Trustees, Annual Report For the period From {8tart date) to ertd date ectioii A Refercnce and adininislration details Charity name 42 nd Scerbo St ma5) Scout Group Other name8 the charity is known by Regl$tared th8rtty number (If any) HQ regislration nurnr Charity's prinapal addres5 Behind St Marks Church ill Lano No1 , Scarborou Postcode Names of the charity trustee8 manage the ¢harity Tru•t•e Name Office (rf any) Dates act Ir not for wholg yoar Melanie Marflitt Yvonne Gibbs Nicholas Jones Steven Broadbent Erin Broadbent Carol n Bro8dbent Jamie Broadbent Andrew Eamos Nicola Jones Chair Secreta TNstse Tnjstee Trustee Trust00 Trustee Trustee Treasurer 10 12 13 14 15 Names and addr8s$8s of advisors {option81 infomiation but encouraged as best practi¢e> Type of advlsor Name Address 1 LT700001 (27 Fèbruary 2024)
Section EJ Structure, qovernance and manageiiient Description of the charity's trusts Type of gov8ming document The Group's goveming documents are those of the The Scout Associat¢on. They ¢on$ist of a Royal Charter, whiGh in lum gives authority to the Bye Laws ol the Association and The Policy, Organisation and Rules of The Scout A850ciation. {e.g. trust deed. constitution) How the tharity 1$ constltuted The Group is a trust established under its rules which are commn to all Scouts. (o.g. tru81, a880C4abon. company) Trustee $el6¢tion method8 (e.g. appolnted by, gbctod by) Tho TTUStOe8 arg appointed sn acwrdanco with tho Policy, Organisation and Rule5 of The Scout ASSlatiOn. Addlticnal governance issues (optlonal infomialon but encouraged as best practlce) You may choose to includ8 additional infomiation, where relevant. about. The Group is managed by tha Group Trust8e Board, tha members of vthich are the 'Charity Trustees, of the Scout Group which is an eduutional ¢harity. A8 chahty trustees they are responslble for complylng wlth leoislatSon applicable to tharities. This includes tho registration, kaeping proper a¢Jun and maklng retums to the Charity Commlsslon a8 appropriate. Polido8 and prpcedur•s adopted for: a) the induction and training of tnjstees,, b) tfustee, conslderatlon of major risks and the systems and procèdures to managg thgm The Trnstee Board consists of the Chair, Treasurer and 7 Truglegs and moots 3 month8. Members of the Trugto8 808rd complete Being a Scouts Trustee leamlng thIn flrst 8 months of iolnlng the Board. This Group Trustee Board exists to make sure the chanty Is welkmanaged. risk$ are a8303sed and mitigated, buildings and equiprnent are in good wo[n9 order, and everyone lollows legal requirements and the organisakn'on's policies arKI rules. Thelr support helps other volunteers run hI9qUalIty and safe programmes that gives young people skllls tor Ille. 2 LT7000J1127 February 2024)
SeLtioii E3 StrLlCturo. gOVLirri.Ince aiid riTra ri'ioonient Icoiitiiiuedl Risk and Intamal Control The Group Trustee Board ha8 identified the maior ri$k8 to vlhich Ihey belièvé the Group is exposed, these havè been reviewed and $ystem$ have been established to mitigate agalnst them. The maln ar6as of concern that havo been idenkn'fied are". Damago to the buildino, property and equipment. The Group would request the use of building$. woperty and equlpmont from nèiohbouring organisations such as the church. community centfe and other Scout Groups. Similar r8ciproe41 arr4ngemenis Qxist wth these organi$alions. The Group has sufficiont buildings and contant8 In8uranc• In pla to mlllgat• against permanonl Ioss. Injury toloadars, holrs, supportars and mémbèrs. Tho Group throuuh the capitation fees contribLrtes to the Scout Associations natlonal accmlent Insurance pollcy. Risk Assessments are undertaken before all actiyitses. Reduced income from fund raising. The Group 1$ pnmarily reliant upon in¢ome from subscriptions and fundraising. Tho group dogs hold a reserve to ensure the continuity of activrties should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporari or pemanently. Reduction or1088 of leaders. The group 18 totally reliant upon volunt8ers to run and administer the activities of the group. If there was a reduction in th8 number of leaders to an una¢¢eptable leyal in a PartI18r section or tho group as a whole then there would have to be a contraction. conscAidation or elosure of a 4ection. In the vMst case scenario the complete dosure of the GrouD. 3 LT7000J1127 February 2024)
Reducticn or Ios5 of members. The Group provKles activities for all young p8ople aged 4 to 18. If there was a reduction In membership in a particular sects'on or the group 88 vthole then the Woutd have to be a contraction, consolidation or ¢losu of a section. In the worst case scenario the complete ctosure of the Group. Section L Objectives aiid activities The Purpose of Scouting Scouting exists to activety engage and support young poople In ty1oir porsonal dèv•lopm6nt. empowerin9 thern to make a wsits've contribution to society. Summery ol the object$ of the charity set out in its goveming document The Valua• of S¢outlng As Scouts we are ouided by these values". Intogrtty - We act wlth Integdty,. we are honest, truslworthy and loyal. Respoct - We have self-re5pect and respect for others. Car• - We support Dthors and take car• of the in ¥%hich ws live. Bellef - We explo our faiths, belie1$ and attitude$. coratIon - W? make a posltive difference,. we co-oporatè with othern and make friends. The Scout Method Scouting takes plac? when young people, in partnership adult8, work tog*thor ba$ed on the values of Scouting and.. enjoy what they aro dolng and have fun - take part in ath'vities indoor5 and outdoors loam by doing - shar• in sPiritu•l r•flocilon - tske re$pon8ibility and make d)oico$ und8rtake new and challenging adtvitie$ makè and live by their Promise. Sumrnary of the rnain athvities in relation to these objects Team games, Camping, Cooking & Crafts Additional details of the obJ'ectives and activith'es (opts'onal Infomation l)ut encouraged as best practlce) You may choos• to include further 4 LT700001 (27 F8bruary 2024)
statentS, whero relevant. abouL' ' policy on grantmaking,. • contribution made by volunteers; policy on investments. An su Iu5 funds ara Invosted in a Bank savin s account Public benefrt statement The Group meets the Charity Cornmission's public benefft criteria under both the advancement of education and the advancernorit of cth'zenship or community development headin Sectioii D AcliEeiJe i?)oiitS 41 nd i)erforinancc Summary of the main achievements of the charity during the year This financial year the group has increased its income consid8rably due to Increased momb8rshlP and tha whole group particpating in an inIematnal camp arKI the associated fund rai8ing. .c.Iioii F 8rief statement of the charity's policy on r•s•p4•s R•4•• Policy Tho Group's policy On rasaN•8 is to hold sufficlant rasources to continuo th8 ¢haritabl• aclivitses of the group should Income and fundraising activities fall short. The Group Trust Board conslders that the group should hokl a sum equlv818n to 6 months running c08ts, (irca £1500. The Group hold r08erv•$ of approxlmatély £420 agains this at year end This is above the level required for operating expense8. Howover this can be explained by the fact that we held Intemational camp funding over the yearend and Quantify and explain any desgnations D8t811s of any funds materially in defiat {circumstanc8s u$ $teps to eliminate) 5 LTICK1001127 February 2024)
Further financial review d8tail$ (Optional inf0Mtion) You may choose to include additional infomiation, where relevant, aboul.. . the charrtys principal sources of funds (induding any fundraising)., Investsnent Pollcy The Grwp's Income and Eynditure is very small and as consequence does not have suffKient funds to invest in longer-temi investment8 such as stocks And 8hares. The Group has therefore adopted a low risk strategy to the invastment of its funds. All funds are held in cash u51ng only mainstream banks or building societies or Thè Scout Association's Short Temi Investment SeNice. . how eynditure has supported Ihe koy objectives of the charity,. The Group TnJsteè 8oard regularty monitors th&16vals of bank balan¢8$ and the interest rates received to ensure Ihe group obtains maximum value and income from its banklng arrangements. O¢ca$ionally this may involvo using an a¢Unt that require$ a pedod of notice b6for8 funds may bo withdr&vn, before dcing so the Group Trustee Board considar8 lh8 cash flow f6quirèm8nts. • investsnent polw arKI objectives., SILtion l- Olliei. Optiona I Ii)forin.Itioi) Pl8n8 for future periods (details of any signtficant activitles plannod to achleve thern) We ConnUe to look for rel0on Opportunit5. Section G Decl.? ration The trustees declare that they have approved the trustees. rowt above Signed on behalf of the charity's trustees Sl9nature($) Full namels) Posttlon (eg Secretary, Chair) Date LT700C(11 (27 February 20241
Statement of assets and liabilities at the end of the year 31-Dec-23 31-Dec-22 Unrnstrfcted fundg Unr•strlcted funds Cash funds Bank cvrrentaccount 41683 643 Bank ¢J8rS. &¢ount ButhSno 8odèty account The Scout A66ocialion Short Tffl Inve&tmènt SeMc& Ca8hfflDats 10 Total ¢a•h funds 42,673 32,701 (h•r mon•tary as8•ts Tax Detts duefrom the CountylAreanhbl¢VGmup In•ur8nce d•m Sub lotsl Investmenl a•8•ts Irwe8tmwrt proty. dotal Quotsd Inv¢wm•nt• Oth•r inv6gtm•nts- d•t&'l 8ub total Non mon•tary 4•801• for charlty'• own u Shop stock CMh•r 8tock Ld bulain99 Motor Y•h Scoubnll equlkyn•n¢ furntture etr 8ub total Uabiliti•s A¢cotsnts notw p*d EYw6es Incud txrt not Invoked Suiwcripbonv FKII y•t wrd Loon- d8t•l Other llab.1.0B 8ub total Contlngont Ilabllltlo• and fure obllgatlons Th• abov• rocoipts •nd paym•nts a¢¢ount and stAt•m•rt of as9•ts and Ilabllltles were approved by the Trustees on 6th July 2024 (the date of the Executive Committee meeting that approved the a¢counts} and $igned on their bohalf by natu Piint Name Melanie MartElit Nicola Jone8 anuary
42nd Scarborough (St Marks) Scout Group Receipts and Payments Account For tho year Jan-23 D•¢-23 Receipts and payments 2023 2022 Unr•6trfct•d funds Unr•strfct•d funds Payments Charilabl• P•ynwnl Youth progr•mme and AetiMti89 270 3.145 Uni&))ver8d cathlon coot wdG 012 Insuran $7S Rrn and Rènewél4 327 and eqUrn 1.824 Prknlng ind photocopy'nWadmln 32 Scout Shop purch#e8 213 727 757 8ankkng Ch Tf•ming Tuck 257 8ub total 12,621 B,D40 Fundraising •xp•nst¥ Laikin fUndthn9 expan Lartn paymvffjt8 otherYun¢Jrwng costs Sub total 6.094 Total Gmss Expendlturn 18.715 8,040 As•t and Inv•stm•nt purchas•s, etc. rotal payments 18,715 8,040 Net of receIpt(PaYments) Cash fund5 la8t yr end Cash funds thls yoar ond 9,972 2,927 32,701 29,774 42,673 32.701 2 LT7W002 {18t January 201n
42nd Scarborough (St Marks) Scout Group Receipts and Payments Account For th• year Jan-23 To Dee-23 Receipts and payments 2023 2022 Unr•tytrfct•d fund Unr•strlct•d fund$ R•c•lpts Donatlons, and slmllar Incom Momtwshlp8ubs¢rfpfjon8 11,734 1,963 Lw.'M¢mb8thip $ut8¢riWns pad on INa1iondlCountylArepJCl&} 3J67 Net mwnbwth'p sut•eript'on8 Tin•d 7.294 Donktion8 Jos Explorer urye ol he&lquarter8 210 Gh7AJd 1069 othef rocelFts to Group 1378 616 Sub tothl 17,816 7.716 Grnnts Stsrtup Qmnl Cther grants 3,167 sub total 1,780 3,167 FundTaling (grom) Fundrn0 Events 113 Easy fundfamho 41 crther frjndraing acti.0 Sub total 9,111 Inv•sbn•nt Incom• Bank Intore Bukling SOC t•r The Scoul A88ocbgYon ShortT8rm InveBtment Prowty R•ntincom• Otherinvestmerrt income Sub total Total Gmss In¢omo 28,687 10.967 Assot and Inv•sth*nt salos. •lc. Total rocolpts 28,687 1Q,967 I LT700002 (1st January 2017)
crutineer s Report to t Trustees Vuty Lui¥i Template for the scrutineer's report to the trustees Scrutineer's Report to the Trustees of the W Stsrbor*)v3h Scout Council I report on the accounts of the GrouplDistrictfor the year ended ........ As the Group'slDistrict's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Art 2011 apply. It is my responsibility without carrying Out an audit or independent examination to scrutinise the accounts and to report to you, In accordance with the directions given in the Group'sDistrict's constitution, I have scrutinised the records and the accounts set out on pages ... In my opinion the accounts are in accordance with the records produced to me and comply with the constitution. Name., Address:......3.ikQ.......?..rA4KN2.. ...,..................,.................... i?.k......4c r Date..