Registered Charity No. 1002243
ANNUAL REPORT OF THE TRUSTEES for the year ended 31 OCTOBER 2023
Trustees
Chairperson Mrs Mariola Boyd Secretary Mrs Fiona Dick Treasurer & Correspondent Mr Mark Baines
Mrs Charlotte Antar Mrs Jo Ellis Mr Richard Fisher Mrs Sarah Marshall Mrs Jane O’Donnell Mrs Maggie Putland Mrs Jo Rendall
Independent Examiner of Accounts : Mr Sean Collins Bankers: HSBC Bank, 36 Princes Mead, Farnborough GU14 6YA Address of Correspondent : St Joan of Arc Catholic Church, 19 Tilford Road, Farnham, Surrey, GU9 8DJ
Arcaid is governed by its Constitution, adopted at the First Annual General Meeting on 6 February 1991 and amended on 23 September 1998, 1 October 2003, 5 November 2008, 18 November 2009 and 17[th] November 2010. Its area of benefits is restricted to countries outside the United Kingdom .
Aims and Organisation
Arcaid's purpose is the relief of persons, anywhere in the world outside the United Kingdom, who are suffering any form of hardship or privation as a result of drought, flood, or other natural disaster, or war, oppression or other human activity, or who by reason of their social and economic conditions are in need of such assistance. It makes grants to persons or institutions caring for the poor or sick, either directly or through the relevant charitable organisations.
A distinctive policy of Arcaid is to choose its beneficiaries mainly through personal contacts, to get to know most recipients, whether or not they belong to other charitable organisations, to maintain correspondence with them, to follow the progress of the work funded or supported, and to keep its members informed accordingly. Recipients are encouraged to visit Farnham, when in the United Kingdom, and address the members.
Arcaid gives special consideration to recipients who have no access to the bigger agencies and no other source of external finance; and to small projects which it can fund to completion.
The main source of finance is regular subscriptions from members, most of whom are parishioners of St. Joan of Arc, Farnham. Amounts are at the subscriber's discretion.
All administration is by the unpaid Trustees. St. Joan of Arc Parish makes free provision of meeting accommodation, publicity space and office services. All other administration costs are absorbed by the Trustees and restricted donations.
Achievements for the Year
In the year ended 31st October 2023, we received £44,887.33 . This figure includes £6,496.13 in tax reclaimed from those who have gift aided their donations and £371.22 from the Easyfundraising income, which has potential to increase donations further.
ArcAid remains ever grateful to the generous donations; whether regular or one off.
The table below covers donations from recent years:
| Total | GiftAid | |
|---|---|---|
| 2023 | £45,806.33 | £6,496.13 |
| 2022 | £37,290.49 | £7,520.57 |
| 2021 | £43,342.91 | £6,701.67 |
| 2020 | £40,782.15 | £5,814.44 |
| 2019 | £36,171.23 | £6,142.89 |
| 2018 | £39,116.81 | |
| 2017 | £35,115.94 |
Projects funded in the year ended 31[st ] October 2023 total £36,082.95 . Bank charges totaled £380.81 .
Details of the projects funded are attached in Appendix 1.
The trustees have approved this report.
Signed :
Date : 08/11/2023
Appendix 1: Year ended 31 October 2023 Projects funded
| NO. DATE SENT AMOU NT (£) |
NO. DATE SENT AMOU NT (£) |
PROJECT COUNTR Y |
|---|---|---|
| 719 | 21-Nov-22 £1,500.0 0 |
Purchase of 40 beds for children at St Joseph’s School for the hearing impaired Sierra Leone |
| 720 | 17-Nov-22 £1,002.9 8 |
Ongoing education of 13 students (primary through to tertiary) Uganda |
| 721 | 21-Nov-22 £3,000.0 0 |
Deliver post covid school closure catch up educational lessons to 400 children over 14 rural villages. India |
| 722 | 30-Nov-22 £500.00 |
Disability Africa – donation - AGM speakers Kenya |
| 723 | 13-Feb-23 £2,057.0 0 |
The construction of a girls’ toilet block. Malawi |
| 724 | 02-Feb-23 £2,474.4 6 |
To fund 6 physio training visits for disabled children Zambia |
| 725 | 01-Feb-23 £3,350.0 0 |
Funding of water tanks and construction/labour to provide a water harvesting facility at St Luke’s Hospital. Uganda |
| 726 | 10-May-23 £1,779.1 3 |
accompany young people and adults in their professional training, so that they are prepared to conquer spaces in society without losing their identity as Avá Guaraní. Paraguay |
| 727 | 03-Feb-23 £3,000.0 0 |
Malanga Inclusion Project Kenya |
| 728 | 05-Apr-23 £1,000.0 0 |
Request for funds for food, clothing, shelter for people following the devastating efects of Cyclone Freddy Malwai |
| 723A | 09-May-23 £744.00 |
the toilet block being funded by ARCAID was destroyed (mid construction) by Cyclone Freddy. The request is for £744 for materials/labour to restart the girls’ toilet block. Malawi |
| 729 | 12-Jun-23 £1,285.8 9 |
Mirror of Hope project that provides the funding for the education of 2 students in Kenya. Kenya |
| 730 | 15-Jun-23 £1,250.0 0 |
annual support for running costs India |
| 731 | 04-Jul-23 £600.00 |
Ongoing funding for 1 student (£200) through Walser’s Tanzania Charity + £400 either for 2 new students or for another need within the charity, to be decided by Walser Tanzania Charity trustees Tanzania |
| 732 | 25-Jul-23 £3,165.0 0 |
One of. Full funding. Mtendere Catechetical Training Centre is surrounded by 2 main villages; Kadembo and Kapuza with a total population of 1,814. The borehole will supply clean water to the 3 communities. It will be drilled within 1 day, but it will take 1-2 months to be installed. Malawi |
| 733 | 26-Jul-23 £3,374.4 9 |
School fees, books, clothing, medicine, stationary for schools and children’s home ( Rainbow children): Shivpur, Tepasai, Tanda, Hindi School Shivpur India |
| 734 | 16-Aug-23 £1,000.0 0 |
Contribution towards dining room/school hall furniture at St Jude’s Primary School, Mto wa Mbu Tanzania |
| 735 | 28-Sep-23 £2,500.0 0 |
A 3 classroom Skills Centre in Kamakwie, Northern Sierra Leone. 200 female students will attend from 9 local villages 5 days a week on a morning/afternoon shift pattern. Sierra Leone |
| 736 | 25-Sep-23 £1,900.0 0 |
Business training course for up to 60 people. Kenya |
| 737 | 28-Sep-23 £600.00 |
Fees for one seminarian to complete his training Uganda |
| 719 | 21-Nov-22 £1,500.0 0 |
Purchase of 40 beds for children at St Joseph’s School for the hearing impaired Sierra Leone |
| Charity Name ArcAid |
Charity Name ArcAid |
Charity Name ArcAid |
No (if any) 1002243 |
CC16a | |
|---|---|---|---|---|---|
| Receipts andpayments accounts | |||||
| For the period from |
Period start date 11/1/202 |
To 2 |
Period end date 10/31/2023 |
||
| Section A Receipts and payments | |||||
| A1 Receipts | 38,017 6,496 - 4 371 - - - 44,888 - - - 44,888 36,083 381 250 - - - - - - 36,714 - - - 36,714 8,174 - 3,792 11,966 Unrestricted funds to the nearest £ |
to the nearest £ Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ |
Last year to the nearest £ |
| Donations | - | - | 38,017 | 29,770 | |
| Gift Aid | - | - | 6,496 | 7,521 | |
| Band refund | - | - | - | ||
| COIF(CCLA)Interest | - | - | 4 | - | |
| Easyfundraising | - | - | 371 | - | |
| - | - | - | - | ||
| - | - | - | - | ||
| - | - | - | - | ||
| Sub total(Gross income for AR) | - | - | 44,888 | 37,290 | |
| A2 Asset and investment sales, (see table). |
|||||
| - | - | - | |||
| - | - | - | - | ||
| Sub total | - | - | - | - | |
| Total receipts A3 Payments |
|||||
| - | - | 44,888 | 37,290 | ||
| Grants Paid | - | - | 36,083 | 35,214 | |
| Bank charges | - | - | 381 | 283 | |
| Cheque reversal | - | - | 250 | - | |
| - | - | - | - | ||
| - | - | - | - | ||
| - | - | - | - | ||
| - | - | - | - | ||
| - | - | - | - | ||
| - | - | - | - | ||
| Sub total | - | - | 36,714 | 35,497 | |
| A4 Asset and investment purchases, (see table) |
|||||
| - | - | - | |||
| - | - | - | |||
| Sub total | - | - | - | - | |
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||
| - | - | 36,714 | 35,497 | ||
| - | - | 8,174 | 1,794 | ||
| - | - | - | - | ||
| - | - | 3,792 | 1,998 | ||
| - | - | 11,966 | 3,792 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details | to nearest £ Unrestricted funds |
to nearest £ Restricted funds |
to nearest £ Endowment funds |
|---|---|---|---|---|
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| Details Total cash funds (agree balances with receipts and payments account(s)) |
- | - | - | |
| Agreement Error | OK | OK | ||
| to nearest £ Unrestricted funds |
to nearest £ Restricted funds |
to nearest £ Endowment funds |
||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| Details | Fund to which liability relates |
Amount due (optional) |
When due (optional) |
|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Signature | ||||
| Date of approval |
||||
| Mark Baines | 11/8/2023 |
CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Spction A Indopendent Examiner s Report Report lo the trustètsl embers of ARCAID On •ccounts forthe year ended . 31 Odtthr 2022 Charity no . 1002243 lif anyl S•tout On POy•S I report to thè trustees on my examination ofthe attourts oflho abo¥e charrtyllhe Trustl fort year ended R•sponsibilities and thè (barity trustees of the Trust. you are iesponsibl• for the prepara)ft bas ot report of ihg accounts in aCCOTdanc¢ wfth th• rnquI$ of the GhanknesAct 2011 llhe Aa"). I report in respect of my examination of the TrLfs accounts cafft•d oui und&r section 145 01 the 2011 Acl and in caTrying my oxamination. I havè fdSowe41 the applKable (h"rections given by the Chatity Gomrnission under secli¢>n 14515llbl ol Ihe ACL I have cornpleted my axarninatton. l Confirm that no malerial manérs hav• come to my attenbors "l in cDnr#ion the examination whth 9¢¥e$ mè cause to lh in. any mat•rial respB¢i" accounting records were not kept in a(tordartt• with ti¢)n 130 of th• Act or tho accounts do not a¢r•yd with the réeo Independent examiDgrfs statement I have no Crrn$ and have come across no other rnatters irt connèction wth the examinabcn io which attention should bo dravffl order tr enabl• a KWFer un<lwstaftding ofthe a¢¢ounts to te Ched. . Ple8$9 tW&le the in the bwk8ts do nol Slgned: DJt'. Nam•: R•l•vant profgssional qu•IIAcationls} or body lif any): L4rt;i 'k tr ).l¢< Addrtss: 7 sknrtbIL I (Lq xfL October 2018