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2024-03-31-accounts

The Clinton Hall Charity No: 1002732

Trustees’ Annual Report & Statement of Financial Activity for the period 1 April 2023 to 31 March 2024to 31 March 2024

Trustees Michelle Stacey Vicki Benson Julie Stacey Dave Folland March 2024

The Clinton Hall Trustees’ Annual Report & Statement of Financial Activity for the period 1 April 2023 to 31 March 2024

CONTENTS

1. Introduction

2. Activities and Achievements

2.1. Outputs and Outcomes

2.2. How the Public have benefitted

3. Financial Review

4. Reference and Administration Details

5. Structure, Governance & Management

Trustees Annual Report & Statement of Financial up for the period 1 April 2023 to 31 March 2024

1. Introduction

1.1 Charitable Objects

The charity provides community facilities for sport for all age groups. It also provides for various groups from the village and surrounding areas, a place for meetings and other forms of recreation. With the object of improving the conditions of life for the inhabitants of the parish of Merton, Devon.

1.2 Overview

A village hall for the use of the inhabitants of the parish of Merton in the county of Devon without distinction of political religious or other opinions including use for meetings lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants

2. Activities & Achievements

2.1 Outputs & Outcomes

The hall provides a warm space cafe on a Thursday and a venue for other small clubs to enjoy in a setting which allows them all to join in together. The hall also has a gym for local and surrounding members to enjoy at a time that suits their lifestyle.

2.2 How the Public Have Benefitted

Every Thursday the hall holds a warm space cafe for all to attend. We have a outside toilet which benefits anyone travelling through the village and families with young children who use the local park

3. Financial Review

3.1 Financial Position

See separate Independent examiners report on the account (CC16a).

3.2 Details of Any Funds Materially in Deficit The Charity has no funds which are materially in deficit.

3.3 Policy on Reserves The hall has £54k in the bank.

3.4 Remuneration of Trustees

All Trustees act in a voluntary capacity and receive no remuneration or other material benefits from their services to the Charity.

Out-of-pocket expenses necessarily and reasonably incurred by Trustees in promoting the purposes of the Charity are reimbursed at cost.

4. Reference and Administration Details

4.1 Charity Name & Registration Name of the Charity: The Clinton Hall Any other names by which the charity is known: Merton Village Hall

Charity No: 1002732

Registered with HM Revenue & Customs No

4.2 Charity’s Principal Address Merton

Okehampton

Devon

EX20 3EQ

e-mail: info@clintonhallmerton.co.uk

website: www.clintonhallmerton.co.uk

4.3 Names of the Trustees Who Manage the Charity Name Office Appointed Resigned Appointed by Michelle Stacey Chair person/Trustee Julie Stacey Treasurer/Trustee Vicki Benson Vice Chair/Trustee David Folland Trustee

5. Structure, Governance & Management

5.1 Type of Governing Document Constitution

5.2 Charitable Objects

General Charitable Purposes Amateur Sport

5.3 Statutory Declaration

The Trustees confirm that they have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake.

5.4 Trustee Selection Methods

There must be at least three charity trustees. The maximum number of trustees is 12.

In accordance with the Constitution, Trustees are appointed or re-appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.

In appointing Trustees due consideration is given to ensuring that the Trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law.

Approved by the Trustees and signed on their behalf. 9 February 2025

MIchelle Stacey (Chairperson)

Julie Stacey (Treasurer)

Registered RegisteredCharityNo. Charity No. 1002372 1002372

THE THE CLINTON CLINTON HALL HALL

SCHEDULE SCHEDULE OF OF RECEIPTS RECEIPTS AND AND PAYMENTS PAYMENTS

YEAR YEAR ENDED ENDED 31st 31st MARCH MARCH 2024 2024

THE THE CLINTON CLINTON HALL HALL STATEMENT STATEMENT OF OF FINANCIAL FINANCIAL ACTIVITIES ACTIVITIES AS AS AT AT 31st 31stMARCH MARCH 2024 2024

CONTENTS CONTENTS

Statement StatementofFinancial of Financial Activities Activities 1 i Balance BalanceSheet Sheet 2 2 Notes NotestotheAccounts to the Accounts 3

THE CLINTON HALL
STATEMENT
OF FINANCIAL ACTIVITIESAS AT31MARCH
2024
THECLINTONHALL
STATEMENT OF FINANCIAL ACTIVITIES AS AT 31 MARCH 2024		 THE CLINTON HALL
STATEMENT
OF FINANCIAL ACTIVITIESAS AT31MARCH
2024
THECLINTONHALL
STATEMENT OF FINANCIAL ACTIVITIES AS AT 31 MARCH 2024		 THE CLINTON HALL
STATEMENT
OF FINANCIAL ACTIVITIESAS AT31MARCH
2024
THECLINTONHALL
STATEMENT OF FINANCIAL ACTIVITIES AS AT 31 MARCH 2024		 THE CLINTON HALL
STATEMENT
OF FINANCIAL ACTIVITIESAS AT31MARCH
2024
THECLINTONHALL
STATEMENT OF FINANCIAL ACTIVITIES AS AT 31 MARCH 2024
2024
2024		 2023
2023
Unrestricted
Incone
UnrestrictedIncome		 £ £
HallLettings:
HallLettings:
HallReceipts
Hall Receipts		 8562
8562		 8562
8562		 11926
11926		 11926
11926
Fundraising
Events:
Fundraising Events:
Fundraising
Receipts
Fundraising Receipts		 1224
1224		 18095
19095
1224
1224		 18005
18095
OtherReceipts:
Bar
Interest
ReceivedonAccounts
Café/Tarka
Treats
MertonWildlife
Group
Other Receipts:
Bar
Interest Received on Accounts
Café/TarkaTreats
Merton Wildlife Group		 8650
1371
4768
8650
1371
4768
0		 186
457
0
186
0
457
MertonMonthlyAdvertising
Electricity
Credits
Gym
Donations
Other Income
Merton Monthly Advertising
ElectricityCredits
Gym
Donations
Otherincome		 175
609
7929
835
175
609
7929
0
835		 24338
ieee
24338		 98
606
13
1360
98
606
0
13
5
1360
TotalIncome
TotalIncome		 34124
——34s		 aa 31381
eet,
Hall
Expenses:
Administration
Expenses
NOTE
Utilities
NOTE
Maintenance
NOTE
‘Hall Expenses:
Administration Expenses
NOTE1
Utilities
NOTE
Maintenance
NOTE		 1
2
3
1
2
3		 5152
7810
7355
5152
7810
7355		 20317
20317		 6310
5843
6179
6310
5843
6179		 18332
18332
Fundraising
Events:
Direct
Expenses
NOTE
Fundraising Events:
Direct Expenses
NOTE4		 4
4		 6829
7. ae		 9165
ce
6829 9165
otherPayments:
Capital
Expenditure
es
Capital Expenditure
ae		 0
ae eg		 590
590
590
i
! a ———
27146 28087
Surplus
(Deficit)
fortheyear		 6977 3294
B/Fwd
Cash Balance
al
NatWestAccount 4373 10809
Santander
Account		 12236 5494
NatWestAccount
CashinHand
NatWestlLiquidity
Manager
Nationwide
Bonds
e
7a
he
/Manager
al		 4714
1048
25207
4714
1048
25207
Oehie		 2458
500
25020
2458
500
0
11g
47578 44281
C/Fwd
Cash
Balance
Virgin
Money
oo
~~		 12882
12882		 0
NatWestAccount 691 4373
Santander
Account		 2304 12236
NatWestAccount
Cash inHand
NatWestLiquidity
Manager
5
i
anager—
? ‘
SeenY		 1319
1184
36175
54555
1319
1184
36175
54555
Ss		 4714
1048
25207
4714
1048
25207
saeOS,		 47578
47578
Cashsurplus/(Deficit)
fortheyear		 6977 3297

THE THE CLINTON CLINTON HALL HALL STATEMENT STATEMENT OF OF FINANCIAL FINANCIAL ACTIVITIES ACTIVITIESAS AS AT AT 31st 31st MARCH MARCH 2024 2024

2024
2024		 2023
2023
£ £
FixedAssets:
Contents& Equipment
Fixed Assets:
Contents&Equipment		 126,874
126,874
126,874
126,874		 126,874
126,874
126,874
126,874
CurrentAssets:
BarStock
Current Assets:
Bar Stock		 1,592
1,592		 2,721
2,721
Debtors& Prepayments
Cash atbankand inhand
Debtors & Prepayments
Cashatbankandinhand		 2,155
54,555
2,155
54,555		 47,577
0
47,577
58,302
58,302		 50,298
50,298
CurrentLiabilities:
Creditors& Accruals
Current Liabilities:
Creditors & Accruals		 1,026
1,026
1,026
1,026		 ()
0
Net Assets
NetAssets		 184,149
184,149		 177,172
177,172
Representedby:
Net Assetsb/fwd
Cash surplus/(deficit)
fortheyear
Net Assets b/fwd
Cash surplus/(deficit) for the year		 177,172
6,977
177,172
6,977		 160,056
3,295
160,056
3,295
StockMovement 461
FixedAssetMovement
Fixed
Asset Movement
te		 184,149
0
184,149		 13,360
177,172
13,360
177,172

Approval

7 We approve D e theseaccountsand these ccounts and confirm confirmthat that all allreleventrecordsand relevent records and information informationhave been have been providedintheirpreparation

Srdtbruany2025

MrsJ M Stacey-Treasurer

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Date
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THE THE CLINTON CLINTON HALL HALL STATEMENT STATEMENT OF OF FINANCIAL FINANCIAL ACTIVITIES ACTIVITIES AS AS AT AT 31 31 MARCH MARCH 2024 2024

2024
2024
NOTE 1
NOTE1		 Administration
Expenses:
Wages -Gym Manager
Wages- Cleaner
Printing,
Post& Stationery
Advertising
Telephone& Broadband
Laundry& Sundry
ThirstyWorks
Administration Expenses:
Wages-GymManager
Wages-Cleaner
Printing,Post&Stationery
Advertising
Telephone&Broadband
Laundry &Sundry		 256
1159
12
798
439
28
366
115
256
1159
12
798
439
28
GymCatch
Licenses
Legal& Professional
Fees
Legal & Professional Fees		 933
1046
5152
1046
5152
NOTE 2 Utilities:
Rent & Rates
Electricity
Water
Rent& Rates
Water		 1026
3285
719
1026
719
Insurances 2780
7810
NOTE 3 Maintenance
BuildingMaintenance& Repairs
Building Maintenance &Repairs		 2516
2516
CleaningMaterials
Gym Maintenance& Repairs
Grass/HedgeCutting
GymMaintenance
&Repairs
Grass/Hedge Cutting		 1060
2354
1425
7355
2354
1425
NOTE 4 Fundraising
Events
DirectExpenses - Café 1119
DirectExpenses -Food 678
DirectExpenses -Bar 5032
6829
. Lh
:
NOTE 5 CapitalExpenditureisshown atthevalueofsum insured
Hall& Land (ownedbyParishCouncil)perRTISdocuments
Dec-23
Contents& Equipment (owned by ClintonHall)
nts
&
Equipment (owned
by Clinton Hall)		 126874
126874
per RTIS Documents
date
Contents&Equipment, including:
Marquee
Projector
& Sound Equipment
Gym Equipment
BowlsEquipment
KitchenEquipment
Bar

Fe x: CHARITY CHARITY COMMISSION COMMISSION | Independent Independent examiner's examiner's FOR ENGLAND AND WALES reportonthe[accounts] FOR ENGLAND AND WALES | report on the accounts Section Section A A IndependentExaminer's independent Examiner's Report Report Report Report[to][to] thetrustees/[the] members members[trustees/] of ofClinton || ClintonES Village Village Hall [Hall] “4 ° - _— te s ” _ = On accountsfortheyear 31 March 2024 Charityno[1002372] On accounts for the ended year | 3} March 2024 Charity (ifany) no | 1002372 Setouton pages 1-2(CC16a)

Respective Respective The The charity's charity'strusteesareresponsible trustees are responsible for forthepreparation the preparation of oftheaccounts. the accounts. responsibilities responsibilities of of The The charity's charity's trustees trusteesconsider consider that that an anaudit audit is isnotrequiredfor not required for this thisyear year trustees trustees and andexaminer examiner under undersection section 144 144 of of the theCharities Charities Act Act 2011 2011 (the (theCharities Charities Act) Act) and andthatan that an independent independentexamination examination is is needed. needed. It It is is my my responsibility responsibility to: to: e examine examinethe the accounts accounts under under section section 145 145 oftheCharities of the Charities Act, Act, e to to follow followtheprocedureslai the procedures laid d down own in inthe the general generalDirections Directions given given by by the the Charity CharityCommission(under Commission (under section section 145(5)(b) 145(5)(b) of of the the Charities Charities Act,and Act, and e tostatewhether to state whether particular particularmattershave come matters have come to to my my attention. attention. Basis Basisof of independent independent My My examination examinationwas was carried carried out out in in accordance accordance with with general generalDirections Directions given given examiner's statement examiner'sstatement by by theCharityCommission.An the Charity Commission. An examination examinationincludes includes a a review reviewofthe of the os accounting accountingrecords records kept keptby by the the charityand a comparisonoftheaccounts charity and a comparison of the accounts ft presented presented with with those thoserecords. records. It It also alsoincludesconsiderati includes consideration of o nf any any unusual unusual es= items itemsordisclosures or disclosures in in the theaccounts,and seekingexplanations accounts, and seeking explanations fromthe from the oe ee trusteesconcerning trustees concerning any any such suchmatters.The matters. The proceduresundertakendo procedures undertaken do not not eg erates provide provide all all the theevidence evidence that that would wouldbe required be required in inan an audit, audit, and and ss consequently consequentlyno opinion no opinion is is given given as as to to whether whether the the accounts accounts present present a a ‘true 'true a ee, andfair' and fair’ view viewand thereport and the report is islimited limited to tothosematterssetout those matters set out in in the the statementbelow. Mee ind Independent In In connection connection with with my my examination, examination, no no materialmattershave come material matters have come to to my my examiner's rer's statement statement attention attention (other (other than than that that disclosed disclosedbelow below ) ")which which gives givesme me cause cause to tobelieve believe ss that thatin,any in, any material materialrespect: respect: “a 4 ® accounting accounting records records were were not not kept keptin in accordance accordance with with section section 130 130 of of i: the theCharities Charities Act Act or or ; ea teT: e the the accounts accounts do do not not accord accord with with the theaccountingrecords accounting records oa : 1 have Ihave come come across acrossno othermatters no other matters in in connection connection with with the theexamination examination to to “is _ which which attention attention should shouldbe drawn be drawn in in order order to to enable enable a a properunderstanding proper understanding fthe oftheaccountstobe accounts to be reached. reached. __ Please *Pleasedeletethewords delete the words in in the thebrackets brackets if if they they do do notapply. not apply.

Signed:

KGpe Name: - Karen — — — Spence

Date: 31Jan 2025

RelevantprofessionalFMAAT qualification(s)orbody (ifany): Address: Glencoe.BinegarLane.GurneySlade,Somerset BA34TR

1 1

December December 2017 2017

IER

SectionB Disclosure

[tohighlight] matters[of][concern][ (seeCC32,] Only complete Only complete[if] if the [the] examiner [examiner] needs [needs] to highlight matters of concern (see CC32,

Independent Independent examination [examination] of of charity charityaccounts: accounts: [directions] directions and guidance and guidance [for] for examiners). examiners). te eS ee. = Give Give here here brief brief details details of of anyitemsthat any items that the [the] examiner examiner wishes [wishes to] to disclose. disclose.

2 .

December December 2017 2017

IER

CHARITY cOMMISSION ClintonVillageHal 1002372 FOR ENGLAND AND WALES AT % FOR ENGLAND AND WALES Receipts Receiptsand payments and payments accounts accounts CC16a CC16a Fortheperiod from from 01/04/2023 To To 31/03/2024

Section Section A A Receipts Receipts and and payments payments Unrestricted Unrestricted tench funds Restricted Restrictedinde funds Endowment Endowment inti funds Total Totalfunds funds Last year Lastyear to thenearest tothe nearest£ tothenearestE to thenearest£ to[the nearest][£] ear sccdd to the nearest £ to the nearest £ to the nearest £ to the nearest £ Ai A1 Receipts Receipt: # HallReceipts 8,562 8,562 11,926 . Bar .. DOORN RC 8,650 ee |el 8,650 a a).es | Mi aaes | Advertising TSAEE aTES 4,768175 |2aa | |ee 4,768175 1aaa: S08) 98 ES) |GymFund Raising Events 7,9291,224 RE a 7,9291,224 —es 18,095 TT OtherBank Interest 1,4441,371 || a ||a 1,3711,444 606186 WilidirfeGroup 457 Donations 13 Sub Sub total total(Grossincome (Gross income for for AR) AR) 34,123 34,123 31,381 A2 Asset Assetand investmentsales, and investmentsales, (s e (see table). table). SE .TT_. is Sub Sub total| total Totalreceipts 34,123 34,123 31,381 Total recetpts [343][J] TJ} |_| A3 Payments AdminstativeExpenses(Note1) 5,152 5,152 6,310 Uuibes (Note 2) 7,810 7,810 5,843 Mainteneance(Note3) 7,355 7,355 6,179 Bar Stock(note6) Fund RraisingEvents(Note 6,829 6,829 9,165 Sub total 27,146 27,146 27,497 A4 Assetand investment purchases,(seetable) CaeTA Gxahie 590 Sub total 590 Totalpayments 27,146 27,146 28,087 Netofreceipts/(payments) 6,977 6,977 3,294| A5 Transfersbetweenfunds A6 Cashfundslastyearend 47,578 47,578 47,578 Cashfundsthisyearend 54,555 54,555 50,872)

CCXX R1accounts (SS) (Ss

1

04/02/2025 04/02/2025

1

SectionB Statementofassetsandliabilities
attheend oftheperiod
Unrestricted
Restricted
Categories
Details
funds
funds
tonoarest£
tonearest£
B1Cashfunds
Bank
VirginMoney
12,882
Endowment
funds
to nearest£
Section B Statement of assets and liabilities at the end of the period
Unrestricted
Restricted
Endowment
Categories
Details
funds
funds
funds
to nearest £
to
£
to
£
81 Cash funds
eeener reeries ca		 SectionB Statementofassetsandliabilities
attheend oftheperiod
Unrestricted
Restricted
Categories
Details
funds
funds
tonoarest£
tonearest£
B1Cashfunds
Bank
VirginMoney
12,882
Endowment
funds
to nearest£
Section B Statement of assets and liabilities at the end of the period
Unrestricted
Restricted
Endowment
Categories
Details
funds
funds
funds
to nearest £
to
£
to
£
81 Cash funds
eeener reeries ca		 SectionB Statementofassetsandliabilities
attheend oftheperiod
Unrestricted
Restricted
Categories
Details
funds
funds
tonoarest£
tonearest£
B1Cashfunds
Bank
VirginMoney
12,882
Endowment
funds
to nearest£
Section B Statement of assets and liabilities at the end of the period
Unrestricted
Restricted
Endowment
Categories
Details
funds
funds
funds
to nearest £
to
£
to
£
81 Cash funds
eeener reeries ca		 SectionB Statementofassetsandliabilities
attheend oftheperiod
Unrestricted
Restricted
Categories
Details
funds
funds
tonoarest£
tonearest£
B1Cashfunds
Bank
VirginMoney
12,882
Endowment
funds
to nearest£
Section B Statement of assets and liabilities at the end of the period
Unrestricted
Restricted
Endowment
Categories
Details
funds
funds
funds
to nearest £
to
£
to
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81 Cash funds
eeener reeries ca		 SectionB Statementofassetsandliabilities
attheend oftheperiod
Unrestricted
Restricted
Categories
Details
funds
funds
tonoarest£
tonearest£
B1Cashfunds
Bank
VirginMoney
12,882
Endowment
funds
to nearest£
Section B Statement of assets and liabilities at the end of the period
Unrestricted
Restricted
Endowment
Categories
Details
funds
funds
funds
to nearest £
to
£
to
£
81 Cash funds
eeener reeries ca
Natwest 691
Santander
Natwest
Natw
Liquidity
ey ee ae
areas
awe		 2,304
1,319
36,175		 ‘hes
ee
Manager
Cash inHand 1,184
Totalcash funds
Totalcashfunds		 54,555 2
ee
B2 Othermonetaryassets
Bz ther monetaryasset		 (agree balances with
receipts and payments
account(s)
Details
BarStock
Debtors
Prepayments
(agree balances with receipts andpayments
account(s))
Details
alr(ae		 Unrestricted
funds
tonearest£
1,592
389
1,766
Restricted
funds
tonearest£
Unrestricted
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aad
 a
Details
Details		 Fund towhich
assetbelongs
Fund to which
assetbe		 Cost (optional)
ss
Sars		 Currentvalue
(optional)
Current value
:
B3Investmentassets
B4 Assetsretainedforthe
+
4
“ae		 Details
Hall& Land
Details		 Fund to which
assetbelongs
126,874
Fund
towhich
oesbelona		 Cost(optional)
ooee
Cost (optional)		 Currentvalue
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Current value
0
charity's
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B5 Liabilities
a		 Details
Creditors
;
—		 Fund towhich
liability
relates
1026
Fund to which
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(optional)
Amount due
optional)		 When due
(optiona)
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optional)
Signedby one orbwo trusteeson
behalfofallthetrustees		 Signature
Be
Signature		 PrintName
PrintName		 Date of
approval
=,
CCXX R2accounts(SS) ‘ie da0z2025
04702720