Chairman’s Report – Thank you so much for supporting us tonight. I have had the pleasure of being Chair of the Village Hall for the last 3 years, and I continue to be in awe of all the time and commitment that the committee and volunteers spend to make the Village Hall such a great asset for Wenhaston.
Over the last year we have had quite a settled committee, albeit it running with only around half of the permitted number of trustees. However, things change, and we are losing several members who have been on the committee for a number of years.
Last month Mac decided after 6 years to stand down. He will be a great loss.
Can I just mention a few things that Mac has been involved with in just the last year alone. I’m sure I’ve missed loads off but here goes: Arranged the hedge cutting, helped with arranging contractors to work on the Men’s Toilets.
He’s been a Painter and decorator, covering the Village Floor with anti-slip coating, Meetings with Parish Council regarding the Post Office Safety, setting up of tables for various events, helping to cook the men’s breakfast when they are low on numbers. Regular testing of the alarm system and digging holes and being raised by a cherry picker in setting up the Christmas tree.
May I take this opportunity to thank Mac publicly for the time and dedication that he has shown especially over the last 3 years, whilst I was Chair!
Another trustee that is standing down after 3 years is Linda, our Treasurer. She has worked tirelessly over that time, keeping our bills paid and our books balanced. Over the last 3 years she has been so supportive of the committee and myself, carrying out many jobs above and beyond the role description of the Treasurer. Such as:-
Bar Stock Controller, in charge of the utilities, various licences, updating the Charity Commission, keeping Santander updated with new and leaving trustees, writing up various reports on our brainstorming sessions, and many more!!
I would like to thank her personally. Thank you!
Jan, our Minutes Secretary participating in many areas from writing up our minutes, to overseeing the “Data Protection”. She has been responsible for the managing of the Hall cleaning supplies, and has assisted with the running of the First Aid and Accident Book. Jan has kindly volunteered to continue to be responsible for the Defibrillator with Jane as her back up.
Thank you, Jan, for all your help!
I would like to present Linda, Jan and Mac with a small gift to show our gratitude.
The Committee has welcomed several new members over the past year, Susie Cooke. And Carey Taylor.
We also have: -
Angela Corsan who is taking on the role of Minutes Secretary.
Helen Jones will take on the role as Bar Stock manager.
Bob Rixon will be looking after, General Data Protection, Conflicts of Interest and other Personal Data. He will also monitor our water usage.
Sara MacLaughlin will be responsible for Electricity and WiFi. Lizzie PitKeathly, joining as rep from Arts and Crafts and:Fran Desborough, from Blyth Spirits.
Can I thank them all for stepping up, to help the Village Hall continue to be the centre of Wenhaston.
I would also like to thank Sue our Booking Secretary for all the hard work over the last year. She has worked tirelessly and done a fantastic job. You only need to look at our monthly booking schedules to see how busy we continue to be. Can I also thank her for helping on so many other areas like arranging the Christmas Decorations, organising and planting of the Flower baskets and troughs and she is a regular member serving behind the bar in the Café. Thank you, Sue!
I would also like to thank the various teams that raise funds that enable the hall to keep running.
Carol for organising the Craft Market that brings in so many people to the hall on a monthly basis.
The Entertainment group also headed by Carol and Mac. We have had some great events over the last year and there are more to come. Carol will let you know more about that later.
Thanks to Eileen for organising the Kurling, she will also give a short report later.
Can I say thanks to Kevin Canham our Health and Safety officer and Michael Wilkinson for all their contributions.
Thanks to The Cinema Club run by Andy, Wil, Barry and Tony, we will hear a few words from them later.
I would like to thank Jane, one of our Village reps, her knowledge of the village and her help in selling the tickets to various events is invaluable, also, for all her help in other duties behind the scenes.
The Parish Council has continued to support us throughout the year and has provided generous contributions to our various projects. We have received help with the Gate, Gents WC and more recently with security upgrades to the Hall. I would like to thank the Parish Council, with special thanks to Peter and Richard.
The 100 Club that was run by Trish and Kirsten has been taken over by Angela and Elaine, thanks to you both for taking over, Elaine will update us later.
Not least I would like to thank the teams that run the Men’s breakfast and the coffee Mornings. Also, the volunteers that run the Café, serve behind the counter, including those that wash up and all the bakers that make the lovely cakes and savouries. Can I take this opportunity to thank them all, for all their hard work, we will hear from Sally later.
May I send our appreciation to Janice Girling, who keeps the hall looking so bright and clean. It’s much appreciated.
We have so many volunteers, If I have forgotten anyone, I’m very sorry and thank them all for their help.
I would like to mention some of the projects that have been completed over the last Year. Firstly “The Gate”. All the reports I have received have been positive. I think I can say the decision to move it higher up the road to flatter ground, was the right one! Not only is it now safer, but it also complies with health and safety by having tactile paving and appropriate width for wheelchair access.
The Gents toilets has just been finished. The floor has been levelled and the décor brought up to date. Can I thank Mac and Michael for your painting skills.
The Hot water issue in the Kitchen has been solved. A new cylinder and a water softener has been installed. Hopefully this is the long-term solution.
As mentioned earlier we have had several upgrades to the security of the Hall. This was partly due to the attempted and actual break in last year. Without detailing the improvements, we have made the Hall a safer and more secure place, not only for Jane, but the public and volunteers.
There are a couple of people that have helped, that I have not yet mentioned. Nick and Roger - they helped with several projects throughout the year: - Plumbing for the Hot water; Gents WC; Electrics for the Xmas tree; The outside PIR Lights; PAT testing and many more! Thank you both very much !
As I finish, I would like to mention the Committee. Last year only two positions were elected on to the committee, they were taken by Linda and myself, as mentioned we will both be stepping down. This will leave three elected positions vacant. We have three committee members that would like to take up these roles, the process of election will take place a little later. We are allowed, under the constitution 12 member Clubs. The 7 Club
members we have, have all indicated they wish to continue. SC was asked if she too would like to stay on as the Ukulele Rep and agreed she would, making 8 in all.
Eileen Haynes, Kurling Club Kevin Canham, Bowles Club Angela Corsan, Wenhaston Allotment Association Fran Desborough, Blyth Spirits Lizzie PitKeathly, Arts & Crafts Helen Jones, Patchwork and Quilting Club Mike Wilkingson, Parish Council. Susie Cooke, Ukulele We are also allowed three Village Reps, these are occupied by:Jane Peters, Sara Mclaughlin and Bob Rixon
Finally, I would like to thank all the people of the village that have supported the hall in so many ways and participated in our fund-raising activities. Thank you!!
Wenhaston Village Hall Management Committee - Accounts for year ended 31 December 2023
----- Start of picture text -----
||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|General|Account|Income|and|Expenditure|
|Income|
|Hall|hire|
|Hall|hire|-|affiliation|fees,|loft|&|other|storage|£745.00|£765.00|
|Hall|hire|-|local|groups|£7,039.10|£6,371.97|
|Hall|hire|-|private|bookings|£2,365.22|£983.00|
|Total|hall|hire|income|£10,149.32|8119.97|
|Regular fundraising|events|
|Café|net|income|£4,754.23|£5,187.55|
|Cafe|Petty|Cash|Income|£809.50|£0.00|
|Cinema|net|income|£1,510.41|£1,312.13|
|Cinema|bar|net|income|£386.10|£423.78|
|Craft|and|produce|market|income|£1,744.97|£1,385.23|
|Craft|and|produce|market|income|deposits|received|£211.00|£0.00|
|Kurling|fees|and|bar|income|£1,176.50|£1,132.40|
|Total|regular fundraising|events|£10,592.71|£9,441.09|
|Deposits|received|£800.00|£700.00|
|Grants|-|Parish|Council|£1,688.00|£2,667.00|
|Post|office|rental|£1.00|£2.00|
|Total|income|£23,231.03|£20,930.06|
|Expenditure|
|Advertising|regular|fundraising|events|£131.50|£328.08|
|Booking|Secretary|remuneration|£1,077.00|£1,200.00|
|Booking|Secretary:Mobile|phone|£60.00|£65.00|
|Broadband|£267.93|£359.49|
|Cafe|-Petty|Cash|outgoings|£730.35|£0.00|
|Cleaning|£ 2,600.00|£2,600.00|
|Cleaning|materials|£315.68|£183.90|
|CAS|Publication|£0.00|£42.00|
|Deposits|returned|£600.00|£700.00|
|Electricity|£3,484.56|£716.00|
|General|maintenance|and|‘epairs|£4,899.64|£3,861.04|
|Grass|cutting|and|plants|£241.84|£1,323.23|
|Stationary|Post|print|and|computer|£44.77|£51.96|
|Insurance|£1,557.13|£1,676.50|
|License|fees|£756.92|£618.20|
|Maintenance|contracts|£714.36|£654.36|
|Fire|equipment|servicing|£163.50|£79.80|
|Waste|collection|£266.77|£153.12|
|Water|£510.00|£207.00|
|Wood|chip|for|boiler|£4,189.92|£3,137.07|
|Total|payments|.|£22,611.87|£17,956.75|
|General|account|Net|Surplus|(deficit)|for the|year|619.16|2,973.31|
----- End of picture text -----
|WenhastonVillage HallManagementCommittee -Accountsforyearended31
a
a
|
Capital Incomeand Expenditure|WenhastonVillage HallManagementCommittee -Accountsforyearended31
a
a
|
Capital Incomeand Expenditure|WenhastonVillage HallManagementCommittee -Accountsforyearended31
a
a
|
Capital Incomeand Expenditure|WenhastonVillage HallManagementCommittee -Accountsforyearended31
a
a
|
Capital Incomeand Expenditure|31December2023||
|---|---|---|---|---|---|
|income||||||
|100ClubReceipts||£950.00|||£950.00|
|Hallownevents/Fundraising||£4,786.80||£1,059.70||
|lessadvertisingexpenses||{126.87)||(277.00)||
|nett receipts hallownevents/fundraising||£4,659.93|||£782.70|
|BarStock||£5.95||£10.00||
|Donations||£654.50||£648.00||
|HMRCGiftaidrefund||£25.00||£100.00||
|Grants - Parish Council||£7,250.00||£0.00||
|Bank interestreceived||£84.52||£36.75||
|Totalotherreceipts||£8,019.97|||£794.75|
|Totalreceipts||£13,629.90|||£2,527.45|
|Expenditure||||||
|Equipment||£4,248.45||£1,156.00||
|BarStock||£0.00||£0.00||
|Refurbishments to Hall-|-Caféceilingaccoustics|£3,462.12||£0.00||
|Renovation ofpedestrian access||£7,267.58||||
|Covid-19Requirements||£0.00||£0.00||
|Totalpayments||£14,978.15|||£1,156.00|
|NetCapitalReceipts/(Expenditure)for year||-£1,348.25|||£1,371.45|
|BalancesBrought Forward atJenuary 1st||||||
|SantanderTreasureraccount||£34,107.25|||£29,886.58|
|CAFBank||£12,285.25|||£12,248.50|
|Barstock||£172.94|||£85.60|
|Cinema float||£15.00|||£15.00|
|Caféfloat||£20.00|||£20.00|
|Net Surplus(deficit)onGeneral|General activities in2023|£619.16|||£2,973.31|
|Receipts/(Expenditure)on|onCapitalAccount in2023|-£1,348.25|||£1,371.45|
|||£45,871.35|||£46,600.44|
|Balances Carried Forward atDecember31st||||||
|SantanderTreasureraccount||£33,237.20|||£34,107.25|
|CAFBank||£12,369.77|||£12,285.25|
|Barstock||£150.23|||£172.94|
|Cinema float||£15.00|||£15.00|
|Caféfloat||£20.00|||£20.00|
|Café PettyCash||£79.15|||£0.00|
|Total||£45,371.35|||£46,600.44|
|RESERVES POLICY2024||‘||||
|OpeningBalance||£45,800.00||||
|Forecastoperatingdeficitin 2024||||£3,000.00||
|Restricted Reserves||||£5,000.00||
|Reserves forprojectsalreadyagreed for2024||||£11,000.00||
|General contingency (e.g. noincomefor6months)||||£12,000.00||
||||_£31,000.00|||
|Free Reserves||£14,800.00||||
|CONFIRMEDASATRUEANDACCURATEACCOUNTBY:||||||
|pare: Moockgs|3S] °\
3|[24||||
|—.||||||
Wenhaston Village Hall Management Committee - Accounts for year ended 31 December 2023
----- Start of picture text -----
||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|General|Account|Income|and|Expenditure|
|Income|
|Hall|hire|
|Hall|hire|-|affiliation|fees,|loft|&|other|storage|£745.00|£765.00|
|Hall|hire|-|local|groups|£7,039.10|£6,371.97|
|Hall|hire|-|private|bookings|£2,365.22|£983.00|
|Total|hall|hire|income|£10,149.32|8119.97|
|Regular fundraising|events|
|Café|net|income|£4,754.23|£5,187.55|
|Cafe|Petty|Cash|Income|£809.50|£0.00|
|Cinema|net|income|£1,510.41|£1,312.13|
|Cinema|bar|net|income|£386.10|£423.78|
|Craft|and|produce|market|income|£1,744.97|£1,385.23|
|Craft|and|produce|market|income|deposits|received|£211.00|£0.00|
|Kurling|fees|and|bar|income|£1,176.50|£1,132.40|
|Total|regular fundraising|events|£10,592.71|£9,441.09|
|Deposits|received|£800.00|£700.00|
|Grants|-|Parish|Council|£1,688.00|£2,667.00|
|Post|office|rental|£1.00|£2.00|
|Total|income|£23,231.03|£20,930.06|
|Expenditure|
|Advertising|regular|fundraising|events|£131.50|£328.08|
|Booking|Secretary|remuneration|£1,077.00|£1,200.00|
|Booking|Secretary:Mobile|phone|£60.00|£65.00|
|Broadband|£267.93|£359.49|
|Cafe|-Petty|Cash|outgoings|£730.35|£0.00|
|Cleaning|£ 2,600.00|£2,600.00|
|Cleaning|materials|£315.68|£183.90|
|CAS|Publication|£0.00|£42.00|
|Deposits|returned|£600.00|£700.00|
|Electricity|£3,484.56|£716.00|
|General|maintenance|and|‘epairs|£4,899.64|£3,861.04|
|Grass|cutting|and|plants|£241.84|£1,323.23|
|Stationary|Post|print|and|computer|£44.77|£51.96|
|Insurance|£1,557.13|£1,676.50|
|License|fees|£756.92|£618.20|
|Maintenance|contracts|£714.36|£654.36|
|Fire|equipment|servicing|£163.50|£79.80|
|Waste|collection|£266.77|£153.12|
|Water|£510.00|£207.00|
|Wood|chip|for|boiler|£4,189.92|£3,137.07|
|Total|payments|.|£22,611.87|£17,956.75|
|General|account|Net|Surplus|(deficit)|for the|year|619.16|2,973.31|
----- End of picture text -----
|WenhastonVillage HallManagementCommittee -Accountsforyearended31
a
a
|
Capital Incomeand Expenditure|WenhastonVillage HallManagementCommittee -Accountsforyearended31
a
a
|
Capital Incomeand Expenditure|WenhastonVillage HallManagementCommittee -Accountsforyearended31
a
a
|
Capital Incomeand Expenditure|WenhastonVillage HallManagementCommittee -Accountsforyearended31
a
a
|
Capital Incomeand Expenditure|31December2023||
|---|---|---|---|---|---|
|income||||||
|100ClubReceipts||£950.00|||£950.00|
|Hallownevents/Fundraising||£4,786.80||£1,059.70||
|lessadvertisingexpenses||{126.87)||(277.00)||
|nett receipts hallownevents/fundraising||£4,659.93|||£782.70|
|BarStock||£5.95||£10.00||
|Donations||£654.50||£648.00||
|HMRCGiftaidrefund||£25.00||£100.00||
|Grants - Parish Council||£7,250.00||£0.00||
|Bank interestreceived||£84.52||£36.75||
|Totalotherreceipts||£8,019.97|||£794.75|
|Totalreceipts||£13,629.90|||£2,527.45|
|Expenditure||||||
|Equipment||£4,248.45||£1,156.00||
|BarStock||£0.00||£0.00||
|Refurbishments to Hall-|-Caféceilingaccoustics|£3,462.12||£0.00||
|Renovation ofpedestrian access||£7,267.58||||
|Covid-19Requirements||£0.00||£0.00||
|Totalpayments||£14,978.15|||£1,156.00|
|NetCapitalReceipts/(Expenditure)for year||-£1,348.25|||£1,371.45|
|BalancesBrought Forward atJenuary 1st||||||
|SantanderTreasureraccount||£34,107.25|||£29,886.58|
|CAFBank||£12,285.25|||£12,248.50|
|Barstock||£172.94|||£85.60|
|Cinema float||£15.00|||£15.00|
|Caféfloat||£20.00|||£20.00|
|Net Surplus(deficit)onGeneral|General activities in2023|£619.16|||£2,973.31|
|Receipts/(Expenditure)on|onCapitalAccount in2023|-£1,348.25|||£1,371.45|
|||£45,871.35|||£46,600.44|
|Balances Carried Forward atDecember31st||||||
|SantanderTreasureraccount||£33,237.20|||£34,107.25|
|CAFBank||£12,369.77|||£12,285.25|
|Barstock||£150.23|||£172.94|
|Cinema float||£15.00|||£15.00|
|Caféfloat||£20.00|||£20.00|
|Café PettyCash||£79.15|||£0.00|
|Total||£45,371.35|||£46,600.44|
|RESERVES POLICY2024||‘||||
|OpeningBalance||£45,800.00||||
|Forecastoperatingdeficitin 2024||||£3,000.00||
|Restricted Reserves||||£5,000.00||
|Reserves forprojectsalreadyagreed for2024||||£11,000.00||
|General contingency (e.g. noincomefor6months)||||£12,000.00||
||||_£31,000.00|||
|Free Reserves||£14,800.00||||
|CONFIRMEDASATRUEANDACCURATEACCOUNTBY:||||||
|pare: Moockgs|3S] °\
3|[24||||
|—.||||||