**Amherst School PTA Annual report for the financial year ending 31[st] August 2023 Registered charity number 1002301**
## **Trustees Annual Report**
Amherst School PTA Witches Lane, Riverhead, Sevenoaks TN13 2AX
**Chair:** Hayley Hansford **Vice Chair:** Nicole Miles Beth Harrison **Secretary:** Angharad Salmon **Treasurer:** William Penry **Trustees:** Andrew Reid Emma Baker Tom Kennedy Helen Buttivant Anna Patten
## **Structure, Governance and Management**
Amherst School Parent Teacher Association (PTA) is governed by the Constitution adopted in 1990 and reviewed in 2003 and 2008. Membership consists of all parents and/or guardians of pupils attending Amherst School and all teachers on the staff of the school. Management of the PTA is vested in a Committee consisting of a Chair, Vice-Chair, Honorary Secretary and Honorary Treasurer, together with a minimum of six other members who serve until the commencement of the next AGM. Temporary vacancies are filled by co-opting existing Committee members to the offices which have been vacated.
## **Objectives and Activities**
The object of the Association is to advance the education of the pupils in the school. In furtherance of the object the Association may:
- a) Develop more extended relationships between the staff, parents and others associated with the school
- b) Engage in activities which support the school and advance the education of the pupils attending it
- c) Provide and assist in the provision of facilities for education at the school (not normally provided by the Local Education Authority)
- d) Engage in fund raising activities
## **Achievements and Performance**
Thanks to the continued work of the Committee, the unwavering support of our parents and support from local businesses, the PTA raised net cash and receivable* funds of £36,951 during the year.
The PTA were able to revert back to their traditional events after a couple of years with a variety of COVID restrictions. Net funds raised from some key fundraising events were:
|Christmas Bazaar|£11,178|
|---|---|
|Summer BBQ|£7,045|
|Coronation Ball|£6,462*|
|Quiz Nights|£1,903|
|Cake and Uniform Sales|£1,700|
|Team Amherst Merchandise|£822|
*During the year we held our Coronation Ball, which was the first ball held jointly with Riverhead Infant School PTA since 2019, raising a fantastic £6,462 for the school. The transfer of cash for Amherst’s share from this event was received at the beginning of the next financial year, but is included in the headline figures above.
After two years of targeted fundraising for The Grand Design Project between 2019-21 the PTA continued its aims from last year of raising funds to be available to the school when needed. As such, the PTA made three donations totalling £14,292 to meet the school's requests for new iPads, new class TV screens and to cover the travel costs for the annual school panto trip.
The match funding scheme raised a total of £4,855 which was lower than last year and represents quite a drop from 2-3 years ago. I would suggest that the families joining the school through the more restrictive “Covid years” of 2020-22 were less informed then previous years about match funding due to this normally being via an in person event that was not possible during this time. This observation will be passed to the next PTA lead team with the recommendation that they hold some sort of Match Funding specific event to try to reignite the enthusiasm for this important method of fundraising.
Unrestricted cash funds of £53,691 and other monetary assets of £6,462 were available at the financial year end to be used for future projects and activities.
Approved by the Trustees on ___ July 2024 and signed on their behalf by: 5th
**Tom Kennedy** Trustee
**1002301**
## **Amherst School PTA**
## **Recei ts and a ments accounts p p y**
01-Sep-22 **For the period from To**
31-Aug-23
**CC16a**
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**14,674**
**12,959**
**736**
**1,288**
**1,794**
**-**
**436**
**1,968**
**161**
**1,858**
**-**
**-**
**-**
**280**
**-**
**147**
**2,415**
**-**
**210**
**4,855**
**1,378**
**-**
**45,159**
**-**
**-**
**-**|**Unrestricted**
**funds**
**to the nearest £**
**14,674**
**12,959**
**736**
**1,288**
**1,794**
**-**
**436**
**1,968**
**161**
**1,858**
**-**
**-**
**-**
**280**
**-**
**147**
**2,415**
**-**
**210**
**4,855**
**1,378**
**-**
**45,159**
**-**
**-**
**-**|**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**14,674**
**12,959**
**736**
**1,288**
**1,794**
**-**
**436**
**1,968**
**161**
**1,858**
**-**
**-**
**-**
**280**
**-**
**147**
**2,415**
**-**
**210**
**4,855**
**1,378**
**-**
**45,159**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**14,674**
**12,959**
**736**
**1,288**
**1,794**
**-**
**436**
**1,968**
**161**
**1,858**
**-**
**-**
**-**
**280**
**-**
**147**
**2,415**
**-**
**210**
**4,855**
**1,378**
**-**
**45,159**
**-**
**-**
**-**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|---|---|---|
|Christmas Bazaar|**14,674**||||||||**8,976**|
|Summer BBQ|**12,959**||||||||**14,815**|
|Leavers Photos/Disco|**736**||||||||**340**|
|Christmas Secrets Room|**1,288**||||||||**1,662**|
|Cake/Uniform Sales|**1,794**||||||||**1,589**|
|Artwork4Schools|**-**||||||||**2,327**|
|Advent Calendar|**436**||||||||**611**|
|Quiz Nights|**1,968**||||||||**800**|
|Valentines Raffle|**161**||||||||**383**|
|Team Amherst Merchandise|**1,858**||||||||**3,070**|
|Mothers Day|**-**||||||||**420**|
|Easter Eggs|**-**||||||||**357**|
|Riverhead Carnival|**-**||||||||**344**|
|Wildlife Calendar|**280**||||||||**-**|
|Movie Night|**-**||||||||**788**|
|Fireworks|**147**||||||||**-**|
|School Disco|**2,415**||||||||**1,265**|
|Office Staff Collection|**-**||||||||**366**|
|Deposit Account Interest|**210**||||||||**3**|
|Total Matchfunding|**4,855**||||||||**6,797**|
|Other Fundraising|**1,378**||||||||**2,191**|
||**-**||||||||**-**|
|**_Sub total_**_(Gross income for AR)_|**45,159**||||||||**47,105**|
|||||||||||
|**A2 Asset and investment sales, (see**
**table).**||||||||||
||**-**|||||||||
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||**45,159**||**-**||**-**||**45,159**||**47,105**|
|||||||||||
|
Christmas Bazaar|**3,496**|
|**-**|
|**-**|
|**3,496**|
|**1,779**|
|Summer BBQ|**5,914**||**-**||**-**||**5,914**||**7,488**|
|Cake/Uniform Sales|**94**||**-**||**-**||**94**||**303**|
|Advent Calendar|**10**||**-**||**-**||**10**||**-**|
|Valentines Raffle|**-**||**-**||**-**||**-**||**68**|
|Christmas Secrets Room|**857**||**-**||**-**||**857**||**679**|
|School Disco|**461**||**-**||**-**||**461**||**395**|
|Team Amherst Merchandise|**1,036**||**-**||**-**||**1,036**||**2,087**|
|Artwork4Schools|**-**||**-**||**-**||**-**||**1,879**|
|Mothers Day|**-**||**-**||**-**||**-**||**378**|
|Quiz Nights|**65**||**-**||**-**||**65**||**-**|
|Movie Night|**-**||**-**||**-**||**-**||**129**|
|Wildlife Calendar|**120**||**-**||**-**||**120**||**-**|
|Leavers Photos/Disco|**395**||**-**||**-**||**395**||**530**|
|Riverhead Carnival|**-**||**-**||**-**||**-**||**25**|
|Jubilee Gifts|**-**||**-**||**-**||**-**||**743**|
|Charities Commission Refund|**-**||**-**||**-**||**-**||**630**|
|Staff Gifts|**517**||**-**||**-**||**517**||**366**|
|Misc Expenses|**1,705**||**-**||**-**||**1,705**||**292**|
|Donations to Amherst School|**14,292**||**-**||**-**||**14,292**||**150,000**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**|**28,962**||**-**||**-**||**28,962**||**167,771**|
|||||||||||
|**A4 Asset and investment purchases,**
**(see table)**||||||||||
||**-**|
|**-**|
|**-**|
|**-**|
||
||**-**||**-**||**-**||**-**|||
|**_Sub total_**|**-**||**-**||**-**||**-**||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**28,962**||**-**||**-**||**28,962**||**167,771**|
|---|---|---|---|---|---|---|---|---|---|
||**16,197**
**-**
**37,494**
**53,691**||**-**
**-**
**-**
**-**||**-**
**-**
**-**
**-**||**16,197**
**-**
**37,494**
**53,691**|||
||**16,197**||**-**||**-**||**16,197**||**(120,666)**|
||**-**||**-**||**-**||**-**||**-**|
||**37,494**||**-**||**-**||**37,494**||**158,160**|
||**53,691**||**-**||**-**||**53,691**||**37,494**|
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|||
|---|---|---|---|---|
|**Categories**
Signed by one or two trustees on behalf of
all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|(agree balances with receipts and payments account(s))
**Details**
Current A/C
Deposit A/C
PayPal
**_Total cash funds_**
**Details**
Money owed by Riverhead Infant School PTA for
share of SpringBall net funds raised
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**30,696**
**-**
**22,313**
**-**
**682**
**-**
**53,691**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**6,462**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs **
**Cost (optional)**
**-**
**-**
**Fund to which asset**
**belongs **
**Cost (optional)**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
Print Name
Tom Kennedy||**Endowment**
**funds**
**to nearest £**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||OK|
|||||**Endowment**
**funds**
**to nearest £**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**When due (optional)**|
||||||
||||||
||||||
|||||Date of approval|
|||Tom Kennedy||4 July 2024|
||||||
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees** Charity Name Amherst School PTA **On accounts for the year** 31 August 2023 **Charity no** 1002301 **ended (if any) Set out on pages** Receipts and Payments Accounts
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2023.
**Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that, in any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Date:** 1 July 2024
**Signed: Name:** Hannah Diddams **Relevant professional** The Institute of Chartered Accountants in England and Wales **qualification(s) or body (if any): Address:** 17 High Street Brasted Kent. TN16 1JA
**Oct**
1
**IER 2018**