## Coppice Mission Church Report and Accounts Year ended 31 March 2023 ## **COPPICE MISSION CHURCH** ## **LEGAL & ADMINISTRATIVE DETAILS** ## **FOR THE YEAR ENDED 31 MARCH 2023** ADDRESS FOR CORRESPONDENCE Hollingworth Road Petts Wood Orpington Kent BR5 1AQ GOVERNING DOCUMENT Declaration of Trust dated 16 March 1990, amended by supplemental deed on 12 October 1994 CHARITY REGISTRATION NUMBER 1001741 TRUSTEES RESPONSIBLE FOR Donna Carroll MANAGING THE CHARITY Janet Ching Margaret Gough Brian James Carol Johnson Nelson Pallister Angela Short CUSTODIAN TRUSTEES Church Growth Trust INDEPENDENT EXAMINER Ajay Rajani FCIE Stewardship 1 Lamb's Passage LONDON EC1Y 8AB ## **INDEX** Page 1 Legal & Administrative Details Pages 2-3 Trustees' Report Page 4 Independent Examiner's Report Page 5 Receipts and Payments Account Page 6 Statement of Assets & Liabilities Pages 7 Notes to the Accounts Page 1 ## **COPPICE MISSION CHURCH** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 31 MARCH 2023** The Trustees have pleasure in submitting the Report and Accounts for the year ended 31 March 2023. ## **Objectives of the charity** The charity is a charitable trust. The charity's objectives, as set out in its governing document, are the worship of God, the instruction and edification of Christians, the care and Christian instruction of young people and children and the evangelisation of non-Christians, the relief of sickness or poverty and the advancement of the Christian faith generally. To this end, we aim to be a Christian church that advances the Christian faith and tries to relieve distress among residents of the neighbourhood - be it caused by loneliness, sickness and poverty. Specifically, we aim to be an evangelical Christian Church which shares the love of God in Jesus Christ by concern and practical help to the community, regardless of age, gender identity, culture, creed, social status, disability or ethnic origin. ## **Summary of the charity's main activities and achievements** In planning the activities the Trustees have applied the guidance on public benefit issued by the Charity Commission. We provide Christian worship services on Sunday mornings, prayer meetings on Monday evenings, a men’s fellowship group on Tuesday mornings and a Craft Club on Tuesday afternoons. Bible study is held on Friday mornings and a ’Warm Welcome Space’ is available on Friday afternoons. Occasional outings and special events are organised for those who attend this group. Pastoral care includes listening to anyone who approaches us for help, particularly the elderly, bereaved or disabled. We participate in several national and borough-wide projects including Hope into Action, Churches Together, and Transform Bromley Borough. The Church purchases and distributes free of charge a monthly newspaper which contains encouraging articles from a Christian perspective and has established a presence at the local convenience store, offering free Christian literature and also Carol singing at Christmas. The Pastor visits local care homes and sheltered housing schemes, and participates in a rota of volunteers taking Sunday services. The Pastor also visits local primary schools as a volunteer with Spinnaker Trust to take assemblies. The charity has established several social groups which alleviate loneliness in the community, particularly for the older members of the community. The charity has held a series of meetings for people who want to find out more about the Christian faith, which involved a meal, a short film to introduce a topic for open discussion. Two people have made a commitment to Christ and have been baptised. Several others are considering baptism and are attending services regularly. Several contacts made at the local convenience store have developed into friendships, spiritual and practical support for people who have approached the charity. We have continued to be able to support our missionaries who are able to continue in their work and are encouraged by our prayer, financial and practical support. The church community made up a number of 'shoebox' gifts, partnering with Link to Hope who send shoe boxes to impoverished families and elderly people in Eastern Europe (particularly Ukraine, Moldova, Romania and Bulgaria). Page 2 ## **Financial review** The trustees report a deficit for the year of £20,826 but maintain a high level of cash reserves of £413,519 following a prior year sale of an investment property. All of the cash held by the charity is unrestricted and can be used for any charitable purpose. The funds from the sale have been invested and therefore bring in interest which the church benefits from as income. However, the church is seeking to move towards a break-even position in future years as growth takes place. ## **Reserves policy** It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s unrestricted fund expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. Three month’s expenditure on unrestricted funds amounts to approximately £14,600. With the level of unrestricted reserves at the year end of £413,519, the policy is more than adequately satisfied with many months’ worth of reserves covered. It is likely that the trustees will consider setting aside some of the excess unrestricted reserves in future years for further longer term investment, potentially in the church building. ## **Risk statement** The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. ## **Responsibilities of trustees** Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year. We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011. We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities. ## **Approval** This report was approved by the trustees and signed on their behalf by: ## **Angela Short** ___________________________ Angela Short - chair of trustees Date: 25 January 2024 Page 3 ## **INDEPENDENT EXAMINER'S REPORT** ## **TO THE TRUSTEES OF** ## **COPPICE MISSION CHURCH** I report to the trustees on my examination of the accounts of Coppice Mission Church ('the charity') for the year ended 31 March 2023 on pages 5 to 7 following. ## **Responsibilities and basis of report** As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in accordance with section 130 of the 2011 Act; or 2. the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## **Ajay Rajani** Ajay Rajani FCIE Stewardship 1 Lamb's Passage LONDON EC1Y 8AB Date: 26 January 2024 Page 4 ## **COPPICE MISSION CHURCH** ## **RECEIPTS AND PAYMENTS ACCOUNT** ## **FOR THE YEAR ENDED 31 MARCH 2023** ||||||Unrestricted|Funds||||| |---|---|---|---|---|---|---|---|---|---|---| ||||||General|Designated||Restricted||| ||||||Funds||Funds|Funds|2023|2022| |||||Notes|£||£|£|£|£| |**_Income receipts_**||||||||||| |Donations|||||19,282||-|-|19,282|10,752| |Gift aid receipts|||||1,444||-|-|1,444|-| |Legacies|||||917||-|-|917|625| |Interest|||||1,292||-|-|1,292|282| |Investments - rental income|||||13,000||-|-|13,000|8,750| |Other|||||1,686||-|-|1,686|604| ||||||37,620||-|-|37,620|21,014| |**_Capital and similar receipts_**||||||||||| |Sale of investments|||||-||-|-|-|428,000| |**_Total receipts_**|||||**37,620**||**-**|**-**|**37,620**|**449,014**| |**_Payments_**||||||||||| |Payments
in
relation
to
activities undertaken directly||charitable||2|55,576||-|-|55,576|21,392| |Grants
paid
in
relation
to
activities undertaken by others||charitable||3|2,713||-|157|2,870|3,080| ||||||58,289||-|157|58,446|24,472| |Purchase of fixed assets|||||-||-|-|-|2,030| |**_Total payments_**|||||**58,289**||**-**|**157**|**58,446**|**26,502**| |Net
of
receipts
/
(payments)
transfers|||before||**(20,669)**||**-**|**(157)**|**(20,826)**|**422,512**| |Transfers between funds||||5|-||-|-|-|-| |**Net movement in funds**|||||(20,669)||-|(157)|(20,826)|422,512| |Cash funds as at last year|end||||434,188||-|157|434,345|11,833| |**Cash funds at this year end**||||A|**413,519**||**-**|**-**|**413,519**|**434,345**| The notes on page 7 form part of these accounts. Page 5 ## **COPPICE MISSION CHURCH** ## **STATEMENT OF ASSETS AND LIABILITIES** ## **FOR THE YEAR ENDED 31 MARCH 2023** |Notes
**A Cash funds**
Cash at bank with immediate access
Notice deposits
Petty cash
**B Other monetary assets**
Gift aid due to charity
Other debtors
**C Liabilities**
Gift aid overclaim
Trade creditors
Fee for Independent Examination
Salaries
Pension contributions
Tenant deposit
Accrued expenses|General
Designated
funds
funds
£
£
12,381
-
401,018
-
120
-
**413,519**
**-**
3,883
-
925
-
**4,807**
**-**
50
-
330
-
540
-
1,500
-
-
-
1,000
-
1,500
-
**4,920**
**-**
Unrestricted Funds|Restricted
funds
£
-
-
-
**-**
-
-
**-**
-
-
-
-
-
-
-
**-**|2023
£
12,381
401,018
120
**413,519**
3,883
925
**4,807**
50
330
540
1,500
-
1,000
1,500
**4,920**|2022
£| |---|---|---|---|---| |||||23,589
410,756
-
| |||||**434,345**| |||||3,521
-| |||||**3,521**| |||||50
1,675
3,500
6,507
13,335
-
-| |||||**25,067**| ## **D Assets retained for charity's own use** |**D Assets retained for charity's own use**||| |---|---|---| |Freehold land and buildings - church building
Building improvements
Fixtures, fittings and equipment
**E**
**Investment assets**
Investment property
Unlisted shares|Fund to
which asset
belongs
UR General
UR General
UR General
Fund to
which asset
belongs
UR General
UR General|Cost
£| |||31,898
115,080
2,030| |||**149,008**| |||Current
value
£| |||400,000
7,821| |||**407,821**| The investment property is included at its probate value in 2019 when it was left to the charity in a legacy. The trustees have estimated the value of the unlisted shares based on the company's recent accounts. The accounts were approved by the trustees and signed on their behalf by: ## **Angela Short** ___________________________________Angela Short - chair of trustees Date: 25 January 2024 . . The notes on page 7 form part of these accounts. Page 6 ## **COPPICE MISSION CHURCH** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31 MARCH 2023** ## **1 Accounting policies** The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs. General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects. |Unrestricted Funds
General
Designated
funds
funds
£
£
**2**
**Payments in relation to charitable activities undertaken directly**
Employment costs
37,423
-
Ministry expenses
513
-
Subscriptions
815
-
Outreach activities
597
-
IT & communications
1,645
-
Maintenance of buildings & equipment
3,518
-
Utilities
2,169
-
Council tax
247
-
Insurance
1,624
-
Independent examination
3,500
-
Catering
1,176
-
Office costs
151
-
Admin services
1,103
-
Professional fees
1,021
-
Bank charges
74
-
55,576
-|Restricted
Funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|Total
2023
£
37,423
513
815
597
1,645
3,518
2,169
247
1,624
3,500
1,176
151
1,103
1,021
74
55,576|Total
2022
£| |---|---|---|---| ||||5,173
40
894
54
999
8,035
945
228
1,829
-
1,140
100
-
1,935
21| ||||21,392| |**3**
**Grants paid in relation to charitable activities undertaken by others**
Grants for:
Other small grants to organisations
73
Grants to individuals who serve as missionaries
2,640
2,713
**4**
**Transactions with trustees**|-
-
-|157
-
157|230
2,640
2,870|-
3,080| |---|---|---|---|---| |||||3,080| |||||| There were no transactions with trustees during the period. ## **5 Movement of funds** |**vement of funds**|||||| |---|---|---|---|---|---| |_General funds_
_Restricted funds_
Disaster Fund
Total funds|Opening
balance
£
434,188
157
157
434,345|Receipts
£
37,620
-
-
37,620|Payments
£
(58,289)
(157)
(157)
(58,446)|Transfers
£
-
-
-
-|Closing
balance
£
413,519
-| ||||||-| ||||||413,519| Page 7