Trustees' Annual Report for Dunkirk Village Hall
For the Year Ended 30 April 2025
Charity Name: Dunkirk Village Hall
Charity Number: 1001575
Trustees:
-
Paul Barkaway (Treasurer)
-
Mary Gransden
-
Pat Warner
Structure, Governance and Management Dunkirk Village Hall is managed by a committee of dedicated trustees and volunteers. Regular monthly meetings are held to ensure the effective governance and management of the hall.
Objectives and Activities The charity’s primary objective is to provide and maintain a community facility for the benefit of residents in Dunkirk and surrounding areas. The village hall continues to serve as a hub for social, educational, and recreational activities, supporting local groups and events.
Achievements and Performance
Financial Review The charity remains in a stable financial position, with a slight improvement compared to the previous year. As at the end of the financial year the charity’s funds stood at:
-
Cash at Bank and in Hand: £44,312
-
Debtors & Prepayments: £3,246
Key financial activities included:
-
Completion of financial audits for Charity Commission compliance.
-
Review and proposed increase of hiring fees to ensure long-term financial sustainability.
Maintenance and Improvements The upkeep and improvement of the village hall remain a priority. Significant activities included:
-
Installation of solar panels & batteries supported by a grant from Swale Borough Council.
-
Repairs and internal decoration were carried out.
-
Regular servicing was undertaken for the burglar and fire alarms. A new fire extinguisher was purchased, and fire safety remained a top priority.
-
The decking received maintenance for both safety and appearance.
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Trustees' Annual Report for Dunkirk Village Hall
Community Engagement and Events Dunkirk Village Hall has continued to support and host a variety of community events, including:
-
Regular film nights continued with new marketing initiatives to increase attendance.
-
A successful carol evening and VE day celebration were organised and hosted.
-
New hirers were welcomed including parent & toddler sessions and regular bookings from the Rotary Club.
Challenges and Risk Management During the year, the charity faced several challenges, which were effectively managed:
-
Coordinating major improvements, such as solar panel installation and grant management.
-
Addressing maintenance issues promptly, particularly in relation to heating and safety equipment.
-
Streamlining booking systems, including exploring online booking options to improve efficiency.
Future Plans The charity aims to continue improving its facilities and expanding community outreach. Future objectives include:
-
Installation of an Air Source Heat pump to replace the gas boiler for heating & hot water.
-
Strengthening partnerships with local community groups.
Conclusion The past year has been marked by resilience and growth, with the trustees and committee members working diligently to uphold the village hall’s role as a central pillar of the community. We extend our sincere thanks to all who contribute their time and resources to ensure the continued success of Dunkirk Village Hall.
Approved by the Trustees on: 17/12/2025
Signed on behalf of the Trustees:
Page 2
Page 1
Dunkirk Village Hall Management Balance Sheet As At 30th April 2025
| Current Assets Debtors & Prepayments Cash at Bank & in Hand Current Liabilities Other Creditors & Accruals Net Current Assets Net Assets The Funds of the Charity Unrestricted Funds Charity Funds |
2025 3,246 44,312 47,558 93 93 47,465 47,465 £ 47,465 47,465 £ |
2024 1,695 39,228 |
|---|---|---|
| 40,923 | ||
| - | ||
| - | ||
| 40,923 | ||
| 40,923 £ |
||
| 40,923 | ||
| 40,923 £ |
Notes to the Balance Sheet
In addition to the assets set out above the Charity owns the Village Hall building itself, together with the fixtures and fittings and various plant and equipment within that building and its curtilage. Expenditure in relation to these items having been reflected through the Receipts and Payments account in the year in which incurred, together with any associated incoming fuds.
Accountant's Report
I am reporting to the Trustees on the Accounts of the Charity for the year ended 30th April 2025, as set out on Pages 1 & 2.
Respective Responsibilities of the Trustees & the Examiner
As the Charity's Trustees, you are responsible for the preparation of Accounts; you consider that the Audit requirement of Section 43(2) of the Charities Act 1993 does not apply, It is my resposibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners, under Section 43(7)(b) of the Act, whether particular matters have come to my attention.
Basis of Independent Examiner's Statement
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required by an audit, and consequently an audit opinion is not given on these accounts.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
- 1 which gives me reasonable cause to believe that in any material respect the requirements:
to keep Accounting records in accordance with section 41 of the Act; and
-
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or
-
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
10th July 2025.
Dixon & Co
8 Hunters Way Sheldwich Lees Faversham Kent ME13 0NB
Andrew Dixon
Page 2
Dunkirk Village Hall Receipts & Payments Account Year Ended 30th April 2025
| Incoming Resources Voluntary Income Grants received Activities for generating funds Hall Hire Fundraising Events Interest Received Total Incoming Resources Resources Expended Costs of Generating Funds Other Fundraising Costs Charitable Activities (Hall) Utilities Repairs & Maintenance Equipment Cleaning Wages & Salaries paid Insurance Charitable Activities (General) Advertising & Website Costs Postage, Stationery & Admin Costs Subscriptions, Licences & fees General Costs Charitable Donations Total Resources Expended Net Movement in Funds Reconciliation in Funds Total Funds brought forward Total Funds carried forward |
Restricted Funds - 10,000 |
Restricted Funds - 10,000 |
Unrestricted Funds - - 29,580 1,245 323 |
Unrestricted Funds - - 29,580 1,245 323 |
Total Funds 2025 - 10,000 29,580 1,245 323 41,148 1,820 4,339 6,737 13,477 202 3,935 1,992 37 1,360 - 182 524 32,786 34,606 6,542 40,923 47,465 £ |
Total Funds 2024 - 1,725 25,592 2,511 290 |
||
|---|---|---|---|---|---|---|---|---|
| 10,000 | 31,148 | 30,118 | ||||||
| - | 1,820 | 2,728 | ||||||
| - - 10,000 - - - - - - - - |
4,339 6,737 3,477 202 3,935 1,992 37 1,360 182 524 |
5,235 4,915 374 142 4,097 1,932 663 896 524 174 350 |
||||||
| 10,000 | 22,786 | 19,302 | ||||||
| 10,000 - - |
24,606 6,542 40,923 |
22,030 8,088 32,835 |
||||||
| £ | - |
£ | 47,465 |
40,923 £ |
Page 1
Dunkirk Village Hall Management Balance Sheet As At 30th April 2025
| Current Assets Debtors & Prepayments Cash at Bank & in Hand Current Liabilities Other Creditors & Accruals Net Current Assets Net Assets The Funds of the Charity Unrestricted Funds Charity Funds |
2025 3,246 44,312 47,558 93 93 47,465 47,465 £ 47,465 47,465 £ |
2024 1,695 39,228 |
|---|---|---|
| 40,923 | ||
| - | ||
| - | ||
| 40,923 | ||
| 40,923 £ |
||
| 40,923 | ||
| 40,923 £ |
Notes to the Balance Sheet
In addition to the assets set out above the Charity owns the Village Hall building itself, together with the fixtures and fittings and various plant and equipment within that building and its curtilage. Expenditure in relation to these items having been reflected through the Receipts and Payments account in the year in which incurred, together with any associated incoming fuds.
Accountant's Report
I am reporting to the Trustees on the Accounts of the Charity for the year ended 30th April 2025, as set out on Pages 1 & 2.
Respective Responsibilities of the Trustees & the Examiner
As the Charity's Trustees, you are responsible for the preparation of Accounts; you consider that the Audit requirement of Section 43(2) of the Charities Act 1993 does not apply, It is my resposibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners, under Section 43(7)(b) of the Act, whether particular matters have come to my attention.
Basis of Independent Examiner's Statement
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required by an audit, and consequently an audit opinion is not given on these accounts.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
- 1 which gives me reasonable cause to believe that in any material respect the requirements:
to keep Accounting records in accordance with section 41 of the Act; and
-
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or
-
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
10th July 2025.
Dixon & Co
8 Hunters Way Sheldwich Lees Faversham Kent ME13 0NB
Andrew Dixon
Page 2
Dunkirk Village Hall Receipts & Payments Account Year Ended 30th April 2025
| Incoming Resources Voluntary Income Grants received Activities for generating funds Hall Hire Fundraising Events Interest Received Total Incoming Resources Resources Expended Costs of Generating Funds Other Fundraising Costs Charitable Activities (Hall) Utilities Repairs & Maintenance Equipment Cleaning Wages & Salaries paid Insurance Charitable Activities (General) Advertising & Website Costs Postage, Stationery & Admin Costs Subscriptions, Licences & fees General Costs Charitable Donations Total Resources Expended Net Movement in Funds Reconciliation in Funds Total Funds brought forward Total Funds carried forward |
Restricted Funds - 10,000 |
Restricted Funds - 10,000 |
Unrestricted Funds - - 29,580 1,245 323 |
Unrestricted Funds - - 29,580 1,245 323 |
Total Funds 2025 - 10,000 29,580 1,245 323 41,148 1,820 4,339 6,737 13,477 202 3,935 1,992 37 1,360 - 182 524 32,786 34,606 6,542 40,923 47,465 £ |
Total Funds 2024 - 1,725 25,592 2,511 290 |
||
|---|---|---|---|---|---|---|---|---|
| 10,000 | 31,148 | 30,118 | ||||||
| - | 1,820 | 2,728 | ||||||
| - - 10,000 - - - - - - - - |
4,339 6,737 3,477 202 3,935 1,992 37 1,360 182 524 |
5,235 4,915 374 142 4,097 1,932 663 896 524 174 350 |
||||||
| 10,000 | 22,786 | 19,302 | ||||||
| 10,000 - - |
24,606 6,542 40,923 |
22,030 8,088 32,835 |
||||||
| £ | - |
£ | 47,465 |
40,923 £ |