REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021 FOR WALLINGTON COUNTY GRAMMAR SCHOOL PARENTS, TEACHERS AND FRIENDS ASSOCIATION REGISTERED CHARITY 1002095 ## **CONTENTS OF THE REPORT AND FINANCIAL STATEMENTS For the Year Ended 31 August 2021** ||**Page**| |---|---| |Report of the Trustees|2-5| |Report of the Independent Examiner|6-7| |Statement of Financial Activities|8| |Balance Sheet|9| |Notes to the Financial Statements|10| 1 ## **REPORT OF TRUSTEES** The Trustees present their report and financial statements for the year ended 31 August 2021. ## **REFERENCE AND ADMINISTRATIVE DETAILS** 1. The full name of the Association is Wallington County Grammar School Parents, Teachers, Friends Association. The working name is Wallington County Grammar School PTFA (“the PTFA”). 2. The PTFA is a registered Charity, number 1002095 and the registered address is Wallington County Grammar School, Croydon Road, Wallington, Surrey, SM6 7PH. 3. The Trustees were as follows: - Jamie Bean: _President_ - Shaqib Arif: _Chair_ - Olga Koto: _Vice Chair_ - Jackie Gardiner: _Secretary_ - Vinai Haria: _Treasurer_ - Sarah Shah - Nils Lofmark - Stephen Jefferys - Helen Jefferys - Veshali Patel 4. The Independent Examiner is Miss Jenny Little ## **STRUCTURE, GOVERNANCE, AND MANAGEMENT** 5. Rules for the structure, management and governance of the PTFA are conferred in the Wallington County Grammar School PTFA Constitution. The PTFA’s constitution was adopted on 19 September 1990, as amended on 29th September 1993, as amended on 2 6 December 2016 and 1 May 2018. The charity and constitution are registered with the Charity Commission. 6. The management and control of the PTFA is vested in a committee consisting of: The President (or his/her representative) as ex officio Trustee - The officers (Chair, Vice Chair, Treasurer and Secretary) - Other elected members who together with the officers are the Trustees 7. The maximum number of Trustees is ten. 8. Parents and legal guardians of all children at the School are automatically members of the PTFA and are invited to attend general meetings which take place every month during term time. No business can be transacted at any meeting unless the quorum set out in the constitution is present and disbursements may only be made in accordance with the provisions of section 16 of the constitution. 9. The Trustees and officers are elected or appointed in accordance with the constitution. Only parents of pupils attending the school are eligible to stand for election as officers. All the activities of the PTFA are undertaken by unpaid volunteers. 10. The PTFA is a member of Parentkind, previously the Parent Teacher Associations UK, which provides a level of insurance cover for the participants at events and activities. ## **OBJECTIVES AND ACTIVITIES** 11. The object of the PTFA is to: - i. Develop more extended relationships between the staff, parents and/or guardians and others associated with the school - ii.. Engage in the activities that support the school and advance the education of the pupils attending it and; - iii. Provide and assist in the provision of the facilities for the education at the school (not normally provided by the Local Education Authority) 12. Unfortunately due to the continuing Covid-19 pandemic the PTFA could again not hold most of its usual events at school in 2021. Events and activities that would usually generate revenue for the PTFA include the Year 7 barbeque, second hand uniform sales throughout the year, fundraising social activities including Quiz Night, Murder Mystery Evening and Year 7 & 8 Disco. As parent evenings moved online, and school drama and musical events were again cancelled, our revenue generation was limited mainly to 100 Club and a mufti day. 13. The PTFA provides volunteers to assist in the holding of 11+ familiarisation tests which are administered by WCGSPTFA Ltd, a wholly owned trading subsidiary of the charity run for the benefit of the PTFA. We were delighted to be able to run Familiarisation tests in 2021, albeit fewer sessions than in previous years. 14. PTFA Trustees have had regard to the Charity Commission guidance on public benefit. The Trustees complied with their duty to have due regard to the Charity Commission's Public Benefit guidance when exercising any powers or duties to which the guidance is relevant. In furtherance of the Charity’s purposes for public benefit, the PTFA instructed WCGSPTFA Ltd to provide free places (up to a maximum of 5% of total test places) to candidates eligible for free 3 school meals or pupil premium. ## **ACHIEVEMENTS AND PERFORMANCE** 15. There have been no changes in the aims of the organisation of the PTFA during the year. All events held broke even or made a profit. 16. During the year the charity provided funding for various activities/departments including a contribution towards bids made by the PE, Music, Drama, Chemistry, Biology and Food Tech departments. Providing enhancements to the facilities and education of pupils at the School has a significant impact on many diverse families in a wide geographical area. ## **FINANCIAL REVIEW** ## **Restricted Funds** 17. The amount of school fund donations received from parents directly into the PTFA account was £1,987. These are restricted funds intended for the school and were as in prior years, voted by the PTFA to be distributed to the school. 18. No amount was received in respect of Cricket Club donations. 19. An amount of £1,986 was received in respect of parental donations to show appreciation to the school staff for their hard work during a very challenging year. The SLT, in conjunction with the staff team, decided on how they would like to spend this. £200 was paid out this year with the balance to be paid in 2022. 4 20. Tax claimed in respect of gift aided donations totalled £756. ## **Unrestricted funds** 21. The PTFA received £4,182 of gross income during the year of which £nil was from donations from its wholly owned trading subsidiary. The Charity incurred expenditure of £15,254. At the year end cash at the bank was £137,818. 22. As the 2020 Familiarisation tests did not run, the PTFA loaned the wholly owned trading subsidiary £2,000 to cover costs incurred with cancelling these tests. The amount was loaned at commercial rates, and was paid back in the year ended 31 August 2021. ## **Capital commitments** 23. The PTFA have committed to provide the school with £100,000 funding upon approval of the CIF bid for an extension of the kitchen and library areas. The decision from the government is not due until April 2022. Signed for and on behalf of the Trustees: Shaqib Arif Trustee of WCGS PTFA Dated: 18 February 2022 5 ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF WALLINGTON COUNTY GRAMMAR SCHOOL PARENTS, TEACHERS AND FRIENDS ASSOCIATION** I report to the trustees on my examination of the accounts of Wallington County Grammar School Parents, Teachers and Friends Association (the Trust) for the year ended 31 August 2021. ## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER** The charity's trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”). The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the applicable Directions given by the Charity Commission (under section 145(5)(b) of the Act, and - to state whether particular matters have come to my attention ## **BASIS OF INDEPENDENT EXAMINER'S STATEMENT** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **INDEPENDENT EXAMINER'S STATEMENT** In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: 1. the accounting records were not kept in accordance with section 130 of the Charities Act; or 2. the accounts did not accord with the accounting records; or 6 3. The accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Name: Jenny Little Address: 34 Florence Road, South Croydon, CR2 0PP Dated: 31st January 2022 ly. WCGS PTFA Iliiiylvti Lvutily Gt 4Yiiii•)at SLIIv* i I STATEMENT OF FINANCIAL ACTMTIE8 For th• y•4r •nded 31 Auoust 2021 UnrHth¢t•d R•Jtrlthd funds School Par•ntal Fund don*10ns Total funda Totsl funds Crfck•t Fund 2021 2020 ljcorninq R•wJr£•• Irl￿￿GI*mIt•0F￿￿B Vo*ntsry Incc4 Sthool Fund Dmalons & ctyenarrts T& rtctythatye onCtr*nart$8 1.987 756 3.973 756 è.545 4.089 2.197 1.067 297 uffiaay 2nd Hand Uthtm Sa￿$ ArtPac Chnslmas Pudfjngs E¥$iknndrai$ino&fvm¥2th J￿￿101 DigCO8 Muidfrrwstsry Sthool & House Plays Refreshfflenlsde5 1.134 162 162 55 40$ 880 1.055 814 789 12 12 DDnabon5 fe¢FN•O cDmpÉfisabonfromT5 Interestretsfft Toialkncorn￿Q rex￿rceS 52.14fj 708 113 348 4.182 2746 1.986 C051ofgeTretafvg hTrds Fund raising co 100 Jub Murdermyslery 400 1,017 ¢ncketCDa(hin payaNèttsWCGS 8th001 GfflS- uor 2,940 ,317 3,069 898 274fj SthOOl Gins- Enoiish oèparimènt Scfftooi Gffis-sports School Gffls-SEN School Gffls-MusirJDrarna School G4fts-Chemis School GThls-Footttsth 733 2,010 1,500 2193 2.809 4.591 1.864 1.872 2,193 2.809 4.591 1.864 1.872 School Qfts-PAoIo School Qts-cxher Sthool grt%-RefrJnds trom schoDI Expen5QS Subscnpbon5 Commffte• Gffls Stock BankChJrge? & PTFA Runnlng Cos Tow r•¥wrc•#•xpenthO 12621 176 176 175 62 701 59 25 80 15,254 2.740 1J,200 22,033 tin¢On¥n￿(W¢vtynYj 1.786 0,715 46,809 137,324 134.864 123.792 2.48 2.460 137,324 128,038 B&Wnce ¢ffi J1 A¥ou412021 1.786 &: WCGS PTFA W.Illington County Gramrnar Schoi, BALANCE SHEET a5 at 31 August 2021 2021 2020 Current Assets Tax Debtor Other debtors 450 Loan the from WCGS PTFA Ltd Cash al bank 2,000 143,888 146.338 137,818 137.818 CTedrtors: amounts fth.ng due one yeaT Due lo Wallinoton County Gtammar Sthool Other cre(htors 9,580 8,264 200 9,780 750 9,014 Net current assets 128.038 137,324 Credliofs: amounts f•lllng due after more than one year Due lo Wallington County Gfammar Sthool Nel a$$•ts 128,038 137.324 Reserves Unrestnded funds 123.605 4.433 130,428 6,896 Restn"ded lunds 128.038 137.324 ## **ACCOUNTING POLICIES** ## **Basis of Preparation of Financial Statements** The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value. The financial statements have been prepared in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), applicable accounting standards and the Charities Act 2011. **Taxation** The PTFA is a registered charity and therefore is not liable for income tax or corporation tax on income derived from its charitable activities, as it falls within the exemptions available to registered charities. The organisation makes a tax repayment claim in respect of donations received under the deed of covenant and gift aid. Transitional relief is included in this claim. Value added tax is not recoverable by the charity, and as such is included in the relevant cost in the Statement of Financial Activities. **Fund Accounting** Funds held by the PTFA are either: - Unrestricted funds -these are funds which can be used in accordance with the charitable objects at the discretion of the trustees. ● Restricted funds- these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when the funds are raised for particular restricted purposes. 10