MOULTON VILLAGE HALL
Registered Charity No. 1002083
Chairmans Report 2024-25
Moulton Village Hall is almost 15 years- old and we are delighted to report it is still a very busy community venue for both group activities, celebrations and is in excellent condition.
During the year we welcomed two new members to the Management Committee: Richard Edge who replaced David Clarke as our Parish Council representative; David remains on the committee as a community representative; and John Harrington, who replaced Phil Kirkman as a community representative.
The General Manager, Stuart Wright, unexpectedly handed in his notice over the Easter holidays as he had secured full time employment in Norfolk. When the committee had first looked for a General Manager, Jill and Jerry were aware that Ian Spinks who lives in the village had shown an interest in the job. However, as he was still in fulltime employment the timing was wrong for him. When Stuart left, Jill and Jerry approached Ian again as they were aware he had just reduced his working week to 3 days. After some thought and discussion with family he agreed to take on the duties of General Manager from 1[st] May 2025.
Jill covered the bookings for a few weeks and assisted the handover as Stuart had already departed, and Jerry showed Ian the maintenance side of operating the hall. Over the last few months Ian has worked hard to get to grips with the many different duties that make up the role of General Manager and will soon be on top of the job. It is a huge advantage having Ian in post as he lives just a few minutes from the hall.
One topic that came up for discussion during a committee meeting earlier in the year was the simplification of the current constitution. - as it stands it is very hard to follow due to the legal phrasing of every paragraph. Linda Spinks and Richard E undertook some work looking at what was required in the document and what could be taken out.
The new finished constitutuion will be discussed at the AGM in September and a vote will be taken whether to adopt the simplified document.
Early in the financial year, Richard M advised the Committee that the Moulton Millenium Club, which has provided funds for numerous groups in the village since its inception, was being dissolved as its composition and governance no longer complied with the rules of the Financial Conduct Authority. The Village Hall, which is more suitably constituted, was asked to take on the responsibility for this worthwhile function. The Committee discussed this at some length and was agreeable. Accordingly, the funds were transferred into our Yorkshire Building Society savings account for safe keeping until needed.
We are pleased to report that Carpet Bowls, which reformed last year, has gone from strength to strength and is now running every Friday evening with a maximum of 24 players each week. Some evenings the group enjoy a Fish & Chip supper or other social events during their interlude. A real success story.
The Tuesday morning Moulton Minis were dealt a blow earlier in the year when Emily said she was stepping down as organiser. However, Rev Chris Childs stepped in and undertook some research and found that the Church gave grants to Mum and baby groups and he was able to obtain a grant for Moulton. So now we have a new group called the Seedlings
organised by Janice Gee and her team from the Church and assisted by Emily. Another success story.
The Bi-annual Fun Day took place on a showery and windy Saturday afternoon in the first week of July 2024, which meant attendance was down. Nevertheless, there were over 500 ducks participating in the Rainy Duck Race which raised £500 for Pre School. The Mighty Macca band played in the main hall, plenty of games for children out on the playing field, and all those who attended had lots of fun. The event raised funds equally distributed between the Village Hall, the Church, the School. Moulton Minis and prizes for our Christmas Lights competition.
Our annual Christmas Event took place a few days before Christmas with a visit from Father Christmas who gave out more presents than usual this year as more children attended. As always it was a very happy event!
There was no village pantomime this year and so in January the committee decided to organise an Easter Race Night to make some much-needed funds. Over 70 people attended the event which saw the running of 8 races, a tote and a bar. Thanks to committee members for all their help in organising and running this event. We also enjoyed a Fish & Chip Supper!
One Saturday morning in April was set aside for all committee members to spring clean the hall. Cupboards were cleaned and reorganised, the freezer was defrosted. White goods were pulled forward to enable cleaning under and behind them and all 120 upholstered chairs were scrubbed clean. In addition, John assisted Richard M in painting the lower half of the main hall. The ladies’ toilets and the control room had already been repainted earlier in the year by Richard M.
During the last quarter, new LED downlights, which are more reliable and more efficient than the existing fluorescent units, were installed in the Lanwades Room, the front lobby and the lobbies to each of the changing rooms. Plans are in hand the similarly replace the Hi-Bay units in the Main Hall during the summer break. Thanks to Jerry & Will Nash for undertaking this work.
All this work ensures the hall is well maintained for another year and funds are not being wasted on outside help.
In April, the Parish Council once again gave the Management Committee a grant of £2,600 towards our operational costs, which is much appreciated.
On behalf of the Committee may I thank our regular users for their continued use of the hall. Luckily most of their bookings run smoothly.
They are as follows:
Monday – Preschool, Pilates, Committee meetings & Council meetings in the evening
Tuesday - Seedlings in morning, Beavers Cubs and Scouts in the evening
Wednesday – Preschool, Yoga and Dance practice in the evening
Thursday - Pilates in the morning, Bridge afternoon, Yoga & Badminton in the evening
Friday - Preschool, Carpet Bowls in the evening
Saturday – Panthers football in the morning.
Following a very busy period of children’s party bookings in 2022 (catching up on missed parties due to Covid) the hall’s bookings quietened down again this year but the hall remains a popular venue.
That just leaves me to thank all Committee members, but especially Jerry and Alex for covering my absences at meetings and dealing with other problems that have occurred; to Jerry for keeping our finances in such good order; and finally, to thank Jill who has made it known that she will step down as Secretary in September having undertaken the role for 15 years but will remain on the committee as a trustee to ensure continuity.
Richard Marshall
September 2025
MOULTON VILLAGE HALL
Registered Charity No. 1002083
FINAL Income and Expenditure Account for the year ending 30th June 2025
| 2024-25 | 2023-2024 | ||||
|---|---|---|---|---|---|
| INCOME note |
£ | £ | |||
| Block bookings | 1 | 16,075 | 19,212 | ||
| Individual bookings | 7,576 | 7,379 | |||
| Parish Council Grant | 2,600 | 2,853 | |||
| District Council Grant | 0 | 220 | |||
| Solar Panel Feed-in Tariff | 2,482 | 2,209 | |||
| Donations | 60 | 1,460 | |||
| Interest | 1,057 | 971 | |||
| Fund Raising Activities | 2 | 2,460 | 720 | ||
| £32,310 | £31,023 | ||||
| EXPENDITURE | |||||
| Cleaning expenses | 3 | 5,063 | 4,503 | ||
| Utilities & waste management |
13,375 | 13,789 | |||
| Improvements | 2,914 | 1,807 | |||
| Maintenance and repairs | 3,407 | 4,333 | |||
| Insurance | 1,678 | 4,597 | |||
| Management Fees & Licences | 4 | 5,392 | 5,508 | ||
| Fun Day Expenses | 75 | 873 | |||
| Sundryexpenses | 177 | 447 | |||
| £32,680 | £32,858 | ||||
| Net Income forthe year | £230 | -£1,834 | |||
| ACCUMULATED FUNDS | |||||
| Balance as at 30th June 2024 | 48,582 | 50,416 | |||
| Net income for the year | 230 | -1,834 | |||
| Exceptional Item | 5 | 3,874 | |||
| Balance as at 30-Jun-2025 | £52,686 | £48,582 | |||
| REPRESENTED BY | |||||
| Co-operative Bank Account | 10,996 | 11,582 | |||
| Yorkshire Building Society Account | 20,003 | 15,690 | |||
| United Trust Bank 3-Year Bond (Aug-2024) 6 | 5,143 | ||||
| United Trust Bank 3-year Bond (Feb-2025) | 7 | 11,087 | |||
| United Trust Bank 3-year Bond (Feb-2026) | 5,885 | 5,680 | |||
| United TrustBank 3-yearBond (Aug-2027) | 5,216 | ||||
| United Trust Bank 3-year Bond (Feb-2028) | 11,276 | ||||
| Cash | 0 | 0 | |||
| Trade Creditors | 8 | -788 | -600 | ||
| Trade Debtors | 9 | 96 | 0 | ||
| £52,686 | £48,582 |
Notes:
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1 Pre-school, Bridge, Badminton, Yoga Classes, Pilates, Luncheon Club, Moulton Scouts, Moulton yy
Minis and Carpet Bowls \
2 Moulton Fun Day in July, Christmas drop-in December dy
3 Wages, materials, bathroom supplies a
4 General Manager service charge, Premises & TV Licences
5 Moulton Millenium Club Legacy in YBS a/c £3,724 remaining of .
7 UTB Feb-2025 bond reinvested until Feb-2028
6 UTB Aug-2024 bond reinvested until Aug-2027 y) ~ \
8 Prepayments for next year events LTR
9 Outstanding payment: Farmers Market & Craft Fair
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MOULTON VILLAGE HALL
page 2 of 2 Registered Charity No. 1002083
Income and Expenditure Account for the year ending 30th June 2025
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Prepared byTreasurer J0)sfi oeay six Jerry Goodwin
Independently Examined by Ae
, siie Neel tinsinish oa cnccieawansieawaeteeana David Unwin
APPROVEDChairman, on BYbehalf of the AMMOEZ Richard Marshall
Management Committee
Date: EAN. Septew hey 7 LS
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MOULTON VILLAGE HALL
Registered Charity No. 1002083
Income and Expenditure Account for the year ending 30th June 2025
For the Attention of the Trustees
| have independently examined the cash book and accounts for Moulton Village Hall for the financial year 1st July 2024 to 30 June 2025, in accordance with the directions and guidance published by the Charity Commission.
| confirm that these truthfully reflect the financial transactions during this period, which are consistent with the aims and objectives of the village hall and are in accordance with the Chairman’s annual report.
| am able to verify that the book-keeping and financial management are in accordance with good practice and to a satisfactory standard.
David Unwin, MA (Oxon); ACA
Heathfield, 89 St Philips Road, Newmarket, Suffolk, CB8 OES