2023-05-31-accounts

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Overslade Community Association 1001763
Receipts and payments accounts CC16a
For the period 01-Jun-22 31-May-23
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Hire of Centre 34,714 - - 34,714 33,861
Catering Income - - - - -
Misc (bank interest) 178 - - 178 6
Solar Energy income 2,362 - - 2,362 1,350
SLA, Covid-19 and Furlough grants 10,500 - - 10,500 15,620
Jobclub grants - 11,657 - 11,657 10,804
Play Schem' grants, donations, gift aid etc - 1,500 - 1,500 640
Community Garden & Community Fridge - - - - 450
Sub total (Gross income for
AR) [ 47,754 ] 13,157 - 60,911 62,731
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 47,754 13,157 - 60,911 62,731
A3 Payments
Catering Expenditure 598 - - 598 84
Publicity Unrestricted 559 - - 559 228
Repairs & renewals 14,638 - - 14,638 3,422
PRS & TV licence 971 - - 971 511
Sundries 58 - - 58 0
Bank Charges 66 - - 66 96
Telephone 501 - - 501 570
Auditing fee 50 - - 50 50
Stationery 319 - - 319 300
Cleaning of Centre 548 - - 548 0
Cleaning Materials 710 - - 710 964
Gas & electricity 5,281 - - 5,281 3,272
Water Rates 1,226 - - 1,226 1,256
Council Tax 1,261 - - 1,261 877
Insurance 1,818 - - 1,818 1,617
Rent 300 - - 300 300
Manager Exp (staff costs) 31,830 - - 31,830 27,509
Youth Club & Oasis 173 - - 173 0
JobClub Publicity - - - - 0
Play Scheme Publicity - - - - 0
Jobclub Expenditure - 10,272 - 10,272 8,877
Grant 1 - 469 - 469 0
Grant 2 (Play Scheme) - 1,480 - 1,480 631
Grant 4 (Community Garden) - 294 - 294 0
- - - - 0
Sub total [ 60,908 ] 12,515 - 73,423 50,562
A4 Asset and investment
purchases, (see table)
- -
- - - -
Sub total [ - ] - - - -
Total payments 60,908 12,515 - 73,423 50,562
Net of receipts/(payments) (13,154) 642 - (12,513) 12,168
A5 Transfers between funds - - - - -
A6 Cash funds last year end 116,681 666 - 117,348 105,179
Cash funds this year end 103,527 1,308 - 104,835 117,348
Note these pages show figures rounded to the nearest pound. See page 10 for unrounded figures.
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Note these pages show figures rounded to the nearest pound. See page 10 for unrounded figures.

Section B Statement of assets and liabilities at	Section B Statement of assets and liabilities at	the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities	Details (agree balances with receipts and payments account(s)) Jobclub Grants Grant 1 WCC Elderly Social Inc Grant 2 Play Scheme General Building Grant 4 Community Garden Total cash funds Details Details Details Details Fixed Asset of Building Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 100,589 - 2,938 - 952 131 37 - 187 103,527 1,308 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) 2,857 592,421 - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name	Endowment funds to nearest £ - - -
			-
			OK
			Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - When due (optional) Date of approval

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Trustees’ Annual Report for the period

From 1[st] June 2022 To 31[st] May 2023

Charity name: Overslade Community Association

Charity registration number: 1001763

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objects of the Association shall be to promote the benefit of the inhabitants of Overslade and the neighbourhood (thereinafter called the area of benefit) without distinction of sex colour or of political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance educate and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The centre is run on a day to day basis by two part-time staff for caretaking and administration with additional help as required by the centre manager. Activities this year are : - • Rainbows, Brownies, Guides & Senior Section • Elections • Yoga classes • Parent and Toddler groups, some free, • NHS health visitors • One off bookings for parties • Children's Holiday Club • Take a Break (Respite care children and young people) • Youth Club (7 - 14yrs) • Community events bbq/Fish Chip/Bingo • Various church groups • Floral society • Local visual impaired support group • NHS parental training support groups • Dare to dream – specialist 1:1 education • Keep fit classes •Childrens’Christmas party

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		•Puppy training classes •Adult Learning Classes (Warwickshire ACL) •Philatelic Society
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees confirm they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Trust’s aims and objectives.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

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Achievements and Performance

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SORP reference
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Achievements and Performance	Achievements and Performance	Achievements and Performance
SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Maintains community centre Facilitates groups listed in “Summary of main activities” above. Runs job club to give assistance with finding employment. Runs summer children’s Holiday Club (Play Scheme).

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

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Financial Review

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Review of the charity’s Para 1.21 Opening Balance £117,348
financial position at the end Total Income £60,911
of the period Total Expenditure -£73,423
Final Balance £104,835
Note that figures are Excess expenditure over income £12,513
rounded to the nearest Restricted funds included above £1,308
pound. Building fund included above £2,938
Statement explaining the Para 1.22 To be kept in no-risk deposit account with
policy for holding reserves no more than £85k in one bank or related
stating why they are held bank.
To absorb setbacks and take advantage of
change and opportunity.
Amount of reserves held Para 1.22 £ 100,589
Reasons for holding zero Para 1.22
reserves
Details of fund materially in Para 1.24 None
deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a going
concern
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Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other

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Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by annual general meeting

Additional information (optional) You may choose to include further statements where relevant about:

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Policies and procedures
adopted for the induction
and training of trustees Para 1.51
The charity’s organisational
structure and any wider
network with which the Para 1.51
charity works
Relationship with any
related parties Para 1.51
The Overslade Community Association
Other wishes to thank Rugby Borough Council for
a grant received towards provision of
services under their service level
agreement.
The Overslade Community Association
wishes to thank Groundwork UK for grants
for the Open Doors Job club project.
The Overslade Community Association
wishes to thank Bilton Poors’ Charity and
and other donors for grants towards the
Play Scheme.
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Reference and Administrative details

Charity name	Overslade Community Association
Other name the charity uses
Registered charity number	1001763
Charity’s principal address	14 Badby Leys Rugby CV22 5RB

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Mr Philip Thomas Treasurer
Mrs Jennifer
2
Muddiman
Miss Carie-Anne
3
Dumbleton
Mrs Maggie Until 31 [st] March 2023
4
O'Rourke
5 Barbara Brown Chair
6 Stephen Upton Secretary From 31 [st] March 2023
7 Richard Sanders From 31 [st] March 2023
8
9
10
11
12
13
14
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– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

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Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Please see next page

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Page 10

Overslade Community Association Accounts 2022-2023

24/01/2024

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Period 01/06/2022 to 31/05/2023 Expenditure
Income Unrestricted Restricted
Hire of Centre 34714.45 34714.45 S02 Catering Expenditure 598.30 S08
Catering Income 0.00 0.00 S03 0.00 Publicity Unrestricted 559.22 S08
Stationery Income 0.00 0.00 S02 Repairs & renewals 14,638.16 S08
Fundraising events 0.00 0.00 S02 34714.45 PRS & TV licence 971.24 S08 16,766.92
Misc Input (bank Interest) 177.71 177.71 S04 177.71 Sundries 57.99 S09
Solar Energy Income 2361.76 2361.76 S05 2361.76 Bank Charges 66.00 S09
Donations 0.00 0.00 S01 Telephone 501.40 S09
Insurance input 0.00 Auditing fee 50.00 S09
Grants for Building 0.00 0.00 Stationery 319.25 S09
Grant 3 (SLA and other) 10500.00 10500.00 S01 10500.00 Cleaning of Centre 547.67 S09
Jobclub Grants 11656.80 11656.80 Cleaning Materials 709.62 S09
Grant 1 (WCC Elderly social inc) 0.00 0.00 Gas & electricity 5,281.38 S09
Grant 2 (Play Scheme) 1500.00 1500.00 Water Rates 1,226.14 S09
Grant 4 (Community Garden) 0.00 0.00 S01R 13156.80 Council Tax 1,260.91 S09
Total Income (sum of above) £60,910.72 Insurance 1,817.76 S09
Totals £60,910.72 £47,753.92 £13,156.80 Rent 300.00 S09
Restricted and Unrestricted Manager Exp (staff costs) 31,830.41 S09
Youth Club & Social 172.80 S09 44,141.33
Total Unrestricted spend £60,908.25
Trustee salary included above 489.74
JobClub Publicity 0.00 S08R
Play Scheme Publicity 0.00 S08R 0.00
Jobclub Expenditure 10,271.76 S09R
Grant 1 469.00 S09R
Grant 2 (Play Scheme) 1,480.44 S09R
Grant 4 (Community Garden) 293.97 S09R 12,515.17
Total Restricted spend 12,515.17
Unrestricted funds Total Expenditure £73,423.42
Fixed Asset General Building Row Totals
Opening Balance 2856.69 113,743.10 2,938.39 119,538.18
Income 0.00 47753.92 0.00 47,753.92
Expenditure 0.00 -60908.25 0.00 -60,908.25
Closing Balance 2,856.69 100,588.77 2,938.39 106,383.85
2856.69 113,743.10 2,938.39
Restricted funds
Jobclub Grant 1 Elderley Grant 2 Grant 4 Community Garden
Fixed Asset Open Doors Social Inc PlaySch and Community Fridge Row Totals
Opening Balance 592421.00 -432.68 600.00 17.91 481.00 593,087.23
Income 0.00 11656.80 0.00 1500.00 0.00 13,156.80
Expenditure 0.00 -10271.76 -469.00 -1480.44 -293.97 -12,515.17
Closing Balance 592421.00 952.36 131.00 37.47 187.03 593,728.86
592421.00 -432.68 600.00 17.91 481.00
Bank Accounts CAF Bank Natwest Bank Reserve Acc Petty Cash
Opening Balance 26001.99 66640.68 24605.05 100 117347.72
Spend (including transfers) -71194.42 -2379.8 0.00 -621.58
Credits (including transfers) 60913.86 0 147.66 621.58
Final Balance 15721.43 64260.88 24752.71 100.00 104,835.02
Split of Funds
Balance Sheet ignoring fixed asset Balance Sheet
Opening Balance 117347.72 General 100,588.77 Final CAF Account Balance 15,721.43
Total Income 60910.72 Building 2,938.39 Final Natwest Current Account Balance 64,260.88
Total Expenditure -73423.42 Jobclub 952.36 Final Reserve Account Balance 24,752.71
Final Balance £104,835.02 Grant 1 131.00 Final Cash 100.00
Grant 2 37.47 Final Balance £104,835.02
Grant 4 187.03
Total £104,835.02
Excess expenditure over income £12,512.70
Accounts kept by Philip Thomas
14 Badby Leys Rugby CV22 5RB
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~~Charity No 1001763~~

Overslade Community Centre, Buchanan Road, Rugby, CV22 6AY Chair: Barbara Brown, Secretary: Stephen Upton, Treasurer: Philip Thomas.

Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name{s) Position (eg Secretary, Chair, etc) Sesp PIiiLIP fo4E I R£AsuRER i HoNft5 Date li

Independent examinerfs report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Section A Independent Examiner's Report Report to the trusteesl members of ()ver￿ade Communty AssociatÈon On accounls for the year ended 31st May 2023 Charity no (If any) 1001763 Set out on pages One only Respeclive responsibilities of trustees and examlner The charitys truste8s are responsible for the preparation of the accounts. The charitys trustees consider that an audit is nol required for this year under section 144 of the Charities Act 2011 ('the Charities Acr) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act, to fdlow the prctedures laid (lown in the general Directions given by the Charity C(*nmission (under section 145(5)(b) of the Charitles Act, and to state whether particular mattefs have come to my attention. Basls of Independent My examinati￿ v￿S carried out in accordance with general Directions gtven examlnevs stslement by the Charity Commission. An examination includes a review of the acccmjnting records kept by the charity and a CLimparison of Ihe accounts presented wth those records. It also includes consideration of any unusual iterns or disclosures in the aixyjunts. and seeking explanations from the truste8s conceming any such matters. The procedures undertaken do not provide all the emdence that would be required in an audit, and nsequently no opinion is givèn as to whether the accounts present a Irup and fair, view and the report is limited to those matters set out in the statement b810w. Independent In Connection with my examinalion. no matter has come to my attention examIne￿$ ststement 1. which gives me reasonable cause to beI￿ve that in, any material respect. the requirements: to keep accounting records in accordancE with section 130 of the Charities Act. and to prepare accounts which accord Nvith the accounting records and comply with the accounting requirements of the Chartties Act have not been met: or 2. to which. in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reachpJJ, Slgned: Date: Narne: Marbn Andrew Burt)klge Relevant professional qualification(s) or body (rf any): CIMA Address: 116 Tennyson Avenue, R￿bY CV22 6JF IER 12