2023-08-31-accounts - Benson Choral Society

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BENSON CHORAL SOCIETY

ACCOUNTS FOR THE YEAR ENDED 31[st] AUGUST 2023

Registered Charity No: 1001958

BENSON CHORAL SOCIETY

INDEX TO THE ACCOUNTS FOR THE YEAR ENDED 31[st] AUGUST 2023

Trustee’s Report 3 Independent Examiner’s Report 6 Income & Expenditure Account 7 Balance Sheet 8 Concert Accounts 9 Notes 10

BENSON CHORAL SOCIETY

TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[st] AUGUST 2023

Reference and Administration

Benson Choral Society is a Registered Charity (number 1001958, registered on 19[th] February 1991).

Principal address of the Charity:

Witta’s Ham Cottage High Street Long Wittenham Abingdon, OX14 4QH

Bankers: Lloyds Bank, Newmarket Branch

The Charity is administered by a Management Committee listed below, who are all Trustees, recruited from and elected by the Membership. There are no other Trustees. There are no employees of the Charity.

Kevin Lawson Chairman Charlotte Kerr Secretary Martin Mellor Treasurer Celia Barnshaw Sara Boorman Beatrice Earland Claire Speirs Philip Smyly Anthony Winters

There were 119 Members as at 31[st] August 2023

Aims and Objectives

The objects of the Charity shall be to advance, improve develop, and maintain public education in, and appreciation of, the art and science of music, in all its aspects by any means the Trustees see fit, including through the presentation of public concerts and recitals.

Review of the Year’s Activities

The members attended rehearsals for each of three Concerts for two hours on Tuesday evenings throughout September to June. The concerts staged were:

12[th] November 2022

Performance of works by Wolfgang Amadeus Mozart ─

Vesperae Solennes De Confessore K339
Requiem K 626

!8[th] March 2023

Performance of Elijah Oratorio Op 70 by Felix Mendelssohn

17[th] June 2023

Performance of

Works by George Shearing:
Songs and Sonnets from Shakespeare
Jazz Standards to include Lullaby in Birdland
Music to Hear ─ A Choral Suite for Mixed Voices, words by William Shakespeare
Works by John Rutter:
Down by the Riverside
Birthday Madrigals ─ A Choral Suite for Mixed Choir with Double Bass and Piano
Works by George Gershwin
Three Preludes ─ for Piano

The three very well-attended concerts were very successful in fulfilling our aims in terms of musical appreciation and education. In particular, the combination of wellknown and less familiar Mozart works in the winter concert attracted a sell-out audience, bringing appreciation of these masterpieces to a wider group of people. Noteworthy too in this regard was our excursion into choral jazz suites in the summer concert which was widely appreciated by an audience many of which would not have encountered this uplifting repertoire previously.

Our spring concert, Mendelssohn’s Elijah, was supported by a choral workshop to which we invited singers from other choral societies, thus increasing the number of people who could benefit from our excellent musical director’s training.

We note that our combination of musical leadership and chosen repertoire is now attracting an increasing number of active members and larger audiences for our concerts. We are pleased that recovery from the COVID era is now essentially complete.

Financial Review

Our Accumulated Fund at 31[st] August amounted to £17,117, having recovered from a low of £12,396 at the end of last year largely resulting from the effects of the COVID pandemic. All funds are unrestricted. There are no fixed assets. The funds are required to satisfy our cash flow needs and to cover the risk of a loss of income, whether through a drop in membership or a poorly attended concert, and to meet any unforeseen expenditure that may occur.

A main source of funds is from the sale of tickets for our concerts. Including ancillary concert income, concerts are usually in deficit after applying direct costs in staging them. The deficits are for the most part funded by other main sources of income ─ Membership Fees and the related Gift Aid claimed from HMRC.

BENSON CHORAL SOCIETY

INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31[st ] AUGUST 2023

£ £ 10,938 798 187 11,948 25 188 422 2 68 12,628 3,036 3,392 8,468 2,040 1,511 193 11 387 2,377 4,598 10,862 3,887 21,432 (8,804) 2022	Note INCOME Subscriptions Gift Aid Donations Friends Rehearsal Refreshments Staging Hire & Scores Loan Profit/(Loss) on Sale of Scores 4(a) Profit on Parties 4(b) Profit on Workshop 4(c) EXPENDITURE General Musical Director's Fees Accompanist's Fees Guest Conductor Guest Accompanist Hire of Rehearsal Venues Subscriptions & Insurance Printing, Stationery & Postage Website & IT Expenses New MD Selection Costs Advertising Sundry Expenses Concerts (page 9) Loss on Winter Concert Loss on Spring Concert (Profit)/Loss on Summer Concert Surplus / (Deficit) for the year	£ £ 15,013.50 2,557.57 270.23 679.02 18,520.32 226.27 480.00 32.38 469.78 952.57 20,681.32 2,850.00 3,383.00 1,730.70 98.00 8,061.70 1,687.70 401.25 18.74 386.88 408.00 20.00 205.55 1,559.75 4,369.45 (1,158.11) 4,771.09 15,960.91 4,720.41 2023

BENSON CHORAL SOCIETY

	BALANCE SHEET AS AT 31st AUGUST	BALANCE SHEET AS AT 31st AUGUST	2023
2022				2023
£			£	£
		ASSETS
225		Cash in hand		-
		Balance at Bank
	11,957	Current Account	14,587.21
12,037	80	Subscriptions Account	-	14,587.21
		Concert Wine Stock		38.43
230		Debtors and Payments in Advance		3,026.74
12,492				17,652.38
96		Less Creditors		535.00
12,396				17,117.38
		REPRESENTED BY:
		Accumulated Fund
21,200		Balance at 1st September 2022		12,396.97
(8,804)		Surplus / (Deficit) for the year		4,720.41
12,396				17,117.38

BENSON CHORAL SOCIETY

CONCERT ACCOUNTS FOR THE YEAR ENDING 31[st] AUGUST 2023

----- Start of picture text -----
RECEIPTS PAYMENTS
2022 2023 2022 2023
£ £p £ £p
Winter Concert
Note
2,510 Ticket Receipts 5,264.47 Orchestra 3,376.00
Profit on Music Hire 5(a)(i) 132.00 1,026 Conductor's Fee 780.00
16 Profit on Programmes 5(a)(ii) 13.17 2,300 Soloists 1,800.00
169 Profit on Interval Drinks 5(a)(iii) 432.86 Orchestral Scores 40.00
936 Venue & Facilities Hire 720.00
495 Instrument Hire 425.50
30 Printing & Advertising 36.80
180 Gifts 124.95
105 Staging 99.00
2,695 Total Receipts 5,842.50 5,072 Total Payments 7,402.25
2,377 Loss on Concert 1,559.75
5,072 7,402.25 5,072 7,402.25
Spring Concert
2,521 Ticket Receipts 4,436.93 3,300 Orchestra 4,774.00
46 Loss on Music Hire 5(b)(i) (6) 635 Conductor's Fee 700.00
7 Profit on Programmes 5(b)(ii) 23.51 1,800 Soloists 2,000.00
219 Profit on Interval Drinks 5(b)(iii) 229.92 606 Orchestral Scores 301.86
772 Venue & Facilities Hire 909.00
99 Staging 132.00
30 Printing & Advertising 37.00
149 Gifts 99.95
Sundry Expenses 100.00
2,793 Total Receipts 4,684.36 7,391 Total Payments 9,053.81
4,598 Loss on Concert 4,369.45
7,391 9,053.81 7,391 9,053.81
Summer Concert
2,119 Ticket Receipts 3,450.72 2,717 Orchestra -
Profit on Score Sales/Hire 5(c)(i) 253.77 700 Conductor's Fee 700.00
21 Profit on Programmes 5(c)(ii) 42.19 950 Soloists 800.00
164 Profit on Interval Drinks 5(c)(iii) 289.87 582 Orchestral Scores -
904 Venue & Facilities Hire 1,007.50
105 Hire of Piano 51.50
30 Printing & Advertising 35.00
104 Gifts 85.44
99 Staging 99.00
Sundry Expenses 100.00
2,304 Total Receipts 4,036.55 6,191 Total Payments 2,878.44
3,887 Loss on Concert Profit on Concert 1,158.11
6,191 4,036.55 6,191 4,036.55
----- End of picture text -----

BENSON CHORAL SOCIETY

NOTES ON THE ACCOUNTS FOR THE YEAR ENDED 31[st] AUGUST 2023

1. Committee Responsibilities

(a) The Committee is required to prepare accounts for each financial year which gives a true and fair view of the state of affairs of the Charity and the results for that period.
(b) The Committee confirms that appropriate accounting policies have been used and applied consistently, and reasonable and prudent judgements and estimates have been made in preparation of these accounts.
(c) The Committee also confirms that the applicable accounting bases set out in note 2(a) have been followed.
(d) The Committee is responsible for maintaining adequate accounting records, for safeguarding the assets of the Charity, and for taking steps to prevent and detect fraud and other regularities.

2. Accounting Policies

(a) Accounting Bases

The accounts have been prepared in accordance with the Statement of Recommended Practice: Charities SORP.

(b) Income

Income is accounted for in the year to which it relates.

(c) Expenditure

is accounted for on an accrual basis in the year to which relates.

(d) Restricted Funds

There were no restricted funds. all funds being unrestricted.

3. Payments to Trustees

The only payments to Trustees were to reimburse them for expenses incurred on behalf of the Charity.

4. Income and Expenditure Account

Description a) Profit on Sale of Scores Sales Purchases b) Profit on Parties Summer Party Tickets Raffle Hire of Hall Wine Food Christmas Party Tickets Wine Food c) Profit on Workshop Fees Hire of Hall Musical Director Accompanist Piano Tuning Food 5. Concerts a) Winter Concert (i) Profit on Music Hire Sales Hire charge (ii) Profit on Programmes Sales Printing	Income Expenditure Profit (Loss) £ £ £ 442.80 410.42 442.80 410.42 32.38 737.02 240.00 95.00 65.88 405.37 977.02 566.25 410.77 195.00 98.39 37.60 195.00 135.99 59.01 1,172.02 702.24 469.78 1,919.81 171.50 375.00 250.00 65.00 65.74 1,879.81 927.24 952.57 406.00 132.00 274.00 406.00 274.00 132.00 323.17 310.00 323.17 310.00 13.17

Description Income Expenditure Profit (Loss)

	(iii)	Profit on Interval Drinks
		Sales	568.00
		Purchaes	135.14
			568.00 135.14 432.86
b)	Spring Concert
	(i)	Profit on Music Hire Sales Hire charge	112.00 118.00
			112.00 118.00 (6.00)
	(ii)	Profit on Programmes Sales Printing	270.19 228.00
			270.19 228.00 42.19
	(iii)	Profit on Interval Drinks Sales Purchaes	314.58 84.66
			314.58 84.66 229.92
c)	Summer Concert
	(i)	Profit on Music Hire Sales Hire charge	936.04 682.27
			936.04 682.27 253.77
	(ii)	Profit on Programmes Sales Printing	270.19 228.00
			270.19 228.00 42.19
	(iii)	Profit on Interval Drinks Sales Purchaes	438.70 148.83
			438.70 148.83 289.87