## **Trustees’ Annual Report for the period** **From: 01.09.23. Period start date to: 31.08.24. Period end date** **Charity name: Colgate Playgroup /Pre-school** ## **Charity registration number: 1002181** ## **Objectives and Activities** |**Objectives and Activities**|**Objectives and Activities**|**Objectives and Activities**| |---|---|---| |SORP reference||| |Summary of the purposes of
the charity as set out in its
governing document
Para 1.17
**The aim of the association is to provide**
**Early Years Education for children below**
**compulsory school age.**||| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.
Para 1.17 and
1.19
**Registered with Ofsted**
**Follow Early Years Foundation Stage**
**(EYFS)**
**Supporting children and parent during**
**their time at Colgate Pre-school**
**Providing a safe, stimulating environment**
**for children that encompasses the EYFS**||| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We meet the requirements of the EYFS**
**and we are registered with Ofsted.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference| |---|---| |Policy on grant making|Para 1.38| |Policy on social investment
including program related
investment|Para 1.38| |Contribution made by
volunteers|Para 1.38| |Other|| ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**| |---|---|---| |SORP reference||| |||| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We began the year with 42 children on**
**roll and finished the year with 50**
**children. We employed 12 members of**
**staff. We continue to provide care and**
**education for children aged 2-4 years.**
**This year 17 children have moved on to**
**primary schools which is a smaller**
**number than last year. Our main source**
**of income is from the government Free**
**Educational Funding for children aged 2,**
**3 and 4 years. This funding remains to**
**fall very short of the amount it costs**
**settings to deliver quality childcare.**
**Restrictions to charging parents extra to**
**cover the shortfall remains to have a**
**significant impact on our income.**
**Constraints such as not being able to**
**charge a registration fee for funded**
**children means there is no commitment**
**to a place and results in some no shows**
**for September. Employer costs continue**
**to rise at a much higher rate than the**
**funding received. This has had a**
**significant impact on our running costs.**
**We continue to hold fund raising events**
**such as raffles and refreshments at**
**Christmas, Easter, and Sports day. We**
**use funds raised from these events to**
**purchase toys and resources for the**
**children. At Colgate pre-school we aim to**
**provide the best childcare experiences**
**for children and their families. We**
**continue to run our baby and toddler**
**group and open our doors to families in**
**the local community to join us for the**
**stay and play session. This enables**
**families to access a play session for their**
**child and meet other parents and carers.**
**We also run forest school sessions to**
**provide outdoor learning experiences for**
**children. Our aim for the future is to pay**
**our staff a good wage to encourage them**
**to stay, continue to provide high quality**
**care and education and be sustainable.**
**Staff have completed training to support**
**their continued professional**
**development.**| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**We hold cash at bank of £90,524.45 all of**
**which is unrestricted funds.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**These funds are held in order to meet**
**unforeseen expenditure and contingency.**| |Amount of reserves held|Para 1.22|**Nil**| |Reasons for holding zero
reserves|Para 1.22|**All funds held for non-restricted activities**| |Details of fund materially in
deficit|Para 1.24|**None**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**No on-going concerns or issues**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Committee**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Voted in by parents at AGM**| **Additional information (optional)** You may choose to include further statements where relevant about: |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |||| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Colgate Playgroup
Other name the charity uses Colgate Pre-school
Registered charity number 1002181
Charity’s principal address Colgate Memorial Hall, Blackhouse Road, Colgate, RH13
6HS
**----- End of picture text -----**
**Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Geraldine Hanson Chair
2 Jodie Edwards Treasurer 9 [th] April 2024 onwards
3 Robyn Burke Secretary
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
– Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **None** ## **Other optional information** Declarations The trnsteès declare that they hav• approvod the trustees. r•port abov•. Signed on behalf of the charity's trustees Signature(s) Full nam￿8) Position (eg Secretary. Chair. etc Date ## **Colgate Pre-School Cashflow 2023-2024** **----- Start of picture text -----**
Sep Oct Nov Dec Jan Feb March April May June July August Cash Flow Total
Income
Balance Brought Forward 50901.07
Direct Fees 6066 1413.75 7021.5 1998.5 8752 10116.75 1227.5 9398.5 1130.5 12830.76 170 100 60,225.76
Bank (cash) -
WSCC Other 500 900 133.3 1700 3,233.30
WSCC 9 month funding 1674.33 1,674.33
WSCC 2 yr funding 6375.88 7655.76 4530.96 312.48 16533.38 7543.3 16614.43 59,566.19
WSCC Funding 3/4 yr funding 6111.21 15551.42 8266.9 858.92 24981.77 11480.11 32795.7 100,046.03
Early start/Late pick up/lunch 7 42 63 35 84 70 3 304.00
Charity Fundraising (Other) 30 30.00
Pre-school fundraising 20 342.16 863.81 60 288.5 110 1676.5 3,360.97
Forest School 2,800.00 1400 2520 6,720.00
Toddlers 138 176.5 150 60.00 113 117 147 117 144 120 78 1,360.50
Photography Commission 63.75 113.85 177.60
Training -
Refunds/Repayments 5 5.00
Uniform Sales 97.5 27.5 80 82.5 12.5 60 60 35.5 122.5 578.00
Donation 15 10 20 10 56.2 12.5 123.70
Interest -
Misc -
6323.5 14240.59 7,656.66 28984.49 9,531.50 23944.11 2,775.90 51,515.45 2,771.20 33,910.52 55,651.46 100.00 237,405.38
Income Subtotal
Expenditure
Staff Salary 11,434.84 11,456.99 11,088.32 10,764.03 11,145.21 11,668.93 11,202.38 12,830.27 12,872.59 13,211.49 13,648.45 13,197.28 144,520.78
Hall Rental 888.78 888.78 888.78 888.78 888.78 888.78 888.78 888.78 888.78 888.78 888.78 888.78 10,665.36
HMRC 1,282.66 1,311.51 1,941.63 1,950.35 1,973.81 2,319.13 2,317.77 2,377.97 1,757.33 1,807.23 1,627.60 2,018.72 22,685.71
Nest Pension 835.92 386.36 395.22 863.61 1,023.84 560.59 644.06 4,709.60
Amazon 225.07 281.65 47.94 38.46 184.97 39.89 23.96 428.89 511.92 302.50 25.32 416.26 2,526.83
Materials 268.95 184.66 152.86 51.00 105.89 233.41 996.77
Equipment 496.80 384.49 392.20 114.00 539.95 14.40 165.95 21.95 652.63 2,782.37
Tesco 214.49 121.35 209.64 126.34 156.06 184.28 84.06 159.15 57.04 1,312.41
Smudge and Dribble 127.21 83.66 70.16 171.14 87.06 57.40 596.63
Post Office 1.95 14.25 16.20
Education Visitor/Entertainer 50.00 95.00 145.00
Telephone/Broadband 83.90 86.42 88.22 95.42 83.90 83.90 83.90 215.53 90.55 94.15 90.53 1,096.42
Mobile/Apple/Ink 20.97 40.97 20.97 50.97 20.97 22.97 128.97 24.97 90.97 27.97 24.97 91.97 567.64
DBS 45.80 45.80
Subscriptions 40.29 50.00 84.00 174.29
Staff Expenses 22.55 58.90 72.09 126.00 60.38 20.17 69.03 2.10 28.00 6.40 33.00 498.62
Insurance 1,416.54 1,416.54
United Washrooms 161.91 182.14 94.81 129.74 568.60
Accountancy 48.60 48.60 48.60 97.20 48.60 54.00 54.00 48.60 48.60 48.60 48.60 594.00
Staff Training 168.00 168.00
Refund 75.00 75.00
Bank fees 1.10 1.10
Uniform -
Miscellaneous 90.00 24.00 303.00 123.19 700.00 333.14 1,573.33
Charities 15.00 30.00 45.00
Expenditure Subtotal 14,987.61 15,867.18 15,004.48 15,060.22 14,682.02 17,126.99 15,104.23 18,422.95 18,299.95 16,831.81 17,882.85 18,511.71 197,782.00
Profit/Loss
Total Revenue (Cashflow) - 8,664.11 - 1,626.59 - 7,347.82 13,924.27 - 5,150.52 6,817.12 - 12,328.33 33,092.50 - 15,528.75 17,078.71 37,768.61 - 18,411.71 39,623.38
BALANCE 42,236.96 40,610.37 33,262.55 47,186.82 42,036.30 48,853.42 36,525.09 69,617.59 54,088.84 71,167.55 108,936.16 90,524.45 90,524.45
Savings Balance end August 2024 90,524.45
GRAND TOTAL
Bank
Cash
- - - - - - - - - - - - -
Check 42,236.96 40,610.37 33,262.55 47,186.82 42,036.30 48,853.42 36,525.09 69,617.59 54,088.84 71,167.55 108,936.16 90,524.45 90,524.45
**----- End of picture text -----**
## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees** Charity Name Colgate Playgroup/ Colgate Pre-school **On accounts for the year** 31/08/2024 **Charity no** 1002181 **ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2025. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |**Signed:**||**Date:**
27/0602025
~~|~~|**Date:**
27/0602025
~~|~~| |---|---|---|---| |**Name:**|Robert Cooper||| ||||| |**Relevant professional**
**qualification(s) or body**
**(if any):**|FCA with Institute of Chartered Accountants in England and Wales||| ||||| |**Address:**|81 Pondtail Road||| ||Horsham||| 1 **Oct 2018** **IER** RH12 5HP ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER**