Trustees’ annual report (including Directors’ report) for the period
From: 01/09/2021 Period start date To: 31/08/2022 Period end date Charity name: Colgate Playgroup / Colgate Pre-school
Charity registration number: 1002181
Company number:
Objectives and activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The aim of this association is to provide Early Years Education for children below compulsory school age. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Being registered with Ofsted and following the Early Years Foundation Stage (EYFS). Supporting parents and children during their time at Colgate Pre-school. Providing a safe, stimulating environment for children that encompasses the EYFS. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | We meet the requirements of the EYFS and we are registered with Ofsted. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
Achievements and performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | This year we have had 51 children on roll and employed 13 members of staff. Post COVID-19 we are focusing on supporting children to develop in the prime areas of learning. This includes; communication and language skills, physical skills and personal, social and emotional development. To achieve these, staff have completed extra training and our daily routines provide activities to support children to develop in the prime areas of learning. For example, sensory activities such as sand and water play to develop curiosity, fine motor skills and introduce new vocabulary to develop language skills. Our main source of income is from the government Free Educational Funding for children aged 2, 3 and 4 years. This funding remains to fall very short of the amount it costs settings to deliver quality childcare. Restrictions to charging parents extra to cover the shortfall remains to have a significant impact on our income. In the recovery period from COVID-19 there has been no financial support for childcare settings. Employer costs are rising and the future holds many challenges for us to continuing running. We continue to hold fund raising events such as raffles and refreshments at Christmas, Easter and Sports day. We use funds raised from these events to purchase toys and resources for the children. At Colgate pre-school aim to provide the best childcare experiences for children and their families. We continue to run our baby and toddler group and open our doors to families in the local community to join us for the stay and play session. This enables families to access a play session for their child and meet other parents and carers. We also run forest school sessions to provide outdoor learning experiences for children. |
|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
Para 1.41 Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Other
Financial review
| Financial review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We hold cash at bank of £58,194 all of which is unrestricted funds. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | These funds are held in order to meet unforeseen expenditure and contingency. |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
Para 1.47 The charity’s principal sources of funds (including any fundraising) Para 1.46 Investment policy and objectives including any social investment policy adopted
A description of the principal Para 1.46 risks facing the charity Other
Structure, governance and management
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Description of charity’s
trusts:
Type of governing document: Para 1.25 Constitution
for example, trust deed,
memorandum and articles of
association etc
How is the charity Para 1.25 Committee
constituted?
for example limited company,
unincorporated association,
CIO
Trustee selection methods Para 1.25 Voted in by parents at AGM
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
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Additional information (optional) You may choose to include further statements where relevant about:
Para 1.51 Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Other
Reference and administrative details
Charity name Colgate Playgroup Other name the charity uses Colgate Pre-school Registered charity number 1002181 Charity’s principal address Colgate Memorial Hall, Blackhouse Road, RH13 6HS
Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Sarah Watson Chairperson
2 Emma Veal Treasurer
3 Chrissie Walker Secretary
4 Gary Ramsden
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees names of the directors at the date the report was approved
Director name
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Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (optional information)
Type of Name Address adviser Name of chief executive or names of senior staff members (optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
D•claratlons Slgnbd on b*wll rf th• chwlty'• Iru•tw• SlgMtur•(•) ' Full nwiioq•) 18_0ts-2S.
Colgate Pre-School Cashflow 2021-2022
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Sep Oct Nov Dec Jan Feb March April May June July August Cash Flow Total
Income
Balance Brought Forward 61509.13
Direct Fees 5452.85 1655 7088 633.55 2868.25 1837.66 5037.9 2045.35 1773.25 3867.75 1320.75 171 28,298.46
Bank (cash) 0 0 -
-
WSCC 2 yr funding 1811.54 1855.73 1931.47 631.2 574.56 2166.12 2412.27 11,382.89
WSCC Funding 3/4 yr funding 7791.5 23671.87 9091.01 33563.38 14743.58 31084.03 119,945.37
Early start/Late pick up 591 9 227 36 75 57 162 27 374 99 122 1,188.00
Charity Fundraising (Other) 75 75.00
Pre-school fundraising 96 96.00
Forest School 2,540.00 1270 2540 6,350.00
Toddlers 36 38 57 21.00 72 57 123 75 75 132 54 704.00
Photography Commission 98.55 66.6 165.15
Training 300 1492 616.35 2,408.35
Refunds/Repayments 16.98 16.98
Uniform Sales 139 22.5 11.5 45.5 23 11 12.5 131 396.00
Donation 56.25 2 5 63.25
Income Subtotal 6218.85 11327.54 7,538.30 29156.15 3,135.75 12997.14 5,965.10 37,555.29 3,726.75 21,008.45 35,212.63 3,327.35 177,169.30
Expenditure
Staff Salary 10,777.24 10,782.80 10,782.60 10,669.79 10,897.03 10,861.16 10,744.72 11,693.85 11,725.75 11,980.92 13,286.49 10,383.01 134,585.36
Hall Rental 710.01 710.01 710.01 710.01 710.01 710.01 710.01 710.01 710.01 710.01 710.01 710.01 8,520.12
HMRC 1,098.20 1,381.82 1,680.12 1,619.33 1,661.37 1,747.62 1,771.33 1,440.13 2,761.69 702.23 15,863.84
Nest Pension 751.82 722.32 350.10 356.90 703.62 412.85 842.84 514.00 4,654.45
Amazon 206.90 187.95 172.70 251.99 57.91 72.15 161.91 119.45 39.47 171.52 110.59 7.99 1,560.53
Materials 85.95 50.00 237.96 37.99 168.20 137.08 50.00 767.18
Equipment 402.00 1,092.49 372.06 1,866.55
Tesco 85.75 117.43 144.31 148.12 96.72 125.68 133.32 120.22 971.55
Smudge and Dribble 106.54 79.85 137.76 110.20 59.21 493.56
Post Office 500.00 500.00
Education Visitor/Entertainer . 140.00 240.00 245.00 105.00 95.00 175.00 50.00 140.00 215.00 105.00 1,510.00
Telephone/Broadband 63.32 192.91 83.51 65.41 186.68 62.63 64.73 203.16 78.05 65.45 96.25 202.70 1,364.80
Mobile/Apple/Ink 20.78 30.77 20.78 40.76 30.77 20.77 50.77 20.77 30.77 30.77 40.77 62.77 401.25
DBS 191.20 47.80 45.80 284.80
Subscriptions 309.23 53.42 139.99 84.00 170.40 757.04
Staff Expenses 52.02 71.56 48.93 83.55 36.30 73.65 116.56 75.06 6.33 114.60 325.93 1,004.49
Insurance 992.11 992.11
United Washrooms 81.76 140.80 140.80 140.80 140.80 644.96
Accountancy 51.18 57.18 97.20 48.60 48.60 51.18 57.18 48.60 97.20 48.60 59.40 664.92
Staff Training 130.00 30.00 950.00 1,110.00
Refund 374.85 374.85
Bank fees 0.98 0.98
-
Miscellaneous 3.00 360.00 547.20 108.00 331.50 145.58 1,495.28
Charities 75.00 20.55 95.55
-
Expenditure Subtotal 14,843.38 13,860.73 15,974.18 14,545.76 15,644.14 15,472.16 14,936.30 15,768.64 13,754.46 17,691.67 14,989.44 13,003.31 180,484.17
Profit/Loss
Total Revenue (Cashflow) - 8,624.53 - 2,533.19 - 8,435.88 14,610.39 - 12,508.39 - 2,475.02 - 8,971.20 21,786.65 - 10,027.71 3,316.78 20,223.19 - 9,675.96 - 3,314.87
BALANCE 52,884.60 58,975.94 53,073.25 76,119.52 49,000.74 59,034.11 52,537.93 83,295.78 78,990.34 64,825.91 81,732.32 51,833.17 -
Savings
GRAND TOTAL Balance end August 2022 58,194.26
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Colgate Playgroup / Colgate Pre-school On accounts for the year 31/08/2022 Charity no 1002181 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2022. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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Independent I have completed my examination. I confirm that no material matters have
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examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Name: Robert Cooper
Date: 19/06/2023
1
Oct 2018
IER
Relevant professional qualification(s) or body (if any):
FCA with Institute of Chartered Accountants in England and Wales
Address:
81 Pondtail Road Horsham RH12 5HP
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
Oct 2018
IER