Hollytree Community Preschool, North Baddesley (registered number: 1002072)
Independent Examiner's Report to the Trustees
For the year ended 31 July 2025
Report of the Independent Examiner to the Trustees on the accounts of the Charity
Respective responsibilities of Trustees and examiner
The charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘The Act’). The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed and | am qualified to undertake the examination by being a qualified member of the Chartered Institute of Public Finance and Accountancy (CIPFA)
It is my responsibility to:
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@ examine the accounts under section 145 of the Charities Act,
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e to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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e to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with all applicable Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent Examiner's Statement:
In connection with my examination, no material matters have come to my which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
| have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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AndrewJ Clarke cpfa 5 Kiln Way, Verwood, Dorset BH31 6GE andrewc@kimballsmith.co.uk
The date upon which my opinion is expressed is 27 October 2025.
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Income and Expenditure
Hollytree Community Preschool For the year ended 31 July 2025
| 2025 2024 |
|---|
| Turnover |
| Events 41.00 - ilaieeannn an 7 ETT |
| Grant-Restricted/Designatedincome BO eee 60,00) «8300.00 |
| other Revenueee eeeteeniewet ennaSaacrerT ameyre TET wipoe : See ete wensneem Tt TTT oniormandBegsare |
| CostofSales |
| DirectWages 94,271.86 63,647.96 |
| mesources ee anen ean TE aes Sa EE oo |
| Gross Profit 15,048.13 $0,230.14 |
| AdministrativeCosts Advertising&Marketing 155.87 259.85 nudiveaccountancyfeesee Tt rT |
| Sonktce Bn an en anS |
| EmployersNationalInsurance 54.69 _- |
| Entertainment-100% business OO 7255 «189,76 cau‘omenne aS Rc ventResources nnn na ammaseTne |
| codVouchag nnn |
| insurance ce ne ea oe |
| LegalExpenses ee 114.28 13.00 PensionsCosts tS — 664,21 1,909.69 mostage,Freight & Courieren nT |
| orecenteandGifts BSrn Printing &StationerySan Tr nT Rent BEES "13,195.00 9,702.00 |
| Stafftraining a —_ - 23250 350.00 |
Profitand Loss — Hollytree Community Preschool © 28 Aug 2025
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Income and Expenditure
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|---|---|---|---|
|2925|2024|
|Trip|ee|561.20|255.40|
|Uniforms and|Bags|1,160.57|-|
|Total Administrative Costs|23,265.24|16,170.02|
|Operating Profit|(8,217.11)|74,060.12|
|Profit on Ordinary Activities|Before Taxation|(8,217.11)|74,060.12|
|Profit after Taxation|(8,217.11)|74,060.12|
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Profit and Loss | Hollytree Community Preschool | 28 Aug 2025
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Hollytree Community Preschool As at 31 July 2025
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|---|---|---|---|---|
|31 JUL 2025|
|Current Assets|
|Cash|at bank and|in|hand|
|Business Instant Access|84,398.01|
|Hollytree Community Preschool|3,384.99|
|TotalHollytree CashPreschool at bank andCash in hand|nenepe|neato nae|;|7935.64152.64|
|Net Current Assets|(Liabilities)|87,935.64|
|Total Assets|less|Current|Liabilities|87,935.64|
|Net Assets|87,935.64|
|Capital and|Reserves|
|Current Year Earnings|(8,217.11)|
|Retained|Earnings|96,152.75|
|Total Capital and|Reserves|87,935.64|
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Balance Sheet —_Hollytree Community Preschool | 28 Aug 2025
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Managers’ report 2024/25
Overview
The preschool has continued to be busy and we started in September 2024 with higher numbers than in previous years. There was a waiting list and we took more children in January, meaning we were running at full capacity for much of the academic year.
With the introduction of working families funding for 2-year-olds we have had new challenges with an increase in younger children at the setting. This will continue to be an issue as the funding increases to 30 hours a week for these children from September 2025. We made the decision to try and have one intake a year in September so that children can settle and there is less disruption to the group throughout the year. We will keep emergency spaces available for children who are vulnerable and on child protection plans or who will be starting school in the coming September.
Staffing
In September 2024 we welcomed Lucy and Kerry to the staff team. Stacey increased her hours to full time and with more staff we were able to have more adults in the setting for each session. This has helped with the increasing numbers of children.
Sue and Jo remain as preschool managers with Stacey as Deputy.
Events
In November we fundraised for Children In Need with the children and staff wearing Spots or Stripes and making a donation to the charity.
We had our annual Nativity in December and recorded it for the parents. We decided against producing DVDs due to many people no longer having DVD players! The video was shared online instead.
We also had our Christmas sale and the children brought in money to buy small gifts for their families. This raised funds for the preschool.
For our Christmas party we went to Frankie’s Fun Factory in Romsey and the children had fun in the soft play and enjoyed some party food.
In March we once again celebrated World Book Day, this year with a Bedtime Stories Day. The children and staff wore their pyjamas to preschool and enjoyed lots of stories throughout the day.
For our Easter celebrations the children made Easter hats, took part in egg and spoon races and egg hunts and made some lovely Easter crafts.
The committee worked hard to set up and run an amazing fundraising stall at the Village Day in May. The children’s crafts were very successful and the stall took £285 on the day.
Towards the end of the year, we arranged visits for our older cohort to the Infant School. We had a high number of children in the 2025 cohort and it was great to take some of them to the school on Friday afternoons so they could familiarise themselves with the school and some of the staff. We also met with teachers from the school and went with the children for their class visits to make the transition as smooth as possible for the children.
Once again it was another rainy sports day but we still enjoyed lots of indoor races and physical activities with the children.
Our trip to Marwell didn’t have many families sign up unfortunately but those that did come with us had a lovely day.
We finished the year with a surprise visit from the ice-cream van on our last day at preschool. We then had our Leaver’s Party at | Wanna Be... role play village in Romsey. This was a really lovely experience for the children and gave us the chance to say goodbye to the group moving on to school.
Looking Forward
We start the new academic year in September 2025 busier than we have ever started a year. Numbers are high with most sessions full and the funding is very good for the Autumn term which is usually our quietest. Our finances continue to be stable however costs have increased significantly, particularly staffing and rent and so fundraising continues to be important for the preschool. We have money in the reserve account, including the money from the closure of Little Saints Preschool, which is reassuring.
As always, we would like to thank our staff and committee for their hard work and continuing support.
Jo and Sue
Hollytree Community Preschool
Treasurers Report 2024-2025
The finances have been negatively affected by considerably increased costs mainly due to increased staff salaries and rent. Salaries were the most affected due to Minimum Wage increases which leads to increased pension costs as well. Due to the Insurance payment being seriously delayed last year, due to unforeseen circumstances, it means there have been two insurance payments in this academic year. Inflationary increases have impacted costs as well.
On the bright side, the money received from the dissolution of Little Saints Preschool has remained on deposit earning useful interest. A little fund-raising from Village Day has also helped. Hampshire County Council have started paying funding monthly instead of termly and this has improved cashflow.
It’s clear that funding is still not keeping pace with staff and rental costs despite increases in the last year. Registrations have remained good and taking on even more children is not necessarily going to ease the cost burdens on the finances, not to mention this putting further strain on the current staffing levels. So unfortunately, it means spending will have to be very disciplined in the coming academic year. Any fund-raising will be welcomed and perhaps seeking some grant funding will boost the finances.
Committee members 25/26
Caitlin Haines (Chair)
128 Fleming Avenue, North Baddesley, SO52 9FB DOB: 22/05/97 caitlin. lawson@gqmail.com 07815533962
Rachel Gagen 18 Bracken Close, North Baddesley, SO52 9DL DOB: 02/05/75 rrachel100@hotmail.com 07833503340
Annabelle Wheeler 21 Hollywood Close, North Baddesley, SO52 9HA DOB: 06/05/92 annabellejwheeler@hotmail.com 07892 799114
Ayelen Helling (Secretary) 28 Seward Rise, Romsey, SO51 8PE DOB: 25/07/1987 Ayelenluna7@gmail.com 07754 145188
Paul Turney (Treasurer and Safeguarding) Flat 3 Hinton House, Sandringham Road, Petersfield. GU32 2AA DOB: 27/01/1973 head@tangmere-tkat.org 07786 303736