## **ROTTINGDEAN & SALTDEAN LIONS CLUB CHARITABLE TRUST FUND** ## **CHARITY NUMBER: 1001889** **TRUSTEES' ANNUAL REPORT FOR 2022 / 2023 (Year ending 30[th] June 2023)** C/O 10 Hawthorn Close Saltdean Brighton BN2 8HX Version 1 September 2023 Trustees Annual Report 2022- 2023 V1 (September 2023) ## **Current Trustees:** - Andrew Wavell (President) - David Walker (Secretary) - Kenneth Humphreys (Treasurer) - David Endersby - Gordon Girdler - John Davies ## **Trustees for the Year Ended 30[th] June 2023:** - Roger Bluff (President) - David Walker (Secretary) - Kenneth Humphreys (Treasurer) - Geoffrey Rhodes - David Endersby - Gordon Girdler ## **Structure, Governance and Management:** Rottingdean and Saltdean Lions Club Charitable Trust Fund is governed under a Declaration of Trust dated 14[th] day of December 1990 and subsequently amended by a Deed of Variation dated 12[th] day of August 1996. The Trust has six Trustees: - The President, Secretary and Treasurer from time to time of Rottingdean and Saltdean Lions Club - Three nominated Trustees elected by the members of Rottingdean and Saltdean Lions Club. Each Trustee is elected for a term of 3 years with one Trustee retiring each year. Nominated Trustees can stand for a shorter term if elected to fill a vacancy due to a resignation. Lions Club District 105SE run training seminars for Lions Club Trustees from time to time covering the duties of Lions Trustees and current charity legislation. All Trustees are encouraged to attend initial training sessions and refresher sessions when held. The Trustees apply the Trust funds having first obtained proposals approved by the members of Rottingdean and Saltdean Lions Club at a Lions Club meeting. ## **Financial Review:** (Previous year figures shown in brackets) Trustees are pleased to report that major fundraising events have now significantly improved since the decline seen during the COVID-19 pandemic. The accounts show gross income from fundraising activities of £27,409 (£15,605) with fundraising costs of £12,596 (£8,673) leaving a profit from fundraising activities of £14,813 (£6,932). In addition, the charity received direct charitable income of £4657 (£2,314). This included £1,369 (£354) restricted funds received from senior citizens towards their Christmas Trustees Annual Report 2022- 2023 V1 (September 2023) lunches and donations towards a winter fuel appeal for those in fuel poverty. This resulted in a total net income of £19,470 (£9,246). Charitable expenditure and donations totalling £22,441 (£7,806) were made during the year. This included £3,037 (£1,947) from restricted funds for books for reception class children, Christmas lunches for senior citizens and donations to alleviate fuel poverty. These donations were made from funds carried forward from previous years plus fuel poverty donations in the current year. This leaves a restricted fund balance of £4,139 (£5,807) for future use on Senior Citizens Events. The combined accounts show a total expenditure over income of £3,386 (£1,440 income over expenditure) for the year. The total fundraising and charity account balances stood at £22,918 at 30[th] June 2023 which represents a decrease of £3,386 on the balances of £26,304 at the end of the previous year. It is Rottingdean & Saltdean Lions Club policy that all fundraising events are subject to the presentation of a financial risk analysis to the Trustees and Trustees’ approval prior to any financial commitments being made. The Trustees also at the same time consider the risks associated with any event, including reputational risks to the charity of running an event, and ensure the legality, before agreeing to it going ahead. In addition, the charitable trust fund has a policy to retain a minimum of £6,000 in the fundraising activities account against possible unexpected fundraising event losses, for example, late cancellation of a major outside event due to unpredicted extreme weather conditions. This reserve also covers the possibility of a request for emergency aid against the charity account. Rottingdean and Saltdean Lions Club do not hold a reserve in the charity (service) account in excess of restricted and designated funds, as all donations are discretionary and there are no ongoing commitments. The charitable funds currently held will be used as further good causes are indentified. The Trustees are mindful of outstanding pledges (designated funds) of £1,696 for various projects plus the restricted funds of £4,139 making a total commitment against current funds of £5,835. Now that fundraising events are back to pre-pandemic levels Trustees are no longer restricting donations to those in need in our local area, although, remain mindful of our primary aim of assisting our local community. In addition, Trustees also remain mindful of the uncertainty in raising funds for charitable causes because of the increasing age profile of the current Lions Club membership (average age is in excess of 70 yrs) and the restrictions this places on the Club's ability to run fundraising events. The Lions Club is taking active steps to recruit new and younger members and have had some success during the year. We are also maintaining contact with a number of younger volunteers prepared to help at our larger events, requiring more physical effort, who at this time do not wish to become members of the Lions Club. ## **Funds Held as Custodian Trustees on Behalf of Others:** The charitable trust fund holds no assets on behalf of others. Trustees Annual Report 2022- 2023 V1 (September 2023) ## **Objectives and Activities:** The objects of the Trust Deed state that the funds should be applied for any purpose which is charitable according to the law of England and Wales whether for the benefit of any individual or group of people or for the benefit of any other organisation established for charitable purposes. Donations were made during the year to numerous deserving causes, including individuals and families in need, all of which provided public benefit in line with the above objects. The largest donations and service event costs being: - £2,200 to provide books for Reception Class children. - £1,762 aid to disadvantaged families in our local area. - £1,752 for 86 Christmas parcels to families comprising of 135 adults and 167 children. - £1,750 to Lions Club International Foundation Appeals for aid after Turkey Earthquake and Pakistan Floods. - £1,290 towards disability trike for Hill Park School. - £1,192 for a public bench in memory of a Lion, mainly paid for from funds collected in lieu of flowers at his funeral. - £1,000 to Martlets Hospice. - £1,000 to Safety Net, support for vulnerable children. - £1,000 to Saltdean Foodbank. - £900 towards winter fuel poverty. - £728 to Rottingdean Village Fair charities. - £600 towards transport for after school clubs at Saltdean Primary School. There were numerous other smaller donations below £600. The largest sources of income are detailed below: - Bucket Collections £3,412. - Lions Rottingdean Fayre £3,378. - Rottingdean Village Fair Bar & BBQ £2,876. - Lions Saltdean Gala £2,080. - Bar for Saltdean Coronation event £1,329. - Gift aid £1,039. - Bars for Adur East Lions events £795. - Easter Egg draws £734. - Sponsored flyer for summer events £724. - Collecting boxes £689. - Lions Supporters 200 Club £648. - Members plant sales £500. ## **Achievement and Performance:** Expenditure has been distributed to good causes directly in line with the objects set out within the Trust Deed. Trustees Annual Report 2022- 2023 V1 (September 2023) The charity account balances have decreased slightly this year by £3,386. Charitable donations have increased by £14,635 against last year as fundraising income has increased, following COVID-19, and we attempt to help various charities and individuals who we were unable to help when fundraising was restricted. Fundraising net income has significantly increased by £7,881 against last year. No money collected in the name of the charity is used for Lions club administration. All administration costs are met by individual Lions, mainly through subscriptions, which are kept outside of the charity accounts. ## **Conclusion:** The Trustees of the Rottingdean and Saltdean Lions Club Charitable Trust Fund and the members of Rottingdean and Saltdean Lions Club are grateful for the help, support and generosity of the residents and businesses within our area comprising of Rottingdean, Saltdean, Woodingdean, Ovingdean and Falmer, without which we would not be able to provide the service and help that we do for those less fortunate than ourselves. David J Walker Secretary Kenneth Humphreys Treasurer Trustees Annual Report 2022- 2023 V1 (September 2023) 115¥111'1 ¥ 551,1551, 1 pj C ROTnNGDEAN & SALTDEAN LIONS CLUB. CHARITY ACCOUNT 0110712022- 3010612023 8arclays Bank PIL Sort Code 21>12-75 Atcount 20889962 INCOMe WENDITUkE INCIEXP L*rfe5m*d DonationslLegacies Charitable AttIV1ties £210.CKI £2.038.98 £9CX).LY) £469.00 £i.iio.00 £2,507.98 £2,136.72 -£6.636.38 £900.00 410,076.00 -£1,190.00 42,420.18 -£1,750.00 368.21 £1,038.89 £15.000.00 £0.00 42.783.90 Individuals Other Charitie5 LCI orh NOn￿harItab1e Org Foreign Donations Sen Citizens Flyer £4.499.66 £9.176.00 £1,190.00 £2.420.18 £1,750.00 £368.21 Gift Aid Trans fron Activity £1.038.89 £15,(KXI.¢)o TOTALS £18,287.87 £1,369.(KI TOTALS £19,404.05 £3.036.72 INCOME OVER EXPENDITLIRE Unrestricted Funds Restritted Funds TOTAL £1,116.18 £1.667.72 £2.783. CHARITY Accouwf SUMMARY Opening Balance 01107122-Unrestricted Opening Balance 0110-, 07122-Restricted Total Opening Balance InclExp-Unrestricred Funds InclExp Restrirted Funds Closing Balan£e 30106123 £9,531.93 £5.806.75 £15.338.68 1.116.18 -£1.667.72 £12.554.78 aostng Balance as above-unrestritted Closing Balance as above-Restricted Total Closlng Balance £8.415.75 £4,139.03 £12.554.78 Closing Balance as above Uncharged Receipts Unclaimed Payments TOTAL £12.554.78 £1.290.00 £13044.78 Bank as at 3010612023 £UW.78 Independent Examiner.. Twsurer= IUL14oI Date.. I |,,IuLTr Date- CHARITY ACCOUNT Donated Income 2022-2023 NB. ** denotes largest donation DonationslLegacie5 Charftsble Activities Restrlrted Funds R White Jain Rertirted Funds Sen Citizens Xmas Lunches £5CN). £400.00 £469.00 rotol Re5tritted Funds £9fy).00 Total Restrirted Funds £469.CNJ Unrestrirted Funds Anon Hammond Stapley Scott Unre5trirted Funds Vodaphone Amazon Core Easy Fundraising Barclays Bank Rottingdean Supporters £10.00 £ico.00 £50.cx) £50.00 £i.ow.00 £93.64 £222.34 £75.00 £648.00 Totul Unrestrirted Funds E210.C Total Unrestrirted Funds £2,038.98 TOTAL DONATIONSILEGACIES £i,iio.00 TOTAL CHARITABLE A￿1VITIEs £2.507.98 TOTAL DONATED INCOME £3,617.98 CHARITY ACCOUNT Charlty Dlsbursements 2022-2023 IndI￿dUal$ othera￿TItIeS Oth N¢n￿arIty Or¥ Restr'rtedFunds Reception Clèss eooks Sen frt5 Xmas Lunches RestrfrtedFunds £1.214.20 Btn tson5 Iwenceslasl £922.52 UftrestrirtedFunds Tree5-G&5 Prince D Coldman Bench £9￿.{KI Models for Heroe5 RottVIll Fair £9rK). £400.00 £1,191.56 £ioo.thJ £728.62 Tot R•stricted Funds Tot Restrl¢ted Fund$ £2.136.n UnrestrlrtedFunds Martlets H05Pi £1.322.95 Safety Net £120.(K) Sldean Comm Assoc £319.IX) (Foodbankl £985.46 4 Deans Stroke Club £1,752.25 Can£er Research LIK Salvation Army £4A99.66 Friends Hill Parksth Nat Autistic Socy Marie Curie £6,636.38 Neurofibromatosis aock TowSan¢tuary Make them Smile Alzheimer5 Socv pling kn¢n5 Pre-school ChestTrutTree House Soltdean Prim. PTA S/dean Swirn & Surf Ditch the Label Roy 8rit Legion Jubilee Sa¢ling Trust C.A.S.E. UnrestrirtedFunds Disadvan Familles Disadvan Familles Disadvan Families Recep Class 8ooks Xmas PafoJ5 £I.(W.CKI TOTAL NON4HARifi ORGS q420.18 £i.(x)o. £i,crf)o.c £2￿.1￿) £200.￿ thlgn Donallons £250.1J) £1.290.00 £ioo.00 £icKJ.00 £ic¥).00 £ioo.00 60.00 TOTAL FOREIGN DON £sthJ.(hJ £26.LK) £500. £61XJ.CKI £250.￿) £3(K).(h) £i(x).th) £3CKI. £200.0) £250.C(I £250.(NJ Totsl Unrèsthcted Funds UnrestnctedFunds TOTAL INDIVIDLIAL5 LCIF Turkey Elquake LCIF Pakistan Floods £1.(￿.00 £750.CM) £1,750.00 TobiasTrust Wldèan Comrn Lsso (Java Cafél Sub Totsl £9.176.ty) LCI 105SE Foundation LCIIOSSE F-ROAR LC1105SE F-YO￿h LCI IOSMD-Si8htSav Lc1105MD-Att￿ity￿I. LC1105MD- Youth Sub Totsl £170.(h) £170.00 £1￿.00 £300.IXI £300.C £iso.00 £1,190.00 Tot Unrestrlrted Funds £10.366.th) TOTAL MER CHAWllES £11.266.00 TOTAL CHARITY DISBURSEM£NTS £22.072.56 ROThINGDEAN & SALTDEAN UONS CLUB. AcfiviTY ACCOUNT 01107122- 30106123 Barclays Bank PIC Sort Code 20-12-75 Account 70471356 INCOME AdurE Events Bar Stock Sales 8utket Collertions Cash Float repayment Coll Boxe5 Coronation Event Draw 23 Draw 22123 Easter Egg5 EXPENDITURE Adur E Events Bar Stock Purchase5 Bucket Collertions Cash Float withdrawal INCIEXP £794.65 £232.03 £3,412.21 415.00 £689.22 £718.92 £1,328.62 £126.C¥) £701.64 £547.40 -£62.40 £389.90 £734.10 £790.06 -£790.06 £1.070.78 £724.52 £1,515.00 -£1,515.00 £72.05 -£72.05 £128.17 -£128.17 £500.C4J -£150.CX) £3,378.02 £2,875.86 £2,080.25 £67.51 -£52.49 £64.36 £15,OL)O.00 415.000.00 £2.678.92 £3,521.88 £3.476.57 £1.3¢)0.00 £689.22 £2.047.54 £827.64 £485.(JJ £1.124. £1,884.27 £3,289.85 £64.36 £1,715.00 Coronation Event Draw 23 Draw 22123 Easter Eggs Equipment Fair Flyer Garage Rents Insurance costs to Admin Misc Expenses Fair Flyer £1.795.30 Plant Sales Rottingdean Fayre 22 Rottingdean Fayre Rottingdean Village Fair Saltdean Gala 22 Saltdean Gala 23 £5Crf).00 Fayre 2022 RottinBdean Fayre Rottingdean Village Fair Saltdean Gala 22 Saltdean Gala 23 Stock write off £150.00 £2,044.24 £1.009.68 £1,857.17 £407.49 £52.49 £5.422.26 £3,885.54 £3,937.42 £475. Transfer from Admin £64.36 Transfer to Charity TOTALS £32.230.65 £32,832.83 -£602.18 Openlng Balance 01107122 Income/Expendlture Closin8 Balance 30106123 £10.965.48 -£602.18 £10.363.30 Closing Balance as above Uncharged Receipts Unclalmed Payments TOTAL £10,363.30 £10,363.30 Bank as at 30106123 £10,363.30 NB. Cash Float of £1715.Q) carried forward to 2023124 Assets carried fomard to future Events...£688.87 Bar Stock Independent Examiner.. Treasu Date: Date= CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent ExamineVs Report Report to the trustsesl members of Chdfil Naine On accounts for the year ended 3Qrk 5LI,vÉ LO L3 Charity no (If any) 1001'8sq Set out on pages 'er.emDèI Ic InciUCE-￿ie Pei9e-IL*iJer5 01 atrdilional sheelsj I report to the trustees on my examination of the accounts of the above charity {Ihe Trust.) for the year ended )D Responsibilltles and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requiremenls of the Charities Act 2011 ("the Acr). I report in respect of my examination ofthe Trust's accounts carried out under section 145 ofthe 2011 Act and in carying out my examination, I have followed the appli¢able Directions given by the Charity Commission under section 14515)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in aGcordano with section 130 of the Act or the accounts do not accord with the accounting records I have no concems and have come across no other matters in connection with the examination lo which attention should be drawn in order to enable proper understanding of the accounts to be reached. Pleasa delete the words in the bra¢kets rf they do not apply. Date: Independent examinels statsment Signed: Name: Relevant professional qualification{s) or body {if any): Address: 11, SAxow AOAJ), wFIAlJC￿. EASY SLIS5Ek . Zlvq l L(r IER October 2018 Section B Disclosure Only Complete if the examiner needs to highlight matters of Concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Glve here brlef details of any items that the examiner wlshes to disclose. IER October 2018 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinef s Report Report to the trusteesj members of ) Name On accounts for the year ended Charlty no (if any) 1001'3Sq Set out on pages 'etyEFnrer io Ifc uce t￿e page numbers of adoilional shEe.'s'. I report to the trustees on my examination of the accounts of the above charity {Ihe Trust'} for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basls of report of the accounts in accordance with the requirements of the Charities Act 2011 {'the Ad.). I report in respect of my examination of the Trust's accounts carried out under section 145 ofthe 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5)Ib) of the Act. I have completed my examination. l ¢onfim that no material matters have Come to my attention (other than that disclosed below ') in connection with the examinats'on which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be rea¢hed. Please delete the words in the braGkets rf they do not apply. Independent examiner's statem•nt Slgned: Ld,IL CLtII ,SLklLL k'ty(LLD Date: Name: Relevant professional qualification{s) or body (if any): Address: 11, AoATr, WF-IA VrA) EASf SLtS5EE . L(r IER October 2018 Section B Disclosure Only complete rf the examiner needs to highlight matters of ¢oncem (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brlef details of any items that the examiner wishes to disclosè. IER October 2018