4. TRUSTEES ANNUAL REPORT FOR THE YEAR ENDING 2020
The Trustees, who are also Directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2020. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
REFERENCE AND ADMINISTRATIVE DETAILS
Registered name of Charity North Eastern Locomotive Preservation Group Other name of Charity NELPG Charity Registration number 1002017 Company Registration number 02570979 Principal Office and Registered Office 67 The Mount, York, YO24 1AX VAT Registration number 602 1185 91 Bankers Barclays Bank, 3 Northumberland Square, North Shields, NE30 1QX Co-operative Bank, 29 High Street, Durham, DH1 3PL Independent Examiner David Holloway FCA DChA of Accounts Ribchesters, Chartered Accountants, Finchale House, Belmont Business Park, Durham, DH1 1TW
Trustees
Name Office (if any) Dates (if not whole year) From To C.J. Lawson Chairman R. Marshall Secretary to the Trustees N. Bill W. Dobson C. Foxton N.F. Hall J.R.P. Hunt 9[th] October 2020 P.G. Hutchinson R.A. Pearson R. Wheeler Treasurer*
*The Treasurer is not currently a Trustee.
Approved by order of the board of Trustees on 18[th] March 2021 and signed on its behalf by:
C J Lawson – Trustee
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Charity is governed by a Memorandum of Association and Articles of Association both of which are dated 2[nd] January 1991.
The Charity is a Charitable Company Limited by Guarantee.
Trustee Selection Methods
Directors, who are also Charity Trustees, are elected for 3 years by Members at the Annual General Meeting.
Any potential new Trustee must be recommended by the Committee, or, if not, notice of not less than 42 days nor more than 72 days must be given to the Company of the intention to propose a person for appointment. Not less than 14 nor more than 35 clear days before the date appointed for holding a General Meeting, notice must be given to Members of those whose approval for appointment as Trustees will be sought at that meeting. If no new nominations are received, the retiring Trustees will be recommended to the membership for re-election. If there are more nominations than there are vacancies, an election is held. Trustees are also directors for the purposes of company law.
Although there is no formal induction and training programme at present, the Charity Secretary sends potential new Trustees a copy of Charity Commission Guidance Notes CC3 and CC3A and discusses with them what the role entails. Any nominee is required to confirm that they have read and understood the Guidance Notes, and are not disqualified from being a Trustee. The Chairman, Secretary and Treasurer provide additional guidance during meetings as required.
Organisation
The Trustees manage the business of the Charity: there must be no fewer than 6 Trustees and not more than 9. At the end of 2020 there were 8 Trustees.
Some Trustees are allocated responsibility for a particular part of the Charity’s activities. As well as the specifically elected roles, responsibilities of Trustees include Health and Safety and Publicity.
Corporate Trustees: - There are no Corporate Trustees.
Custodian Trustees: - There are no Custodian Trustees.
Trustees holding title to property belonging to the Charity: - There are no Trustees who hold the title of property belonging to the Charity.
People with Significant Control: - The Company knows or has reasonable cause to believe, that there is no registerable person or registerable relevant legal entity in relation to the Company.
OBJECTIVES AND ACTIVITIES
Summary of the Purposes of the Charity:
“The Company is established for the purpose of promoting and encouraging the restoration and preservation of railway locomotives, carriages, wagons and other artefacts of historical interest and buildings connected therewith and the preservation of books, drawings, records, documents, sound and visual recordings, cinematograph films and photographs relating to such artefacts and vehicles, their history and their development, with particular reference to the North East of England.”
The Charitable Objectives are:
“Promoting and encouraging the preservation of railway locomotives, wagons and other artefacts of historical interest, including buildings connected with the North East of England, along with the preservation of books, drawings, records, documents, sound and visual recordings, films and photographs relating to such artefacts and vehicles, their history and development.”
Activities
The Company achieves these objects, primarily, through the ownership, maintenance, operation and display of four steam locomotives (Class K1 62005, Q6 63395, J27 65894 and J72 69023) which, prior to withdrawal, were operated by British Railways and had worked in the North East of England.
The Main, Relevant Activities of the Charity are as follows:
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i. Maintaining and overhauling the four locomotives to the relevant statutory standards in locations where, whenever possible, members of the public can observe what is going on and talk to those carrying out the work. This work requires the provision of materials, tools and equipment.
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ii. Arranging, whenever possible, for the locomotives to operate either on Heritage Railways, or the national network.
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iii. Carrying out as much repair, maintenance and overhaul work on the locomotives as possible by volunteers who are members of the Charity and members of the public. Some specialist work is outsourced.
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iv. Fundraising through the activities of the Board’s Financial Strategy Committee, which also manages its Patron membership scheme.
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v. Using a building (Deviation Shed), which is owned by the Group and is open to the public to view, situated at Grosmont on the North Yorkshire Moors Railway (NYMR), for the major overhaul, maintenance and storage of locomotives.
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vi. Using a building, leased from Darlington Borough Council, which is open to the public on the third Saturday of every month, located at Hopetown, Darlington, for the overhaul and maintenance of locomotives.
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vii. Continuing to create and maintain an important Archive which is developed through frequent appeals to the Group’s membership for additional material. The Archive is stored at the National Railway Museum at York, and at the NYMR archive at Pickering. It is currently being catalogued. In due course the archived material will be made available to members of the public.
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viii. Having an open membership so that everyone can apply for membership.
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ix. Having a website, much of which is accessible by the public.
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x. Providing training to those members who wish to help with the maintenance and overhaul of locomotives. A number of members are sponsored for Personal Track Safety (PTS) certification to support running our locomotives on the national network.
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xi. Holding a series of Social Meetings during the Winter with speakers on railway topics. These meetings are open to the public.
ACHIEVEMENTS AND PERFORMANCE
Summary of the Main Achievements of the Charity in 2020:
An Unusual Year
The year 2020 will be remembered for the onset of the Covid-19 pandemic. The NELPG’s activities were significantly affected by the virus and by the Government’s measures to limit the spread of the virus, like most other businesses. In late March, working parties were suspended at the time of the first lockdown, whilst the Board assessed the Government guidelines and what they meant for our activities. As the UK worked toward a gradual resumption of some businesses, a risk assessment was prepared and sets of control measures were devised for activities at Carnforth, Deviation Shed, Hopetown Works, Fort William Depot, on Jacobite Operations and use of
the Company van. By early July we were ready for a resumption of NYMR services, which would provide some unexpected mileage for the J27, and of Jacobite services, which allowed some equally unexpected income for the K1. Working parties were limited in size and volunteers were asked to stay away, unless specifically rostered.
Meetings were similarly affected. In the interests of good governance, the Board began meeting using Skype video conferencing software. Social meetings were cancelled, after the March meeting. Deviation Shed and Hopetown were closed to the public. The AGM, plus two separate SGM motions, were conducted by postal ballot. This wasn’t all bad news, because the number of votes cast in the ballots returned far exceeded the usual numbers at a face-to-face meeting, and provided a more democratic result. It is likely that the Board will continue to meet on most occasions using video conferencing, because of the logistical advantages.
Maintenance and Overhaul
Winter maintenance was carried out on the Q6 and the J27 in Deviation Shed at Grosmont. Winter maintenance and repairs on the K1 took place at West Coast Railway Company’s base at Carnforth. The J72’s 10-year overhaul at Hopetown Works continued. The boiler repair contract was awarded after competitive tender. Similarly, the contract for the pattern making and casting of the new cylinder block has been awarded.
Operation
Two of the four locomotives worked during the reduced operating season. The K1 worked the Jacobite between Fort William and Mallaig from mid-July to mid-September, before returning to Carnforth, where the tyres were turned and a throatplate repair was made. It logged 4,320 miles in the year.
The J27 re-entered traffic at the NYMR in August and was used principally on lighter “Rail Trail” shuttles between Grosmont and Goathland. The total mileage run by the locomotive was 992.
With the NYMR advising that it would have no need for the Q6 during any operations in 2020, the decision was taken to lift the boiler (originally planned for Winter 2020/21).
Volunteer Input
The hours worked by volunteers during 2020 were equivalent to the hours which would have been worked by 2 full time persons (volunteer input was significantly reduced because of Covid-19 measures).
Our volunteer efforts include Junior Volunteers (under 16s). The JVs have been unable to attend working parties for the bulk of the year, although some workshop training was provided early in the year.
Building Maintenance
At Grosmont, Deviation Shed saw continued maintenance of the fabric of the building, roller shutter door maintenance, and regular equipment checks (including the defibrillator and PAT testing of electrical equipment). Tests of lifting gear, ladders and fixed wiring were carried out by the NYMR.
A number of non-North Eastern Locomotive Preservation Group (NELPG) locomotives have been stored in the Shed at various times during the year.
Hopetown works was closed from late March for all but the most essential tasks related to the J72 overhaul. The Board has continued to engage with the joint initiative by Darlington Borough Council and Tees Valley Combined Authority, to create a Railway Heritage Quarter in the Hopetown area of Darlington in readiness for the Bicentenary of the Stockton and Darlington Railway in 2025. Plans are being considered for the conversion of part of the 1861 Engine Shed elsewhere on the site for our use. No commitment to move has been made as yet. The dialogue on these matters continues.
A total of £130.00 has been donated to the Charity through the Grosmont collection box and £300.00 at Hopetown by visiting members of the public, before closure.
Membership
Membership of the Group at the end of 2020 stood at 625.
Social Meetings
During the early part of 2020, three Social meetings were held at the Northgate Club in Darlington, with an average attendance of over 22 persons and speakers on a variety of railway topics. These meetings are attended by Board members to give updates on locomotives and on other developments. Later planned meetings were cancelled because of Covid-19.
Communications
Regular reports on progress with locomotive maintenance carried out by working volunteers are published on the Charity website. The website has been enhanced with the provision of a PayPal facility for sales and donations. This has proved particularly successful in promoting the J72 Appeal, including graphics to reflect the take up of component sponsorship. With the cancellation of meetings and exhibitions, this facility has also been of great benefit to sales, which have been able to continue on line. A further new initiative this year has seen the introduction of an irregular e-newsletter, which has been well received by members. It provides an additional means of keeping in touch with members during these difficult times, and contains stories and anecdotes of general interest which are either not appropriate for NELPG News, or for which space is not available.
The Charity published and distributed 6 issues of NELPG News, the members magazine, which remains the journal of record.
No members Open Meeting has been possible this year.
Reporting
The have been no matters to report to the Charity Commission in 2020. However, during operation of the J27 at the NYMR in December, the locomotive was in a low-speed collision with the MPD running shed door. No damage to the locomotive was sustained. This has been investigated by the Railway and a report submitted to the Office of Rail and Road. We have received a copy of the report, which found no fault with the locomotive.
Archive
We continue to add material to our archive.
FINANCIAL REVIEW
Year-End Financial Position:
At the end of the period under review, the Charity had total funds of £740,757 (2019 = £692,533), an increase of £48,224. Full details will be found in the Accounts.
Statement Regarding Policy for Holding Reserves:
The reserves policy is to provide for unforeseen expenditure, which can sometimes arise when key components of the locomotives require renewal earlier than expected. The Trustees have designated funds to a total value of
£230,516 as a "Locomotive Maintenance Fund" to cover the on-going operation and maintenance of our locomotives, and a further £444,381 to a "Locomotive Overhaul Fund" designed to accumulate funds to support major overhauls of our locomotives.
Details of Funds Materially in Deficit
No funds are materially in deficit.
Uncertainties about the Charity Continuing as a Going Concern
At this point in time there are no doubts about the Charity continuing as a going concern.
Principal Sources of Fundraising
During 2020 the Charity’s Principal Sources of Fundraising were as follows :
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i Fees paid by those hiring locomotives;
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ii Donations and grants, particularly in favour of the J72 Appeal;
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iii Subscriptions, including the Patron Membership Scheme;
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iv Legacy giving;
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v Sales.
Risk Management
The Trustees have identified a number of risks. The major risks to which the Charity is exposed and the systems and procedures to mitigate and respond to these risks are:
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i Safe maintenance, overhaul and operation of the locomotives. The Charity has in place a Risk Assessment and a procedure for its review, amendment and approval. In addition, an Operating Manual is in place for operations at Fort William, supported by appropriate reporting lines and structure, to ensure it is applied in day-to-day operation. There are preventive maintenance procedures and all new volunteers are briefed on safety. To further protect the Charitable Company, it has appropriate insurance.
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ii Difficult economic conditions. The Charity has in place financial procedures to identify at an early stage the onset of potential problems and to develop plans to respond appropriately.
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iii The continuing impact of the Covid-19 pandemic on our activities and income. Government guidelines and our own control measures will be kept under review.
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iv Loss of volunteer resources and the effect of changes in their age profile and physical ability. The Charity actively manages the wide base of volunteer skills and is developing a strategy for ensuring sufficient volunteer resources for the longer term, contracting work out where necessary.
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v High costs associated with maintaining and operating steam locomotives, and increasing costs because of the increasing age of our volunteers resulting in more work having to be carried out on a paid contract basis. A strategy is being developed to ensure that resources are in place as and when they are needed, including the establishment of a reserve fund.
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vi Difficulty in sourcing coal fuel, likely to be exacerbated by the latest DEFRA Clean Air Strategy proposals. The Group is engaged with other heritage stakeholders through the HRA.
FUNDS HELD AS CUSTODIAN TRUSTEE ON BEHALF OF OTHERS
No funds are held as custodian trustee on behalf of others.
PUBLIC BENEFIT STATEMENT
There are Two Elements to Public Benefit
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i The “Public” element – which requires that the purpose of a charity must benefit the public in general or a sufficient section of the public and must not give rise to more than incidental personal development.
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ii The “Benefit” element – which requires that the purpose of a charity must be beneficial in a way that can be identified and is capable of being proved by evidence where necessary and not based on an individual’s personal views.
The Trustees of NELPG take the view that the preservation and operation of steam locomotives helps, considerably, to develop interest in and understanding of the history and development of railways, a mode of transport that arguably had its roots in the North East of England and which played such an important part in the development of the modern world. This is considered “beneficial” even though it is difficult to quantify or measure.
Awareness of Public Benefit Guidance
The Trustees confirm their compliance with their duty to have due regard to the Charity Commission’s Public Benefit Guidance when exercising any powers or duties to which the guidance relates.
PLANS FOR FUTURE PERIODS
Our plans will depend heavily on the ongoing virus situation. The Trustees continue to monitor the situation carefully, taking account of Government advice and input from a number of bodies, including the Charity Commission, to minimise the impact on our objectives.
We hope that the K1 will see some service on the NYMR early in 2021 and operate on the Jacobite service in Scotland over the summer, before commencing a 10-yearly overhaul. We also hope the J27 will work on the NYMR, and that the Q6 will re-enter traffic on the NYMR later in the year. The J72 overhaul will continue in 2021, with the boiler repair progressed and the production of the new cylinder block.
As a result of our concentration on navigating our way through the virus situation, the Trustees have been unable to progress a number of strategic issues which require more focus during 2021. This work includes:
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i Establishment of a Locomotive Sub Committee. ii Delivery of a long-term strategy for the overhaul, maintenance and operation of our locomotives.
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iii Delivery of a long-term financial plan to support the strategy for the overhaul, maintenance and operation of our locomotives.
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iv Revision of the Group’s governance documents, including a review of safety and the Locomotive Maintenance Policy.
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v Review of the way in which the organisation is managed, with a view to the Trustees spending less time on day to day matters and more on strategic issues.
vi Development of a long-term strategy aimed at ensuring that successors are available when key persons leave their posts.
vii Continued development of IT related systems. viii Continued efforts to improve communications within the Board, within the Group and between the Group and like-minded organisations.
INFORMATION ON FUNDRAISING PRACTICES
Although the Charity is not auditable under the guidance issued by the Charity Commission, we are aware of the Fundraising Regulator and we continue to consider the implications for our operations.
Small Company Provisions:
This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.
Signed, on behalf of the Company’s Directors / Charity’s Trustees:
Date: 18[th] March 2021
Christopher John Lawson (Chairman of the Board of Trustees)
Date: 18[th] March 2021
Roy Marshall (Company Secretary and Secretary to the Board of Trustees)
REGISTERED COMPANY NUMBER: 02570979 (England and Wales) REGISTERED CHARITY NUMBER: 1002017
REPORT OF THE TRUSTEES AND
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2020
FOR
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
Ribchesters Chartered Accountants Finchale House Belmont Business Park Durham DH1 1TW
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
| Page | |
|---|---|
| Report of the Trustees | 1 |
| Independent Examiner's Report | 2 |
| Statement of Financial Activities | 3 |
| Balance Sheet | 4 to 5 |
| Notes to the Financial Statements | 6 to 13 |
| Detailed Statement of Financial Activities | 14 to 15 |
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
02570979 (England and Wales)
Registered Charity number
1002017
Registered office
67 The Mount York Yorkshire YO24 1AX
Trustees
J R P Hunt (resigned 9/10/2020) C J Lawson N F Hall P G Hutchinson R A Pearson R Marshall W Dobson C Foxton N Bill
Company Secretary
R Marshall
Independent Examiner
David Holloway FCA DChA Ribchesters Chartered Accountants Finchale House Belmont Business Park Durham DH1 1TW
Approved by order of the board of trustees on 18 February 2021 and signed on its behalf by:
C J Lawson - Trustee
Page 1
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
Independent examiner's report to the trustees of North Eastern Locomotive Preservation Group ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2020.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
David Holloway FCA DChA Ribchesters Chartered Accountants Finchale House Belmont Business Park Durham DH1 1TW
18 February 2021
Page 2
NORTH EASTERN LOCOMOTIVE PRESERVATION
GROUP
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 51,500 Other trading activities 3 80,093 Investment income 4 6,302 Other income - Total 137,895 EXPENDITURE ON Raising funds 5 11,489 Charitable activities Promotion, restoration and preservation 112,865 Total 124,354 Net gains on investments 24,442 NET INCOME 37,983 RECONCILIATION OF FUNDS Total funds brought forward 691,033 TOTAL FUNDS CARRIED FORWARD 729,016 |
Restricted funds £ 15,982 1,155 - - 17,137 - 6,896 6,896 - 10,241 1,500 11,741 |
2020 Total funds £ 67,482 81,248 6,302 - 155,032 11,489 119,761 131,250 24,442 48,224 692,533 740,757 |
2019 Total funds £ 258,104 186,876 6,016 150 451,146 12,661 156,266 168,927 1,906 284,125 408,408 692,533 |
|---|---|---|---|
The notes form part of these financial statements
Page 3
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
BALANCE SHEET 31 DECEMBER 2020
| Unrestricted funds Notes £ FIXED ASSETS Tangible assets 9 27,765 CURRENT ASSETS Debtors 10 14,754 Investments 11 129,608 Cash at bank 568,742 713,104 CREDITORS Amounts falling due within one year 12 (11,853) NET CURRENT ASSETS 701,251 TOTAL ASSETS LESS CURRENT LIABILITIES 729,016 NET ASSETS 729,016 FUNDS 13 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted funds £ - - 11,741 - 11,741 - 11,741 11,741 11,741 |
2020 Total funds £ 27,765 14,754 141,349 568,742 724,845 (11,853) 712,992 740,757 740,757 729,016 11,741 740,757 |
2019 Total funds £ 35,640 16,867 91,906 565,621 674,394 (17,501) 656,893 692,533 692,533 691,033 1,500 692,533 |
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2020.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2020 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
Page 4
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
BALANCE SHEET - continued 31 DECEMBER 2020
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 18 February 2021 and were signed on its behalf by:
C J Lawson – Trustee
R Marshall – Trustee
The notes form part of these financial statements
Page 5
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Leasehold property - straight line over 10 years Improvements to property - straight line over 10 years Plant & equipment - straight line over 10 years Heritage assets - not provided Vehicles - straight line over 3 years
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Page 6
continued...
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
2. DONATIONS AND LEGACIES
| Grants Royalties Legacy fund Patron donations Sundry donations |
2020 £ 11,000 - 250 28,345 27,887 67,482 |
2019 £ 2,100 78 211,525 28,085 16,316 258,104 |
|---|---|---|
Included in grants received is an amount of £1,000 from the Veronica Awdry Trust, this is restricted and is included in J72 Restoration Fund. Also included in grants received is an amount of £10,000 from Darlington Borough Council.
3. OTHER TRADING ACTIVITIES
| Locomotive hire fees Sales Raffles INVESTMENT INCOME Bank interest receivable RAISING FUNDS Raising donations and legacies Stock for resale Member events Support costs |
2020 £ 76,496 4,752 - 81,248 2020 £ 6,302 2020 £ 3,146 - 8,343 11,489 |
2019 £ 185,068 1,208 600 186,876 2019 £ 6,016 2019 £ 483 3,292 8,886 12,661 |
|
|---|---|---|---|
4.
5. RAISING FUNDS
Raising donations and legacies
continued...
Page 7
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
6. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| Depreciation - owned assets | 7,875 | 5,932 |
| Surplus on disposal of fixed assets | - | (150) |
7. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2020 nor for the year ended 31 December 2019.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2020 nor for the year ended 31 December 2019.
The charity made allowances totalling £875 during the year for expenses claimed by the trustees whilst doing volunteer work for the specific charitable areas (2019:£1,350).
8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 256,604 Other trading activities 186,876 Investment income 6,016 Other income 150 Total 449,646 EXPENDITURE ON Raising funds 12,661 Charitable activities Promotion, restoration and preservation 156,266 Total 168,927 Net gains on investments 1,906 NET INCOME 282,625 Transfers between funds 297,772 Net movement in funds 580,397 RECONCILIATION OF FUNDS Total funds brought forward 110,636 |
Restricted funds £ 1,500 - - - 1,500 - - - - 1,500 (297,772) (296,272) 297,772 |
Total funds £ 258,104 186,876 6,016 150 451,146 12,661 156,266 168,927 1,906 284,125 - 284,125 408,408 |
|---|---|---|
continued...
Page 8
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
| 8. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | |
|---|---|---|---|---|
| Unrestricted | Restricted |
Total | ||
| funds | funds | funds | ||
| £ | £ | £ | ||
| TOTAL FUNDS CARRIED FORWARD | 691,033 | 1,500 | 692,533 | |
| 9. | TANGIBLE FIXED ASSETS | |||
| Improvements | ||||
| Leasehold | to | Plant & | ||
| property | property | equipment | ||
| £ | £ | £ | ||
| COST | ||||
| At 1 January 2020 and 31 December 2020 | 33,963 | 28,986 | 21,468 | |
| DEPRECIATION | ||||
| At 1 January 2020 | 23,772 | 28,986 | 16,725 | |
| Charge for year | 3,396 | - | 2,147 | |
| At 31 December 2020 | 27,168 | 28,986 | 18,872 | |
| NET BOOK VALUE | ||||
| At 31 December 2020 | 6,795 | - | 2,596 | |
| At 31 December 2019 | 10,191 | - | 4,743 | |
| Heritage | ||||
| assets | Vehicles | Totals | ||
| £ | £ | £ | ||
| COST | ||||
| At 1 January 2020 and 31 December 2020 | 14,100 | 6,995 | 105,512 | |
| DEPRECIATION | ||||
| At 1 January 2020 | - | 389 | 69,872 | |
| Charge for year | - | 2,332 | 7,875 | |
| At 31 December 2020 | - | 2,721 | 77,747 | |
| NET BOOK VALUE | ||||
| At 31 December 2020 | 14,100 | 4,274 | 27,765 | |
| At 31 December 2019 | 14,100 | 6,606 | 35,640 |
continued...
Page 9
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
| 10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Gift aid debtor VAT Accrued income Prepayments 11. CURRENT ASSET INVESTMENTS Investment management fund 12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR VAT Accrued expenses 13. MOVEMENT IN FUNDS Net movement At 1.1.20 in funds £ £ Unrestricted funds General fund 58,790 (9,195) Locomotive Overhaul Fund 389,565 59,340 Locomotive Maintenance Fund 242,678 (12,162) 691,033 37,983 Restricted funds J27 & Q6 Safety Valve Fund 1,500 (365) J72 Restoration Fund - 10,606 1,500 10,241 TOTAL FUNDS 692,533 48,224 |
||
|---|---|---|
continued...
Page 10
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
13. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Locomotive Overhaul Fund Locomotive Maintenance Fund Restricted funds J27 & Q6 Safety Valve Fund J72 Restoration Fund TOTAL FUNDS |
Incoming resources £ 11,369 34,898 91,628 137,895 - 17,137 17,137 155,032 |
Resources expended £ (20,564) - (103,790) (124,354) (365) (6,531) (6,896) (131,250) |
Gains and Movement losses in funds £ £ - (9,195) 24,442 59,340 - (12,162) 24,442 37,983 - (365) - 10,606 - 10,241 24,442 48,224 |
|---|---|---|---|
Comparatives for movement in funds
| Unrestricted funds General fund Locomotive Overhaul Fund Locomotive Maintenance Fund Restricted funds Legacy fund Locomotive Maintenance Fund J27 & Q6 Safety Valve Fund TOTAL FUNDS |
At 1.1.19 £ 110,636 - - 110,636 98,207 199,565 - 297,772 408,408 |
Net movement in funds £ 239,512 - 43,113 282,625 - - 1,500 1,500 284,125 |
Transfers between funds £ (291,358) 389,565 199,565 297,772 (98,207) (199,565) - (297,772) - |
At 31.12.19 £ 58,790 389,565 242,678 691,033 - - 1,500 1,500 692,533 |
|---|---|---|---|---|
continued...
Page 11
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
13. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Locomotive Maintenance Fund Restricted funds J27 & Q6 Safety Valve Fund TOTAL FUNDS |
Incoming resources £ 258,172 191,474 449,646 1,500 451,146 |
Resources expended £ (20,566) (148,361) (168,927) - (168,927) |
Gains and Movement losses in funds £ £ 1,906 239,512 - 43,113 1,906 282,625 - 1,500 1,906 284,125 |
|---|---|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Locomotive Overhaul Fund Locomotive Maintenance Fund Restricted funds Legacy fund Locomotive Maintenance Fund J27 & Q6 Safety Valve Fund J72 Restoration Fund TOTAL FUNDS |
At 1.1.19 £ 110,636 - - 110,636 98,207 199,565 - - 297,772 408,408 |
Net movement in funds £ 230,317 59,340 30,951 320,608 - - 1,135 10,606 11,741 332,349 |
Transfers between funds £ (286,834) 385,041 199,565 297,772 (98,207) (199,565) - - (297,772) - |
At 31.12.20 £ 54,119 444,381 230,516 729,016 - - 1,135 10,606 11,741 740,757 |
|---|---|---|---|---|
continued...
Page 12
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
13. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Locomotive Overhaul Fund Locomotive Maintenance Fund Restricted funds J27 & Q6 Safety Valve Fund J72 Restoration Fund TOTAL FUNDS |
Incoming resources £ 269,541 34,898 283,102 587,541 1,500 17,137 18,637 606,178 |
Resources expended £ (41,130) - (252,151) (293,281) (365) (6,531) (6,896) (300,177) |
Gains and Movement losses in funds £ £ 1,906 230,317 24,442 59,340 - 30,951 26,348 320,608 - 1,135 - 10,606 - 11,741 26,348 332,349 |
|---|---|---|---|
The trustees have designated funds for the purpose of financing cyclical overhauls of the locomotives which the charity own. These costs will be substantial and the trustees therefore feel it prudent to ring fence reserves to enable those assets to be protected for future generations to enjoy
14. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2020.
15. ULTIMATE CONTROLLING PARTY
The charitable company is controlled by it's trustees.
Page 13
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
| INCOME AND ENDOWMENTS Donations and legacies Subscriptions and donations Grants Legacies Royalties Members events Other trading activities Locomotive hire fees Sales Raffles Investment income Bank interest receivable Other income Gain on sale of tangible fixed assets Total incoming resources EXPENDITURE Raising donations and legacies Stock for resale Member events Charitable activities Insurance Locomotive restoration costs Workshop consumables Travel & subsistence Mainline costs Workshop maintenance Subscriptions and donations Health and safety equipment Training and medicals Depreciation of leasehold property Depreciation of plant and equipment Depreciation of Vehicles |
2020 £ 56,232 11,000 250 - - 67,482 76,496 4,752 - 81,248 6,302 - 155,032 3,146 - 3,146 16,274 42,256 2,695 6,025 37,540 4,397 - 264 1,235 3,396 2,147 2,332 118,561 |
2019 £ 41,716 2,100 211,525 78 2,685 258,104 185,068 1,208 600 186,876 6,016 150 451,146 483 3,292 3,775 14,959 91,236 3,184 10,370 13,672 11,436 350 422 3,505 3,396 2,147 389 155,066 |
|---|---|---|
This page does not form part of the statutory financial statements
Page 14
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
| Support costs Management Administration costs Governance costs Accountancy and legal fees Total resources expended Net income before gains and losses Realised recognised gains and losses Gains on current asset investments Net income |
2020 £ 8,343 1,200 131,250 23,782 24,442 48,224 |
2019 £ 8,886 1,200 168,927 282,219 1,906 284,125 |
|---|---|---|
This page does not form part of the statutory financial statements
Page 15
REGISTERED COMPANY NUMBER: 02570979 (England and Wales) REGISTERED CHARITY NUMBER: 1002017
REPORT OF THE TRUSTEES AND
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2020
FOR
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
Ribchesters Chartered Accountants Finchale House Belmont Business Park Durham DH1 1TW
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
| Page | |
|---|---|
| Report of the Trustees | 1 |
| Independent Examiner's Report | 2 |
| Statement of Financial Activities | 3 |
| Balance Sheet | 4 to 5 |
| Notes to the Financial Statements | 6 to 13 |
| Detailed Statement of Financial Activities | 14 to 15 |
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
02570979 (England and Wales)
Registered Charity number
1002017
Registered office
67 The Mount York Yorkshire YO24 1AX
Trustees
J R P Hunt (resigned 9/10/2020) C J Lawson N F Hall P G Hutchinson R A Pearson R Marshall W Dobson C Foxton N Bill
Company Secretary
R Marshall
Independent Examiner
David Holloway FCA DChA Ribchesters Chartered Accountants Finchale House Belmont Business Park Durham DH1 1TW
Approved by order of the board of trustees on 18 February 2021 and signed on its behalf by:
C J Lawson - Trustee
Page 1
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
Independent examiner's report to the trustees of North Eastern Locomotive Preservation Group ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2020.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
David Holloway FCA DChA Ribchesters Chartered Accountants Finchale House Belmont Business Park Durham DH1 1TW
18 February 2021
Page 2
NORTH EASTERN LOCOMOTIVE PRESERVATION
GROUP
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 51,500 Other trading activities 3 80,093 Investment income 4 6,302 Other income - Total 137,895 EXPENDITURE ON Raising funds 5 11,489 Charitable activities Promotion, restoration and preservation 112,865 Total 124,354 Net gains on investments 24,442 NET INCOME 37,983 RECONCILIATION OF FUNDS Total funds brought forward 691,033 TOTAL FUNDS CARRIED FORWARD 729,016 |
Restricted funds £ 15,982 1,155 - - 17,137 - 6,896 6,896 - 10,241 1,500 11,741 |
2020 Total funds £ 67,482 81,248 6,302 - 155,032 11,489 119,761 131,250 24,442 48,224 692,533 740,757 |
2019 Total funds £ 258,104 186,876 6,016 150 451,146 12,661 156,266 168,927 1,906 284,125 408,408 692,533 |
|---|---|---|---|
The notes form part of these financial statements
Page 3
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
BALANCE SHEET 31 DECEMBER 2020
| Unrestricted funds Notes £ FIXED ASSETS Tangible assets 9 27,765 CURRENT ASSETS Debtors 10 14,754 Investments 11 129,608 Cash at bank 568,742 713,104 CREDITORS Amounts falling due within one year 12 (11,853) NET CURRENT ASSETS 701,251 TOTAL ASSETS LESS CURRENT LIABILITIES 729,016 NET ASSETS 729,016 FUNDS 13 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted funds £ - - 11,741 - 11,741 - 11,741 11,741 11,741 |
2020 Total funds £ 27,765 14,754 141,349 568,742 724,845 (11,853) 712,992 740,757 740,757 729,016 11,741 740,757 |
2019 Total funds £ 35,640 16,867 91,906 565,621 674,394 (17,501) 656,893 692,533 692,533 691,033 1,500 692,533 |
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2020.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2020 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
Page 4
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
BALANCE SHEET - continued 31 DECEMBER 2020
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 18 February 2021 and were signed on its behalf by:
C J Lawson – Trustee
R Marshall – Trustee
The notes form part of these financial statements
Page 5
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Leasehold property - straight line over 10 years Improvements to property - straight line over 10 years Plant & equipment - straight line over 10 years Heritage assets - not provided Vehicles - straight line over 3 years
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Page 6
continued...
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
2. DONATIONS AND LEGACIES
| Grants Royalties Legacy fund Patron donations Sundry donations |
2020 £ 11,000 - 250 28,345 27,887 67,482 |
2019 £ 2,100 78 211,525 28,085 16,316 258,104 |
|---|---|---|
Included in grants received is an amount of £1,000 from the Veronica Awdry Trust, this is restricted and is included in J72 Restoration Fund. Also included in grants received is an amount of £10,000 from Darlington Borough Council.
3. OTHER TRADING ACTIVITIES
| Locomotive hire fees Sales Raffles INVESTMENT INCOME Bank interest receivable RAISING FUNDS Raising donations and legacies Stock for resale Member events Support costs |
2020 £ 76,496 4,752 - 81,248 2020 £ 6,302 2020 £ 3,146 - 8,343 11,489 |
2019 £ 185,068 1,208 600 186,876 2019 £ 6,016 2019 £ 483 3,292 8,886 12,661 |
|
|---|---|---|---|
4.
5. RAISING FUNDS
Raising donations and legacies
continued...
Page 7
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
6. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| Depreciation - owned assets | 7,875 | 5,932 |
| Surplus on disposal of fixed assets | - | (150) |
7. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2020 nor for the year ended 31 December 2019.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2020 nor for the year ended 31 December 2019.
The charity made allowances totalling £875 during the year for expenses claimed by the trustees whilst doing volunteer work for the specific charitable areas (2019:£1,350).
8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 256,604 Other trading activities 186,876 Investment income 6,016 Other income 150 Total 449,646 EXPENDITURE ON Raising funds 12,661 Charitable activities Promotion, restoration and preservation 156,266 Total 168,927 Net gains on investments 1,906 NET INCOME 282,625 Transfers between funds 297,772 Net movement in funds 580,397 RECONCILIATION OF FUNDS Total funds brought forward 110,636 |
Restricted funds £ 1,500 - - - 1,500 - - - - 1,500 (297,772) (296,272) 297,772 |
Total funds £ 258,104 186,876 6,016 150 451,146 12,661 156,266 168,927 1,906 284,125 - 284,125 408,408 |
|---|---|---|
continued...
Page 8
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
| 8. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | |
|---|---|---|---|---|
| Unrestricted | Restricted |
Total | ||
| funds | funds | funds | ||
| £ | £ | £ | ||
| TOTAL FUNDS CARRIED FORWARD | 691,033 | 1,500 | 692,533 | |
| 9. | TANGIBLE FIXED ASSETS | |||
| Improvements | ||||
| Leasehold | to | Plant & | ||
| property | property | equipment | ||
| £ | £ | £ | ||
| COST | ||||
| At 1 January 2020 and 31 December 2020 | 33,963 | 28,986 | 21,468 | |
| DEPRECIATION | ||||
| At 1 January 2020 | 23,772 | 28,986 | 16,725 | |
| Charge for year | 3,396 | - | 2,147 | |
| At 31 December 2020 | 27,168 | 28,986 | 18,872 | |
| NET BOOK VALUE | ||||
| At 31 December 2020 | 6,795 | - | 2,596 | |
| At 31 December 2019 | 10,191 | - | 4,743 | |
| Heritage | ||||
| assets | Vehicles | Totals | ||
| £ | £ | £ | ||
| COST | ||||
| At 1 January 2020 and 31 December 2020 | 14,100 | 6,995 | 105,512 | |
| DEPRECIATION | ||||
| At 1 January 2020 | - | 389 | 69,872 | |
| Charge for year | - | 2,332 | 7,875 | |
| At 31 December 2020 | - | 2,721 | 77,747 | |
| NET BOOK VALUE | ||||
| At 31 December 2020 | 14,100 | 4,274 | 27,765 | |
| At 31 December 2019 | 14,100 | 6,606 | 35,640 |
continued...
Page 9
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
| 10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Gift aid debtor VAT Accrued income Prepayments 11. CURRENT ASSET INVESTMENTS Investment management fund 12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR VAT Accrued expenses 13. MOVEMENT IN FUNDS Net movement At 1.1.20 in funds £ £ Unrestricted funds General fund 58,790 (9,195) Locomotive Overhaul Fund 389,565 59,340 Locomotive Maintenance Fund 242,678 (12,162) 691,033 37,983 Restricted funds J27 & Q6 Safety Valve Fund 1,500 (365) J72 Restoration Fund - 10,606 1,500 10,241 TOTAL FUNDS 692,533 48,224 |
||
|---|---|---|
continued...
Page 10
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
13. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Locomotive Overhaul Fund Locomotive Maintenance Fund Restricted funds J27 & Q6 Safety Valve Fund J72 Restoration Fund TOTAL FUNDS |
Incoming resources £ 11,369 34,898 91,628 137,895 - 17,137 17,137 155,032 |
Resources expended £ (20,564) - (103,790) (124,354) (365) (6,531) (6,896) (131,250) |
Gains and Movement losses in funds £ £ - (9,195) 24,442 59,340 - (12,162) 24,442 37,983 - (365) - 10,606 - 10,241 24,442 48,224 |
|---|---|---|---|
Comparatives for movement in funds
| Unrestricted funds General fund Locomotive Overhaul Fund Locomotive Maintenance Fund Restricted funds Legacy fund Locomotive Maintenance Fund J27 & Q6 Safety Valve Fund TOTAL FUNDS |
At 1.1.19 £ 110,636 - - 110,636 98,207 199,565 - 297,772 408,408 |
Net movement in funds £ 239,512 - 43,113 282,625 - - 1,500 1,500 284,125 |
Transfers between funds £ (291,358) 389,565 199,565 297,772 (98,207) (199,565) - (297,772) - |
At 31.12.19 £ 58,790 389,565 242,678 691,033 - - 1,500 1,500 692,533 |
|---|---|---|---|---|
continued...
Page 11
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
13. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Locomotive Maintenance Fund Restricted funds J27 & Q6 Safety Valve Fund TOTAL FUNDS |
Incoming resources £ 258,172 191,474 449,646 1,500 451,146 |
Resources expended £ (20,566) (148,361) (168,927) - (168,927) |
Gains and Movement losses in funds £ £ 1,906 239,512 - 43,113 1,906 282,625 - 1,500 1,906 284,125 |
|---|---|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Locomotive Overhaul Fund Locomotive Maintenance Fund Restricted funds Legacy fund Locomotive Maintenance Fund J27 & Q6 Safety Valve Fund J72 Restoration Fund TOTAL FUNDS |
At 1.1.19 £ 110,636 - - 110,636 98,207 199,565 - - 297,772 408,408 |
Net movement in funds £ 230,317 59,340 30,951 320,608 - - 1,135 10,606 11,741 332,349 |
Transfers between funds £ (286,834) 385,041 199,565 297,772 (98,207) (199,565) - - (297,772) - |
At 31.12.20 £ 54,119 444,381 230,516 729,016 - - 1,135 10,606 11,741 740,757 |
|---|---|---|---|---|
continued...
Page 12
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
13. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Locomotive Overhaul Fund Locomotive Maintenance Fund Restricted funds J27 & Q6 Safety Valve Fund J72 Restoration Fund TOTAL FUNDS |
Incoming resources £ 269,541 34,898 283,102 587,541 1,500 17,137 18,637 606,178 |
Resources expended £ (41,130) - (252,151) (293,281) (365) (6,531) (6,896) (300,177) |
Gains and Movement losses in funds £ £ 1,906 230,317 24,442 59,340 - 30,951 26,348 320,608 - 1,135 - 10,606 - 11,741 26,348 332,349 |
|---|---|---|---|
The trustees have designated funds for the purpose of financing cyclical overhauls of the locomotives which the charity own. These costs will be substantial and the trustees therefore feel it prudent to ring fence reserves to enable those assets to be protected for future generations to enjoy
14. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2020.
15. ULTIMATE CONTROLLING PARTY
The charitable company is controlled by it's trustees.
Page 13
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
| INCOME AND ENDOWMENTS Donations and legacies Subscriptions and donations Grants Legacies Royalties Members events Other trading activities Locomotive hire fees Sales Raffles Investment income Bank interest receivable Other income Gain on sale of tangible fixed assets Total incoming resources EXPENDITURE Raising donations and legacies Stock for resale Member events Charitable activities Insurance Locomotive restoration costs Workshop consumables Travel & subsistence Mainline costs Workshop maintenance Subscriptions and donations Health and safety equipment Training and medicals Depreciation of leasehold property Depreciation of plant and equipment Depreciation of Vehicles |
2020 £ 56,232 11,000 250 - - 67,482 76,496 4,752 - 81,248 6,302 - 155,032 3,146 - 3,146 16,274 42,256 2,695 6,025 37,540 4,397 - 264 1,235 3,396 2,147 2,332 118,561 |
2019 £ 41,716 2,100 211,525 78 2,685 258,104 185,068 1,208 600 186,876 6,016 150 451,146 483 3,292 3,775 14,959 91,236 3,184 10,370 13,672 11,436 350 422 3,505 3,396 2,147 389 155,066 |
|---|---|---|
This page does not form part of the statutory financial statements
Page 14
NORTH EASTERN LOCOMOTIVE PRESERVATION GROUP
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
| Support costs Management Administration costs Governance costs Accountancy and legal fees Total resources expended Net income before gains and losses Realised recognised gains and losses Gains on current asset investments Net income |
2020 £ 8,343 1,200 131,250 23,782 24,442 48,224 |
2019 £ 8,886 1,200 168,927 282,219 1,906 284,125 |
|---|---|---|
This page does not form part of the statutory financial statements
Page 15