Wenhaston Village Hall (Village Club) – Charity No 1001694. Trustees Annual Report for the period 01/01/2025 to 31/12/2025.
Charity Background
The purposes of the Charity, its main activities and details of the Trustees are already recorded on the Charity Commission website. The Wenhaston and Mells Hamlet Parish Council are the Charity’s Custodian Trustees and the Management Committee are the Managing Trustees. The Trustees are guided at all times by its Constitution and the guidance issued by the Charity Commission. The Charity’s Policies, agendas and minutes are available to view on our website at: htp://wenhaston.onesufolk.net/wenhaston-village-hall/
Our Aims
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To continue to develop the hall as a centre for social, recreational and educational activity for the residents of the Parish of Wenhaston regardless of sex, race, political, religious or other opinions.
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To ensure that local groups and the wider public can use the facilities and to host events to bring the community together.
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To continue to manage the hall and provide a facility that can be maintained and funded at an appropriate level.
A summary of the Charity’s accounts for the year end 2025.
Bank Balances
- At the end of 2025 the funds held in our two bank accounts totalled £39,233, a drop of £6,375 from the previous year. This was due to significant expenditure during the year details of which will follow.
General Items – Receipts
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Private hall hire bookings fell by £1,033 to £1,217 but local group bookings increased by £812 so overall hire income fell by £221.
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Income from our regular fundraising events was £10,142 compared with £10,748 for the previous year
General Items – Payments
- Routine expenditure increased slightly from £20,151 to £20,767 due to increases on the costs of the woodchips for the boiler, boiler maintenance and water rates although there were reductions in electricity and general maintenance costs. The drop in income and increase in expenditure meant that the net income for the year from general items fell from £2,945 to £1,457.
Capital Items – Receipts
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The 100 club receipts include those for 2025 as well as 2026. During the year funds were raised for the refurbishment of the Kitchen. Significant contributions were received from The National Lottery £16,449, Belstead Ganzone £4,000, and Adnams Brewery £2,461. We also received £789 in donations (down from £1,176.
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Net income from one off fund-raising events totalled £1,738 and increase of £79 on the 1,659 received in 2024.
Capital Items – Payments
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The main cost during the year was the refurbishment of the kitchen. The amount spent up to 31[st] December 2025 was £30,400. The refurbishment was completed in February 2026 and final figures will be shown in the accounts for the year ended 31st December 2026. A further £2,265 was spent on a new projector.
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A a result of this significant expenditure the Capital account shows a net deficit for the year of £4,609.
Summary
- Despite the Capital Account deficit, which was due to the one off cost, it can be seen from the general income and expenditure account that, due to the hard work carried out by all members of the committee as well as a number of volunteers. the hall is in a relatively stable financial position.
Reserves Policy (End of 2025)
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The reserves show that £5,000 has been set outside for capital expenditure and £7,500 for the completion of the Kitchen Refurbishment.
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The predicted deficit and general contingency figures show that even if there was an overall financial deficit and the hall was shut for six months there would still be sufficient funds available for the village hall to remain solvent.
2025 2024
Wenhaston Village Hall Management Committee - Accounts Year Ended 31st December 2025
| 2025 | 2024 | ||||
|---|---|---|---|---|---|
| Capital Income and Expenditure | |||||
| Income | |||||
| 100 Club Receipts | 1800.00 | 0.00 | |||
| Hall own events/Fundraising | 3109.34 | 2069.47 | |||
| Less Fundraising costs | 1370.80 | 410.57 | |||
| 1738.54 | 1658.90 | ||||
| Donations | 789.00 | 1176.50 | |||
| Kitchen Refurbishment | 23770.68 | 0.00 | |||
| Parish Council Grant | 0.00 | ||||
| Book sales | 310.00 | 853.63 | |||
| Bank Interest | 87.06 | 86.83 | |||
| Total Other receipts | 24956.74 | 2116.96 | |||
| Total Receipts | 28495.28 | 3775.86 | |||
| Expenditure | |||||
| Equipment | 2704.46 | ||||
| Toilets Refurbishment | 10667.62 | ||||
| Kitchen Refurbishment | 30400.00 | 1130.66 | |||
| Lighting | 1301.92 | ||||
| 33104.46 | 13100.20 | ||||
| Net Capital Surplus(- Deficit) for year | -4609.18 | -9324.34 | |||
| Balance Brought Forward at January 1st | |||||
| Santander Treasurer account | 26776.04 | 33237.20 | |||
| CAF Bank Account | 12456.60 | 12369.77 | |||
| Bar Stock | 200.00 | 150.23 | |||
| Cinema Float | 0.00 | 15.00 | |||
| Café Float | 60.00 | 20.00 | |||
| Café Petty Cash | 0.00 | 79.15 | |||
| Surplus (-Deficit) On 2025 general activities | 1456.87 | 2945.63 | |||
| Surplus (- Deficit) on 2025 Capital account | -4609.18 | -9324.34 | |||
| 36340.33 | 39492.64 | ||||
| Balance Carried Forward at December 31st | |||||
| Santander Treasurer account | 26776.04 | ||||
| - Unrestricted | 20053.74 | ||||
| - Restricted | 3370.68 | ||||
| CAF Bank Account | 12543.66 | 12456.60 | |||
| Debtors | 112.25 | ||||
| Bar Stock | 200.00 | 200.00 | |||
| Café Float | 60.00 | 60.00 | |||
| Total | 36340.33 | 39492.64 | |||
| Reserves Policy 2026 | |||||
| Opening Balance | 36340.33 | ||||
| Surplus (- Deficit 2026) | 2000.00 | ||||
| Restricted Reserves | 7500.00 | ||||
| Reserves for Projects | 5000.00 | ||||
| General Contingency (No income for six months) | 15000.00 | ||||
| 29500.00 | |||||
| Free Reserves | 6840.33 | ||||
| Confirmed as a True and accurate account by: |
Date:
Wenhaston Village Hall Management Committee- Accounts Year Ended 31st December 2025 2025 2024
General Account Income and Expenditure
| General Account Income and Expenditure | 2025 | 2024 | 2024 |
|---|---|---|---|
| Income Hall Hire Affiliation Fees & Storage Hall hire - Local Groups Hall Hire - Private bookings Regular fundraising events Café income Café Costs Café Net Income Cinema income Cinema Costs Cinema net income Bar Sales Bar Stock Bar net income Craft and Produce market income Kurling fees Deposits received Sundry Income Post Office rental Total Income Expenditure Advertising fundraising events Booking Secretary Fees Booking Secretary mobile phone Broadband Petty Cash outgoings Cleaning Cleaning Materials Deposits Returned Electricity General maintenance & repairs Boiler Maintenance Wood chips for boiler Printing, Postage and Stationary Insurance Licence Fees Donation Fire Equipment Servicing Waste Collection Water Rates Sundry costs Surplus (- Deficit) for year |
680.00 9598.37 1217.00 11495.37 8379.98 3271.69 5108.29 1610.35 207.95 1402.40 1842.30 1410.68 431.62 2665.00 535.00 400.00 185.90 0.00 22223.58 - 1380.00 0.00 393.48 0.00 3443.00 855.03 650.00 1489.55 1579.92 2643.13 3316.32 261.83 1561.99 662.49 150.00 288.68 709.84 1289.00 92.45 20766.71 1456.87 |
610.75 8855.50 2250.50 11716.75 8585.10 3146.55 5438.55 2221.78 525.13 1696.65 1050.96 552.61 498.35 2214.00 900.00 500.00 131.25 1.00 23096.55 0.00 1316.00 30.00 368.58 0.00 2990.00 288.43 480.00 2944.77 3886.06 1267.67 2018.94 541.34 1714.77 970.24 0.00 85.80 584.82 470.00 193.50 20150.92 2945.63 |
|
| 2945.63 |