## **The Clinton Hall Charity No: 1002732** 

**Trustees’ Annual Report & Statement of Financial Activity to 31 March 2024to 31 for the period 1 April 2023** 

**Trustees** Michelle Stacey Vicki Benson Julie Stacey Dave Folland March 2025 

## **The Clinton Hall Trustees’ Annual Report & Statement of Financial Activity for the period 1 April 2024 to 31 March 2025** 

CONTENTS 

## 1. Introduction 

- 1.1. Charitable objects 

## 1.2.  Overview 

2. Activities and Achievements 

   - 2.1.   Outputs and Outcomes 

   - 2.2.   How the Public have benefitted 

3. Financial Review 

- 3.1.   Financial Position 

- 3.2. Details of Any Funds Materially in Deficit 

- 3.3. Policy on Reserves 

- 3.4. Remuneration of Trustees 

4. Reference and Administration Details 

- 4.1. Charity Name & Registration 

- 4.2. Charity’s Principal Address 

- 4.3. Names of the Trustees Who Manage the Charity 

5. Structure, Governance & Management 

- 5.1. Type of governing document 

- 5.2. Charitable Objects 

- 5.3. Statutory Declaration 

- 5.4. Trustee Selection Methods 

## **Trustees Annual Report & Statement of Financial up for the period 1 April 2024 to 31 March 2025** 

## **1. Introduction** 

## **1.1 Charitable Objects** 

**The charity provides community facilities for sport for all age groups. It also provides for various groups from the village and surrounding areas, a place for meetings and other forms of recreation. With the object of improving the conditions of life for the inhabitants of the parish of Merton, Devon.** 

## **1.2 Overview** 

**A village hall for the use of the inhabitants of the parish of Merton in the county of Devon without distinction of political religious or other opinions including use for meetings lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants** 

## **2. Activities & Achievements** 

## **2.1 Outputs & Outcomes** 

**The hall provides a warm space cafe on a Thursday and a venue for other small clubs to enjoy in a setting which allows them all to join in together. The hall also has a gym for local and surrounding members to enjoy at a time that suits their lifestyle.** 

## **2.2 How the Public Have Benefitted** 

**Every Thursday the hall holds a warm space cafe for all to attend. We have a outside toilet which benefits anyone travelling through the village and families with young children who use the local park** 

## **3. Financial Review** 

## **3.1 Financial Position** 

**See separate independent examiners report on the account.** 

## **3.2 Details of Any Funds Materially in Deficit** 

**The Charity has no funds which are materially in deficit.** 

## **3.3 Policy on Reserves** 

**The hall has £57k in the bank.** 

## **3.4 Remuneration of Trustees** 

**All Trustees act in a voluntary capacity and receive no remuneration or other material benefits from their services to the Charity.** 

**Out-of-pocket expenses necessarily and reasonably incurred by Trustees in promoting the purposes of the Charity are reimbursed at cost.** 

## **4. Reference and Administration Details** 

## **4.1 Charity Name & Registration** 

**Name of the Charity:   The Clinton Hall** 

**Any other names by which the charity is known:   Merton Village Hall Charity No:  1002732** 

**Registered with HM Revenue & Customs                 No** 

## **4.2 Charity’s Principal Address** 

**Merton** 

**Okehampton** 

**Devon** 

**EX20 3EQ** 

**e-mail:   info@clintonhallmerton.co.uk** 

**website:   www.clintonhallmerton.co.uk** 

## **4.3 Names of the Trustees Who Manage the Charity** 

**Name Office Appointed Resigned    Appointed by Michelle Stacey Chair person/Trustee Julie Stacey Treasurer/Trustee Vicki Benson Vice Chair/Trustee David Folland Trustee** 

## **5. Structure, Governance & Management** 

## **5.1 Type of Governing Document** 

**Constitution** 

## **5.2 Charitable Objects** 

**General Charitable Purposes Amateur Sport** 

## **5.3 Statutory Declaration** 

**The Trustees confirm that they have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake.** 

## **5.4 Trustee Selection Methods** 

**There must be at least three charity trustees.   The maximum number of trustees is 12.** 

**In accordance with the Constitution, Trustees are appointed or re-appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.** 

**In appointing Trustees due consideration is given to ensuring that the Trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law.** 

**Approved by the Trustees and signed on their behalf. 9 February 2025** 

**MIchelle Stacey (Chairperson)** 

**Julie Stacey (Treasurer)** 

Comte:Tienes:Tienes: 38212 124n/S12 124n/S 124n/S/S 


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Comte:Tienes:Tienes: 38212 124n/S12 124n/S 124n/S/S The Clinton Mall<br>Profft and Loss<br>Hier of Mall 1672 ans<br>“ setpaten 4.650<br>Cate Tarte Trest 1,304 ane<br>Merton Morithly Advertising 190 on<br>—— 15,409 1998<br>unelng 775 124<br>Other Income 4,368 np<br>Banh Interest 1,312. ‘375<br>Purchases.<br>i — 6.829<br>Cate’ Tarke Treats Expenses 287<br>Other Purchases 84<br>Direct Expenses 1s 6,829<br>aunties - noe<br>737 78<br>Overheads<br>Rent and Rates 2,664 wens<br>Heat, Light and Power 3,937 6,784<br>Motor Expenses 98<br>Printing and Stationery 65 _<br>Telephoneand Computer charges 501 pss<br>renenigns 1,694 —<br>ones mtd _n<br>SumUp Charges 196<br>71058 19,519<br>Net Profit/ (Loss): 15,191 __ 6977,<br>**----- End of picture text -----**<br>


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## Date: 18/11/2025 The Clinton Hall Page: i Time: 12:14:19 Balance Sheet 

From: Month 1, April 2024 


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To: Month 12, March 2025<br>Chart of Accounts: 2025 Full year 2024 Full year<br>Fixed Assets<br>Improvement in property 9,971<br>Furniture and Fixtures 126,874 126,874<br>136,45 126,874<br>Current Assets<br>Stack 1,130 41,592<br>Debtors C7 389<br>Prepayments 249 1,766<br>Current Accounts 5,847<br>Deposit Accounts $7,471<br>Cash 884 54,555<br>. Liabiliti<br>66,228 58,302<br>Creditors : Short Term 1,586 1,026<br>Accruals > Sumup 719 0<br>2,305 1,026<br>Current Assets less Current Liabilities: 63,923 57,276<br>Total Assets less Current Liabilities: 200,768 194,150<br>Long Term Liabilities<br>0<br>Totai eS<br> Assets less Total Liabilities: 200,768 184,150<br>———— ee eee<br>Capita! & Reserves<br>Capital 178,600 177,172<br>Reserves 6,977 6,977<br>P & L Account 15,191 ee<br>200,768 184,150<br>is]<br>**----- End of picture text -----**<br>


| | | 

## K : CHARITY COMMISSION Independent examiner's FOR ENGLAND AND WALES report on the accounts 

## Section A 

## Independent Examiner’s Report 

- | Report to themembers trustees/of | Clinton ieVillage Hall | On accounts for the year | 31 March 2025 Charity no | 1002372 ended (if any) 

- | Set out on pages | 1-2 P&L,and Balance Sheet. Respective The charity's trustees are responsible for the preparation of the accounts. 

- responsibilities of The charity’s trustees consider that an audit is not required for this year 

- trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: e examine the accounts under section 145 of the Charities Act, e to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and 

- e to state whether particular matters have come to my attention. 

   - Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. 

   - Independent _ In connection with my examination, no material matters have come to my 

   - examiner's statement attention (atherthanthatdisslosed-belew~) which gives me cause to believe that in, any material respect: e accounting records were not kept in accordance with section 130 of the Charities Act or 

   - e the accounts do not accord with the accounting records 

   - | have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply. 

   - Signed: Date: | 31 Dec 2025 

   - Relevant professional |FMAAT 

   - qualification(s) or body (if any): 

   - Address: | Glencoe, Binegar Lane , Gurney Slade, Somerset BA3 4TR 

IER 

1 

December 2017 

Section B 

## Disclosure 

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

Give here brief details of any items that the examiner wishes to disclose. 

IER 

2 

December 2017 


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|---|---|---|---|---|---|---|
|Date:|18/11/2025|The|ClintonP|Hall|
|ina|ikcoas|
|Profit|and|Loss|
|From:|Month|1,|April|2024|——3025..~—~”~—~—C—O—|3024|
|To:|Month|12,|March|2025|————|—_|
|Hire|of|Hall|7,672|8,562|
|Bar|17,245|8,650|
|Cafe/Tarka|Treat|1,304|4,768|
|Merton|Monthly|Advertising|110|175|
|Gym|15,489|7,929|
|Fundraising|775|1,224|
|Other|Income|1,365|1,444|
|Bank|Interest|1,312|1,371|
|45,272|34,123|
|Purchases|
|Bar|7,320|6,829|
|Gym|Expenses|534|
|Cafe/Tarka|Treats|Expenses|287|
|Other|Purchases|84|
|8,226|6,829|
|Direct|Expenses|
|Advertising|797|798|
|797|798|
|Gross|Profit/|(Loss):|36,249|26,496|
|Overheads|
|Rent and|Rates|2,664|1,026|
|Heat,|Light and|Power|3,937|6,784|
|Motor|Expenses|98|
|Printing|and|Stationery|65|12|
|Telephone and|Computer|charges|501|439|
|Professional|Fees|1,694|1,979|
|Maintenance|8,650|7355|
|SumUp|Charges|196|
|General|Expenses|3,252|1,924|
|21,058|19,519|
|Net Profit/(Loss):|15,191|6,977|

**----- End of picture text -----**<br>


Date: 18/11/2025 The Clinton Hall Page: 1 

## Time: 12:14:19 Balance Sheet 

## From: Month 1, April 2024 

To: Month 12, March 2025 

|From: Month 1, April 2024<br>To: Month 12, March 2025|||
|---|---|---|
|ChartofAccounts:<br>Fixed Assets|2025 Full year|2024 Full year|
|Improvement in property|9,971||
|Furniture and Fixtures|126,874|126,874|
||136,845|126,874|
|CurrentAssets|||
|Stock|1,130|1,592|
|Debtors|647|389|
|Prepayments|249|1,766|
|CurrentAccounts|5,847||
|Deposit Accounts|57,471||
|Cash|884|54,555|
||66,228|58,302|
|Current Liabilities|||
|Creditors : ShortTerm|1,586|1,026|
|Accruals<br>: Sumup|719|0|
||2,305|1,026|
|CurrentAssets lessCurrent Liabilities:|63,923|57,276|
|TotalAssets lessCurrent Liabilities:|200,768|184,150|
|LongTerm Liabilities|||
|Total Assets lessTotal Liabilities:|—_———"_—<br>200,768|a<br>184,150|
|Capital&Reserves|||
|Capital|178,600|177,172|
|Reserves|6,977|6,977|
|P& LAccount|15,191||
||200,768|184,150|
|||0|