**To**
## **Trustees' Annual Report for the period**
Period start date Period end date 01 Sept’ 2019 31 August 2020
**From**
## Section A Reference and administration details
**Charity name** Colgate Playgroup **Other names charity is known by** Colgate Pre-school **Registered charity number (if any)** 1002181 **Charity's principal address** Colgate Memorial Hall Blackhouse Road, Colgate West Sussex **Postcode RH13 6HS**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Chrissie Walker|Secretary|||
||Emma Veal|Treasurer|||
||Sarah Watson|Chairperson|||
||GaryRamsden||||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
Lisa Smith - Manager & EYP
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution adopted 20[th] September 1990 Type of governing document (eg. trust deed, constitution) Association consisting of 3 Officers and not less than 4 or more than 9 How the charity is constituted elected members. (eg. trust, association, company) Trustees are appointed or reappointed annually at the AGM Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The aim of this association is to provide Early Years Education for children below compulsory school age by: Being registered with Ofsted and following the Early Years Foundation **Summary of the objects of the** Stage. (EYFS) **charity set out in its** Supporting Children and Parents during their time at Colgate Preschool. **governing document** Providing a safe, stimulating environment for children that encompass the EYFS.
**TAR**
March **2012**
2
We meet the requirements of the Early Years Foundation Stage and we are registered with Ofsted.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
We began the new school year in September 2019 as normal with 36 children on the register. In the Spring Term Covid 19 impacted on our practice resulting in the setting temporarily closing on the 23[rd] March 2020 (for the national lockdown). During the closure West Sussex County Council continued to pay the Free Entitlement for funded children. Non funded children were not charged any fees in line with Government Guidelines. During our period of closure 3 Staff were furloughed proportionally with the losses from our non-funded income. As a gesture of ‘goodwill’ we were not charged rent for the Village Hall that we operate from during the period of closure. We reopened on 1[st] June 2020 and some parents chose to keep their children at home and continue isolating for various reasons. Therefore our numbers were lower than usual. Throughout the pandemic Colgate Preschool has incurred extra costs for PPE and cleaning equipment to ensure that Preschool has remained a safe place for children and staff to attend.
As a direct result of Covid 19 we have been unable to hold any of our usual events such as the Easter Bonnet Parade and Summer Sports Day which has impacted on our income from fundraising. We have continued adapt our practice throughout the ongoing Covid 19 situation to ensure that we can provide a safe, happy, play environment for young children to develop and learn.
**TAR**
March **2012**
4
## **Section E Financial review**
**Brief statement of the**
**charity’s policy on reserves**
We hold cash at bank of £67,565.93 all of which is unrestricted funds. These funds are held in order to meet any unforeseen expenditure and contingency.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** S.Watson **Full name(s)** Sarah Watson **Position (eg Secretary, Chair,** Chairperson **etc)**
**Date** 24/06/2021
**TAR**
March **2012**
5
## **COLGATE PRE-SCHOOL CASHFLOW September 2019 - August 2020**
||**Sep**|
**Oct**|
**Nov**|
**Dec**|
**Jan**|
**Feb**|
**March**|
**April**|**May**|**June**|**July**|**August**|**Cash Flow Total**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||**_Income_**||||||||||||
|BalanceBroughtForward|46512.86|39,262.03
37,510.62
34,285.72
47,746.93
42,249.72
49,083.43
42,380.91
62,624.37
54,500.66
64,077.61
78,656.41||||||||||||
|DirectFees|2965.85|2267.68
2801.35
1410.2
2726.2
1830.8
1660.6
6.5
19.5
461.4
51
16,201.08||||||||||||
|Forest School Fees|2540|178.5
153
2540
508
3302
9,221.50||||||||||||
|ChildcareVoucher Payment|624.75|984.7
1586.05
574
1667.3
603.75
956.45
257.65
7,254.65||||||||||||
|Funding transfer(fromsetting)||397.8
397.80||||||||||||
|DAF||615
615
1,230.00||||||||||||
|WSCC2yr funding||994.5
642.6
275.4
775.08
279.72
761.46
3,728.76||||||||||||
|WSCCFunding 3/4yr funding||6389.21
22609.11
16037.04
29408.4
14409.72
24078.6
112,932.08||||||||||||
|HMRC JRS Grant||1641.83
1641.83
78.96
3,362.62||||||||||||
|Apprenticeship ChichesterCollege||500
500.00||||||||||||
|WSCCInclusion Funding||2028
1980
1980
5,988.00||||||||||||
|Toddlers||100.00
100.00||||||||||||
|Miscellaneous|20.81|110
35
3
168.81||||||||||||
|TrainingProvided||-||||||||||||
|Refunds/Repayments||63.5
62
204.96
55.38
385.84||||||||||||
|UniformSales|78|61.5
17
17
42
21
55.5
292.00||||||||||||
|Fundraising||1.6
83.4
211
296.00||||||||||||
|**Income Subtotal**|6229.41|10056.69
7,698.30
25961.71
6,978.50
18767.99
5,782.05
30,652.59
2,141.83
21,632.77
26,106.30
51.00
162,059.14||||||||||||
|||**_Expenditure_**||||||||||||
|StaffSalary
Hall Rental
Inland Revenue
ForestCamp Site
Argos
Amazon
Baker Ross
Book People
Nexus
Tesco
Sainsburys
Smudge andDribble
Staples
Post Office
MiscellaneousRefund
TheWorks
Fees Refunds/Transfers
Education Visitors/Outings
Telephone/Broadband
Advertising
DBS
OFSTED Registration
StaffUniform
Childrens uniform
Miscellaneous
Insurance
ALB Accountancy
Staff Training
Staff Expenses
WeeblyWebsite
NestPension
MobileTop
**Expenditure Subtotal**|8,644.35|8,643.95
8,922.75
8,914.25
8,897.07
8,814.27
8,769.58
9,044.00
9,043.80
8,451.70
8,209.24
8,209.24
104,564.20||||||||||||
||603.60|603.60
689.14
689.14
689.14
689.14
689.14
689.14
689.14
689.14
6,720.32||||||||||||
||1,217.93|596.71
1,107.88
1,034.33
990.17
989.97
593.01
593.21
569.01
635.35
635.35
8,962.92||||||||||||
|||230.00
230.00||||||||||||
|||78.23
202.95
409.84
163.93
854.95||||||||||||
||374.18|27.32
239.33
50.00
207.23
123.98
47.77
36.99
209.80
476.98
346.37
75.07
2,215.02||||||||||||
|||114.16
230.84
101.40
187.80
634.20||||||||||||
|||54.97
51.90
106.87||||||||||||
|||257.92
360.00
617.92||||||||||||
||92.01|149.99
83.53
122.92
112.04
560.49||||||||||||
|||-||||||||||||
||34.35|44.07
83.02
51.25
212.69||||||||||||
|||-||||||||||||
||7.50|599.70
20.00
49.74
676.94||||||||||||
|||16.90
16.90||||||||||||
|||63.50
36.00
49.10
148.60||||||||||||
|||504.90
103.50
119.00
727.40||||||||||||
||.|130.80
145.00
140.00
175.00
590.80||||||||||||
||31.99|141.89
40.80
54.50
122.69
45.86
36.60
132.71
29.88
35.21
159.11
35.62
866.86||||||||||||
|||-||||||||||||
|||143.40
143.40||||||||||||
|||50.00
50.00||||||||||||
|||586.89
586.89||||||||||||
|||460.00
460.00||||||||||||
||781.19|26.48
89.99
140.99
84.00
869.49
1,068.80
3,060.94||||||||||||
||463.00|459.82
922.82||||||||||||
|||101.22
48.60
51.18
51.18
48.60
48.60
48.60
126.60
116.10
62.10
46.02
748.80||||||||||||
||897.60|350.00
50.00
150.00
204.96
834.00
2,486.56||||||||||||
|||-||||||||||||
||43.65|74.00
78.65
61.53
28.87
38.92
76.25
41.62
443.49||||||||||||
||40.92|53.45
94.37||||||||||||
||247.97|465.24
475.43
257.21
494.04
252.25
504.50
267.54
267.54
3,231.72||||||||||||
|||10.00
10.00
10.00
20.00
10.00
10.00
70.00||||||||||||
||13,480.24|11,808.10
10,923.20
12,500.50
12,475.71
11,934.28
12,484.57
10,409.13
10,265.54
12,055.82
11,527.50
11,141.48
141,006.07||||||||||||
|**_Profit/Loss_**||||||||||||||
|Total Revenue (Cashflow)|7,250.83
-|1,751.41
-
3,224.90
-
13,461.21
5,497.21
-
6,833.71
6,702.52
-
20,243.46
8,123.71
-
9,576.95
14,578.80
11,090.48
-
21,053.07||||||||||||
|BALANCE|39,262.03|37,510.62
34,285.72
47,746.93
42,249.72
49,083.43
42,380.91
62,624.37
54,500.66
64,077.61
78,656.41
67,565.93||||||||||||
|Savings||||||||||||||
|**GRAND TOTAL**||**67,565.93**||||||||||||
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Colgate Playgroup
**On accounts for the year** August 2020 **Charity no** 1002181 **ended (if any)**
**Set out on pages**
1-2
(remember to include the page numbers of additional sheets)
**Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
**Basis of independent examiner’s statement**
- My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
**Independent** In connection with my examination, no matter has come to my attention **examiner's statement** (other than that disclosed below *)
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
**Signed:** JTighe **Date:** 15/06/21 **Name:** Jane Tighe **Relevant professional qualification(s) or body (if any):**
**IER**
**March 2012**
1
**Address:** 25 Brighton Road Horsham West Sussex RH13 5BD **Section B Disclosure**
Only complete if the examiner needs to highlight material problems.
**IER**
**March 2012**
2
**Give here brief details of any items that the examiner wishes to disclose** .
**IER**
**March 2012**
3