might have been.
Longwick Village Hall
Registered Charity Number: 1002419
Receipts and Payment Accounts for the Year Ended 31[st] May, 2023
## **Community Account**
|Income
2021 Fete
2022 Fete (Fundraising)
2023 Fete
Furlough Scheme
Grant
Hall Hire
Pre-School
Donations
Payphone / Internet
Interest
**Total income**
**Payments**
Electricity
Float (Maintenance)
Fund Raising Costs
Gas
HMRC (Employer Tax)
Insurance
Licences and Royalties
Loan repayment
Maintenance
Promotion
Rates
Salary Processing
Telephone
Wages
Waste
Water
Website|2022-23
2021-22
2022-23
2021-22
0.00
5463.76
1375.00
1270.00
0.00
1191.75
6900.00
1211.50
11923.50
6191.75
8625.00
3834.80
2500.00
120.00
14.37
0.72
**34196.63**
**16425.52**
1033.33
969.58
138.42
496.00
0.00
892.98
3588.00
3064.00
1117.20
0.00
757.86
707.66
0.00
732.38
1250.00
0.00
10862.49
6418.80
94.85
0.00
378.88
284.42
240.00
0.00
366.65
541.01
4958.80
5878.13
1508.52
1138.72
586.17
1189.95
226.80
0.00
0.00
0.00
**27107.97**
**22313.63**|
|---|---|
**Income less Payments** 7074.29
|**Closing Balance**|10713.08|3638.79||
|---|---|---|---|
|**Outstanding Loan**|3750.00|||
|**Cash available**|**6963.08**|||
|**Premium**||**Account**||
||2022-23|2021-22||
|**Opening Balance**|6576.05||6575.33|
|Interest|14.37||0.72|
|**Closing Balance**|6590.42||6576.05|
Income loss Payments 7074.29
CIo8lng Balanco
10713.08
3638.79
Outstanding Loan
3750.00
Cash avallable
6963.08
Premium Account
2022-23
2021-22
Openlng 8alanc•
6576.05
6575.33
Interest
14.37
0.72
Closlng Balance
6590.42
6576.05
INDEPENDENT EXAMINER8 REPORT
I have examined the records and bank statements and other documents
relating to Longwick Village Hall and In my oplnion the above accounts
represent 8 true and fair récord of the flnancial affairs for the year endec
023.. The balancgs agree with the Bank Sl
uced for m&.
pro
Dated 5th Sa
mber 2023
PHILLIPS
Independent Examlne