CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1st April 2023 To 31st March 2024 Charity name: Ottery St Mary Medical Trust Charity registration number: 1002091 Objectives and Activities SORP reference Summary of the purposes of the charity as set out in its governing document Para 1.17 The object of the charity is to relieve patients and former patients of the practice and other invalids in the community who are in need and to provide or assist in the provision of equipment and facilities not normally provided by the local authority (NHS Englandlone Devon ICB) Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.17and 1.19 The main activities in relation to those purposes are providing amenities, facilities, equipment and technologies, and to provide the relevant maintenance for such items. Para 1.18 The Trustees are aware of the guidance and take it into account when making decisions. Decisions are made in accordance with the Charitie's purposes Additional information {optional) You ma choose to include further statements where relevant about.. SORP reference The charity does not award grants to individuals. Para 1.38 Policy on grant making The charity does not use repayable finance to achieve its, aims. Para 1.38 Policy on social investment including program related investment The charity does not employ any volunteers Para 1.38 Contribution made by volunteers Other Achievements and Performance SORP reference The charity received five applications from the Coleridge Medical Centre to fund the purchase of the following.. Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circUmstan￿S of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Electric couch to improve access and comfort for patients Self check-in screen for patient access and convenience. Digit baby scales x 3 Information screen and software including patient information and health advice for waiting room Maintenance & safety checks for inner and outer automatic entrance doors- maintenance contract Additional information (optional) You ma choose to include further statements where relevant about.. The applications made above were appropriate and approved. Donations to the value of £5854.80 were made to the Coleridge Medical Centre. nla Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performan ainst ob"ectives nla Para 1.41 Other Financial Review Review of the charity's financial position at the end of the period Para 1.21 Minor donation has been minirnal during the year, amounting to £42.50. The Trust has however received two significant legacy donations during the year, amounting to £125,832. With no immediate funding plans for the capital. The decision was made to open a Liquidity Manger 95-day account to provide a better rate of interest on the reserve balance held by the trust. The Trustees are aware of their individual legal responsibilities to manage charity resources responsibly and that they must ensure the charity is carrying out its purpose. See below re reserves held. The balance sheet for the period is attached. The accounts were independently reviewed on 20-10-2024 by David Roberts, Retired Bank Manager, 57 Claremont Field, Ottery St Mary, Devon EX111NP. The annual return to the Charities Commission portal has been completed. Statement explaining the policy for holding reserves stating why they are held Para 1.22 The charity reserves are the monetary donations received. A working balan￿ is held in a current account to meet administration costs and small grant applications. Further funds are held in a high interest account with easy aC￿ss. Further capital is held in the Liquidity account to maximise return. Balances and interest rates are reviewed periodically to meet the o erational needs of the Trust. Non specific based on likelihood of events happening. A small balance should be held on account for accountancy fees, software licensing (Sage) , bank charges and other future o eratin costs It is unlikely that there will be any unforeseen emergencies as the charity does not operate premises or a workforce. The charity does not have any ongoing fundin commitments or debt so does not Amount of reserves held Para 1.22 Reasons for holding zero reserves Para 1.22 need to hold contingency for any gaps in fundin none Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going cOn￿M Para 1.24 Para 1.23 The charities sole income is from bequests and donations. Additional information (optional) You ma choose to include further statements where relevant about.. Bequests and donations The charity's principal sources of funds (including any fundraising) Para 1.47 none Investment policy and objectives including any social investment policy adopted Para 1.46 Lack of direction and strategylbusiness planning Underutilisation of funds Succession planning Trustees Public awareness of the trust and its aims A description of the principal risks facing the charity Para 1.46 Structure, Governance and Management Description of charity's trusts.. Type of governing document trLlSt dF." al charter How is the charity constituted? {e.g Lifiii iwol pol-ated associatloll. KJIO Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees none Para 1.25 Deed .'ii, ro Para 1.25 unincorporated Para 1.25 The ongoing trustees can nominate to appoint any person Additional information (optional) You ma choose to include further statements where relevant about: The essential trustee: what ou need to know what ou need to do - GOV.UK ov.uk www. Policies and procedures adopted for the induction and training of trustees Para 1.51 4 x Trustees 1 x admin1strat0rltreasu￿r The charity's organisational structure and any wider network with which the charity works Para 1.51 Trustees are GP Partners of the Coleridge Medical Centre Relationship with any related parties Para 1.51 Approved at the AGM Trustees Annual Report 01104122 to 3110312023 Date of revious AGM 1510212024 Reference and Administrative details Charit name other name the charit uses istered charit number Charity's principal address Otte Stma Medical Trust The Medical Trust Fund 1002091 Canaan Way, Ottery St Mary, Devon EX11 1 EQ Names of the charity trustees who manage the charity Dates actsd if not for whole ear Trustee name Office (if any) Name of person {or body) entitled toa oint trustee ifan Dr Christopher John Dilley Dr Simon John Kerr From 3 September 1990 Founder Trustee Primary Contact Charities Commission & Chair From 11 September 2002 Continuing Trustees Dr Katharine Jane Gurney Dr Juliet Deborah Nelson From 11 September 2002 Continuing Trustees From 15 May 2017 Continuing Trustees Cor orate trustees - names of the directors at the date the re Director name There are no corporate trustees ortwasa roved Name of trustees holding title to property belonging to the charity Trustee name There are no property holdin trustees Dates acted if not for whole ear Funds held as custodian trustees on behalf of others Description of the assets held in this capacity None Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects None Details of arrangements for safe custody and segregation of such assets from the Charity's own assets Nla Additional information (optlonal) Names and addresses of advisers (Optional infomiation) Type of Name Address adviser Name of chief executive or names of senior stsff members (Optional infonnation) Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Other o tional information Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity 3 trustees Signature(s) Full name(s) Positlon (eg Secretary, Chair, etc) Date - Zc>ZS. 00000 oo)0 Lfi O * Oi (Li OOONr r CO Ln N (N a) LU U CJ LU Lu (n o .'iie.¢, qL'p'Jn rjl Nei)Ar.*7t txam-pi¢>,- .7 I"r.k f ¥ 3':Trrt j t,.Irt."'ri; -.r r.,41,%1