## **Trustees’ Annual Report for the period**
**From 01/09/2022 Period start date**
**To 31/08/2023 Period end date**
**Charity name: Colgate Playgroup**
**Charity registration number:1002181**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The aim of this association is to provide
Early Years Education for children below
compulsory school age.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Being registered with Ofsted and following
the Early Years Foundation Stage (EYFS).
Supporting parents and children during
their time at Colgate Pre-school.
Providing a safe, stimulating environment
for children that encompasses the EYFS.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|We meet the requirements of the EYFS
and we are registered with Ofsted.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
## **Achievements and Performance**
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SORP reference
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
||||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We began the year with 44 children on roll
and finished the year with 51 children. We
employed 12 members of staff. At the end
of the year one member of staff semi-
retired and moved to bank staff. We
continue to provide care and education for
children aged 2-4 years. This year 30
children have moved on to primary schools
which is a larger than usual number. We
also have 5 children who have also been
offered places in school nurseries so will
not be returning in September. This will
have an impact on our intake for
September which is likely to be lower for
the next school year.
Our main source of income is from the
government Free Educational Funding for
children aged 2, 3 and 4 years. This
funding remains to fall very short of the
amount it costs settings to deliver quality
childcare. Restrictions to charging parents
extra to cover the shortfall remains to have
a significant impact on our income.
Constraints such as not being able to
charge a registration fee for funded
children means there is no commitment to
a place and results in some no shows for
September. Employer costs continue to
rise at a much higher rate than the funding
received. This has had a significant impact
on our running costs. We continue to hold
fund raising events such as raffles and
refreshments at Christmas, Easter and
Sports day. We use funds raised from
these events to purchase toys and
resources for the children.
At Colgate pre-school we aim to provide
the best childcare experiences for children
and their families. We continue to run our
baby and toddler group and open our doors
to families in the local community to join us
for the stay and play session. This enables
families to access a play session for their
child and meet other parents and carers.
We also run forest school sessions to
provide outdoor learning experiences for
children.
Our aim for the future is to pay our staff a
good wage to encourage them to stay,|
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continue to provide high quality care and
education and be sustainable.
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## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|We hold cash at bank and in hand of
£51,136 all of which is unrestricted funds.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|These funds are held in order to meet
unforeseen expenditure and contingency.|
|Amount of reserves held|Para 1.22|Nil|
|Reasons for holding zero
reserves|Para 1.22|All funds held for non-restricted activities.|
|Details of fund materially in
deficit|Para 1.24|None|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No on- going concerns or issues|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
||||
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Committee|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Voted in by parents at AGM|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
||||
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
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Charity name Colgate Playgroup
Other name the charity uses Colgate Pre-school
Registered charity number 1002181
Charity’s principal address Colgate Memorial Hall, Blackhouse Road, RH13 6HS
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**Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Sarah Watson Chairperson
2 Geraldine Hansen Treasurer
3 Robyn Burke Secretary
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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## – Corporate trustees names of the directors at the date the report was approved
**Director name** None
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole year
None
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## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**None**
## **Other optional information**
Declarations
The trustees declare that they have approved the trustO0s' report above.
Signed on behalf of the chari
ustees
Signature(s)
Full name(s
Position (eg Secretary.
Chair. et¢)
L&_
Date
202-*
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Colgate Pre-School Cashflow 2022-2023
Sep Oct Nov Dec Jan Feb March April May June July August Cash Flow Total
Income
Balance Brought Forward 58194.26
Direct Fees 3273 3390 5029.44 718.56 4609.25 3379.25 2148.75 2996 829.5 5579.75 1247 55 33,255.50
Bank (cash)
WSCC 2 yr funding 3331.23 2067.66 886.14 2283.12 978.48 4439.4 13,986.03
WSCC Funding 3/4 yr funding 12978.17 31520.16 13939.2 36353.47 15169.97 12420.03 122,381.00
Early start/Late pick up 72 93 100 64 78 81.5 193.5 276.5 270 409 75 1,712.50
Charity Fundraising (Other) 236.55 25 11.5 273.05
Pre-school fundraising 557 305 1484 2,346.00
Forest School 2540 1270 2800 6,610.00
Toddlers 93 93 123 21.00 105 72 126 42 246 84 30 1,035.00
Photography Commission 60.3 97.8 158.10
Training 77 77.00
Refunds/Repayments 14.99 35.66 99.99 150.64
Uniform Sales 139 76 20 20 20 12 62.5 80 429.50
Donation 200 20 5 64.5 289.50
Interest 0.98 0.98
3577 20258.25 5,272.44 34993.38 7,552.25 18358.09 2,495.24 43,241.09 1,744.00 22,417.16 22,676.40 119.50 182,704.80
Income Subtotal
Expenditure
Staff Salary 10,616.88 10,606.17 11,088.13 11,003.20 11,320.31 11,489.32 12,185.64 12,688.89 11,461.16 11,643.22 12,750.75 11,898.14 138,751.81
Hall Rental 888.78 888.78 888.78 888.78 888.78 888.78 888.78 888.78 888.78 888.78 888.78 888.78 10,665.36
HMRC 522.01 675.72 1,036.80 1,220.45 1,015.95 1,426.91 1,450.80 1,678.38 1,510.06 1,606.06 1,579.26 1,895.35 15,617.75
Nest Pension 498.17 752.35 402.56 859.35 512.62 1,511.74 945.01 436.10 5,917.90
Amazon 346.57 142.28 154.48 19.22 286.03 171.84 133.85 79.96 396.63 171.86 1,902.72
Materials 224.53 559.18 192.21 165.18 179.27 101.88 1,422.25
Equipment 525.59 76.80 523.20 532.24 43.95 1,701.78
Tesco 148.41 95.48 70.77 114.23 276.62 191.14 91.34 122.29 1,110.28
Smudge and Dribble 73.36 168.64 164.66 121.96 528.62
Post Office 6.15 6.15
Education Visitor/Entertainer 105.00 105.00 95.00 95.00 400.00
Telephone/Broadband 116.63 250.53 116.27 116.99 241.89 168.73 43.90 1,054.94
Mobile/Apple/Ink 40.77 20.77 40.77 10.78 30.78 10.78 30.78 10.78 30.78 40.77 20.77 40.97 329.50
DBS 45.80 45.80 91.60
Subscriptions 17.36 44.48 50.00 29.95 84.00 12.50 207.85 446.14
Staff Expenses 6.50 34.34 13.00 25.35 10.00 18.63 154.85 76.20 218.43 19.99 88.13 665.42
Insurance 1,342.02 1,342.02
United Washrooms 140.80 161.91 161.91 161.91 626.53
Accountancy 48.60 64.80 48.60 48.60 48.60 48.60 48.60 48.60 54.00 48.60 48.60 48.60 604.80
Staff Training 184.00 80.00 272.00 475.00 456.75 834.00 2,301.75
Refund 567.00 486.00 1,053.00
Bank fees 0.47 1.22 0.43 2.12
Uniform 1,335.60 997.10 48.02 2,380.72
Miscellaneous 543.50 20.00 240.00 803.50
Charities 25.00 11.50 36.50
Expenditure Subtotal 14,962.08 15,031.87 14,716.94 14,171.66 15,280.13 15,038.39 16,525.85 17,274.40 16,141.62 17,321.45 17,190.74 16,108.03 189,763.16
Profit/Loss
Total Revenue (Cashflow) - 11,385.08 5,226.38 - 9,444.50 20,821.72 - 7,727.88 3,319.70 - 14,030.61 25,966.69 - 14,397.62 5,095.71 5,485.66 - 15,988.53 - 7,058.36
BALANCE 46,809.18 52,035.56 42,591.06 63,412.78 55,684.90 59,004.60 44,973.99 70,940.68 56,543.06 61,638.77 67,124.43 51,135.90 51,135.90
Savings Balance end August 2023 51,135.90
GRAND TOTAL
Bank 50,901.07
Cash 234.83
51,135.90
Check -
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## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees** Charity Name Colgate Playgroup / Colgate Pre-school **On accounts for the year** 31/08/2023 **Charity no** 1002181 **ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2023. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**|**Date:**|28/06/2024|
|---|---|---|
||||
||||
||Robert Cooper||
||||
||FCA with Institute of Chartered Accountants in England and Wales||
1
**Oct 2018**
**IER**
## **Address:**
81 Pondtail Road Horsham RH12 5HP
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**Oct 2018**
**IER**