Company Registration Number: 02543446 Charity Registration Number: 1002307
The British Machine Vision Association & Society for Pattern Recognition
Financial Statements
For the Year Ending 31 December 2023
JANE ASCROFT ACCOUNTANCY LIMITED
Chartered Accountants Enterprise House Harmire Enterprise Park Barnard Castle County Durham DL12 8XP
The British Machine Vision Association & Society for Pattern Recognition
Financial Statements
Year Ended 31 December 2023
| Page | |
|---|---|
| Trustees' Annual Report (Incorporating the Director's Report) | 1 |
| Independent Examiner's Report to the Trustees | 5 |
| Statement of Financial Activities (Including Income and Expenditure Account) | 6 |
| Statement of Financial Position | 7 |
| Notes to the Financial Statements | 8 |
| The Following Pages Do Not Form Part of the Financial Statements | |
| Detailed Statement of Financial Activities | 15 |
The British Machine Vision Association & Society for Pattern Recognition
Trustees' Annual Report (Incorporating the Director's Report)
Year Ended 31 December 2023
The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 December 2023.
Objectives and Activities
The objective of the charity is to advance the education of the public in machine vision and pattern recognition.
Public Benefit
The Trust's main activities and who we support are described elsewhere in this report. All our charitable activities are undertaken to further our charitable purposes for the public benefit. The Trustees have had regard to the Charity Commission's guidance on public benefit throughout the year when deciding on the activities of the charity.
Achievements and Performance
In 2023, the activities of the Association have now fully recovered from the Coronavirus-19 pandemic.
The association operated its two main conferences as hybrid in-person/on-line events - British Machine Vision Conference (BMVC) and Medical Image Understanding and Analysis (MIUA) - open to both the national and international machine vision and pattern recognition community. BMVC 2023 (Aberdeen) had 267 papers accepted for publication, around 446 attendees and keynotes talks were given by Maja Pantic (Imperial College London), Georgia Gkioxari (California Institute of Technology), Michael Pound (University of Nottingham). Continuing its long-held commitment to open-access publishing, the proceedings of both Association conferences are openly available from the Association web site (http:
The Association returned to running its annual computer vision summer school, held for it's final year at UEA in Norwich with around 60 attendees ahead of moving to a new UK location for 2024 onwards. Circulation of the organization newsletter (BMVA News) have similarly resumed.
Due to administrative constraints, the Association remained unable to support the international travel of any PhD students from a UK university to present their work at a major international conference venues via a travel bursary but was instead able to support the attendance of 16 PhD students to BMVC with accommodation and conference fees bursaries from the BMVC conference budget. In addition, the association recommenced the annual award of the Sullivan Prize, for best PhD thesis in the field to a UK based PhD student. It is envisaged these activities will resume fully from 2024 onwards with additional volunteer support from the UK computer vision community.
Within 2024, approximately 93%+ of Association expenditure went directly back into supporting the UK computer vision community in some way (events, bursaries, newsletter, prizes, meetings) with a ~7% operating overhead attributable to other costs (payments processing, management, insurance, accountancy, legal administration).
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The British Machine Vision Association & Society for Pattern Recognition
Trustees' Annual Report (Incorporating the Director's Report) (continued)
Year Ended 31 December 2023
Financial Review
Reserves Policy
Reserves are held to underwrite financial risks associated with the operation of our annual conference activities (BMVC, MIUA) and maintain the ability to support future UK PhD student travel bursary awards in the event of reduced income in future years. Furthermore, they will be used to underwrite the financial risk associated with hosting future international conference events in the field within the UK, raising both the profile of the UK research community and furthering the aim of machine vision and pattern recognition education by showcasing leading international research within that community.
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The British Machine Vision Association & Society for Pattern Recognition
Trustees' Annual Report (Incorporating the Director's Report) (continued)
Year Ended 31 December 2023
Structure, Governance and Management
Governing Document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Risk Management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Recruitment of Trustees
Trustees are recruited as members of the organisation's Executive Committee (ExCo) by open solicitation, using various communication media, to the UK machine vision and pattern recognition research community within both academia and industry.
Trustees are appointed by election following the procedure set out in the Articles of Association.
Normally all trustees are also de facto directors of BMVA unless they requested otherwise.
Organisational Structure of the Charity
The Executive Committee (ExCo) of the BMVA is the elected group of members charged with running its affairs on behalf of the membership. The ExCo consists of ten elected members, from whom the principal officers of the Association are drawn (chair, treasurer, secretary), and several co-opted members. The duration of ExCo membership is normally two years, with half the elected membership standing down each year (these members may, of course, stand for re-election). Co-opted members have a tenure of one year.
Elections take place annual at the Associations Annual General Meeting (AGM) held annually at the British Machine Vision Conference.
All decisions are taken by ExCo vote and minuted within the associated minutes of the relevant ExCo meeting unless decision making on a particular topic has been previously delegated (and minuted) at an earlier meeting to another individual. The minutes of ExCo meetings form the corporate decision making record of the Association. Four such meetings occur annually.
http: //www.bmva.org
The Association is the national member organization of the International Association for Pattern Recognition (IAPR) representing the UK on the various committees and panels of this international body.
“The International Association for Pattern Recognition (IAPR) is an international Association of non-profit, scientific or professional organizations (being national, multi-national, or international in scope) concerned with pattern recognition, computer vision, and image processing in a broad sense. Normally, only one organization is admitted from any one country, and individuals interested in taking part in IAPR's activities may do so by joining their national organization.”
http://www.iapr.org
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The British Machine Vision Association & Society for Pattern Recognition
Trustees' Annual Report (Incorporating the Director's Report) (continued)
Year Ended 31 December 2023
Reference and Administrative Details
Registered charity name The British Machine Vision Association & Society For Pattern Recognition
Charity registration number 1002307 Company registration number 02543446
Principal office and registered C/o Prof. Toby Breckon office Department of Computer Science Durham University South Road Durham DH1 3LE
The Trustees
Prof. M Bloj Dr. A Clark Prof. M Mirmedi Prof. R Davies Prof. T Breckon Dr. N Campbell Prof. X Xie Independent Examiner Jane Ascroft FCA MA (Cantab) Enterprise House Harmire Enterprise Park Barnard Castle County Durham DL12 8XP
Small Company Provisions
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
7th June 2024 The trustees' annual report was approved on .............................. and signed on behalf of the board of trustees by:
Prof. T Breckon Trustee
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The British Machine Vision Association & Society for Pattern Recognition
Independent Examiner's Report to the Trustees of The British Machine Vision Association & Society For Pattern Recognition
Year Ended 31 December 2023
I report to the trustees on my examination of the financial statements of The British Machine Vision Association & Society For Pattern Recognition ('the charity') for the year ended 31 December 2023.
Responsibilities and Basis of Report
As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent Examiner's Statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
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the financial statements do not accord with those records; or
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the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or
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the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jane Ascroft FCA MA (Cantab) Independent Examiner
Enterprise House Harmire Enterprise Park Barnard Castle County Durham DL12 8XP
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The British Machine Vision Association & Society for Pattern Recognition
Statement of Financial Activities (including income and expenditure account)
Year Ended 31 December 2023
| 2023 | 2022 | |||
|---|---|---|---|---|
| Unrestricted | ||||
| fundsTotal funds | Total funds | |||
| Note | £ | £ | £ | |
| Income and endowments | ||||
| Charitable activities | 5 | 223,402 | 223,402 | 383,660 |
| Investment income | 6 | 5,567 | 5,567 | 480 |
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| Total income | 228,969 | 228,969 | 384,140 | |
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| Expenditure | ||||
| Expenditure on charitable activities | 7,8 | 176,060 | 176,060 | 427,404 |
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| Total expenditure | 176,060 | 176,060 | 427,404 | |
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| Net income/(expenditure) and net movement in funds | 52,909 | 52,909 | (43,264) | |
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| Reconciliation of funds | ||||
| Total funds brought forward | 256,784 | 256,784 | 300,048 | |
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| Total funds carried forward | 309,693 | 309,693 | 256,784 | |
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The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
The notes on pages 8 to 13 form part of these financial statements.
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The British Machine Vision Association & Society for Pattern Recognition
Statement of Financial Position
31 December 2023
| 2023 | 2022 | |||
|---|---|---|---|---|
| Note | £ | £ | £ | |
| Current Assets | ||||
| Debtors | 12 | 7,543 | 419 | |
| Cash at bank and in hand | 307,164 | 257,092 | ||
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|||
| 314,707 | 257,511 | |||
| Creditors: amounts falling due within one year | 13 | 5,014 | 727 | |
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| Net Current Assets | 309,693 | 256,784 | ||
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| Total Assets Less Current Liabilities | 309,693 | 256,784 | ||
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| Net Assets | 309,693 | 256,784 | ||
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| Funds of the Charity | ||||
| Unrestricted funds | 309,693 | 256,784 | ||
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| Total charity funds | 15 | 309,693═════════ |
256,784═════════ |
For the year ending 31 December 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
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The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476;
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The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
These financial statements were approved by the board of trustees and authorised for issue on 7th June 2024........................, and are signed on behalf of the board by:
Prof. T Breckon Trustee
The notes on pages 8 to 13 form part of these financial statements.
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The British Machine Vision Association & Society for Pattern Recognition
Notes to the Financial Statements
Year Ended 31 December 2023
1. General Information
The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is C/o Prof. Toby Breckon, Department of Computer Science, Durham University, South Road, Durham, DH1 3LE.
2. Statement of Compliance
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.
3. Accounting Policies
Basis of Preparation
The financial statements have been prepared on the historical cost basis.
The financial statements are prepared in sterling, which is the functional currency of the entity.
The entity is a Public Benefit Entity.
Going Concern
There are no material uncertainties about the charity's ability to continue.
Judgements and Key Sources of Estimation Uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. The Trustees consider that there are no significant estimates or uncertainties affecting these financial statements.
Fund Accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the purposes of the charity. Unrestricted funds include a revaluation reserve representing the restatement of investment assets at market values.
Designated funds are unrestricted funds earmarked by the trustees for specific purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor.
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The British Machine Vision Association & Society for Pattern Recognition
Notes to the Financial Statements (continued)
Year Ended 31 December 2023
3. Accounting Policies (continued)
Income
All income is included in the statement of financial activities when the charity is entitled to the income, any performance related conditions attached have been met or are fully within the control of the charity, the income is considered probable and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Donations and legacy income is received by way of donations, legacies, grants and gifts and is included in full in the Statement of Financial Activities when receivable. Where legacies have been notified to the charity but the criteria for income recognition have not been met, the legacy is treated as a contingent asset and disclosed if material. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity, being the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market.
Investment income is included when receivable.
Income from charitable trading activity is accounted for when earned.
Income from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.
Expenditure
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates:
Costs of raising funds comprise the costs associated with attracting donations, grants and legacies and the costs of trading for fundraising purposes.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated between the expenditure categories of the SOFA on a basis designed to reflect the use of the resource.
Financial Instruments
The charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
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The British Machine Vision Association & Society for Pattern Recognition
Notes to the Financial Statements (continued)
Year Ended 31 December 2023
Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Accrued income and tax recoverable is included at the best estimate of the amounts receivable at the balance sheet date.
Cash at Bank and in Hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Creditors
Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.
Taxation
The company is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the company is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
4. Limited by Guarantee
The company is limited by guarantee. At 31st December 2023 there were 7 members each of whom had undertaken to contribute an amount not exceeding £1 in the event of a winding up.
5. Charitable Activities
| Unrestricted | Total Funds | Unrestricted | Total Funds | |
|---|---|---|---|---|
| Funds | 2023 | Funds | 2022 | |
| £ | £ | £ | £ | |
| Membership | 250 | 250 | 1,222 | 1,222 |
| BMVA conference | 195,621 | 195,621 | 343,976 | 343,976 |
| Technical meetings | 1,660 | 1,660 | 14,262 | 14,262 |
| Summer school | 9,610 | 9,610 | – | – |
| BMVA conference sponsorship | 16,261 | 16,261 | 24,200 | 24,200 |
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| 223,402 | 223,402 | 383,660 | 383,660 | |
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The British Machine Vision Association & Society for Pattern Recognition
Notes to the Financial Statements (continued)
Year Ended 31 December 2023
6. Investment Income
| Unrestricted | Total Funds | Unrestricted | Total Funds | |
|---|---|---|---|---|
| Funds | 2023 | Funds | 2022 | |
| £ | £ | £ | £ | |
| Bank interest receivable | 5,567 | 5,567 | 480 | 480 |
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| Expenditure on Charitable Activities by Fund Type | ||||
| Unrestricted | Total Funds | Unrestricted | Total Funds | |
| Funds | 2023 | Funds | 2022 | |
| £ | £ | £ | £ | |
| Costs of charitable activities | 168,035 | 168,035 | 409,454 | 409,454 |
| Support costs | 8,025 | 8,025 | 17,950 | 17,950 |
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|
| 176,060 | 176,060 | 427,404 | 427,404 | |
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| Expenditure on Charitable Activities by Activity Type | ||||
| Activities | ||||
| undertaken | Total funds | Total fund | ||
| directly Support costs | 2023 | 2022 | ||
| £ | £ | £ | £ | |
| Costs of charitable activities | 168,035 | – | 168,035 | 409,454 |
| Governance costs | – | 8,025 | 8,025 | 17,950 |
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|
| 168,035 | 8,025 | 176,060 | 427,404 | |
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| Independent Examination Fees | ||||
| 2023 | 2022 | |||
| £ | £ | |||
| Fees payable to the independent examiner for: | ||||
| Independent examination of the financial statements | 720════ |
600════ |
7. Expenditure on Charitable Activities by Fund Type
8. Expenditure on Charitable Activities by Activity Type
9. Independent Examination Fees
10. Staff Costs
The average head count of employees during the year was Nil (2022: Nil).
No employee received employee benefits of more than £60,000 during the year (2022: Nil).
11. Trustee Remuneration and Expenses
During the year trustees were reimbursed travel expenses of £1,077 to attend meetings and £98 for office expenses. Three trustees were paid for summer school speaking activity, totalling £1,000 (2022 - NIL).
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The British Machine Vision Association & Society for Pattern Recognition
Notes to the Financial Statements (continued)
Year Ended 31 December 2023
12. Debtors
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Trade debtors | 7,500 | 200 |
| Prepayments and accrued income | 43 | – |
| Other debtors | – | 219 |
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| 7,543 | 419 | |
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| Creditors: amounts falling due within one year | ||
| 2023 | 2022 | |
| £ | £ | |
| Trade creditors | 3,186 | – |
| Accruals and deferred income | 1,828 | 727 |
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|
| 5,014 | 727 | |
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|
| Deferred Income | ||
| 2023 | 2022 | |
| £ | £ | |
| Amount deferred in year | 1,101 | – |
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13. Creditors: amounts falling due within one year
14. Deferred Income
15. Analysis of Charitable Funds
Unrestricted funds
| Unrestricted funds | ||||||
|---|---|---|---|---|---|---|
| At | ||||||
| At | 1 | January | 31 | December | ||
| 2023 | Income | Expenditure | 2023 | |||
| £ | £ | £ | £ | |||
| General fund | 256,784 | 228,969 | (176,060) | 309,693 | ||
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| At | ||||||
| At | 1 | January | 31 | December | ||
| 2022 | Income | Expenditure | 2022 | |||
| £ | £ | £ | £ | |||
| General fund | 300,048 | 384,140 | (427,404) | 256,784 | ||
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The British Machine Vision Association & Society for Pattern Recognition
Notes to the Financial Statements (continued)
Year Ended 31 December 2023
16. Analysis of Net Assets Between Funds
| Unrestricted | Total Funds | |
|---|---|---|
| Funds | 2023 | |
| £ | £ | |
| Current assets | 314,707 | 314,707 |
| Creditors less than 1 year | (5,014) | (5,014) |
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| Net assets | 309,693 | 309,693 |
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|
| Unrestricted | Total Funds | |
| Funds | 2022 | |
| £ | £ | |
| Current assets | 257,511 | 257,511 |
| Creditors less than 1 year | (727) | (727) |
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|
| Net assets | 256,784 | 256,784 |
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The British Machine Vision Association & Society for Pattern Recognition
Management Information
Year Ended 31 December 2023
The Following Pages Do Not Form Part of the Financial Statements.
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The British Machine Vision Association & Society for Pattern Recognition
Detailed Statement of Financial Activities
Year Ended 31 December 2023
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Income and endowments | ||
| Charitable activities | ||
| Membership | 250 | 1,222 |
| BMVA conference | 195,621 | 343,976 |
| Technical meetings | 1,660 | 14,262 |
| Summer school | 9,610 | – |
| BMVA conference sponsorship | 16,261 | 24,200 |
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|
| 223,402 | 383,660 | |
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|
| Investment income | ||
| Bank interest receivable | 5,567 | 480 |
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|
| Total income | 228,969 | 384,140 |
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|
| Expenditure | ||
| Costs of charitable activities | ||
| Bad debt | 200 | – |
| Insurance | 1,333 | 1,269 |
| Office expenses | 233 | 70 |
| Legal & professional fees | 720 | 720 |
| Subscriptions (CASE/IAPR) | 1,086 | 1,012 |
| Website | 413 | 452 |
| Technical meetings | 1,980 | 165,347 |
| BMVA news | 1,834 | 484 |
| BMVA prizes | 700 | 1,150 |
| BMVA conference costs | 153,936 | 238,114 |
| Summer school | 5,600 | – |
| Exec Meetings | – | 836 |
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|
| 168,035 | 409,454 | |
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|
| Governance costs | ||
| Bank charges | 194 | 58 |
| Booking system processing fees | 7,831 | 17,892 |
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| 8,025 | 17,950 | |
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|
| Total expenditure | 176,060 | 427,404 |
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|
| Net income/(expenditure) | 52,909 | (43,264) |
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