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Hollytree Community Preschool
Treasurers Report - 2023
The financial position of the preschool ended very differently in 2023 in comparison to the previous year. The supervisors have continued to exercise great spending discipline whilst maintaining excellent educational standards. The unfortunate folding of another local preschool, meant that there were more children unexpectedly enrolled during the year and increased funding was received. With the increased child enrolment another staff member was necessary, but significantly increased fees and funding levels made this possible. Useful fund-raising efforts took place and over £750 was raised during the year.
The insurance payment for 21-22 was delayed through no fault of the preschool and so the payment ended up in the 22-23 accounts, so it appears that double the insurance was paid during the year. Rent was increased with the change in management of the Community Centre and is likely to increase again during 23-24, although the increases should be staggered throughout the year, rather than increasing the rent all at once. This is helpful as numbers are usually lower at the beginning of the academic year.
Further funds have been put aside as reserves in the event of the preschool finding itself in the difficult position of having to make staff redundant or closing down.
The demise of Little Saints Preschool and the new development in Hoe Lane means that there should still be sufficient demand for preschool places in the coming years which is good news for the financial prospects. The accounts are presently healthy and the outlook is positive so the preschool is in good financial condition for the 23-24 academic year.
Signed on behalf (/ (Go ~~ yd Rachel G ag of “the committee 4AM Treasurer,
Profit and Loss
Hollytree Community Preschool For the year ended 31 July 2023
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|---|---|---|---|---|
|Turnover|
|events92.00|
|Fees|8,781.50|—-|
|Fund|Raising|750.19|
|Funding|76,351.86|sa|
|Grant|-|Restricted|Income|465.75|
|Interest Income|90.35|===|
|Other|Revenue|440.00|
|Trips|444.00|
|Uniform|and Bags|75.00|
|Total|Turnover|87,420.65|
|Cost of Sales|ee|
|Direct Wages|04st|=e|
|Resources|642,23|
|Snack|81.10|
|Total|Cost of Sales|61,678.20|
|Gross|Profit|25,742.45|
|Administrative|Costs||
|Advertising &|Marketing|155.88|
|Audit & Accountancy fees|658.00|wat|
|Equipment|465.38|
|General|Expenses|9.23|
|Insurance|1,933.01"|
|IT|Software|and|Consumables|204.12|
|Legal|Expenses|13.00|
|Pensions|Costs|1,566.18|
|Postage,|Freight & Courier|5.44|
|Presents|and|Gifts|542.67|
|Printing &|Stationery|365.67|
|Rent|7,539.00|..|
|Repairs &|Maintenance|60.92|
|Staff Training|236.85|
|Subscriptions|90.00|
|Subsistence/Consumables|269,18|
|Telephone &|Internet|176.40|.|
|Trip|439.50|
|Uniforms|and|Bags|1,137.32|BY|
|Total Administrative|Costs|15,867.75|
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Profit and Loss Hollytree Community Preschool 7 Sep 2023
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Profit and Loss
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|---|---|---|---|
|2023|
|i|
|Operating Profit|9,874.70 A|
|Profit on|Ordinary Activities|Before Taxation|9,874.70|
|TO|eee|eee|f|
|Profit after Taxation|9,874.70|\/|
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Profit and Loss — Hallytree Community Preschool 7 Sep 2023
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Hollytree Community Preschool As at 31 July 2023
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|---|---|---|---|---|
|31|JUL|2023|
|Current Assets|
|Cash|at bank and|in|hand|/|
|30 Day Notice - Deposit|24,751.86 a|
|Hollytree Community Preschool|2,994.79|-|
|Hollytree|Preschool Cash|43.29|
|Total|Cash at bank and|in hand|27,789.94|comm|
|Total|Current Assets|27,789.94|
|Net|Current Assets|(Liabilities)|27,789.94|
|Total Assets|less Current|Liabilities|27,789.94|
|Net Assets|27,789.94|
|CapitalCurrent andYear|EarningsReserves|9,874.70 a|:|
|Retained|Earnings|17,915.24|
|Total|Capital|and Reserves|27,789.94|me|
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Balance Sheet —_Hollytree Community Preschool 7 Sep 2023
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Hollytree Community Preschool, North Baddesley (registered number: 1002072)
Independent Examiner's Report to the Trustees For the year ended 31 July 2023
Report of the Independent Examiner to the Trustees on the accounts of the Charity
Respective responsibilities of Trustees and examiner
The charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘The Act’). The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed and | am qualified to undertake the examination by being a qualified member of the Chartered Institute of Public Finance and Accountancy (CIPFA)
It is my responsibility to:
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® examine the accounts under section 145 of the Charities Act,
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e to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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® to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with all applicable Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent Examiner's Statement:
In connection with my examination, no material matters have come to my which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
| have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Andrew J Clarke cpfa 5 Kiln Way, Verwood, Dorset BH31 6GE andrewc@kimballsmith.co.uk
The date upon which my opinion is expressed is 11 September 2023.