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2021-03-31-accounts

Lewisham District Scout Council Annual Report 2020/2021

lewishamscouts.org.uk @LewishamScouts

Registered Charity No. 1001668 Scout District No. 10001058

LEWISHAM DISTRICT SCOUT COUNCIL Annual Report & Accounts for 2020/2021

CONTENTS

Contents
Notice of 2021 Annual General Meeting & agenda
Minutes of the District’s tenth Annual General Meeting held on
22 July 2020
Reports & Accounts
Reference and administration details
Structure, governance and management
Public benefit
Objectives and activities
Achievements and performance
Financial review
Changes and Thanks
Plans for the future
Declaration
Accounts (including Independent Examiner’s Report)
Schedule of Registered Scout Groups & Explorer Scout Units		 Page 1
Page 2
Page 3
Page 7
Page 8
Page 9
Page 9
Page 10
Page 13
Page 15
Page 16
Page 16
Page 17
Page 28

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LEWISHAM DISTRICT SCOUT COUNCIL ANNUAL GENERAL MEETING

In the light of current government restrictions, the Annual General Meeting will be held on-line via ‘Zoom’ at 7.30pm on Monday 12 July 2021.

AGENDA

INTRODUCTION

  1. Address of welcome by the District Chair

  2. Apologies for absence

  3. To receive & consider the minutes of the Annual General Meeting held on 24 June 2019

THE PAST YEAR – REPORT ON THE WORK OF THE SCOUT COUNCIL

  1. To receive & consider the Annual Report of the District Executive Committee (including the Annual Statement of Accounts)

THE YEAR AHEAD

  1. Approval of the District Commissioner’s nomination of District Chair

  2. Election of additional members of the District Scout Council

  3. Election of officers:

  4. District Secretary

  5. District Treasurer

  6. Election of members of the District Executive Committee

  7. Confirmation of the District Commissioner’s nominations of members of the District Executive Committee

  8. Election of a Group Scouter to represent the District on the County Scout Council (the County AGM)

  9. Appointment of an Independent Examiner for 2020/2021

  10. Amendment to District Constitution

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LEWISHAM DISTRICT SCOUT COUNCIL

Minutes of the 10th ANNUAL GENERAL MEETING held on 22 July 2020 via Zoom

1 ADDRESS OF WELCOME BY THE DISTRICT CHAIR

The Chair opened the meeting by welcoming everyone to the 10th AGM of Lewisham District Scout Council. He introduced himself as District Chair and welcomed: Darren Lodge – County Commissioner and Lesley Hine - District Secretary.

He then moved a motion that the District’s Constitution should be amended to allow for meetings of the District Scout Council, The DEC and the DMT to be held virtually if circumstances at the time did not permit face-to-face meetings. Approved

The Chair outlined the purpose of the AGM and reminded the meeting who was eligible to vote. He thanked everyone for attending in difficult times and looked forward to the day when Scouting and life generally returned to something like normal.

He invited those who wished to make a contribution to the meeting to do so at the appropriate time and not wait until the end of the meeting, but pointed out that, on this occasion, he would appreciate questions to be urgent or time-limited in nature.

2. APOLOGIES FOR ABSENCE

The Chair explained that the District Commissioner was unable to attend the AGM as she was recovering from a major operation and he wished her well for a full and speedy recovery. The County Commissioner has kindly agreed to act on her behalf during the meeting.

Apologies for absence had been received from Jennifer McCullough DC; Philip Matthews DT; Bill Compton; John Goodwin; Graham Simmons; Roy Court; Gillian Hodgin; Wendy Hutcheson and Fr Edward Perera; Caroline Britchford.

3. RECEPTION AND CONSIDERATION OF THE MINUTES OF THE ANNUAL GENERAL MEETING HELD ON 24 JUNE 2019

The Chair confirmed that the Minutes had already been approved by the District Executive Committee as Trustees and asked the meeting to receive and consider them.

4. RECEPTION AND CONSIDERATION OF THE ANNUAL REPORT OF THE DISTRICT EXECUTIVE COMMITTEE (INCLUDING THE ANNUAL STATEMENT OF ACCOUNTS)

The Chair confirmed that the Annual Report (including the Annual Statement of Accounts) had already been approved by the District Executive Committee as Trustees and asked the meeting to receive and consider them. The meeting was asked to note that the Trustees Report and the Statement of Accounts form part of the Annual Report & Accounts available at the meeting and previously circulated by email. The Chair stated that the Annual Report contained a general thanks to those who have made Lewisham a successful District. He thanked Phil Matthews and Lesley Hine for supporting the Chairman in their roles respectively of District Treasurer and District Secretary. He then confirmed that he was standing down as Chair after 15 enjoyable years in office and thanked all District Trustees and others who had supported him during that time.

The governance-related matters worthy of note on which the Chair made comment are as follows:

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Covid-19

The effect that the virus has had on Scouting in Lewisham was set out in the Annual Report and was well known on an individual Group and Explorer Scout Unit basis by all those involved. He thanked Trustees for their speedy and decisive decision making over the last few months; the Government for the support provided by the Employee Furlough Scheme and by the Retail, Hospitality and Leisure Grants; and the staff at Frylands Wood for their patience and help in ensuring that the Centre remained secure during lockdown and ready to reopen as soon as permitted.

Frylands Wood

The Centre was in the process of re-opening with a detailed Covid-19 risk assessment in place approved by District Trustees and the County Commissioner. Not all activities would be available immediately, but more than enough to provide an enjoyable and outdoor experience. All Groups and Units were encouraged to support the District’s Outdoor Centre as soon as practically possible.

Negotiations with The Scout Association for a new 40 year lease have stalled since lock-down began, and had slowed beforehand because of land registration and land ownership issues. However, the District Chair remained very optimistic that there would be a satisfactory outcome in the months to come.

He thanked the Centre Manager and all the staff and volunteers at Frylands Wood for all their hard work keeping the Centre in good order and ready to re-open.

Finance:

With the inclusion of depreciation of fixed assets and net stock movement during the year, the District as a whole recorded a deficit of £19,229; but, with those two elements taken out of the equation, the total cash deficit for the year for the District was £11,569. The deficit for Frylands Wood Scout Outdoor Centre alone (and without the depreciation and net stock movement elements) amounted to £18,972. The reasons for the Centre’s deficit are outlined in the Annual Report and include unforeseen but necessary maintenance expenditure, and Covid-19 related loss of income during the last month of the financial year.

The District is still in a fairly healthy financial position thanks to the build-up of Reserves over the last 10 years, and having reduced expenditure to a bare minimum since the Covid-19 outbreak.

5. APPROVAL OF THE DISTRICT COMMISSIONER’S NOMINATION OF DISTRICT CHAIR

Darren Lodge (County Commissioner) nominated Mike Jackson as District Chairman. Approved

It was confirmed that, with the consent of the incoming District Chair, Lawrie Smith would chair the meeting to its conclusion.

6. ELECTION OF ADDITIONAL MEMBERS OF THE DISTRICT SCOUT COUNCIL

The District Executive Committee had recommended the election of the following additional members of the District Scout Council for 2020/2021:

Don Coombe, Lesley Dann and Roger Dann. Approved

Richard Morrison proposed the election of Richard Leach to the District Scout Council. Seconded by Mark Thompson. Approved

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7. ELECTION OF OFFICERS

The District Secretary: Lesley Hine was nominated by Peter James and seconded by Josie James. Approved

The District Treasurer: Philip Matthews was nominated by Richard Morrison and seconded by David Wallis. Approved

8.ELECTION OF MEMBERS OF THE DISTRICT EXECUTIVE COMMITTEE
Nominated by Seconded by
Alan Britchford Nick Smith Richard Morrison
Chris Ellinson Richard Morrison Lesley Hine
Richard Morrison Kevin Murphy Philip Wall
Kevin Murphy David Wallis Lindsey Smith
Michael Wall Mandy Pywell Ray Wickenden
David Wallis Barry Goswell Penny Goswell
Approved

9. CONFIRMATION OF THE DISTRICT COMMISSIONER’S NOMINATIONS OF MEMBERS OF THE DISTRICT EXECUTIVE COMMITTEE

The District’s constitution allows for 6 people to be nominated. The District Commissioner nominated: Victoria Armitage; Roy Court; Joe McEvilly; John Goodwin and Graham Simmons Approved

It was proposed that the District Commissioner’s nomination of up to one further candidate over the coming year be approved by the District Executive Committee. Approved

10. ELECTION OF A GROUP SCOUTER TO REPRESENT THE DISTRICT ON THE COUNTY SCOUT COUNCIL (THE COUNTY AGM)

Joe McEvilly has previously volunteered for the role, and has again this year. Approved

11. APPOINTMENT OF AN INDEPENDENT EXAMINER FOR 2020/2021

The Chairman nominated John Lambourne FCA of Latham Lambourne Ltd. Approved

12. THE COUNTY COMMISSIONER PRESENTED A REPORT ON BEHALF OF THE DISTRICT COMMISSIONER

The District Commissioner apologised for being unable to attend the meeting due to her recent operation. She acknowledged the many achievements of Lawrie Smith over the year that he had been District Chairman and Frylands Wood Chairman and thanked him for all the work he had done.

She stated that the Section Report for 2019/2020 was slightly different this year due to the pandemic but prior to that many activities were being undertaken by the young people in our District and she thanked all the volunteers who have supported our young people. She reminded everyone to ensure that they kept within the scouting guidelines that have been issued and asked all GSLs to ensure their teams were up to date with their compliance training and DBS Clearance so

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that they can get back to face to face Scouting and hit the ground running. She congratulated Richard Morrison on being awarded the Silver Wolf for his dedication to Scouting in Lewisham and which she hoped to present him with at the earliest opportunity.

Finally, she stated that she looked forward to working with Mike Jackson and the rest of the Trustees to ensure we continue to grow and provide an exciting and adventurous programme for the young people of Lewisham.

13. ADDRESS BY THE COUNTY COMMISSIONER

The County Commissioner thanked the leaders, helpers and support staff of Lewisham District for their continued support for the District. He stated that as the status changed there is a need to be prepared to be ready to re-open Groups and have everything managed in a compliant way. He added his personal thanks for Lawrie Smith’s many years of service and dedication and was sure that Lewisham District is in good hands going forward with Mike Jackson taking over the Chairman’s role. He also thanked the District Commissioner for all her hard work and the support she has given him as County Commissioner.

14. THANKYOU TO LAWRIE SMITH BY THE DISTRICT PRESIDENT

The President of the District, Peter James, addressed the meeting as follows: “In June 1992 you were thanked at a District AGM for your three and a half years as Chairman, thirteen years later you were saying similar words to me as you resumed the role for “Just one year” The role is to support the District Commissioner – you have done a little more than support the District Commissioner in your eighteen and a half years. It has been either eleven or twelve depending how you count them.

As we have heard, you have done an awful lot more beside. You are the very core strength of the Governance of Lewisham and its heritage Districts. A Governance which has rightly brought very wide acclaim, appreciation and awards your membership of Lewisham Districts goes back much further – to boyhood in fact – but I won’t quote any number now! From 1[st] New Cross The Grays, to Hither Green, to Bellingham through several title changes to “Lewisham” as its first and to date only Chairman.

It is a membership of which you may be justly proud. We are certainly proud to have had you share it with us. I understand that you intend to continue your membership and to continue your active support of Frylands and District administrations generally. So we anticipate seeing you around and Covid and Boris willing, we very much look forward to a more personal face-to-face opportunity to say a more substantial THANK YOU for a job so very well done.

As BP famously said “Scouting is a game for youngsters BUT it is an adult’s work.” You have worked hard and successfully.

Thank you. “

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REFERENCE AND ADMINISTRATION DETAILS

Lewisham District Scout Council is a trust (Registered Charity No. 1001668). Its Scout Registration Number is 10001058. It has its own Headquarters building at 66 St German’s Road, London, SE23; it also has 7 years of a 40 year lease outstanding on its campsite – Frylands Wood Scout Outdoor Centre, Featherbed Lane, Croydon, CR0 9AA (freehold owned by The Scout Association).

THE DISTRICT EXECUTIVE COMMITTEE (TRUSTEES) FOR 2020/2021 Ex-officio:

District Chair – Mike Jackson District Secretary - Lesley Hine District Scout Network Leader (Vacant) Youth Commissioner - Thomas EatonMiller

District Commissioner – Jennifer McCullough District Treasurer - Philip Matthews (until 1.10.20) District Explorer Scout Commissioner - Alexandra Summerford

Elected / Nominated /Co-opted Members of the Committee

Alan Britchford John Goodwin Richard Morrison Roy Court (until 31.10.20) Joe McEvilly Michael Wall Chris Ellinson Kevin Murphy David Wallis Luke Cohen (from 22.03.21)

Sub-Committees of the District Executive Committee and Appointments Advisory Committee for 2019/2020

Members of the Appointments Advisory Committee and of sub-committees are nominated by the District Executive Committee. Chairs and members of sub-committees were appointed on 22 July 2020. The District Chair and District Commissioner are ex-officio members of all sub-committees.

Appointments Advisory District Headquarters Frylands Wood Committee Sub-Committee Management Committee John Goodwin (Chair) Joe McEvilly (Chair) Roy Court (Chair until 31.10.20) Pam Goodwin John Harris Vicki Armitage (Deputy Chair) Hilary Leach Michael Wall Chris Ellinson (Deputy Chair) Dave Leach Ray Wickenden Alan Britchford Graham Simmons A representative from each Barry Goswell Lynn Simmons of: Buccaneers ESU Penny Goswell Katie Sturgess (from 11.1.21) 2[nd] Sydenham Scout Group Ivor Lewis 12[th] Forest Hill Scout Group Joe McEvilly Nick Smith David Wallis Ray Wickenden Brian Young

Bankers: CAF Bank Ltd, 25 Kings Hill Avenue, West Malling, ME19 4TA

Independent Examiner : John Lambourne FCA of Latham Lambourne Limited, Chartered Accountants - 18 Woodlands Park, Bexley, DA5 2EL

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STRUCTURE, GOVERNANCE AND MANAGEMENT

Lewisham District Scout Council was formed on 1 January 2011 as a result of the merger of Lewisham Manor and Lewisham North Scout Districts, with three Groups and an Explorer Scout Unit from Deptford (formerly in Albany Scout District) then joining on 1 April 2011.

Lewisham District Scout Council is constituted in accordance with the Rules of The Scout Association to provide Scouting within the London Borough of Lewisham and is supported under those Rules by the Scout County of Greater London South. The Scout Association is incorporated by Royal Charter. The Charter of The Association provides for the making of Bye-Laws approved by Her Majesty in Council which, in turn, authorises the making of the Rules referred to above (known as “Policy, Organisation and Rules”, or “P.O.R.”).

The District is managed by the District Executive Committee. Its members are the Charity Trustees of the District Scout Council which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities, which includes registration, budgeting, keeping proper accounts and making returns to the Charity Commission as appropriate. The District Executive Committee cannot act outside the Royal Charter, Bye-Laws and Rules of the Scout Association.

The District Executive Committee consists of a number of ex-officio members: District Chair, District Commissioner, District Secretary, District Treasurer, District Scout Network Commissioner, District Explorer Scout Commissioner and District Youth Commissioner; as well as elected, nominated and co-opted members. The County Commissioner and the County Chair have the right of attendance at meetings of the District Executive Committee.

The District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointment and to provide support for Scout Groups, Explorer Scout Units and the District Scout Network in the District. It is responsible for such matters as promoting the development of Scouting in the District; the maintenance of District property and management and development of the District Scout Outdoor Centre; the employment of District Scout Outdoor Centre staff; administration of District finances; fund-raising; the appointment of Leaders, Administrators and Advisers; and insurance of persons, property and equipment.

The District Executive Committee may establish sub-committees. Sub-Committees consist of members nominated by the Committee with the District Commissioner and the District Chair as ex officio members.

The District Scout Council is the electoral body, which supports Scouting in Lewisham Scout District. It is the body to which the District Executive Committee is accountable. Ex-officio members are all Commissioners, Leaders, Administrators, Section Assistants, Skills Instructors, Advisers, Explorer Scouts, members of the District Scout Network, Chairmen of Troop Leadership Forums in the District, Members and Associate Members of the Movement registered in the Scout District, parents of Explorer Scouts, the County Commissioner and the County Chair.

Other supporters of the District may be appointed as members by the District Scout Council on the recommendation of the District Commissioner and the District Executive Committee.

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The District has systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. These include two signatories or electronic authorisations required for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

PUBLIC BENEFIT

To be a charity in England and Wales, an organisation must have only charitable purposes which must be for the public benefit.

Trustees and the District Management Team have referred to The Charity Commission’s general guidance on public benefit when reviewing the District’s objectives and in planning future activities. By adopting and maintaining the Purpose, Method and Values of The Scout Association, we are confident that our charitable purposes are sound, and in line with what we are trying to achieve in terms of public benefit for both our youth and adult members.

The Purpose, Method and Values are set out below.

OBJECTIVES AND ACTIVITIES

THE PURPOSE OF SCOUTING

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

THE VALUES OF SCOUTING

All Scouts are guided by the following values: Integrity – they act with integrity; are honest, trustworthy and loyal. Respect – they have self-respect and respect for others.

Care – they support others and take care of the world in which they live. Belief – they explore their faiths, beliefs and attitudes.

Co-operation – they make a positive difference; co-operate with others and make friends.

THE SCOUT METHOD

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

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ACHIEVEMENTS AND PERFORMANCE

The year under review has been very different from previous years because of the impact of the Covid 19 pandemic. Despite the problems which that caused, our volunteers and staff have performed outstandingly to keep Scouting running and continue to provide an invaluable educational experience to our young people. The following paragraphs set out the work and effort that has been put in by our management and administration teams and others, and the results that has flowed from it.

DISTRICT MEMBERSHIP

The Scout Association’s Annual Census at the end of January 2021 showed a decrease in total District membership of 378, to 1,132. Youth membership (under 18’s) fell by 298 to 753, an overall reduction of 28%. The losses were greater in the younger sections, Beaver Scouts being the greatest at 45%, to a large extent due to recruitment being paused whilst programme activities were curtailed. These reductions in numbers, although obviously a cause for concern, were less severe than had been expected.

Most Groups lost some members during the year, the notable exception being the 1st Lewisham Park which increased its youth membership by 56% from 25 to 39.

RESPONSE TO COVID-19

The decision by the Scout Association in March 2020 to suspend all face to face meetings created a major challenge to our leaders and one they responded to admirably. Many individual sections moved straight onto online meetings and as restrictions have been relaxed have made the most of the opportunities offered. We were greatly supported in this by the Scout Association nationally who have developed a range of programme opportunities that can be delivered remotely and have also negotiated an arrangement for Groups to have licensed Zoom accounts free of charge.

The pandemic has also impacted the work of adult volunteers with Executive and Leaders' meetings and adult training moving online.

DISTRICT GOVERNANCE/ADMINISTRATION AND DISTRICT EXECUTIVE COMMITTEE

Effective governance has always been a key feature Lewisham Scout District. The District Executive Committee has continued to carry out its role responsibly and with due diligence and care. Its meetings have been well attended, and issues have been discussed and resolved in a thoroughly professional and business-like manner.

During the first three months of the financial year a working group led by the District President undertook an assessment of the areas on which Groups would need support as the Covid restrictions were lifted. This work clearly demonstrated that the critical role of Group Executive Committees in providing resources (both financial and volunteers) to their Groups would be far more challenging than usual. The District Executive Committee responded by setting up a Group Governance Support Team, under the joint chairmanship of Richard Morrison and Kevin Murphy which is already working to provide Group Trustees with the support that they need.

In the period following the cessation of face to face activities the Appointments Advisory Committee built up a backlog of new volunteers requiring assessment. Consequently, it decided to

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hold Appointment Panels on Zoom. Whilst in some ways these are less effective than face to face meetings the change has resulted in the backlog being cleared and new applicants being welcomed without unnecessary delay.

The Frylands Wood Management Committee has been meeting monthly throughout the year and is reviewing the way that it operates. Management Committee members, staff and volunteers have worked extremely hard to minimise the financial impact of government restrictions, and the Centre is now in a strong position to rebuild its business and secure a long term future.

At the 2019 District AGM it was announced that The Scout Association had agreed to offer the District a new 40 year lease for Frylands Wood. Last year we reported that the legal procedures had been proceeding more slowly than hoped but should be completed by March 2021. Since then, we have found further issues with land registration. However, it is hoped that the lease will be ready for signing within the next few months. This will enable us to seek more grant aid to invest in the future of the site.

RON FOX LEGACY

In February the District was advised that the late Ron Fox, a previous District Commissioner and District Chair of Lewisham North District had left a sum of around £317,000 to the District. Trustees were concerned that this money should be spent wisely for the long term benefit of the District and our Scout Groups and have set up a working group under the leadership of Garry Leach which is developing detailed proposals.

DISTRICT MANAGEMENT AND DISTRICT MANAGEMENT TEAM

Over the past year, members of the District Management Team have continued to focus on supporting Group Scout Leaders in local Groups, in particular those with low membership, and looking at developing the membership. There has also been an emphasis on training, encouraging Leaders to complete Wood Badges and ongoing updating of mandatory training. Members of the DMT have attended online and occasional face to face Group and Section meetings to support, to attend AGMs, to present Wood Badges and Awards, and would welcome further invitations.

Our Explorer Scout Commissioner, Alex Summerford, continued to work with Explorer Scout units to improve their administration and financial management. The units are now meeting together regularly and a good number of young people are working to achieve the top awards.

AWARDS

Trustees are delighted to report that during the past year Garry Leach and Kevin Murphy were awarded the Bar to the Silver Acorn, in recognition of at least five years specially distinguished service after the Award of the Silver Acorn.

Julia Anstey of the 9[th] Sydenham was awarded the Silver Acorn for specially distinguished service for a period of over twenty years.

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Other recipients of Good Service Awards:

Bar to Award for Merit (for further outstanding service after being awarded the Award for Merit): Denise Pritchard (6[th] Lewisham South).

Award for Merit (for outstanding service over at least ten years): Adam Longhurst (3[rd] Crofton Park), Nick Smith (Frylands Wood), Richard Studd (2[nd] Sydenham) and Malcolm Young (8[th] Lewisham South).

Chief Scout’s Commendation (for good service over at least five years): Luke Cohen (1[st] New Cross), Elizabeth Ewing (17[th] Lewisham North), Emily Pritchard (6[th] Lewisham South), Adrien Smith (3[rd] Crofton Park) and Bryan Strom (2[nd] Sydenham).

Congratulations and thanks to all those who received awards and of course to the many others who have not received an award this year but continue to deliver an outstanding experience to our young people.

During the year we were sad to hear of the death of two long-standing members.

Joe Gilbert , a former leader and District Treasurer, died at the age of 97. Few will remember Joe personally, but he was the essence of Scouting and its lasting values. Never in the limelight, he worked effortlessly and effectively in the background.

After leaving active office, he continued a long and genuine interest in District affairs as a B-P Guildsman (a former style of today’s Scout Active Support) and was a regular visitor to St George’s Day Parades, and District social events.

He also reflected, even represented, one of Scouting’s great hidden strengths – longevity of contact across generations. He was one of the District’s President’s Leaders some seven decades ago!

He will be remembered with pride and gratitude.

John Roberts started his Scouting career as a parent helper and member of Lewisham Fellowship, He soon went into uniform, holding roles including Scout Leader, Venture Scout Leader and Group Scout Leader before coming Akela Beryl's trusty Assistant Cub Leader. His 38 years’ service with the 20th Lewisham South was recognised with the award of the Silver Acorn.

John was always very private about his health, but he suffered with a rare kidney disease which meant he spent years on dialysis before he eventually had a kidney transplant and life-long medication. Despite this, he never complained and many didn't even know he was ill. Right up until lockdown, John would be at Cubs with Beryl every week and even though in the last few years he lost his sight, he would still be there telling new Cubs the history of Scouting and knowing what everyone was up to just by listening. An example of true dedication to Scouting.

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INTERNATIONAL

Kenya 2020: This Expedition was planned as Lewisham Scouting’s fourth trip to Kenya to support the charity ‘Harambee for Kenya’ by helping to improve the lives of former homeless street children. Last year we reported that it had been postponed for a year. However, with continuing problems with international travel it was subsequently decided that it would have to be cancelled. We very much hope that we will be able to continue our support for Harambee for Kenya and plan further visits in future years.

FRYLANDS WOOD SCOUT OUTDOOR CENTRE

Frylands Wood is far more than a traditional District Camp Site. We run it not only for the benefit of our own young people but also as a service to a wider group of outdoor education providers, including schools, Girlguiding UK and other uniformed and non-uniformed youth organisations. Our aim is to open up the "Scout experience" to as many young people as possible, whether or not they are Scouts.

Of course, the past year has been difficult for outdoor education centres. Many have closed in response to difficult financial situations, including the nearby Scout Association National Centre at Downe and the Guide Association's centre at Cudham. Frylands Wood has been able to weather the financial storm through a combination of the District's reserves policy, which ensured a financial buffer to protect against short term problems, and the government aid we have received through the London Boroughs of Croydon and Lewisham and the job retention scheme.

As a result of the pandemic the site's income has been very seriously reduced, although to a limited extent the reduction in fee income was offset by Calor Gas and Christmas tree sales and a very successful Christmas Fair. This resulted in an operating deficit of just under £79,000 before allowing for government support.

As Covid restrictions have been relaxed the use of the site is increasing, with many Groups taking the opportunity to hold meetings outdoors before face to face indoor meetings were permitted. The work done over the last year should enable the Centre to cover its operating costs during the 2021/22 financial year and, more importantly, continue to provide life-changing experiences to young people.

FINANCIAL REVIEW

The attached examined accounts form an integral part of this report, and as ever the support and service received from Latham Lambourne in their preparation is gratefully acknowledged.

During the year budgetary and monetary control was achieved by means of regular reports to the District Executive Committee and to the Frylands Wood Management Committee.

This year can only be properly described as “atypical” and far from normal or routine.

The accounts show an overall net surplus income of some £254,000, but without some very atypical, but very welcome, Government and Local Authority Covid support, and a totally

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unexpected substantial legacy, that surplus would have been a deficit more or less equal to our accumulated reserves.

Those reserves and the furlough scheme enabled Frylands Wood to escape closure by hours; and the Covid grants and legacy have enabled reserves to be restored, and even increased slightly. The existing reserves target of “balances equal to six month’s budgeted income” has yet to be reached, and will be the subject of detailed review as we return to post Covid “normality”.

During the year, the District Expedition to Kenya was cancelled and as a result fees paid by participants were returned. Some funds which had been externally raised were held for a possible future expedition.

Last year it was decided to increase the District Membership Fee. However, late in the year Trustees decided to charge no fee this year in order to provide at least some respite to Groups struggling with their own finances and lack of income.

The Trustees commissioned a full review of financial procedures and practices during the year. Whilst considerable progress has been made, the review will not be concluded until the new financial year, and will then be considered in detail by Trustees before implementation.

The Trustees have also launched a consultation on the application of Ron Fox’s legacy so that the fullest possible benefit to the provision of Scouting to young people may be achieved.

Charities are required to set out their investment objectives and policy within annual reports. However, until receipt of the legacy, all District funds were held at call or less than seven days’ notice, so no investments existed. Upon that sudden inflow of funds, immediate steps were taken to spread the risk associated with balances over £85,000 with a single deposit taker, by placing monies with several institutions.

When the intended use of the legacy has been determined, Trustees will also consider a formal Investment Policy.

Trustees acknowledge with gratitude the following specific grants and donations:

The Estate of the late Ron Fox £317,019 LBs of Croydon & of Lewisham £41,678 The Coombe Trust Fund £10,000 The Robert Hall Foundation £3,000 Anonymous donation Frylands defibrillator £1,750 The Don Broome Scout Trust £1,500

And to the many unclaimed personal expenses by trustees and Office Holders.

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CHANGES AND THANKS

This year has seen a number of changes in the personnel and operations of the District Executive Committee.

As reported in the minutes, at last year’s AGM Lawrie Smith retired as District Chair and Mike Jackson took over the role. Lawrie had done an outstanding job over many years, including providing direct support and leadership to the Frylands Management Committee during periods between chairs.

Philip Matthews announced before last year’s AGM that he did not wish to seek re-election, having held the role for three years. However he agreed to continue until the end of September. Trustees had decided that before a new Treasurer was appointed the District's financial procedures and processes should be reviewed and our District President, Peter James agreed to lead that review and step in (once again) as interim book-keeper.

Lesley Hine was considering retiring as District Secretary last year after nearly ten years’ service. She agreed to carry on for another year to help provide continuity over the change of District Chair and will retire at this year’s AGM.

Roy Court agreed to take on the vacant chairmanship of the Frylands Wood Management Committee from last year’s AGM with the support of Vicki Armitage and Chris Ellinson as deputy chairs. Unfortunately, in October he decided that he could not continue in that role and resigned, since when Vicki and Chris have carried on as acting Joint Chairs.

John Goodwin has announced his intention to retire as Chair of the Appointments Advisory Committee after giving over twenty years’ service in that role.

In March, Luke Cohen was co-opted to the District Executive Committee to provide a point of contact with the team developing District communications. Along with Vicky Wilcox, he has already done a great deal of work in updating and refreshing the District website, which now provides a far better public face for Lewisham Scouting.

Our thanks go to all those moving on from roles - we are working on recruiting to fill the vacancies. The District will work best when the knowledge and experience of its longer-serving members are combined with the enthusiasm and new ideas that younger volunteers can bring

In a report such as this there are too many people to refer to and thank all by name. Suffice it to say that without those who have, for example, run District events and activities; supported leaders with their training; helped Groups and Explorer Units to develop and grow; provided support to Frylands Wood as a member of the Service Crew; looked after our ‘books’ and paid our bills; sat on committees; taken minutes of meetings; and so much more, the District would not be in its present healthy state. Thank you to all concerned.

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PLANS FOR THE FUTURE

The Vision remains for all Lewisham Scout Groups and Explorer Scout Units to:

However, life after Covid-19 remains uncertain and is likely to throw-up challenges that are currently unknown. The District, and Scouting generally, will need to meet and overcome those challenges by everyone pulling together.

DECLARATION

District Trustees have approved the Trustees’ report above, which is signed on their behalf by:

Mike Jackson

Mike Jackson District Chair

Jennifer McCullough

Jennifer McCullough District Commissioner

June 2021

16

LEWISHAM DISTRICT SCOUT COUNCIL

FINANCIAL STATEMENTS

31ST MARCH 2021

Charity Registration number: 1001668 Scout Registration number: 10001058

Latham Lambourne Limited

Chartered Accountants

Bexley

17

Statement of Financial Activities for the Year Ended 31st March 2021

Note
Income and Expenditure
Income
14
Income from donations
Donations and Grants
Income from Charitable Activities
Youth Programme
Adult Support & Training
Support & Services to The Movement - DHQ
Support & Services to The Movement - Outdoor Centre
Other Trading Activities
Fundraising and Levy
Investment Income
Bank Interest
Other Incoming Resources
Total
Expenditure on:
15
Raising Funds
Charitable Activities
Youth Programme
Adult Support & Training
Support & Services to The Movement - DHQ
Support & Services to The Movement - Outdoor Centre
Miscellaneous Payments
Total Resources Expended
Transfers between Funds
Net Income
Other recognised gains
Balances Brought Forward at 1st April 2020
Balances Carried Forward at 31st March 2021		 Unrestricted
Funds
Designated
Funds
Restricted
Funds
Total
Funds 2021
£
£
£
£
369,319
6,722
3,070
379,111
1,038
0
0
1,038
0
0
0
0
180
0
0
180
83,409
0
0
83,409
8
0
0
8
455
0
0
455
0
0
0
0
454,409
6,722
3,070
464,201
2,476
0
0
2,476
4,306
46,325
0
50,631
481
0
0
481
2,168
0
0
2,168
140,678
2,065
2,046
144,789
541
0
0
541
150,650
48,390
2,046
201,086
-49,503
50,000
-497
0
254,256
8,332
527
263,115
233,626
169,820
497
403,943
487,882
178,152
1,024
667,058		 2020
£
559
56,095
288
833
244,287
5,788
294
0
308,144
2,227
48,852
1,944
3,431
270,919
0
327,373
0
-19,229
423,172
403,943

The notes on pages 21 - 26 form part of these accounts

18

Statement of Cash Flows for the Year Ended 31st March 2021

Cash flow from operating activities:
Net cash provided by operating activities
Cash flows from investing activities
Interest from investments
Purchase of plant and equipment
net cash used in investing activities
Cash flows from financing activities:
Net cash used in financing activities
Change in cash and cash equivalents in the reporting period
Cash and cash equivalents at the beginning of the accounting period
Cash and cash equivalents at the end of the accounting period
Reconciliation of net income/ (expenditure) to net cash flow from operating activities
Net income/(expenditure) for the year (as per the statement of financial activities
Adjustments for:
Depreciation charges and assets written off
Interest from investments
Decrease/(Increase) in stocks
Decrease/(Increase) in debtors
Increase/(decrease) in creditors
Net cash provided by operating activities		 Total funds
2021
£
279,430
-969
-969
0
278,461
182,384
460,844
278,460
263,115
9,970
-1,943
12,374
-4,086
279,430		 Total funds
2020
£
-4,181
-5,528
-5,528
0
-9,709
192,093
182,384
-9,709
-19,229
10,415
-2,755
1,596
5,792
-4,181

19

Balance Sheet at 31st March 2021 Note 2021 2020 Fixed Assets Tangible Fixed Assets 187,159 196,159 Current Assets Stock Debtors Cash at Bank and in Hand 12,224 10,837 460,844 483,905 10,281 23,211 182,384 215,876 Llabllltlès: amounts falllny du• wlthln onè y8ar 4,006 8,092 Net Current Assets 479,899 207,784 Net Assets 667,058 403.943 Funds Unrestricted Designated Restricted 487,882 178.152 1,024 233,493 169,953 497 667,058 403.943 Approved by the District Executive Cotnmittee on 17 May 2021 and signed on their beh3￿ by. M H Jackson (District Chairl The notes on pages 21- 26 forrn part of these accounts 20

Notes to the Accounts for the Year Ended 31st March 2021

1 Accounting Policies

a) Basis of accounting

The District has responsibility for a building previously used by a group which closed in June 2008. This building has been included in these accounts at its insured value. It is used as the district headquarters.

Other mobile, portable, or sectional buildings and 2 storage containers, being purchased by, or donated to the District, have been included in theses accounts at depreciated cost or gift valuation. They are all located at Frylands Wood.

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Designated funds are funds set aside by the trustees for particular purposes.

2 Tangible Assets

COST or VALUATION
Brought forward
Additions
Assets Written Off in Year
Depreciation/ Valuation adjustment
Net Book Value carried forward
Stocks
Providore (Inc stamps)
Badges
DMT Wear/Crew		 Buildings
Buildings
Fixtures and
Equipment
Activity
Training
Equipment
Other
Equipment
Vehicles
and Mowers
173,356
4,257
12,265
3,263
3,019
.
0
0
969
0
0
-1,155
-1,400
-2,111
-1,064
-3,019
-816
-405
171,245
3,193
9,060
2,447
1,214
2021
11,549
675
0
12,224		 Total
196,160
969
-2,555
-7,415
187,159
2020
9,472
633
176
10,281

3 Stocks

21

Notes to the Accounts for the Year Ended 31st March 2020

4 Debtors
2021 2020
£ £
Trade Debtors 7,031 9,567
Internal (Groups & Members) Debtors 630 4,499
Pre-Prepayments 3,176 9,145
10,837 23,211
5 Cash at Bank and in Hand
Bank Current Accounts
Bank Deposit Accounts (Interest bearing)
Cash with Treasurer
Cash Floats with others		 2021
£
27,376
425,000
15
8,453		 2020
£
23,923
157,807
0
654
460,844 182,384
6 Liabilities: Amounts Falling Due Within One Year
Booking Deposits
Creditors - Others
Third Party monies (Groups)
Third Party monies Kenya		 2021
£
2,031
1,874
101
0		 2020
£
5,481
1,384
1,174
53
4,006 8,092
7 Restricted Funds
Jack Petchey
Frylands projects
Lewisham Network		 Transfer
Incoming
Outgoing
£
£
£
£
400
0
0
-400
0
0
3,070
-2,046
97
0
0
-97
Balance
1st April
2020
Movement in Resources		 £
0
1,024
0
Balance
31st March
2021
497
0		 3,070 -2,543 1,024
8 Designated Funds
Contingency Reserve
DHQ Maintenance
ESUs
Frylands Wood
Group Development
International Fund
Kenya 2021		 Transfer
Incoming
Outgoing
£
£
£
£
100,000
50,000
0
930
-930
11,113
6,722
-2,198
2,035
4,980
50,895
-45,395
Balance
1st April
2020
Movement in Resources		 £
150,000
0
0
15,637
2,035
4,980
5,500
Balance
31st March
2021
169,953
50,000		 6,722 -48,523 178,152

22

Notes to the Accounts for the Year Ended 31st March 2021

9 Analysis of Net Assets Between Funds

Restricted funds
Designated Funds
Unrestricted Funds
10
Employees Remuneration
Salaries
Social Security Costs
Pension Costs
less: CJRS grants received
Indirect Costs		 Tangible
Fixed
Assets
Current
Assets
£
£
0
1,024
0
1,024
0
178,152
187,159
300,723
187,159
479,899
2021
£
74,085
916
3,732
-34,382
0
44,351		 Total
£
97
1,024
178,152
487,882
667,058
2020
£
82,095
1,628
5,414
0
0
89,137

There were 5 full time employees during the year (2020 5). And a further 0 (2020 13) part time employees at certain times of the year. No employee received employee benefits of more than £60,000 in the year.

11 Trustees Remuneration and Expenses

Remuneration paid to Trustees 2021
2020
£
£
0
0
Expenses Reimbursed to Trustees 0
710
Number of Trustees Reimbursed 0
3

Trustees were reimbursed for necessary out of pocket expenses spent on District business at agreed rates, and for expenditure made by them on behalf of the District. Two Trustees have donated back to the District a part of the expenses claimed by them, either during the year or since the year end, amounts received in the year are included under donations.

12 Independent Examiner Fees

Examiner fees
Fees for other services		 2021
£
1,170
240
1,410		 2020
£
1,050
234
1,284

23

Notes to the Accounts for the Year Ended 31st March 2021

13

Comparatives for the Statement of Financial Activities

Note
Income and Expenditure
Income
14
Income from donations
Donations and Grants
Income from Charitable Activities
Youth Programme
Adult Support & Training
Support & Services to The Movement - DHQ
Support & Services to The Movement - Outdoor Centre
Other Trading Activities
Fundraising and Levy
Investment Income
Bank Interest
Other Incoming Resources
Total
Expenditure on:
15
Raising Funds
Charitable Activities
Youth Programme
Adult Support & Training
Support & Services to The Movement - DHQ
Support & Services to The Movement - Outdoor Centre
Miscellaneous Payments
Total Resources Expended
Transfers between Funds
Net Income
Other recognised gains		 Unrestricted
Funds
Designated
Funds
Restricted
Funds
Total
Funds 2020
£
£
£
£
559
0
0
559
13,609
42,486
0
56,095
288
0
0
288
833
0
0
833
244,287
0
0
244,287
5,788
0
0
5,788
294
0
0
294
0
265,658
42,486
0
308,144
2,227
0
0
2,227
8,997
39,855
0
48,852
1,944
0
0
1,944
3,431
0
0
3,431
270,919
0
0
270,919
0
0
0
0
287,518
39,855
0
327,373
-4,575
4,575
0
0
-26,435
7,206
0
-19,229

24

Notes to the Accounts for the Year Ended 31st March 2021 14 Detailed Incoming Resources

Note
Administration & Funding
Donations & Grants
Legacy
Covid support grants
Sundry Donations
Activities for Generating Funds
Fund Raising
Membership Levy
Recovered Membership Fees (Previous Year)
Interest & Fund Raising
Bank Interest
Youth Programme & Activities
Section Events
Kenya Trip
Jamboree
International fund
District Events
Explorer Scout & Network
Admin & Accommodation
Badges & Uniform
Programme
Subscriptions (nett of Third Party element)
Adult Support & Training
Non Member Insurance
Tributes
Badges & Scarves
Support & Services to the Movement
District Headquarters
Lettings
Utility Recoveries
Outdoor Centre
User Fees & Charges
Less Discounts
Activities & Equipment Hire
Less Discounts
Retail Sales (Catering; C'mas Trees;Provi;Stamps)
Operating costs recovered
Maintenance Costs recovered
Warden's Support ( Recovered)
Gas Sales
Utility costs recovered
Deposits forfeited
Miscellaneous Charges & Sundry Receipts
Miscellaneous Receipts
Sundries
Total Income		 Unrestricted
Funds
Designated
Funds
Restricted
Funds
Total
Funds
2021
£
£
£
£
317,019
0
0
317,019
41,678
0
0
41,678
10,622
6,722
3,070
20,414
369,319
6,722
3,070
379,111
8
0
0
8
0
0
0
0
0
0
0
8
0
0
8
455
0
0
455
455
0
0
455
988
0
0
988
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
988
0
0
988
0
0
0
0
50
0
0
50
0
0
0
0
0
0
0
50
0
0
50
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
180
0
0
180
0
0
0
0
180
0
0
180
15,615
0
0
15,615
-666
0
0
-666
13,359
0
0
13,359
-206
0
0
-206
16,410
0
0
16,410
528
0
0
528
0
0
0
0
0
0
0
0
38,369
0
0
38,369
0
0
0
0
0
0
0
0
0
0
0
0
83,409
0
0
83,409
0
0
0
0
0
0
0
0
454,409
6,722
3,070
464,201		 Total
Funds
2020
£
0
0
559
559
0
5,788
0
5,788
294
294
166
36,653
2,985
2,848
0
42,652
0
0
0
13,443
13,443
0
0
288
288
833
0
833
107,508
-7,616
88,680
-2,286
36,691
955
455
0
19,714
0
20
166
244,287
0
0
308,144

25

Notes to the Accounts for the Year Ended 31st March 2021
15
Detailed Resources Expenditure
Administration & Funding
Governance Costs
Fund Raising Costs
Office Holders Expenses
Professional Fees & Charges
Unrecovered Membership Fees & Levies
Bank charges
Other
Youth Programme & Activities
Section Events & Activities
District & Other Events
Kenya trip
Jamboree
International fund
Group & Personal Support
Depreciation - Other Equipment
Explorer Scout & Network
Administration & Accommodation
Badges & Uniform
Programme
Adult Support & Training
Meetings & Expenses
Conferences
Clothing
Net Stock Movement in Year- DMT Clothing
Adult Training Courses
Badge Purchases
Net Stock Movement in Year- Badges
Communications
Tributes
Non-member Insurance
Resource Material
District Equipment (Incl. ESUs)
Other Equipment written off
Support & Services to the Movement
District Headquarters
Insurance
Maintenance
Utilities & Rates
Development
Outdoor centre
Fees & Charges
Activity Costs
Retail Purchases (Catering;C'mas Trees;Provi;Stamps)
Gas purchases
Net Stock Movement in Year
Insurance
Post, Telephone & Copying
Advertising & PR
Transport
Service Team Costs
Direct Employment Costs (Inc accommodation)
less: CJRS grants
Wardens Support
Utilities & Rates
Buildings & Site Maintenance
Other Payments
Depreciation - Buildings & Fixtures & Fittings
Depreciation - Vehicles
Depreciation - Activity Training & Equipment
Outdoor Centre Development
Miscellaneous Improvements
Miscellaneous Payments
Sundry
Total Resources Expended		 Unrestricted
Funds
Designated
Funds
Restricted
Funds
Total Funds
2021
£
£
£
£
0
0
0
0
253
0
0
253
1,410
0
0
1,410
0
0
0
813
0
0
813
0
0
0
2,476
0
0
2,476
55
0
0
55
0
0
0
0
0
45,395
0
45,395
0
0
0
0
0
0
0
0
0
0
0
0
0
0
55
45,395
0
45,450
0
0
0
0
0
0
0
0
4,251
930
0
5,181
4,251
930
0
5,181
481
0
0
481
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
481
0
0
481
0
0
0
1,035
0
0
1,035
1,133
0
0
1,133
0
0
0
0
2,168
0
0
2,168
1,063
0
0
1,063
2,323
0
2,323
11,172
0
0
11,172
32,491
0
0
32,491
-2,880
0
0
-2,880
9,633
0
0
9,633
4,769
0
0
4,769
566
0
0
566
0
0
0
0
226
0
0
226
78,670
0
0
78,670
-34,382
0
0
-34,382
4,818
0
0
4,818
12,317
0
0
12,317
9,314
2,065
2,046
13,425
608
0
0
608
4,330
0
0
4,330
1,805
0
0
1,805
3,835
0
0
3,835
140,678
2,065
2,046
144,789
0
0
0
0
0
0
0
0
541
0
541
541
0
0
541
150,650
48,390
2,046
201,086		 Total Funds
2020
£
0
185
1,492
0
550
0
2,227
44
0
36,620
2,985
250
0
0
39,899
0
0
8,953
8,953
1,168
0
0
0
0
663
0
113
0
0
0
0
0
1,944
1,285
428
1,718
0
3,431
15,386
23,526
30,893
0
-2,755
10,130
4,415
824
0
3,578
95,023
0
6,447
48,631
24,165
241
2,815
1,006
6,594
270,919
0
0
0
0
327,373

26

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Lewisham District Scout Council

Schedule of Registered Scout Groups & District Explorer Scout Units

Scout Groups

1[st] Lewisham Park

1[st] New Cross

2[nd] Deptford

2[nd] Sydenham

3[rd] Crofton Park

4[th] Lewisham

6[th] Lewisham South

8[th] Lewisham South

9[th] Lewisham North

9[th] Sydenham

10[th] Lewisham South

11[th] Forest Hill

12[th] Forest Hill

12[th] Lewisham North 12[th] Lewisham South

14[th] Lewisham South 16[th] Lewisham South

17[th] Forest Hill

17[th] Lewisham North

20[th] Forest Hill (ScoutLink) 20[th] Lewisham South 21[st] Lewisham North 25[th] Lewisham North 28[th] Lewisham North 32[nd] Deptford

Explorer Scout Units

Aureate Explorer Scout Unit Buccaneers Explorer Scout Unit Burnt Ash Explorer Scout Unit Discovery Explorer Scout Unit Golden Hind Explorer Scout Unit Venture Explorer Scout Unit

28