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eee Trustees’ Annual Report for the period
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section A
Reference and administration details
Charity name | Paddocks Pre-school Playgroup en Ren eneae Other names charity is known by Paddocks | Registered charity number (if any) 1001964
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Charity's principal address ‘Paddock Road
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Wallingford
‘Oxfordshire |
Postcode |OX10 9LT |
of the the charity trustees who manage the charity
| Trustee name Office (if any) Dates acted if not for whole steak pmolbat entitled
1 | Helen Lubbock | Chair .
ana caaiadeamied
6 | Luke Williams Trustee
7 | Emily Sheath Trustee From 4" October 2024
8 | Kerry Miles Secretary Until 2° October 2023 —__
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
‘Name oo | Dates acted if not for whole year __ |
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Names of the the charity trustees who manage the charity
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Names and addresses of advisers (Optional information)
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JTypeofadviserName Address
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Name of chief executive or names of senior staff members (Optional information)
Section B_ Structure, governance and management
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Description of the charity’s trusts
Type of governing document | Early Years Alliance Model Pre-school Constitution 2021
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How the charity is constituted | aceite Trustee selection methods | Elected by members (parents)
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Additional governance issues (Optional information)
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You may choose to include | additional information, where relevant, about: | | e policies and procedures | | adopted for the induction and | |
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e training of trustees: | | the charity’s organisational | Fs | structure and any wider | network with which the charity | | works; | |
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e relationship with any related | parties: | |
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e trustees’ consideration of | | major risks andthe system | and procedures to manage | them. |
Section C
Objectives and activities
|| educationThe aims ofofthechildren Pre-schoolprimarilyareunderto enhancestatutorytheschooldevelopmentage by encouragingand sid| | parents to understand and provide for the needs of their children through | Summary of the objects of the | community groups and by: charity set out in its governing document | (a) offering appropriate play, education and care facilities, family | learning and extended hours groups, together with the right of | parents to take responsibility for and to become involved in the |___ activities of such groups, ensuring that such groups offer
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opportunities for all children whatever their race, culture, religion, |
means or ability:
| (b) encouraging the study of the needs of such children and their
needs in the local areas;
| families and promoting public interest in and recognition of such |
(c) instigating and adhering to and furthering the aims and objects of |
the Early Learning Alliance. |
| Paddocks Pre-school has an excellent reputation for building strong staff
| children relationships as a result of its small size and nurturing |
| environment. Parental input is also actively encouraged and good links
| develop naturally between parents and the Paddocks team. |
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| Our Aims:
[To] [enhance] [the] [development] [and] [education] [of][ children] [under] [statutory]
| [] ; |
| school age in a parent-involving, community-based group. |
| * To work within a framework that ensures equality of opportunity for all |
children and families.
Summary of the main |
activities undertaken for the | Paddocks follow the Early Years Foundation Stage and aims to provide a |
public benefit in relation to safe, secure and caring environment where every childis valued as an
these objects (include within individual. Through a meaningful partnership with parents, we strive to |
this section the statutory make the bridge between home and school as smooth and enjoyable as —
declaration that trustees have | possible. We create opportunities for the children to learn through their
had regard to the guidance | play and develop a growing independence and positive self-image.
Commissionissued by theon Charitypublic | |
benefit) | |
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| |
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about: |
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policy on grantmaking;
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e policy programme related investment; |
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e contribution made by volunteers.
Section D
Achievements and performance
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Section D Achievements and performance of the main. : Summary | Paddocks Pre-school is open during term time from Monday to Friday | achievements of the charity |=§ 8.45am7... to 3:15pm. A maximum of 32 children- may attend a session. during the year | Children may attend for the full day, morning or afternoon sessions. | | Children staying for the lunch session are required to bring a packed | | lunch. We also run holiday play-schemes from 8.45am to 3.15pm during | | the school holidays. | | We have had 38 children on our books aged from two to four years of | | additionalage. 27 childrenPupil Premiumreceive 3/4-year-oldfunding, andfunding, 5 childrenof whichreceived10 2-year-oldreceive || | funding. All children are in the Early Years Foundation Stage age range. | |The children come from either the immediate, local catchment area or | from within Wallingford Borough. Most of the children are of white British | | heritage. We are able to support children with learning difficulties and/or | | disabilities and also children who speak English as an additional | | language. There are currently 4 children with English as an additional | | language. We have 4 child currently receiving SEND support. | | The preschool employs a total of 9 staff. We have 7 members of staff | | who work directly with the children: 5 at Level 3. We have one parttime | | administrator in the office, and 1 level 2 apprentice. | | || All our staff are Safeguarding trained, 2 of which are Designated Lead. 1 | | Staff member is safer recruitment trained. Our chairperson holds | | paediatricDesignatedFirstLead andAid certificate.is safer recruitment2 Staff are trained.SEND trained.8 StaffAll holdstaff acurrenthave || | Level 2 Food Hygiene Certificates. Our manager has also been trained in | | Mental Health Fist Aid. In addition, the setting accommodates anumber | | of students on work placements and work experience. All staff are Fire | | awareness trained. | | Staff are nurturing, knowledgeable, committed, and passionate about | | | their work. Strong relationships are with each child’s family, long staff | | retention and high-level commitment to children are strengths of the | | setting = oe | Po | | | ;[] | |[|] || | |[|] | |
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Section E
Financial review
Brief | Paddocks Pre-school aims to hold sufficient financial reserves to sustain | statement of the | the preschool if our income falls below expected levels. Our intention is | charity’s policy on reserves —| to continue functioning as a preschool if at all possible and to cover the | | payment of staff redundancies in the unlikely event that the preschool | had to close. We aim to manage our finances responsibly, budget for | predictable fluctuations in income and hold reserves to cover expenses | | due to other eventualities including staff redundancy payments in the | | case that the preschool had to close. | We aim to hold sufficient funds in reserve to cover: | | | | e Total running costs: our total running costs fluctuate with changes | | in registered numbers and subsequent staffing and other | | expenses. Given the fluctuating nature of our income and | | expenses it would be useful to hold in reserve one half term’s | | worst case running costs i.e. £40,000. | | e Potential redundancy costs: we must also hold sufficient reserves || | to pay any redundancy payments to staff as required by law if the | | preschool has to close. Our redundancy costs approximate to | | £40,000. Currently notice period under preschool’s employment | contracts is one half term. | e Emergency maintenance costs: £5,000 | e The amount held in reserve is reviewed to ensure that sufficient | | funds are kept at each year-end and on change of staffing and as | | necessary if a marked change occurs. | « | inthe event of reserves falling significantly below the target level, | | theby preschoolincreasing fundraising,will aim to restoreincreasing the r e arnedserves asincome soonor asreducing possible || | expenditure. | | e if réserves rise significantly above the target level, the committee | | will put in place a plan as soon as possible, aiming to eliminate | the excess by spending money to enhance the quality of | | preschool provision or otherwise further the aims of the preschool or by reducing fundraising. The committee will not however take | any steps that might call into question the ability of the preschool | | to continue as a financially viable operation in the long term. | | The reserve as of 31st August 2024 was £137,108.36. Details of any funds materially || | j — i nla | in deficit | |
Further financial review details (Optional information)
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You may choose to include additional information, where | relevant about:
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« the charity’s principal sources of funds (including any fundraising):
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® how expenditure has supported the key objectives of the charity;
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e investment policy and objectives including any ethical investment policy adopted.
Section F
Other optional information
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Section G Declaration
The trustees deciare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Full name(s) Helen Lubbock inthiony Beatly
Position (eg Secretary, Chair, Chair ©| | Treasurer —(‘sSOSOSOS™™;~~@™
Date | a7 June 2025
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Paddocks Pre-School Playgroup Receipts and Payments Account Year ended 3ist August 2024
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| 2024 | 2023 | ||||
|---|---|---|---|---|---|
| £ | £ | ||||
| income | |||||
| Donations and legacies | 2,953.74 | 4,088.55 | |||
| Extras | 82.91 | ~ | |||
| Fundraising Grant |
; | 667.68 “ |
- | 1,504.59 60.00 |
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| TotalOCCFunding | 118,638.54 | 84,113.99 | |||
| Parents Fees | 32,686.13 | 34,947.63 | |||
| Playscheme | 3,806.57 | 4,690.46 | |||
| Voluntaryfunding supplement | - | 1,004.04 | |||
| SalesofProductIncome | 107.90 | - | |||
| interest earned | 3,162.27 | $83.35 | |||
| Total income | 162,105.74 | 131,172.61 | |||
| Expenditures | |||||
| Advertising/Promotional | 60.00 | 267.00 | |||
| Bank charges | 60.00 | 49.98 | |||
| Bookkeeping Software | 379.20 | 86.40 | |||
| Cleaning | 738.55 | 528.83 | |||
| Consumables | 894.60 | 1,166.37 | |||
| Domain/Email/Webpage | 311.49 | 388.69 | |||
| Employment costs | 131,928.42 | 121,896.11 | |||
| Financial services | 620.40 | 225.00 | |||
| Fundraisingcost | 278.15 | 229.60 | |||
| General Office | 309.99 | 1,358.84 | |||
| Gifts | 334.68 | 409.26 | |||
| Heaith, Safety & Security | xf | 3,677.19 | 1,152.30 | ||
| insurances | - | 2,211.88 | |||
| Maintenance/Repairs | 1,312.39 | 1,887.58 | |||
| OCC Specific Funding Expenditure | 1,252.35 | 1,041.02 | |||
| Playground Upgrade | 2,268.00 | - | |||
| Professional memberships | 1,022.88 | 3,923.86 | |||
| Resources,Toys& Activities | 2,370.37 | 3,374.61 | |||
| StaffTraining | 377.81 | 638.29 | |||
| Utilities Total Expenditures |
2,607.17 450,803.64 |
2,399.64 943,235.26 |
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| Surplus/(Deficit) fortheyear | 11,302.10 | - | 12,062.65 | ||
| HelenLubbock | Signed:he | heCnbeogel | |||
| Chair | Date: | A/6/2Qoas |
Anthony Beatty Treasurer
Signed:aE Date: ZS Jo x/z ozs
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Paddocks Pre-School! Playgroup Balance Sheet as at 31st August 2024
2024 2023 £ £ Assets Bank and cash balances 137,108.36 125,806.26 Funds Balance brought forward 125,806.26 137,868.91 Surplus/(Deficit) for the year 11,302.10 (12,062.65) 137,108.36 125,806.26
Assets
Bank and cash balances
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wwe fy, [iol]
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Date: AS/6/aoas
Helen Lubbock Chair ra
Signed:
Date: Z23/clA[2025
Anthony Beatty Treasurer
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ro| || CHARITYFOR ENGLAND COMMISSION AND WALES | Independent examiner'saccounts report on the
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Section A
Independent Examiner’s Report
Report to the trustees/ members of
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members of Paddocks Pre-School Playgroup
On accounts for the year | 31° August 2024
ended
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Charity no | 1001964
(if any)
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Responsibilties and
basis of report
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| report to the trustees on my examination of the accounts of the above charity (“the Trust’) for the year ended 31/08/2024. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act’).
| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed ail the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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independent | am qualified to undertake the examination by being a qualified member of the AAT.
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examiner'sxa statement | have completed my examination. | confirm; that no material; matters have come to my attention in connection with the examination which gives me no cause to believe that in, any material respect: e the accounting records were not kept in accordance with section 130 of the Charities Act: or
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e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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Seg Date: | 24/06/2024
Signed: MF
Name: | Melanie Cornut MAAT
Relevant professional | AAT Level 4
qualification(s) or body | Member of the AAT
(if any):
Address: | 200 Crowmarsh Hill, Crowmarsh Gifford
Wallingford, Oxon, OX10 8BG
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IER
Oct 2018
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose.
IER
a ||
Oct 2018