## **Trustees’ Annual Report for the period**
**From 01/09/2024 Period start date To 31/08/2025 Period end date**
## **Charity name: Colgate Playgroup/pre-school**
## **Charity registration number: 1002181**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The aim of the association is to provide**
**Early Years Education for children below**
**compulsory school age.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Registered with Ofsted**
**Follow Early Years Foundation Stage**
**(EYFS)**
**Supporting children and parent during**
**their time at Colgate Pre-school**
**Providing a safe, stimulating environment**
**for children that encompasses the EYFS**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We meet the requirements of the EYFS**
**and we are registered with Ofsted.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
**----- Start of picture text -----**
SORP reference
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We began the year with 46 children on roll
and finished in July with 56 children in total.
We employed 12 members of regular staff
and 2 bank staff. We continue to provide
care and education for children aged 2-4
years. This year 29 children have moved on
to primary schools which is a higher number
than last year. We also had 3 children who
moved to school nurseries so did not return
in September. Consequently, our register will
be quieter in September, this is because we
have not been able to offer 2-year-olds
spaces during the summer term as we have
been full.
Our main source of income is from the
government Early Years Funded Entitlement
(EYFE) for children aged 2, 3 and 4 years.
As in previous years this funding remains to
fall very short of the amount it costs settings
to deliver quality childcare. Restrictions to
charging parents extra to cover the shortfall
remains to have a significant impact on our
income. Constraints such as not being able
to charge a registration fee for funded
children means there is no commitment to a
place and results in some no shows for
September. The manager has joined the
West Sussex provider forum that meets
termly to discuss funding arrangements and
issues. These meetings provide the
opportunity for providers to share their
experiences and give ideas to help the local
authority with their funding arrangements.
The pre-school is currently open Monday to
Friday 8.30am-3.30pm and we accept the
15- and 30-hours Early Years Funded
Entitlement (EYFE). Next year we are
planning to open 8.15am-3.45pm. This will
provide the 15-and 30- hours EYFE over 4
days which will open up more spaces for
children to attend.
Employer costs continue to rise at a much
higher rate than the funding received. This
has had a significant impact on our running
costs. We continue to hold fund raising
events, such as raffles and refreshments at
Christmas, Easter and Sports day. We use
funds raised from these events to purchase
toys and resources for the children.
At Colgate pre-school aim to provide the
best childcare experiences for children and
their families. This year we continued to run
our baby and toddler group and opened our|
doors to families in the local community to join us for a stay and play session. This enabled families to access a play session for their child and meet other parents and carers. However, we have decided to close this session as it is no longer financially viable and replace it with a regular preschool session. This will provide more income and offer an alternative option for children who do not attend our forest school session. Throughout the year we have run forest school sessions to provide outdoor learning experiences for pre-school and primary school children. In March we had an Ofsted inspection and achieved a GOOD grading. Throughout the year we have helped to raise money for national charities through dressing up days and cake sales. We also support local events, such as the village fete. There are some new school nurseries opening in the local area which we expect to impact on our intake for next year. Our aim for the future is to pay our staff a competitive salary, continue to provide high quality care and education and be sustainable.
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**We hold cash at bank of £111,426.32 all of**
**which is unrestricted funds.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**These funds are held in order to meet**
**unforeseen expenditure and contingency.**|
|Amount of reserves held|Para 1.22|**Nil**|
|Reasons for holding zero
reserves|Para 1.22|**All funds held for non-restricted activities**|
|Details of fund materially in
deficit|Para 1.24|**None**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**No on-going concerns or issues**|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Committee**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Voted in by parents at AGM**|
**Additional information (optional)** You may choose to include further statements where relevant about:
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
||||
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name Colgate Playgroup
Other name the charity uses Colgate Pre-school
Registered charity number 1002181
Charity’s principal address Colgate Memorial Hall, Blackhouse Road, Colgate, Horsham,
West Sussex, RH13 6HS
**----- End of picture text -----**
**Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Geraldine Hanson Chair
2 Jodie Edwards Treasurer
3 Robyn Burke Secretary
4 Georgia Richmond
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
– Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||
|---|---|
||Jodie Louise Edwards|
||
Treasurer|
||30/06/2026|
||30/06/2026|
## **Colgate Pre-School Cashflow 2024-2025**
**----- Start of picture text -----**
Sep Oct Nov Dec Jan Feb March April May June July August Cash Flow Total
Income
Balance Brought Forward 90,524.45
Direct Fees 4733 916 5987.5 907 4116.5 1235.5 4418 1981 1716.5 4562.5 975 31,548.50
Bank (cash) 113.27 113.27
WSCC Other 666.7 4700 500 19 5350 50 6270 17,555.70
WSCC 9 month funding 79.73 2009.2 1134.44 583.13 249.91 4,056.41
WSCC 2 yr funding 10272.71 13559.58 3646.5 9922.2 6675 1842.78 45,918.77
WSCC Funding 3/4 yr funding 13450.5 1608.4 34895.56 18767.66 44337.38 20579.98 40128.06 173,767.54
-
Early start/Late pick up/lunch
Charity Fundraising (Other) 21 10 11 42.00
Pre-school fundraising 60.08 326.6 705.37 52.59 351.58 679.68 2,175.90
Forest School 1400 4200 5,600.00
Toddlers 102 150 129 84.00 129 117 141 67 63 93 103 1,178.00
Photography Commission 88.65 108.3 196.95
-
Training
Refunds/Repayments 7.99 31.45 39.44
Uniform Sales 45 32.5 12.5 40 40.5 170.50
Donation 27 14 7 5 27 42.5 122.50
Interest -
Misc 31.4 91 10 132.40
4880 27111.37 12,850.40 52675.7 4,313.45 30251.1 4,599.00 56,953.30 1,881.00 43,208.27 1,923.45 41,970.84 282,617.88
Income Subtotal
Expenditure
Staff Salary 15,272.80 15,537.18 15,607.31 15,190.02 15,308.15 15,352.74 15,572.66 15,437.80 15,442.12 16,260.91 15,999.09 15,342.00 186,322.78
Hall Rental 915.44 915.44 915.44 915.44 915.44 915.44 915.44 915.44 915.44 915.44 915.44 915.44 10,985.28
HMRC 2,202.51 3,039.79 3,128.27 3,072.18 3,009.85 3,166.39 3,186.21 3,327.13 2,062.47 2,167.67 2,016.32 2,175.95 32,554.74
Nest Pension 602.54 669.70 684.76 669.92 659.55 763.59 765.58 794.89 820.66 829.90 866.89 876.88 9,004.86
Amazon 759.28 551.51 163.08 400.46 359.11 310.59 698.46 117.51 139.58 159.66 256.32 50.00 3,965.56
Materials 173.10 221.85 229.43 195.48 119.88 939.74
Equipment 908.95 368.17 205.00 559.20 310.58 112.93 2,464.83
Tesco 159.97 171.66 74.70 190.70 140.58 121.97 181.38 128.15 175.94 1,345.05
Smudge and Dribble 256.84 70.85 36.72 133.94 64.60 173.72 80.02 816.69
Post Office 2.10 5.20 6.05 3.15 16.50
Education Visitor/Entertainer 95.00 75.00 155.00 230.00 115.00 325.00 995.00
Telephone/Broadband 90.55 90.55 90.55 181.87 130.55 90.55 93.79 98.16 112.20 237.36 1,216.13
Mobile/Apple/Ink 154.96 24.97 54.97 24.97 54.97 24.97 24.97 54.97 33.47 51.97 63.97 27.97 597.13
DBS 45.80 114.60 114.60 275.00
Subscriptions 110.33 52.99 50.00 2,112.00 14.90 2,340.22
Staff Expenses 10.00 134.24 3.35 825.64 68.89 153.65 63.39 37.49 27.18 91.67 51.47 1,466.97
Insurance 1,470.47 1,470.47
United Washrooms 129.74 56.86 209.48 209.48 209.48 815.04
Accountancy 48.60 73.08 62.28 62.28 62.28 62.28 62.28 62.28 110.28 96.30 101.94 96.30 900.18
**----- End of picture text -----**
**----- Start of picture text -----**
Staff Training 137.00 19.00 19.00 475.00 20.00 20.00 107.80 43.40 43.40 43.40 928.00
Refund 21.38 500.00 255.00 776.38
Bank fees 3.03 0.40 3.43
Uniform 850.00 850.00
Miscellaneous 31.40 30.00 120.00 193.00 219.63 594.03
Charities 21.00 20.00 31.00 72.00
Expenditure Subtotal 22,280.34 21,934.10 20,991.17 21,716.95 22,494.07 21,492.30 22,377.77 25,346.95 20,262.56 21,697.96 21,249.24 19,872.60 261,716.01
Profit/Loss
Total Revenue (Cashflow) - 17,400.34 5,177.27 - 8,140.77 30,958.75 - 18,180.62 8,758.80 - 17,778.77 31,606.35 - 18,381.56 21,510.31 - 19,325.79 22,098.24 20,901.87
BALANCE 73,124.11 78,301.38 70,160.61 101,119.36 82,938.74 91,697.54 73,918.77 105,525.12 87,143.56 108,653.87 89,328.08 111,426.32 111,426.32
Savings Balance end Aug-25 111,426.32
GRAND TOTAL
Bank
Cash
- - - - - - - - - - - - -
Check 73,124.11 78,301.38 70,160.61 101,119.36 82,938.74 91,697.54 73,918.77 105,525.12 87,143.56 108,653.87 89,328.08 111,426.32 111,426.32
**----- End of picture text -----**
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
> **Report to the trustees Colgate Playgroup/Preschool On accounts for the year** 31/08/2025 **Charity no** 1002181 **ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2025.
**Responsibilities and** The charity’s gross income exceeded £250,000 and I am qualified to **basis of report** undertake the examination by being a qualified member of the Institute to Chartered Accountants in England and Wales.
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Date:** 30/06/2026 **Signed: Name:** Robert Cooper **Relevant professional** FCA with Institute of Chartered Accountants in England and Wales **qualification(s) or body (if any):**
1
**Oct 2018**
**IER**
**Address:** 81 Beech Road Horsham RH12 4NW
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**Oct 2018**
**IER**