## **Amherst School PTA**
Annual Report for the Financial Year Ending 31 August 2022
Registered Number 1002301
## **Trustees Annual Report**
**Chair :-** Ursula du Toit **Vice Chair:-** Sam Goddard **Secretary:-** Sally Elliott **Treasurer:-** Jo Ruff **Trustees:** Mr A Reid Emma Baker Karyn Palmer Tom Kennedy Anna Patten
## **Structure, Governance and Management**
Amherst School Parent Teachers Association (PTA) is governed by the Constitution adopted in 1990 and reviewed in 2003 and 2008. Membership consists of all parents and/or guardians of pupils attending Amherst School and all teachers on the staff of the school. Management of the PTA is vested in a committee consisting of a Chair, Vice-Chair, Honorary Secretary and Honorary Treasurer, together with a minimum of six other members who serve until the commencement of the next AGM. Temporary vacancies are filled by co-opting existing Committee members to the offices which have been vacated.
## **Objectives and Activities**
The object of the Association is to advance the education of the pupils in the school. In furtherance of the object of the Association may:
- a) Develop more extended relationships between the staff, parents and others associated with the school
- b) Engage in activities which support the school and advance the education of the pupils attending it
- c) Provide and assist in the provision of facilities for education at the school (not normally provided by the Local Education Authority)
## d) Engage in fund raising activies **Achievements and Performance**
Thanks to the continued work of the committee, the unwavering support of the parents and local business, the PTA raised a net amount of £29,334 during the year. The PTA also made a donation to the school of £150,000 for the completely self-funded Amherst Grand Design in Sept 2021 from its Unrestricted funds previously raised over the last couple of years. The PTA also provided each pupil of the school with commentative book mark to celebrate the Queen’s Jubilee in Jun 2022.
The PTA found it self in another uncertain year of fundraising due to the continuation implications for the school of Covid 19. Therefore, we had hi-bred year of fundraising activities, remote, restricted to pupil only attendance and full school community attendance.
Some key fund raising events:-
|Christmas events|£9,324|
|---|---|
|Summer BBQ|£7,737|
|Team Amherst Merchandise|£983|
|Quiz night|£800|
|Movie night|£660|
The match funding scheme was again really well supported, raising a total of £6,167, received in the year, with the application for additional funding made re the Summer BBQ of £12,472 that as at the financial year end had not been deposited to the charity bank account and not included in the financial year figures.
Unrestricted funds of £37,494 were available at the financial year end to be used for future projects and activities.
**Amherst School PTA**
**1002301**
## **Receipts and payments accounts**
**For the period** 01-Sep-21 **from**
31-Aug-22
**To**
**CC16a**
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment funds funds funds**
## **Total funds Last year**
**to the nearest £**
|||||||
|---|---|---|---|---|---|
|**A1 Receipts**|**8,976**
**14,815**
**340**
**1,662**
**1,589**
**2,327**
**611**
**800**
**383**
**3,070**
**420**
**357**
**344**
**788**
**1,265**
**366**
**3**
**6,797**
**2,191**
**-**
**47,105**
**47,105 ##**
**1,779**
**7,488**
**303**
**68**
**679**
**395**
**2,087**
**1,879**
**378**
**129**
**530**
**743**
**25**
**630**
**366**
**292**
**150,000**
**-**
**-**
**to the nearest £**
|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**# - ##**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**to the nearest £**
**8,976**
**14,815**
**340**
**1,662**
**1,589**
**2,327**
**611**
**800**
**383**
**3,070**
**420**
**357**
**344**
**788**
**1,265**
**366**
**3**
**6,797**
**2,191**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**47,105**
**# 47,105 ##**
**1,779**
**7,488**
**303**
**68**
**679**
**395**
**2,087**
**1,879**
**378**
**129**
**530**
**743**
**25**
**630**
**366**
**292**
**150,000**
**-**
**-**|**to the nearest £**|
|Christmas Bazaar|**8,976**||||**11,724**|
|Summer BBQ / BBQ in a Box|**14,815**||||**1,853**|
|Leavers Photo's /Disco|**340**||||**396**|
|Christmas secrets room|**1,662**||||**1,697**|
|Cake/Ice Cream and 2nd hand uniform
sales|**1,589**||||**3,086**|
|Artwork 4 schools|**2,327**||||**2,402**|
|Christmas Advent Calander|**611**||||**556**|
|Quiz Night|**800**||||**1,551**|
|Valentines raffle|**383**||||**631**|
|Team Amherst Merchandise|**3,070**||||**10,896**|
|Mothers day|**420**||||**2,490**|
|Easter eggs|**357**||||**1,067**|
|Riverhead carnival|**344**||||**-**|
|Movie night|**788**||||**-**|
|School disco|**1,265**||||**-**|
|Office staff collection|**366**||||**-**|
|Deposit account interest|**3**||||**-**|
|Total Matchfunding|**6,797**||||**32,427**|
|Other fundraising|**2,191**||||**1,961**|
|Cookingclasses x 3|||||**2,400**|
|Amherst Cookbook|||||**818**|
|Amherst camping|||||**170**|
|Fathers day|||||**1,753**|
|Non uniform day|||||**124**|
|Refunds - Summer BBQ|||||**3,888**|
|Photographycompetition|||||**595**|
|1000m Challenge / Amherst Down Under|**-**||||**341**|
|Escape room|||||**1,126**|
|Great Amherst event|||||**1,465**|
|Scavenger hunt|||||**1,260**|
|**_Total receipts_ **
**A3 Payments**
**_Sub total_**_(Gross income for AR)_||||||
||||**-**||**86,677**|
|||||||
||||**# - ##**||**# 86,677**|
||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|||
|
Christmas Bazaar|**1,779**||||**2,452**|
|Summer BBQ / BBQ in a box|**7,488**||||**1,394**|
|Cake/ice cream & 2nd hand uniform sales|**303**||||**15**|
|Valentines raffle|**68**||||**48**|
|Christmas secrets room|**679**||||**774**|
|School disco|**395**||||**55**|
|Team Amherst Merchandise|**2,087**||||**5,917**|
|Artwork 4 schools|**1,879**||||**1,895**|
|Mothers day|**378**||||**1,520**|
|Movie night|**129**||||**-**|
|Year 6 Leavers Disco & Photos|**530**|||||
|Jubliee Gifts - Amherst children|**743**|||||
|Riverhead carnival|**25**|||||
|Charities Commision refund|**630**|||||
|Office staffgifts|**366**|||||
|Misc expenses|**292**||||**230**|
|Donation to Amherst School - New
Building|**150,000**|||||
|Escape room|**-**||||**290**|
|Summer BBQ - BouncyCastle|**-**||||**3,548**|
|Scavenger hunt||**-**||**-**||**-**||**-**||**34**||
|---|---|---|---|---|---|---|---|---|---|---|---|
|Cookingclass x3||**-**||**-**||**-**||**-**||**97**||
|Amherst Cookbook||**-**||**-**||**-**||**-**||**505**||
|Fathers day||**-**||**-**||**-**||**-**||**1,153**||
|Easter eggevents||**-**||**-**||**-**||**-**||**36**||
|Amherst camping||**-**||**-**||**-**||**-**||**8**||
|Quiz night||**-**||**-**||**-**||**-**||**448**||
|Photographycompetition||**-**||**-**||**-**||**-**||**73**||
|||||||||||||
|||**-**||**-**||**-**||**-**||**-**||
|**_Sub total_ **||**167,771**||**-**||**-**||**167,771**||**20,492**||
|||||||||||||
|**A4 Asset and investment**||||||||||||
|**purchases, (see table)**||||||||||||
|||**-**||**-**||**-**||**-**||||
|||**-**||**-**||**-**||**-**||||
|**_Sub total_ **||**-**||**-**||**-**||**-**||**-**||
|||||||||||||
|**_Total payments_ **||**167,771**||**-**||**-**||**167,771**||**20,492**||
|||||||||||||
|**_Net of receipts/(payments)_ **||**- 120,666**||**-**||**-**||**- 120,666**||**66,185**||
|**A5 Transfers between funds**||**-**||**-**||**-**||**-**||**-**||
|**A6 Cash funds last year end**||**158,160**||**-**||**-**||**158,160**||**91,975**||
|**_Cash funds this year end_ **||**37,494**||**-**||**-**||**37,494**||**158,160**||
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Bank Account A
Bank Account B
Petty cash
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**7,471**
**30,003**
**20**
**37,494**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**to nearest £**
**-**
**-**
**-**
**-**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|---|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||OK|
|||||**to nearest £**
**Endowment**
**funds**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**When due**
**(optional)**|
||||**-**||
||||**-**||
||||**-**||
||||**-**||
||||**-**||
Signed by one or two trustees on behalf of all the trustees
Signature
Date of Print Name approval
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees** Charity Name Amherst School PTA **On accounts for the year** 31 August 2022 **Charity no** 1002301 **ended (if any) Set out on pages** Section 3 , Receipts and Payments , Accounts
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 /08 /2022** .
**Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
- **Independent** I have completed my examination. I confirm that no material matters have
- **examiner's statement** come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Steven Harrison Date: 20/06/23 Name: Steven Harrison n/a, Previous Treasurer Relevant professional qualification(s) or body (if any):**
1
**Oct 2018**
**IER**
## **Address: 65 Mount Pleasant Road**
**Weald, Sevenoaks**
## **Kent TN14 6QB**
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**Oct 2018**
**IER**