**Trustees’ Annual Report for the period From January 1, 2022 To December 31, 2022 Charity name: 29[th] Cardiff Scout Group Charity registration number: 1002018** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Scouting exists to actively engage and support
young people in their personal development,
empowering them to make a positive contribution
to society.| |Summary of the main
activities in relation to those
purposes|Para 1.17 and
1.19|**_Please see the attached Group and_**
**_Section reports_**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had regard to the
guidance issued by the Charity Commission
on public benefit.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity|Para 1.20|**_Please see the attached Group and_**
**_Section reports_**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Please see the accompanying annual**
**Statement of Accounts 2022**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are earmarked for specific**
**contingencies: please see accompanying**
**annual Balance Sheet for 2022**| |Amount of reserves held|Para 1.22|**Please see the accompanying annual**
**Balance Sheet for 2022**| |Reasons for holding zero
reserves|Para 1.22|**Not applicable**| |Details of fund materially in
deficit|Para 1.24|**Not applicable**| |---|---|---| |Explanation of uncertainties
about the charity continuing
as a going concern|Para 1.23|**Not applicable**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Royal Charter Scout Association**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated Association**| |Trustee selection methods|Para 1.25|| ## **Reference and Administrative details** |Charityname|**29th CardiffScout Group**| |---|---| |Other name the charity uses|| |Registered charitynumber|**1002018**| |Charity’s principal address|**Scoutbase, Pontcanna Fields,**
**Cardiff. CF11 9HX**| ## **Names of the charity trustees who manage the charity** |**Trustee name**
**Office (if any)**
**Dates acted if not for whole**
**year**
**Name of person (or body) entitled**
**to appoint trustee(if any)**
1 Rex Hendricksen
Scout GroupLeader
2 Mrs Nikki Cole
Chair of Executive
3 Jane O’Toole
4Neil Anthony
Desmond
Secretary
5 Alun Jenkins
Treasurer
Corporate trustees–names of the directors at the date the report was approved
**Director name**|**Trustee name**|**Office (if any)**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---|---|---| ||Rex Hendricksen|Scout GroupLeader||||| ||Mrs Nikki Cole|Chair of Executive||||| ||Jane O’Toole|||||| ||Neil Anthony
Desmond|Secretary||||| ||Alun Jenkins|Treasurer||||| |**Director name**||||||| |||||||| Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity ## **Exemptions from disclosure** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Alun Lewis Jenkins Position (eg Secretary, Group Treasurer Chair, etc) Date September 26th 2023** **29[th] Cardiff Scout Group Report 2022-23** Last year continued to be difficult and challenging one for us. There have been many problems, but we have continued to provide a good programme for all sections and this is reflected in our census figures. 1. Sections – all sections are flourishing – in fact bursting at the seams due to a very active programme, run by a dedicated and committed leadership team. We are under considerable pressure from parents wanting their child to join and they are always surprised when we say we are full. We have some names from birth! We recorded 174 members on this year’s Scout census, 144 youth members + 30 adults. That’s a considerable increase on last year, and the highest number of young people ever...Its 1% of Scouts Cymru members! In January, Neil Desmond accepted the role of CSL of the Birch colony to work with and eventually replace Marilyn Hendricksen. As usual, we have lost several leaders due to work commitments or to pursue their university careers in particular Hannah Cole who has helped with the Birch beavers for 3several years.. However, we have been fortunate in gaining Adrienne Titley (Maple Beavers), Mark Thomas (Kingfisher cubs) as section assistants. In addition the website has meant that we have attracted several students from UCC, Avon May & Amelia Jappy with the troop, Florence with Explorers and a Spanish English language student Lucia Montfort who runs a beaver colony in Valencia We are very grateful to every leader, as it is by their voluntary efforts that the Group is such a success. Although our leadership team is generally up to strength, we always welcome offers of adult assistance. ## 2. Fund raising – In 2022 we ran a Fete at scoutbase for the first time, since it moved in 2019 from Victoria Park. The fete was well supported particularly the dog show which had a record number of entries. The fete was very successful raising over £1350 for the Group In addition we ran Baseball & BBQ event in September, which was also very well supported and then a Bonfire night on 5[th] November, which was well supported, but not as busy as some years We have been fortunate in gaining the help of Julie Kahar to replace Mary Green as hall bookings secretary and she has been very busy. Since our new website, the bookings have increased considerably, including 3 days during the week and a Channel 4 film company. As there are no WAG grants available this year fund raising has become more important as we have also lost the income from the Scout Post which is now no longer running. This year the Group Executive decided to charge £105 as the annual subscription, with a £10 rebate for prompt payment. Although a considerable sum of money, especially for families with several children as members, we are still one of the cheaper scout groups in the area. Some parents gave an additional donation for which we are very grateful. ## 3. Building & grounds – The main activities this year were: - A CCTV survey of the outside drains with a view to clearance of root blockage - Installation of an AED device (defibrillator). The device was provided by the Welsh Ambulance service but the Group had to pay for its installation as a service to the community - In the longer term, the hall is now 32 years old so fitments are failing and some more repainting is due. ## 4. Minibus - The bus is running well and is getting more use on weekends etc than recently 5. Website The Group has now got a website – thanks to Martyn Vale & Dan Ashman – one of the few ## in Cardiff It has attracted a lot of interest – from people wishing their children to join, offers of adult help with the sections and hall bookings. ## _**[ Group Scout Leader ]**_ 29th Cardiff Scout Group Flelds Park Road Pontcanna Cardiff Statement of Accounts {Unaudited ) Year ended 31st December 2022 Registered Cbarity Number 1(K)2018 Version date 3010812023 PrePa￿d by un Jenkins Ind8￿nd8￿￿ 8xamine(I by Simon Jonos. FCA 29th Cardiff Scout Group Year Ended 31st December 2022 Balance Sheet 31.12.2022 31.12.2021 Flxed As$gts S¢out Baso Cost Amthsation [1] 137,449 43,440 137,449 41,992 94.009 95,457 Motor Vèhlcl8 Cost Depreciation [2] 14,724 14,724 14,724 14.724 Canoes Cost Depreciation [3] 3,913 3.913 3,913 3,273 640 Fixtures and Fitiing Cost Depreciation 14] 19,298 18.977 19.298 17,939 321 1,359 94.330 97.4 Curnnt As$ots Bank and deposit accounts151 Loan to 2nd Llandaff 161 Prepaid expenses Debtors Rtrportgd Sections, balan¢8 In 115,261 1,000 1,393 185 1,361 104.532 1.363 1.365 119,180 108,260 Curnnt Llabilities Accrua16 [8 al Creditors t8b ] 19,1521 180 (7,4331 1180 {9,3321 17,6131 Net CurrnntAss•ts 109,848 100,647 Total Assets 204.178 198,103 ReseThes Brought forward Surplu$ for the year 198,103 6,075 197.2( 897 Cairied forward 204.178 198.103 Rent respjve Set 8ganst nsk of lost income or lease rises EqLHpmwrt a￿d build￿9 resetve for repa*8Th1 replacemerd Transport re8er¥e for re￿9￿rneD1 an(Vortrd￿p0rt ts)sts 35.(MlO 20.000 5,00) 60,000 TOTAL TOTAL 29th Cardiff Scout Group Year ended 31st December 2022 Income and Expenditure Account Year to 31.12.22 Year to 31.12.21 Income Subscriptions 2022 [9] Gifl Aid Letting of Scoutbase 13,771 3,129 10,158 10,548 1.991 6,163 Donations and Grants Bank Interest 2,681 289 11,766 85 Fundraislng Fete Fireworks Baseball BBQ Other Fundraising 2,124 732 190 200 259 3,988 459 Section Income [10] Mis￿lIaneOUS 12,202 294 978 296 12,496 1,274 Totsl Income 46,512 32,286 29th Cardiff Scout Group Year ended 31st December 2022 Income and Expenditure Account Year to 31.12.22 Year to 31.12.21 Expenditure Estsbllshment Costs Rates Ground Rent Insurances [11] Water Utilities (gas + electricity) Repairs and Maintenance Cleaning & Refuse 831 350 3,719 347 1,576 970 3,147 310 350 3,611 395 1,219 1,905 10,940 10,458 Prinkn'ng, Stationery & Telephone Capitation Depreciation [12] Amortisation [13] 777 7,553 1,679 1,448 816 7,156 7,910 1.448 Fundraising Events 1,628 20 Section Expenses Motor Expenses [14] Badges Miscellaneous, other & equipment Sections expenditure [15] 200 498 1,292 697 894 514 1,506 1,142 12,206 16,412 3,581 Total Expenditure 40,437 31.389 Surplus of income over expenditure 6,075 897 29th Cardiff Scout Group Year Ended 31st Decemb8r 2022 Summary of Sections. finance reports Accounts Reported Reported Accounts Balances Incom• Spend Balances 31-12-2021 2022 2022 31-124022 Birch 8eaver8 Birch + Maple Sleepover 35.40 240.00 162.58 112.82 Maple Beavers General transactK*ns 32.71 71.42 40.05 64.08 Kgslrol Cubs Camp transactions General IransaclM)ns 180.99 0.00 910.00 857.71 910.00 701.85 180.99 155.86 Kingfisher Cub8 General transactions 455.75 1595.00 1674.52 378.23 Scout Troop 2018 bal8nGe lThd Whitsun camp Summercamp Autumn camp General transactions Troop account Imisc.) Canoeing Hoodies Quad bikn.ng 714.00 196.67 -183.23 45.00 -198.00 49.44 714.00 136.67 449.11 45.00 -198.00 91.84 95.19 11.70 24.00 7057.Ci) 320.00 7302.88 320.00 429.82 286 (K) 455.10 387.42 203.00 443.40 0.00 24.00 Tri>op subtotèls 660.07 8527.92 8716.70 471.29 Total for Sectlons Icols.) 1,364.92 12,202.05 12,205.70 1,361.27 **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** 29[th] Cardiff Scout Group **On accounts for the year Charity no ended**[31 December 2022 ] **(if any)**[1002018 ] **Set out on pages** 1 to 3 plus section finance reports (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 December 2022. **Responsibilties and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. - **Independent** I have completed my examination. I confirm that no material matters have - **examiner's statement** come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Date:** 30 August 2023 **Signed: Name:** Simon Jones **Relevant professional** FCA, Institute of Chartered Accountants in England and Wales **qualification(s) or body (if any):** **Oct 2018** **IER** 1 **Address:** 59 Llwyn y Grant Road Cardiff CF23 9HL ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** **IER** 2