## **MOULTON VILLAGE HALL** ## **Registered Charity No. 1002083** ## **Chairmans Report 2022-23** - There have been a lot of changes to the administration within the Management Committee this year, but change is good! - In September it became clear that after 12 months of searching no one was prepared to take Jill’s place as bookings clerk on a voluntary basis. - At the AGM it was decided that the only way we could proceed to take bookings was to make the job a paid position. We took the opportunity to rethink the current voluntary jobs undertaken by the treasurer and bookings officer and amalgamated some of the duties into a General Managers job responsible for looking after the day to day up-keep of the hall, arranging contractors and maintenance appointments and seeing those people in and out of the hall in addition to the bookings and meet and greet. The terms and conditions of this new position were also agreed. With help from the Parish Council, Jerry also researched the current wage paid to Village Hall general managers. - Jerry was asked to draw up a job description which was agreed by all. After advertising locally there was no response so in December 2022 the search area was successfully widened, and two candidates were interviewed. In January. Stuart Wright from Kentford was appointed as our new General Manager and after serving a probation period was confirmed in post in June 2023. I am pleased to report that Stuart has been a great asset to the Committee. - The Treasurer’s report covers the consequential expenditure of the service charge covering The General Manager’s duties. - The committee would also like to acknowledge that following the introduction of a General manager The Parish Council paid the Management Committee a grant of £2,600 towards the cost of this new post. - The other important change has been to the actual booking of events. Linda Spinks started work designing a new online bookings form which captures all the relevant information Stuart requires to book events. This form can be reached by clicking on to the Parish Council website and following the link to Village Hall and is for use for all bookings. - Thank you to Linda and Stuart for this great step forward. - At the beginning of the year Jill asked the Committee to fund a much-needed hygiene clean of floors in the corridor, toilets and kitchen. This was agreed and the work was completed by a local company. - One of the first jobs Stuart undertook was the organisation of new porch matting to be laid as the original was worn through in many places. - There have been several problems with the hot water system and the urinals over the last 6 months but thanks to Jerry and Stuart’s help we have now appeared to solve the problems. - On behalf of the Committee may I thank our regular users for their continued use of the hall; luckily most of their bookings run smoothly. They are as follows: - Monday - Preschool am, Pilates (x 2) pm, Committee Meetings/Council meetings pm. - Tuesday - Moulton Minis am, Beavers Cubs and Scouts pm. - Wednesday - Preschool am, Yoga pm, Dance pm. - Thursday - Pilates am, Bridge pm, Yoga pm, Badminton pm. - Friday - Preschool pm. - Saturday - Children’s football am. - Following a very busy period of children’s party bookings in 2022 (catching up on missed parties due to Covid) the hall’s bookings quietened down in the first part of 2023 but we already have a lot of bookings up to Christmas. - Jill was busy again in January 2023 directing and producing the village pantomime in the hall. This year it was Aladdin and the Hall received a substantial donation from the proceeds. This year the Hall’s Management Committee took the lead in hosting the King’s Coronation event and invited the village and friends to join them on the field for an afternoon of children’s games followed by an evening listening to live music. Two bands were booked – Jazz Incorporated and The Tall Fakers. It was a good job there was a plan B for a rainy event! Despite the appalling weather (poured with rain throughout the whole day) the event moved into the hall and the community attended a fun family afternoon and evening! We even made £1,200 profit which was divided between community groups. That just leaves me to thank all Committee members, but especially Jerry and Alex for covering my absences at meetings and dealing with other problems that have occurred; to Jerry for keeping our finances in such good order; and finally, to thank Jill who may have stepped down from Bookings clerk but is still very active with fundraising and in her role as Secretary. Richard Marshall September 2023 PaOULTON VILLAGE HALL R8gisteved Charity No. 1002083 FINAL Inwm and Expondlture Account for th• ymr •ndlTrJ Joth Juno 2023 2022-2023 2021-2022 INCOME Blo¢k b(Kd(ing8 Indlvidual LMx>kiThJs Parish Council Grant Llstrict cou￿1 Grant Solar Panel Feed-in Tafiff th)nab'ons Interest Fund Raising A¢lb4ld•s 14.945 6.262 11.086 5,316 2.667 1.829 2,228 607 256 £28882 £22235 EXPENDITURE Cleaning expenses Utilibes & waste managenwrt Improvements Maintenance and repair4 Insurance Managemont Fees & Lkenc48 Sundry 8xp8n￿$ 4.342 12,613 3,837 6,352 5,199 3,783 1,289 335 1.187 £16,783 2,812 375 £26.776 N•t Incom• fof th• y•ar £1.707 UAS2 ACCUPIULATED FUND8 Balance as a1301h June 2022 Nel income for the year Balance as at 30trt ju￿ 2023 48,709 1.707 £60018 43,257 5,452 £48,709 REPReseNTED BY HSBC Bank Acc(￿nt Yorkshire Building s￿ h£count United Tru$1 Bank 2-Year Bond lJan-2023) 7 United Trust Bank >Year Bond IAutr2024) United Trust Bank 3-year Bond {Fetp2025) UnRed Tru8t Bank >year Bond {Fe&2026) Cash Tra￿ Credit￿5 14.187 15,173 12.887 14,928 5,375 5,000 10,720 5,071 10.SX)2 5.483 £SOA16 Not••: Pr&s¢hcol, Bridge. Badminton. Ycfja Classes, Pilate8. Luncheon Club, MtyJlton S(xxts. MouttoH , Minis. & Panther5 Foott)all L%)natsons from Platinum Jubibee Ccmmittee & Mou1t￿ Amateur Dramat Christmas and Coronation events Wtyes. materials, bathroom supplies, sanitiser Expenses for 0tymP￿ & Christmas vth)ts 2021. ¢loaNJp refreshmonts 21r23 Bond reinvested. mabjres Fet￿2026 Prepayment ft)T Wedding Reception A￿2023 MOULTON VILLAGE HALL Registered Charity No. 1002083 Incom• and Exp•ndltur• Account for the year ending 30th Jun• 2023 For the Attenllon of the T￿￿tee8 I have independently examined the cash book and accounts for Moulton Village Hall for the financial year 1 st July 2022 to 30 June 2023, in accordance with the directions and guidan￿ published by the Charty Commission. I confim that these truthfully reflect the financial transactions during thts period. which are consistent wrth the aims and objectNes of the village hall and are in accordance with the Chaiman's annual report. l am able to verrfy that the book-keeping and financial management are in accordance with good practice and to a satisfactory standard. Date: 11 David Unwin. MA (Oxon): ACA Heathr￿Id. 89 St Philips Road, Newmart(et, Suffolk. CB8 OES